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recruitment assistant

CHICAGO Maintenance & Construction

Job Summary:We are seeking a proactive and detail-oriented HR Assistant to support the HR department in recruitment, employee documentation, and daily administrative operations. The ideal candidate should have prior HR experience and good knowledge of UAE HR practices.Key Responsibilities:<ul><li>Assist in recruitment activities (job postings, CV screening, interview coordination).</li><li>Prepare offer letters, employment contracts, and HR documentation.</li><li>Maintain and update employee records and HR database.</li><li>Support onboarding and induction process.</li><li>Coordinate visa processing and medical documentation (if applicable).</li><li>Assist in payroll data preparation and leave management.</li><li>Maintain attendance records and employee files.</li><li>Handle employee queries and provide administrative support.</li><li>Ensure compliance with company policies and UAE labour law.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>Good knowledge of MS Office (Excel, Word, Outlook).</li><li>Basic understanding of UAE Labour Law.</li><li>Strong communication and organizational skills.</li><li>Ability to maintain confidentiality.</li><li>Immediate joiners preferred.</li></ul>Job Types: Full-time, PermanentPay: Up to AED2,500.00 per month

HR Assistant

Trustbend Logistics

<div>Trustbend Packers &amp; Movers is looking for a motivated and organized HR Assistant to support our Human Resources department in Dubai. The ideal candidate will assist in recruitment, employee record management, and daily HR operations while ensuring compliance with company policies and UAE labor regulations.

Key Responsibilities:
<ul>
<li>Assist in recruitment processes including job postings, screening, and interview coordination</li>
<li>Maintain and update employee records and HR databases</li>
<li>Support onboarding and orientation of new employees</li>
<li>Prepare HR documents such as contracts, letters, and reports</li>
<li>Coordinate visa processing and labor documentation when required</li>
<li>Monitor attendance, leave records, and payroll coordination</li>
<li>Respond to employee inquiries regarding HR policies</li>
<li>Maintain confidentiality of sensitive employee information</li>
<li>Support HR team in organizing training and engagement activities</li>
</ul>
Requirements and Skills:
<ul>
<li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field</li>
<li>1&ndash;3 years of HR or administrative experience (UAE experience preferred)</li>
<li>Basic knowledge of UAE labor laws and HR procedures</li>
<li>Proficiency in MS Office applications</li>
<li>Strong organizational and communication skills</li>
<li>Ability to handle confidential information professionally</li>
<li>Attention to detail and ability to multitask</li>
</ul>
This is an excellent opportunity to grow your HR career within a reputable logistics and relocation company. If you are proactive, organized, and ready to contribute to effective HR operations in Dubai, Trustbend Packers &amp; Movers welcomes your application.</div>

American University in the Emirates

<div><div><div>Position Summary

The American University in the Emirates is seeking a highly motivated and detail-oriented Recruitment Coordinator to assist and coordinate recruitment and onboarding processes while ensuring timely follow-ups with all internal and external stakeholders. The role focuses on operational support, coordination, documentation, and follow-up across the recruitment lifecycle, in alignment with university policies and procedures. 


Minimum Qualifications and Experience
<ul>
<li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field from an accredited university.</li>
<li>Minimum of 3 years of experience supporting recruitment, selection, and onboarding activities.</li>
<li>Hands-on experience with recruitment tools, LinkedIn, and online job portals.</li>
<li>Experience assisting with talent acquisition and onboarding processes.</li>
<li>Good understanding of recruitment practices and procedures.</li>
<li>Strong planning, organizational, and follow-up skills.</li>
<li>Excellent interpersonal and written/verbal communication skills.</li>
<li>Good presentation and coordination skills.</li></ul> 


Key Responsibilities and Essential Functions

Recruitment Support &amp; Coordination
<ul>
<li>Assist in coordinating the end-to-end recruitment process, including job postings, application tracking, screening support, interview scheduling, and follow-ups.</li>
<li>Support the preparation of job descriptions and person specifications as required.</li>
<li>Maintain and update candidate pipelines for current and future hiring needs.</li>
<li>Monitor recruitment requirements for colleges and departments and follow up on open requests.</li>
<li>Coordinate and follow up with Heads of Colleges and Departments on vacancy status, candidate progress, and hiring timelines.</li>
<li>Support the review and screening of applications based on predefined selection criteria.</li>
<li>Coordinate interview schedules, panels, and logistics, and follow up with candidates and interviewers.</li>
<li>Assist with reference checks for recommended candidates.</li>
</ul>
Documentation, Follow-Up &amp; Compliance
<ul>
<li>Ensure all recruitment requests are approved and supported with the required documentation.</li>
<li>Maintain accurate and up-to-date recruitment records, candidate databases, and correspondence.</li>
<li>Document interview outcomes and ensure proper filing in line with university standards.</li>
<li>Follow up with candidates to ensure submission of required credentials (degrees, transcripts, experience letters, promotion letters, etc.) for hiring, clearance, and visa processes.</li>
<li>Coordinate with the Public Relations Office regarding documentation required for security clearance.</li>
</ul>
Offers, Onboarding &amp; Internal Coordination
<ul>
<li>Assist in preparing salary proposals in line with approved salary scales and follow up on approvals.</li>
<li>Support the preparation of employment offers and contracts for faculty and administrative staff.</li>
<li>Coordinate with HR Officers on flight and hotel arrangements for candidate visits and new hires.</li>
<li>Assist HR Officers in coordinating onboarding plans, orientation sessions, website profiles, photos, and welcome announcements.</li>
<li>Provide basic information and guidance to new hires on HR and work-related matters and follow up on pending requirements.</li>
</ul>
Records, Reporting &amp; Administration
<ul>
<li>Ensure all hiring documents are completed and filed correctly in employee hard copy files and the HRMS portal.</li>
<li>Maintain records of recruitment-related expenses such as job advertisements, travel, and accommodation.</li>
<li>Assist in preparing recruitment reports, statistics, and follow-up trackers for management.</li>
<li>Support the preparation of reports for CHEDS (Center for Higher Education Data and Statistics) and other internal or external requirements.</li>
<li>Assist the Payroll Division by providing recruitment and hiring-related data and reports as needed.</li></ul> 


Skills &amp; Competencies
<ul>
<li>Strong coordination and follow-up skills</li>
<li>High attention to detail and accuracy</li>
<li>Ability to manage multiple tasks and deadlines</li>
<li>Professional communication and stakeholder coordination</li>
<li>Ability to work effectively in a fast-paced academic environment</li>
<li>Confidential and ethical handling of sensitive information</li></ul></div> 
</div>
<div><div>About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Computer Information Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Computer Information Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.</div></div></div>

HR & Recruitment Coordinator

Five Hotels and Resorts

<div><h3 class="jobSectionHeader">Job Description</h3>
<div>An Exhilarating Opportunity 
Are You Ready for a Daring Challenge with The World&rsquo;s Hottest Luxury Hotel Group? Disruptive by Design, FIVE Hotels and Resorts is Redefining &lsquo;FIVE-Star&rsquo; Hospitality and Setting the Gold Standard across the Industry. 
Join the FIVE Tribe - and Get Ready to Make Waves. 
The Candidate 
A Driven Self-Starter, you have Excellent Communication, Leadership and Organisational Skills. As an Astute Creative and Critical Thinker, you can Conceptualise and Implement Innovative Solutions in a Fast-Paced Environment. Not even the Smallest Detail Escapes Your Keen Eye and You Execute Tasks Proactively with Precision and Finesse. A &lsquo;Can-Do!&rsquo; Attitude Coupled with An Inherent Flair for Taking Ownership Makes You a Highly Motivated Go-Getter. 
Your Outgoing and Approachable Nature enables you to Seamlessly Connect with other &lsquo;FIVERs&rsquo; and key Stakeholders, ensuring that Their and Your Journey at FIVE is nothing short of Sensational. Joining our Human Resources Team as a Human Resources Administrator will Empower you to deliver Exceptional Experiences across our award-winning Lifestyle Destinations. Jump on Board and Unlock your Potential in a Buzzing Environment that will take your Career to New Heights! 
What We&rsquo;re Looking For 
<ul><li>
A Degree or equivalent qualification in Human Resources, Business, Psychology or a related field preferred. 
</li><li>
Proven experience managing end-to-end recruitment within hospitality, luxury lifestyle, retail or a fast-paced service environment, with the ability to manage recruitment portfolios independently, including Senior or Specialist roles. 
</li><li>
Strong stakeholder management and influencing skills, with experience partnering with Hiring Managers at multiple levels, including Senior Leadership, and providing commercially balanced advice. 
</li><li>
Sound understanding of workforce planning, headcount control and recruitment cost management. 
</li><li>
Data-driven approach with experience using Applicant Tracking Systems and Recruitment reporting tools to inform decision-making. 
</li><li>
Strong organisational skills with the ability to manage multiple priorities and deadlines, alongside a proactive, solutions-focused approach and flexibility to support peak hiring periods and operational demands as required. 
</li><li>
Operates effectively in a fast-paced, international environment, adapting to changing priorities and supporting stakeholders across multiple time zones when required. 
</li><li>
Handles sensitive information with discretion, ensuring compliance with privacy, data protection and internal security requirements. 
</li><li>
Demonstrates sound problem-solving skills and a proactive approach to improving ways of working. 
</li><li>
Superior problem-solving skills and the competence to exceed expectations in dynamic and competitive operational environments. 
</li><li>
A hands-on attitude, fuelled by a &lsquo;Can-Do!&rsquo; Spirit.</li></ul> 
Key Responsibilities 
<div></div><ul><li>
Leads the full Recruitment Lifecycle for assigned departments and properties across FIVE's portfolio, from strategic workforce planning and proactive sourcing through to offer management and seamless onboarding coordination. 
</li><li>
Designs and implements proactive, bespoke sourcing strategies for Specialist, Senior and high-volume roles, leveraging direct search, networking, referral programmes and agency partnerships to attract exceptional talent. 
</li><li>
Builds and nurtures strong talent pipelines for critical roles, supporting succession planning and sustainable growth. 
</li><li>
Conducts structured interviews and robust candidate assessments, ensuring fair, consistent and objective evaluation processes aligned with &lsquo;FIVE-Star&rsquo; standards. 
</li><li>
Acts as a key escalation point for onboarding matters, ensuring a smooth, engaging and professional transition from offer acceptance to commencement. 
</li><li>
 Champions a remarkable candidate experience that reflects FIVE&rsquo;s bold employer brand and award-winning positioning at every touchpoint. 
</li><li>
Serve as the primary Recruitment Partner to Heads of Department, providing strategic guidance on hiring plans, market insights, salary benchmarking and candidate selection. 
</li><li>
Challenges and advises Hiring Managers constructively to ensure best-practice recruitment standards and commercially sound hiring decisions. 
</li><li>
Represent the Human Resources function confidently in meetings with senior stakeholders, delivering clear updates on hiring progress, risks and market conditions. 
</li><li>
Drives recruitment timelines independently, ensuring vacancies are filled efficiently in alignment with approved manning plans, budget parameters and operational priorities. 
</li><li>
Supports peak hiring periods, pre-openings and business-critical recruitment initiatives across the Group as required. 
</li><li>
Partners with the Senior Recruitment Manager on workload planning, prioritisation and the continuous enhancement of recruitment processes. 
</li><li>
Oversees recruitment reporting and data analysis, tracking key metrics such as time to hire, cost per hire and quality of hire to inform Strategic decision-making. 
</li><li>
Maintains exceptional accuracy across the Applicant Tracking System and Recruitment Trackers, ensuring compliance, governance and audit readiness. 
</li><li>
Ensures all recruitment activities comply with internal policies, local labour legislation and FIVE's governance standards.</li></ul> 
The Team 
&lsquo;FIVERs&rsquo; are Cultured yet Chic, Confident yet Self-Effacing, and Work Hard to Play even Harder. As a FIVE Tribe Member, you'll Personify the distinct &lsquo;Vibe at FIVE&rsquo; and apply it to create Insta-Perfect Experiences for our Guests that keeps them Coming Back for More. If you Dream of being surrounded by Like-Minded Individuals who share your Passion for Delivering Unforgettable Moments that last a Lifetime &ndash; then Look No Further and Unleash your Next-Level Potential. 
Sustainable Indulgence at FIVE 
FIVE curates world-class Entertainment and Luxury Living while Championing Environmental Stewardship. Driven by its core millennial base, FIVE has aligned to lead the way in &lsquo;Sustainable Indulgence&rsquo; trailblazing next-level, high-energy Experiences within an Environmentally and Socially Responsible Framework. 
An Equal Opportunity Employer 
 
The FIVE Tribe represents over 80 nationalities across its over 2000 &lsquo;FIVERs.&rsquo; FIVE does not discriminate and is Committed to Hiring a Diverse and Inclusive Workforce as an Equal-Opportunity Employer. Ranked regularly in the Top 10 on the Great Workplaces in the UAE list of Large Organisations, the FIVE Tribe is more than a group of people working together &ndash; it is a Family bonded by common Values and Goals, Celebrating People, Culture and Diversity. 
 
About FIVE Hotels and Resorts 
FIVE Hotels and Resorts prides itself on being Disruptively Different and Daringly Unique. Our Growing Portfolio of Lavish Destinations in the Middle East and Europe are the epitome of Glamour and Experiential Luxury, offering boundary-breaking Experiences at FIVE&rsquo;s award-winning Hotels, Dining Concepts, and Immersive Nightlife Venues. As part of the Accomplished FIVE Tribe, you will be part of a group of High Achievers who Fearlessly Challenge Conventions on a Global Stage.<div> 
Find out more here: fivehotelsandresorts.com</div></div></div>
 <ul><div>Department Name
<div>Human Resources
</div></div><div>Date Opened
<div>02/17/2026
</div></div><div>Job Type
<div>Full time
</div></div><div>Industry
<div>Hospitality
</div></div><div>Work Experience
<div>4-5 years
</div></div><div>City
<div>Dubai
</div></div><div>State/Province
<div>Dubayy (Dubai)
</div></div><div>Country
<div>United Arab Emirates
</div></div><div>Zip/Postal Code
<div>337-1500</div></div></ul>

Assistant Recruitment Manager

Excellence Domestic Workers Supply

Job SummaryWe are looking for a highly organized and detail-oriented Administrative Officer to interview newly arrived housemaids and accurately update their CVs online. This role is critical, as sales and client decisions depend directly on the quality, speed, and accuracy of maid profiles.The ideal candidate is fast, focused, and extremely detail-oriented, with strong communication skills and the ability to work efficiently under pressure.Key Responsibilities<ul><li>Conduct detailed interviews with newly arrived housemaids</li><li>Collect, verify, and document complete personal, professional, and skill-related information</li><li>Update and maintain maid CVs and online profiles with high accuracy</li><li>Ensure all information is clear, truthful, and professionally written</li><li>Work closely with internal teams to ensure profiles are ready for sales use</li><li>Maintain strict data accuracy, consistency, and confidentiality</li><li>Meet daily profile completion and quality targets</li><li>Identify and correct missing or inconsistent information immediately</li></ul>Required Skills &amp; Qualifications<ul><li>Excellent attention to detail (mandatory)</li><li>Ability to work fast without mistakes</li><li>Good English communication skills (spoken and written)</li><li>Basic computer skills (online systems, forms, CRM/ERP &ndash; training provided)</li><li>Strong interviewing and information-gathering skills</li><li>Organized, disciplined, and reliable</li><li>Experience in administration, data entry, HR, or recruitment is a plus</li></ul>Benefits<ul><li>Accommodation provided</li><li>Transportation provided</li><li>Stable full-time employment</li><li>Supportive and structured work environment</li><li>Growth opportunities within the company</li></ul>What We&rsquo;re Looking For<ul><li>Someone who understands the importance of accurate CVs</li><li>Comfortable with responsibility and attention-sensitive tasks</li><li>Able to work independently and meet deadlines</li><li>Professional and respectful when dealing with housemaids</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Administrative Officer – Maid Interview & CV Management

RAS Investment Group

Job description:Job Title: Human Resources Assistant Department: Human Resources Reports To: HR ManagerJob Summary: The Human Resources Assistant supports daily HR operations, ensuring smooth and efficient administrative processes. This role is responsible for maintaining employee records, assisting with recruitment, and onboarding, managing documentation, and providing administrative support to the HR department.Key Responsibilities:<ul><li>Maintain and update employee personnel files and HR databases.</li><li>Prepare employment letters, contracts, memos, and other HR documents.</li><li>Assist in recruitment processes &mdash; posting jobs, screening CVs, scheduling interviews.</li><li>Support onboarding and offboarding procedures.</li><li>Handle employee inquiries related to HR policies, leaves, and benefits.</li><li>Track attendance, leave balances, and overtime records.</li><li>Coordinate with PRO or government relations officer for visa and labor procedures.</li><li>Assist in payroll preparation by providing relevant employee data.</li><li>Prepare HR reports and ensure confidentiality of information.</li></ul>Qualifications and Skills:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>1&ndash;2 years of HR or administrative experience (UAE experience preferred).</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication in English (Arabic is an advantage).</li><li>Proficient in MS Office (Excel, Word, Outlook).</li><li>Knowledge of UAE Labor Law and HR procedures.</li><li>High attention to detail and ability to maintain confidentiality.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per monthExperience:<ul><li>HR Assistant: 2 years (Required)</li></ul>

fäm Properties Dubai

<div>
 
 We are looking for a highly organized and proactive Administrative Assistant to join our Recruitment Team. In this role, you will provide essential administrative and coordination support to ensure the smooth and efficient operation of our recruitment processes.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Manage and update recruitment-related documentation, including job postings, candidate resumes, and interview feedback.
 </li>
 <li>
 Assist in the onboarding process for new hires, ensuring all necessary paperwork and orientations are completed.
 </li>
 <li>
 Maintain accurate and up-to-date records in our applicant tracking system.
 </li>
 <li>
 Prepare and distribute recruitment reports and metrics to support data-driven decision-making.
 </li>
 <li>
 Liaise with Recruiters and hiring managers to ensure a positive and efficient recruitment experience.
 </li>
 <li>
 Assist with the planning and execution of recruitment events, such as job fairs and open houses.
 </li>
 <li>
 Provide general administrative support to the Recruitment Team, including managing correspondence and handling inquiries.
 </li>
 <li>
 Handle correspondence, manage inquiries, and provide general PA support to the Recruitment Manager as needed. This may include managing emails, preparing documents, and handling confidential information.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 </li>
 <li>
 Proven experience in an administrative or coordination role, preferably within a recruitment or HR environment.
 </li>
 <li>
 Strong organizational and multitasking skills with excellent attention to detail.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with applicant tracking systems is a plus.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Ability to work effectively under pressure and handle sensitive information with discretion.
 </li>
 <li>
 A proactive attitude with a strong customer service orientation.
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Explore 692+ Recruitment assistant in Dubai this March. Find roles across top companies and apply now to boost your career.

692 recruitment assistant jobs In Dubai

HR Assistant

HR Assistant

HR & Recruitment Coordinator

Assistant Recruitment Manager

Administrative Officer – Maid Interview & CV Management

HR Assistant

Administrative Assistant