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receptionist & office assistant Jobs in Istanbul

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receptionist office assistant

Informa

<div>
 
 At Informa Global Support, we&rsquo;re about connecting businesses and professionals with knowledge. From cutting-edge research to specialist digital demand, our reach is extensive. We&rsquo;re the power behind a range of fantastic brands such as FAN EXPO, Omdia, World of Concrete and many more. Through cutting edge research we&rsquo;re here to champion specialists by helping people learn more, know more and do more.
 
 
 
 
 As those businesses grow and develop, so will the opportunities for you to grow and develop within Informa Global Support. We&rsquo;re passionate about building for the future - and want your future to be with us. Because we know you&rsquo;re hungry to expand your skills by embracing new experiences. And all the while you&rsquo;ll be supported by a community of talented and like-minded colleagues, where openness is encouraged and a can-do attitude is the norm.
 
 
 
 
 
 
 Job Description
 
 
 
 
 We are seeking a proactive and highly organized
 
 Receptionist &amp; Office Assistant
 
 to join our team. The ideal candidate will play a key role in ensuring the smooth operation of our office, providing exceptional hospitality and administrative support while maintaining a welcoming and professional environment.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 Hospitality &amp; Reception Support:
 
 
 
 
 <ul>
 <li>
 Provide a warm and professional reception service, including greeting and welcoming visitors, directing them as needed, and announcing business updates when appropriate.
 </li>
 <li>
 Offer meeting room support, including setup and coordination, and assist with ad-hoc lunch ordering as required.
 </li>
 <li>
 Maintain a tidy and organized office environment, ensuring the kitchen, meeting rooms, and common areas are clean and well-stocked.
 </li>
 </ul>
 
 
 Mail &amp; Deliveries:
 
 
 
 
 <ul>
 <li>
 Receive, sort, and distribute daily mail and deliveries.
 </li>
 <li>
 Arrange couriers and notify employees promptly when they receive packages.
 </li>
 </ul>
 
 
 Administrative Support:
 
 
 
 
 <ul>
 <li>
 Maintain accurate documentation and records, ensuring all files are up-to-date and well-organized.
 </li>
 <li>
 Process purchase orders, expense reports, and invoices in Oracle, ensuring compliance with all checks and procedures.
 </li>
 <li>
 Support the coordination of in-house events and assist senior management with ad-hoc requests in a timely manner.
 </li>
 </ul>
 
 
 Access &amp; Security:
 
 
 
 
 <ul>
 <li>
 Maintain office security by following established procedures, including managing the visitor book and issuing visitor badges.
 </li>
 <li>
 Activate access badges for visiting colleagues and provide new employees with office tours and site inductions.
 </li>
 </ul>
 
 
 Facilities Management:
 
 
 
 
 <ul>
 <li>
 Perform daily site and floor checks, logging any issues in the appropriate system and ensuring timely resolution.
 </li>
 <li>
 Ensure adequate supplies of consumables (e.g., milk, coffee beans, CO2 bottles, stationery) at all times.
 </li>
 <li>
 Coordinate with building property managers to address service requests, facility upkeep, and attend tenant meetings as needed.
 </li>
 <li>
 Raise and manage facilities tickets using Informa&rsquo;s preferred Facilities Management tool, ensuring issues are resolved promptly.
 </li>
 <li>
 Liaise with facilities vendors, including maintenance, health and safety, and food &amp; beverage providers.
 </li>
 </ul>
 
 
 Collaboration &amp; Team Support:
 
 
 
 
 <ul>
 <li>
 Work closely with the office support team to ensure seamless service delivery, especially during team absences.
 </li>
 <li>
 Participate in regional EMEA initiatives and contribute to ad-hoc projects as required.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 
 Language Proficiency:
 
 Strong command of English.
 </li>
 <li>
 
 Experience:
 
 Demonstrated success in a similar administrative or receptionist role, with a proven ability to manage multiple responsibilities effectively.
 </li>
 <li>
 
 Organizational Skills:
 
 Outstanding multi-tasking and organizational abilities, with a keen eye for detail and the capacity to work independently.
 </li>
 <li>
 
 Problem-Solving:
 
 A solutions-oriented mindset with a proactive, can-do attitude and the ability to think critically under pressure.
 </li>
 <li>
 
 Collaboration:
 
 A creative and resourceful team player with the ability to build strong partnerships and foster a positive office environment.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 In support of the Turkish Governments initiative to increase the representation of disabled individuals in the workplace, we actively encourage and welcome applications from candidates that consider themselves to be disabled and/or are registered with
 
 ISKUR
 
 .
 
 
 
 
 We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here&rsquo;s some of what you can expect when you join us. But don&rsquo;t just take our word for it &ndash; see what our colleagues have to say at LifeAt.Informa.com.
 
 
 
 
 
 Our benefits include:
 
 
 
 
 <ul>
 <li>
 
 Great community:
 
 a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks
 </li>
 <li>
 
 Time out:
 
 Take up to four days per year to volunteer, with charity match funding available too plus a day off for your birthday!
 </li>
 <li>
 
 Career opportunity:
 
 the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it&rsquo;s time for the next step, we encourage and support internal job moves
 </li>
 <li>
 Company funded private medical insurance
 </li>
 <li>
 A ShareMatch scheme that allows you to become an Informa shareholder from the start of your employment, and benefit from free matching shares
 </li>
 <li>
 Strong wellbeing support through EAP assistance, mental health first aiders, and access to health apps and more
 </li>
 <li>
 Recognition for great work, with global awards and kudos programmes
 </li>
 <li>
 As an international company, the chance to collaborate with teams around the world
 </li>
 </ul>
 
 We&rsquo;re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most &ndash; although not all &ndash; of the skills and experience listed, we welcome your application.
 
 
 
 
 If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and, or in the advertised position, please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence. At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.
 
 
 
 
 See how Informa handles your personal data when you apply for a job here.
 
 
 
</div>

Receptionist & Office Assistant

Hilton

<div>Oncall Health Club Receptionist
Hilton Istanbul Bosphorus - Making Hotel History in Istanbul Since 1955
Hilton Istanbul Bosphorus holds a special place in history as the first Hilton hotel built outside the Americas. Since 1955, we&rsquo;ve set the scene for some of the grandest moments, most exciting events, and biggest stars in modern Turkey. Learn how it all began before you make your own memories at Hilton Istanbul Bosphorus.
Historic Moments at Hilton Istanbul
<ul><li>Hilton Istanbul was the first modern hotel built in Europe after the Second World War.</li>
<li>Hilton Istanbul appears in the opening scene of 1963&rsquo;s From Russia with Love, starring Sean Connery as James Bond.</li>
<li>Istanbul&rsquo;s first discotheque, Cloud 9, opened at Hilton Istanbul in 1972.</li>
<li>Pilsen Pub, built in Hilton Istanbul in 1972, was the home of Istanbul&rsquo;s first happy hour.</li>
<li>Muhammad Ali was staying at Hilton Istanbul when he announced his retirement from boxing in 1976.</li>
<li>Hilton Istanbul has hosted royalty, politicians, and famous figures including Grace Kelly, Sophia Loren, and Louis Armstrong.</li>
</ul>Hilton Istanbul Bosphorus has been also described as the university of tourism and filling the earth with the light and warmth of hospitality since 1955.
As Hilton T&uuml;rkiye we have been awarded with the Great Place to Work Academy &ndash; Best Place to Work award many times.
THE ROLE:
We are looking for the potential candidate for Oncall Health Club Receptionist position in our Legendary Hotel Hilton Istanbul Bosphorus.
BENEFITS :
<ul><li>Competitive Salary
</li><li>Health Insurance or Private Pension after 6 months of service</li>
<li>Carpark subscription on team member rate</li>
<li>Go Hilton: Team member rate while staying in Hilton Hotels both in &amp; out of Turkey.</li>
<li>50% discount on personal food &amp; beverage consumption in the hotels.
</li><li>Social aid package</li>
<li>Free laundry and dry cleaning for business attire</li>
<li>Extended nursing hours of 1,5 hours until the baby reaches to 18 months (for new mother team members)</li>
<li>1 day paid leave on the first school day of the children (only 1st day of the 1st class) for female team members</li>
<li>Paid Paternity leave &ndash; 14 days</li>
<li>Unlimited Training and development opportunities in and out of the Hotel</li>
<li>Unlimited online courses opportunities from our own Hilton University</li>
</ul>What will I be doing?
As a Oncall Health Club Receptionist, specifically, you would be responsible for performing the following tasks to the highest standards:
<ul><li>To take all the information correctly from the guests on the phone for reservation</li>
<li>To communicate with the hotel guests in a warmly manner and to answer their needs.</li>
<li>To answer phone calls with regard to standards, and to take message if needed.</li>
<li>To welcome health club guests, to take record and to give information.</li>
<li>To be responsible from the enterance of the Health Club enterance and to follow up the cleaning.</li>
<li>To ensure the guests wear galosh when entering the Health Club due to hygiene rules.</li>
<li>To determine the break ups in the Health Club and to follow them up.</li>
<li>To ensure the correct calculation of the daily enterances and services to hotel guests.</li>
<li>To have attention to membership system and try to make new members and follow them up</li>
</ul>What are we looking for?
Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these values:
<ul><li>Hospitality - We're passionate about delivering exceptional guest experiences.</li>
<li>Integrity - We do the right thing, all the time.</li>
<li>Leadership - We're leaders in our industry and in our communities.</li>
<li>Teamwork - We're team players in everything we do.</li>
<li>Ownership - We're the owners of our actions and decisions.</li>
<li>Now - We operate with a sense of urgency and discipline</li>
</ul>Work Location : Hilton Istanbul Bosphorus</div>

Oncall Health Club Receptionist

IAS - Industrial Application Software

<div>
 
 IAS is a global technology company that provides worldwide consulting and training services across a wide range of innovative products, including enterprise resource planning (Canias ERP), IoT, Big Data, AI (Artificial Intelligence), Cloud Solutions, iasDB, caniasIQ, and integration services for e-Government systems. The company serves over 1,000 customers, 30,000 users, and more than 50 business partners worldwide.
 
 
 IAS currently operates a global service network across 31 countries in 16 languages. The company holds a strong position in the international market with 12 headquarters locations spread across Germany, Turkey, India, the United Arab Emirates, South Korea, Switzerland, and the United States of America, as well as a steadily growing global business partner network.
 
 
 
 
 
 We are looking for an Executive Assistant to be assigned to our Istanbul office, responsible for providing high-level administrative support to the Deputy Chairman of the Board, and possessing the qualifications listed below.
 
 
 
 
 
 
 Key Responsibilities;
 
 
 
 &middot; Making necessary meeting and organization plans by following the VP&rsquo;s agenda exactly,
 
 
 &middot; Ensuring follow-up of necessary documents by managing phone and e-mail traffic,
 
 
 &middot; Following up travel and accommodation reservations by coordinating with agencies,
 
 
 &middot; Providing necessary communications within and outside the institution,
 
 
 &middot; Hosting the guests of the organization in accordance with the principles of representation and hosting,
 
 
 &middot; Ensuring information security and complying with privacy principles,
 
 
 &middot; Following up and coordinating the tasks delegated to him/her.
 
 
 
 
 
 
 Qualifications;
 
 
 
 &middot; Graduated from undergraduate departments of universities,
 
 
 &middot;
 
 Very good command of English
 
 
 
 &middot; At least 3 years of administrative assistant experience
 
 
 &middot; Careful and attentive in business follow-up,
 
 
 &middot; Solution-oriented, harmonious in human relations,
 
 
 &middot; Creative thinking, dynamic and high communication skills,
 
 
 &middot; Proficient in correspondence techniques,
 
 
 &middot; Able to use MS Office programs effectively.
 
</div>

Executive Assistant

EPS, Ekspres Personel Servis ve Danışmanlık A.Ş.

<div>
 
 We are looking for a &ldquo;
 
 Sales and Marketing Support Assistant
 
 &rdquo; for our global customer company opeating in pharmaceutical industry.
 
 
 
 
 
 The role will be
 
 six months
 
 contracted.
 
 
 
 
 
 
 Job Desciption:
 
 
 <ul>
 <li>
 Managing the Preparation Process for Congress &amp; Meetings (creating and following a timetable for approval processes. determining the materials to be sent to the congress and preparing the submission lists, determining and organising the accommodation and transportation needs of the participants.)
 </li>
 <li>
 Sending Promotional Materials and Samples to the Field Team: (following up promotional material stocks from SAP each month, identification of samples to representatives and reporting quarterly)
 </li>
 <li>
 Supporting purchasing processes, creating and tracking purchase orders and contacting suppliers when necessary.
 </li>
 <li>
 Supporting Contract Processes: Providing support for contract creation processes.
 </li>
 <li>
 Uploading the contracts to the system, signature follow-up, closing the CAF process, and forwarding them to the Accounting department for stamp tax follow-up.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 University degree
 </li>
 <li>
 Good knowledge of written and spoken English
 </li>
 <li>
 Minimum 2 years administrative assistant experience in a corporate or professional environment
 </li>
 <li>
 Pharmaceutical industry experience is an asset
 </li>
 <li>
 Good knowledge of Ms Office
 </li>
 <li>
 Strong organizational, communication, and interpersonal skills
 </li>
 <li>
 Proactive and strong attention to detail
 </li>
 <li>
 Ability to multitask &amp; prioritize daily workload
 </li>
 <li>
 Having a professional manner both in written and verbal communications
 </li>
 </ul>
 
 
</div>

Sales and Marketing Support Assistant

TAAC Aerospace Technologies

<div>
 
 TAAC Aviation Technologies was established as a joint venture between Turkish Aerospace Industries (TAI) and ALTINAY Defense Technologies, with the mission of developing critical Flight Control Systems, Landing Gear Systems, and Test Systems in compliance with aviation standards through indigenous capabilities.
 
 
 TAAC initiated its engineering activities in 2019 with the signing of the H&Uuml;RJET Iron Bird Development Project. Since then, the company has progressed significantly and is currently executing various critical projects for multiple domestic and international stakeholders, primarily for major platforms such as the National Combat Aircraft (MMU).
 
 
 
 
 
 We are looking for an Executive Assistant to the General Manager to join our team at our Istanbul location.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree from relevant departments of universities,
 </li>
 <li>
 Minimum 3 years of experience as an Executive Assistant or in a similar role supporting senior management,
 </li>
 <li>
 Strong organizational, planning and coordination skills,
 </li>
 <li>
 Excellent written and verbal communication skills with strong representation abilities,
 </li>
 <li>
 Proficiency in MS Office programs,
 </li>
 <li>
 Strong sense of confidentiality and a solution-oriented mindset,
 </li>
 <li>
 Ability to work effectively in a fast-paced environment,
 </li>
 <li>
 Good command of English.
 </li>
 </ul>
 
 
 
 
 
 Job Description
 
 
 <ul>
 <li>
 Planning, monitoring and coordinating the meetings, appointments, events and organizational activities of the company&rsquo;s senior management,
 </li>
 <li>
 Ensuring effective communication and coordination between senior management and internal departments,
 </li>
 <li>
 Organizing domestic and international travel arrangements for senior management, including travel planning and visa procedures,
 </li>
 <li>
 Managing reporting, filing and archiving processes for senior management,
 </li>
 <li>
 Welcoming, hosting and directing guests received by senior management,
 </li>
 <li>
 Managing the General Manager&rsquo;s incoming and outgoing phone traffic efficiently, keeping the phone directory up to date, directing e-mails and responding within the scope of authority when necessary,
 </li>
 <li>
 Entering required data into forms specified in procedures and instructions,
 </li>
 <li>
 Performing tasks assigned by management within the scope of responsibility with diligence, care and a strong sense of responsibility.
 </li>
 </ul>
 
 
</div>

<div>
 
 Personal Assistant (PA) to Director of Operations
 
 
 
 
 Reports To:
 
 Director of Operations
 
 
 
 Department:
 
 Executive Office
 
 
 To provide high-level administrative and operational support to the Director of Operations, ensuring effective coordination of daily activities, smooth communication across operational departments, and efficient follow-up of strategic and operational initiatives.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage the Director of Operations&rsquo; daily calendar, meetings, and travel arrangements
 </li>
 <li>
 Coordinate communication between the Director of Operations and operational departments (Front Office, Housekeeping, F&amp;B, Engineering, etc.)
 </li>
 <li>
 Prepare meeting agendas, take minutes, and follow up on action items
 </li>
 <li>
 Support the preparation and consolidation of operational reports (KPIs, budgets, productivity, guest satisfaction metrics, etc.)
 </li>
 <li>
 Handle internal and external correspondence professionally and confidentially
 </li>
 <li>
 Maintain strict confidentiality when dealing with sensitive and strategic information
 </li>
 <li>
 Act as a key point of contact on behalf of the Director of Operations
 </li>
 <li>
 Support cross-functional projects and ensure timely follow-up
 </li>
 <li>
 Assist in preparing management presentations and reports
 </li>
 <li>
 Identify opportunities to improve administrative and operational processes
 
 
 
 </li>
 </ul>
 
 Required Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a related field
 </li>
 <li>
 Minimum 2 years of experience in an administrative or coordination role (hospitality experience is a plus)
 </li>
 <li>
 Excellent command of English and Turkish, both written and spoken
 </li>
 <li>
 Advanced proficiency in MS Office (especially Excel and PowerPoint)
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality
 </li>
 <li>
 Ability to manage multiple priorities in a fast-paced environment
 </li>
 <li>
 Strong interpersonal and communication skills
 </li>
 <li>
 Proactive, detail-oriented, and solution-focused mindset
 
 
 
 </li>
 </ul>
 
 Core Competencies
 
 
 
 <ul>
 <li>
 Planning &amp; Organization
 </li>
 <li>
 Analytical Thinking
 </li>
 <li>
 Problem Solving
 </li>
 <li>
 Stakeholder Management
 </li>
 <li>
 Multitasking
 </li>
 <li>
 Proactive Approach
 
 
 
 </li>
 </ul>
 
 Work Locations
 
 
 
 Hilton Istanbul Bosphorus
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

Personal Assistant to Director of Operations

Dream Games

<div>
 
 We are looking for an Executive Assistant to support our senior executive in organizing and coordinating his program.
 
 
 
 
 
 At Dream Games, all team members have a genuine chance to contribute to the final product and have an impact on the company. If you want to be a team member of a fast-growing company, you might be the person we are looking for!
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Understanding and awareness of the senior executive's needs and priorities to ensure daily operations run smoothly
 </li>
 <li>
 Organizing and scheduling appointments, maintaining an events calendar
 </li>
 <li>
 Arranging travel and accommodations
 </li>
 <li>
 Performing additional duties as assigned by the senior executive
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 3+ years of work experience, ideally with a technology company
 </li>
 <li>
 Excellent command of English
 </li>
 <li>
 Advanced in Microsoft Office
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Excellent problem-solving skills
 </li>
 <li>
 Appreciation and understanding of teamwork
 </li>
 </ul>
</div>

Explore 144+ Receptionist office assistant in Istanbul this March. Find roles across top companies and apply now to boost your career.

144 receptionist office assistant jobs In Istanbul

Receptionist & Office Assistant

Oncall Health Club Receptionist

Executive Assistant

Sales and Marketing Support Assistant

Executive Assistant

Personal Assistant to Director of Operations

Executive Assistant