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hire coordination specialist (hcs)- uae Jobs in Dubai

hire coordination specialist (hcs)- uae

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Edoxi Training Institute

About the RoleEdoxi Training Institute is looking for a proactive and detail-oriented Operations Analyst to support our training operations and global trainer network. The ideal candidate will be responsible for sourcing and recruiting corporate trainers, coordinating training delivery, managing trainer relationships, and ensuring the smooth execution of instructor-led training programs.This role is ideal for candidates who have excellent communication, coordination, and organizational skills and are interested in the EdTech and corporate training industry.Key Responsibilities<ul><li>Source and recruit freelance and corporate trainers globally through LinkedIn, job portals, and professional networks.</li><li>Build and maintain a strong database of qualified trainers across various domains.</li><li>Coordinate with trainers regarding availability, schedules, course delivery, and training requirements.</li><li>Manage trainer onboarding, documentation, agreements, and profile updates.</li><li>Handle trainer vendor management and maintain long-term professional relationships.</li><li>Coordinate training delivery by communicating with trainers, learners, and internal departments.</li><li>Monitor training schedules and support the successful execution of online and classroom training programs.</li><li>Maintain training records, trainer databases, and operational reports.</li><li>Coordinate with the Sales and Operations teams to fulfill trainer requirements for upcoming programs.</li><li>Support day-to-day operational activities to ensure high-quality training delivery.</li></ul>Requirements<ul><li>Bachelor's degree in Business Administration, Human Resources, Operations Management, or a related field.</li><li>1&ndash;2 years of experience in operations, recruitment, talent sourcing, HR, or training coordination.</li><li>Experience in trainer sourcing or EdTech is preferred.</li><li>Strong communication and interpersonal skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency in MS Office, especially Excel.</li><li>Experience using LinkedIn Recruiter, Naukri, Indeed, or other job portals is preferred.</li><li>Ability to work in a fast-paced environment and manage multiple priorities.</li></ul>Skills<ul><li>Trainer Recruitment</li><li>Global Talent Sourcing</li><li>Vendor Management</li><li>Training Coordination</li><li>Operations Management</li><li>Communication &amp; Stakeholder Management</li><li>Documentation &amp; Reporting</li><li>Time Management</li><li>Microsoft Excel</li><li>Problem Solving</li></ul>Benefits<ul><li>Salary: AED 3,000 per month</li><li>Professional growth in a leading EdTech organization.</li><li>Exposure to international trainers and corporate clients.</li><li>Collaborative and supportive work environment.</li></ul>Apply now and become part of Edoxi Training Institute's growing training operations team.Pay: AED3,000.00 per monthApplication Question(s):<ul><li>Are you available to join immediately?</li></ul>Experience:<ul><li>edtech-operations: 1 year (Required)</li></ul>Work Location: In person

Operations Analyst - Edtech

The Emirates Group

<div><h5 class="jobSectionHeader">Job Purpose
</h5>At Emirates, we believe in connecting the world, to and through, our global hub in Dubai; and in constantly innovating to ensure our customers &lsquo;Fly Better&rsquo;. Emirates is a global leader in the aviation industry, known for its exceptional customer service and cutting-edge technology. Based in Dubai, the airline operates a vast network of international flights, offering passengers unparalleled comfort and convenience. As part of the Emirates Group, the company is committed to delivering innovative solutions and creating memorable travel experiences. With a strong focus on customer satisfaction, Emirates integrates modern communication channels to enhance service delivery across all touchpoints. The airline continues to set industry standards in operational excellence, sustainability, and digital transformation, ensuring that it remains a top choice for travellers worldwide.
As a Resource Planning Coordinator, you will provide comprehensive support to the Global Connect Resource Planning Officers and Resource Planning Manager by collating and analysing information in order to produce timely reports and recommendations on changes in customer interaction arrival patterns, volume forecasts discrepancies and staff occupancy levels. Actively manage the day-to-day real time operational requests from our Global Contact Centre customers and proactively provide solutions and recommendations to ensure that revenue and service quality levels are achieved.
In this role, you will:
<ul><li>Coordinate with Contact Centre Teams across the network in order to prepare reports to investigate specific business areas and trends. Investigate spurious service level results, report on reasons for the result and provide recommendations to avoid in the future.
</li><li>Highlight trends on manpower related items such as staff adherence to schedule, occupancy, attendance, sickness, late, absence, overtime, lieu time, leave, and provide these to local Contact Centre Managers so that any issues may be addressed in a timely manner.
</li><li>Independently gather and present accurate data on the number and type of leavers across the contact centre network and based on the results recommend to the Resource Planning Officers which upskill trainings need to take place and which language speakers need to be recruited.
</li><li>Create and maintain agent skill profile records. Regularly audit the agent skill records to validate they are correct, ensuring calls are routed to the right skilled agents. Make and record changes to the profiles when request notifications are received.
</li><li>Maintain and audit agent sales and other performance metric targets within the system to ensure that the global contact centre agents are being correctly scored and evaluated in their individual performance
</li><li>Effectively manage real-time operations by supporting our contact centre customers and the Resource Planning Officers by dealing with all mailbox queries, MS teams message requests and diligently ensuring that break management is taken care off across all of our Contact Centres.
</li><li>During schedule build periods proactively support the Resource Planning Officers as directed to ensure that they are supported and that published deadlines are met.
</li></ul><h5 class="jobSectionHeader">Qualification
</h5>To be considered for the role, you must meet the below requirements:
<div><ul><li>4+ yrs resource planning experience preferably within a contact centre with experience working with Genesys Contact Centre software.
</li><li>Working knowledge of contact centre procedures and methodology.
</li><li>Strong analytical ability and diagnostic and problem-solving skills.
</li><li>Ability to communicate and negotiate effectively at all levels.
</li><li>PC based skills to operate Windows package such as Microsoft Word/ Excel/ E-mail.
</li><li>Advanced level Excel skills
</li><li>Advanced Power BI skills
</li><li>Genesys experience is essential
</li></ul></div>Emirates Group is an international organisation with employees from over 170 nationalities; we encourage applications from across the globe. Your application journey begins by applying via the Emirates Group Careers website. Please ensure your CV is up to date for our talent acquisition team to review your profile. If you meet the criteria of the role, you will then be invited to complete a HireVue video interview, to share more about your experience and your career aspirations. If you are shortlisted, you will then be invited to interview with our hiring managers. If you are successful, your recruiter will reach out to you with an offer and then our Onboarding team will ensure a smooth transition to your new role at Emirates Group.
<h5 class="jobSectionHeader">Salary &amp; benefits
</h5>Join us in Dubai and enjoy attractive salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. You can find out more information about our employee benefits in the Working Here section of our website www.emirates.com/careers. Further information on what&rsquo;s it like to live and work in our cosmopolitan home city, can be found in the Dubai Lifestyle section.</div>

Resource Planning Coordinator

Irwin & Dow

<div>The Role
Our client is a privately owned real estate investment company managing a diverse property portfolio across the UAE. Operating within a fast-paced, entrepreneurial environment, they are seeking a proactive and highly organised Executive Assistant &amp; Office Administrator to provide dedicated support to the CEO while ensuring the smooth day-to-day running of the office.
This is a varied role that will suit someone who enjoys taking ownership and thrives in a position where no two days are the same. Alongside managing a busy diary, coordinating meetings, handling correspondence and arranging travel when required, you will oversee general office administration, maintain accurate records, liaise with external suppliers and support the wider business with a range of operational and administrative tasks. The successful candidate will be highly organised, possess excellent attention to detail and demonstrate the ability to manage multiple priorities whilst maintaining complete discretion and confidentiality.
Requirements
We are looking for a professional with between two and five years' experience within an Executive Assistant, Personal Assistant, Office Administrator or Office Coordinator role, ideally gained within a corporate, professional services, consulting, engineering, construction, property or real estate environment. Previous UAE experience is preferred, together with excellent written and spoken English and advanced proficiency across the Microsoft Office suite. Candidates who embrace technology and are confident utilising AI productivity tools, including ChatGPT or Microsoft Copilot, will be viewed favourably.
Equally important is your attitude. You will be a confident communicator with exceptional organisational and follow-up skills, someone who is proactive, resourceful and enjoys working closely with senior leadership. This is an excellent opportunity for an ambitious administrative professional looking to further develop their career within a stable and growing investment business where they can make a genuine contribution.
About the company
Irwin &amp; Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.
We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government &amp; semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework.
Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.
Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.</div>

Executive Assistant & Office Administrator

Apparel Group

<div>
 
 Position Objective
 
 
 
 Stock Coordinator is responsible for receiving, inspecting, storing merchandise and maintaining accurate stock levels, organizing merchandise, and ensuring the seamless flow of products from the stockroom to the sales floor. Stock Coordinator works closely with store management, sales associates, and other team members to uphold a high standard of organization.
 
 
 
 Process
 
 
 
 Key Responsibility:
 
 
 <ul>
 <li>
 Receive merchandize and count it physically and electronically in order to ensure accuracy of information
 </li>
 <li>
 Inspect the quality of the products and report the discrepancies to store manager / assistant store manager about damaged products.
 </li>
 <li>
 Ensure proper storage and handling of merchandise to prevent damage.
 </li>
 <li>
 Classify and stock the products in the stock room as per the store procedures to ensure quick availability of the product.
 </li>
 <li>
 Tag the newly arrived stock and / or return the products as per the instruction of senior
 </li>
 <li>
 Assist the sales staff in replenishing stocks on the shelves in order to ensure availability of products at all times
 </li>
 <li>
 Ensure awareness and vigilance at all times of security in the store without any negligence
 </li>
 <li>
 Ensure the highest standards of housekeeping standards
 </li>
 <li>
 Flexible to work for extended hours during the Sale / Festival period
 </li>
 <li>
 Must be physically fit and ability of heavy lifting of around 10kgs of weight.
 </li>
 <li>
 Record the inventory inward / outward and maintain the report of the same
 </li>
 <li>
 Check for missing price tags and report the same
 </li>
 <li>
 Assist during Stock Take processes
 
 
 </li>
 </ul>
 
 Desired Experience
 
 
 
 The ideal Stock Coordinator in a retail company should have strong organizational Skills with familiarity with warehouse management system to keep track and manage stock. Previous experience in a similar stock, warehouse, or logistics role is preferred.
</div>

Stock Coordinator

ARK GATE ENGINEERING CONSULTANT

Authority Submissions CoordinatorLocation: Dubai, UAEJob DescriptionWe are seeking an experienced and well-organized Authority Submissions Coordinator to join our engineering consultancy team in Dubai.The successful candidate will be responsible for managing authority submissions, coordinating submission packages, and following up with government authorities to obtain project approvals in a timely manner.Key Responsibilities:<ul><li>Prepare and submit applications through Dubai authority portals, including Dubai Municipality (DM), Dubai Development Authority (DDA), Trakhees, Dubai Civil Defence (DCD), DEWA, and other relevant authorities.</li><li>Coordinate and compile Architectural, Structural, MEP, and Interior Design documents into complete submission packages.</li><li>Follow up with authorities to obtain approvals, permits, and NOCs.</li><li>Coordinate with architects and engineers to ensure complete and accurate submission documents.</li><li>Respond to authority comments and coordinate resubmissions when required.</li><li>Maintain submission records and monitor project approval progress.</li></ul>Requirements<ul><li>Minimum 2&ndash;3 years of experience in authority submissions within a Dubai engineering consultancy.</li><li>Hands-on experience using Dubai authority portals (DM, DDA, Trakhees, DCD, DEWA, etc.).</li><li>Good knowledge of Dubai authority regulations and approval procedures.</li><li>Strong organizational, communication, and follow-up skills.</li><li>Ability to manage multiple submissions and meet project deadlines.</li><li>Proficiency in Microsoft Office.</li></ul>If you have the experience and passion to manage authority submissions in a dynamic engineering consultancy environment, we would love to hear from you.Pay: From AED4,000.00 per monthWork Location: In person

Authority Submissions Coordinator

Harshad Group

Job Title: Recruiter &ndash; Machinery IndustryJob SummaryWe are looking for a proactive and experienced Recruiter to manage the end-to-end recruitment process for technical and non-technical positions within the machinery and industrial sector. The ideal candidate should have hands-on experience sourcing talent through multiple hiring platforms, conducting candidate assessments, coordinating interviews, and ensuring timely hiring to meet business requirements.Key Responsibilities<ul><li>Manage the complete recruitment lifecycle, from understanding hiring requirements to onboarding candidates.</li><li>Source candidates through various recruitment channels, including job portals, social media, professional networking platforms, employee referrals, and internal databases.</li><li>Screen resumes and shortlist candidates based on job specifications and technical requirements.</li><li>Conduct initial HR interviews to assess candidates' qualifications, experience, communication skills, and cultural fit.</li><li>Coordinate and schedule interviews with hiring managers and department heads.</li><li>Maintain regular communication with candidates throughout the recruitment process.</li><li>Negotiate salary packages and facilitate offer management.</li><li>Build and maintain a strong pipeline of qualified candidates for current and future hiring needs.</li><li>Develop and maintain relationships with recruitment agencies, educational institutions, and industry professionals.</li><li>Maintain accurate recruitment records, candidate databases, and recruitment reports.</li><li>Ensure a positive candidate experience throughout the hiring process.</li><li>Stay updated on recruitment trends, market salary benchmarks, and hiring best practices.</li></ul>Required Skills &amp; Qualifications<ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>2&ndash;5 years of recruitment experience, preferably in the machinery, manufacturing, engineering, construction, or industrial sector.</li><li>Strong understanding of technical and engineering job roles.</li><li>Experience hiring for positions such as Mechanical Engineers, Electrical Engineers, Service Engineers, CNC Operators, Technicians, Sales Engineers, Production Staff, Project Engineers, Procurement, and Operations roles.</li><li>Excellent communication, interpersonal, and negotiation skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to work independently and manage multiple vacancies simultaneously.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).</li></ul>Hiring Platforms ExperienceThe ideal candidate should have hands-on experience using:<ul><li>LinkedIn Recruiter</li><li>LinkedIn Talent Solutions</li><li>Indeed</li><li>Naukri</li><li>GulfTalent</li><li>Bayt</li><li>Foundit (formerly Monster)</li><li>Dubizzle Jobs</li><li>DrJobs</li><li>Glassdoor</li><li>Google X-Ray Search</li><li>Boolean Search Techniques</li><li>Social media recruitment (LinkedIn, Facebook, Instagram)</li><li>Applicant Tracking Systems (ATS)</li><li>Internal recruitment databases and CRM systems</li></ul>Preferred Skills<ul><li>Knowledge of UAE labor market and recruitment practices.</li><li>Experience recruiting for industrial equipment, machinery, manufacturing, heavy equipment, construction, or engineering companies.</li><li>Familiarity with visa documentation and onboarding processes (preferred).</li><li>Ability to recruit both white-collar and blue-collar workforce.</li></ul>Key Competencies<ul><li>Talent Sourcing</li><li>Technical Recruitment</li><li>Boolean Search</li><li>Candidate Screening</li><li>Interview Coordination</li><li>Offer Negotiation</li><li>Stakeholder Management</li><li>Time Management</li><li>Communication Skills</li><li>Problem Solving</li><li>Attention to Detail</li></ul>Employment TypeFull-timeExperience2-3 years (Machinery/Industrial recruitment experience preferred)LocationUAEPay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

HR Recruiter

Design Line Trading LLC

Operation CoordinatorDaily responsibilitiesBOQ preparation, supplier coordination, purchasing, shipping follow up, invoicing. documentation, filling, reportingExperience of at least 3 years in the UAE market.Job Type: Full-timePay: From AED4,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>administrative assistant: 1 year (Preferred)</li><li>account a: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

Administrative Assistant

Explore 67+ Recruitment coordinator in Dubai this August. Find roles across top companies and apply now to boost your career.