hr manager

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recruitment coordinator

American University in the Emirates

<div><div><div>Position Summary

The American University in the Emirates is seeking a highly motivated and detail-oriented Recruitment Coordinator to assist and coordinate recruitment and onboarding processes while ensuring timely follow-ups with all internal and external stakeholders. The role focuses on operational support, coordination, documentation, and follow-up across the recruitment lifecycle, in alignment with university policies and procedures. 


Minimum Qualifications and Experience
<ul>
<li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field from an accredited university.</li>
<li>Minimum of 3 years of experience supporting recruitment, selection, and onboarding activities.</li>
<li>Hands-on experience with recruitment tools, LinkedIn, and online job portals.</li>
<li>Experience assisting with talent acquisition and onboarding processes.</li>
<li>Good understanding of recruitment practices and procedures.</li>
<li>Strong planning, organizational, and follow-up skills.</li>
<li>Excellent interpersonal and written/verbal communication skills.</li>
<li>Good presentation and coordination skills.</li></ul> 


Key Responsibilities and Essential Functions

Recruitment Support &amp; Coordination
<ul>
<li>Assist in coordinating the end-to-end recruitment process, including job postings, application tracking, screening support, interview scheduling, and follow-ups.</li>
<li>Support the preparation of job descriptions and person specifications as required.</li>
<li>Maintain and update candidate pipelines for current and future hiring needs.</li>
<li>Monitor recruitment requirements for colleges and departments and follow up on open requests.</li>
<li>Coordinate and follow up with Heads of Colleges and Departments on vacancy status, candidate progress, and hiring timelines.</li>
<li>Support the review and screening of applications based on predefined selection criteria.</li>
<li>Coordinate interview schedules, panels, and logistics, and follow up with candidates and interviewers.</li>
<li>Assist with reference checks for recommended candidates.</li>
</ul>
Documentation, Follow-Up &amp; Compliance
<ul>
<li>Ensure all recruitment requests are approved and supported with the required documentation.</li>
<li>Maintain accurate and up-to-date recruitment records, candidate databases, and correspondence.</li>
<li>Document interview outcomes and ensure proper filing in line with university standards.</li>
<li>Follow up with candidates to ensure submission of required credentials (degrees, transcripts, experience letters, promotion letters, etc.) for hiring, clearance, and visa processes.</li>
<li>Coordinate with the Public Relations Office regarding documentation required for security clearance.</li>
</ul>
Offers, Onboarding &amp; Internal Coordination
<ul>
<li>Assist in preparing salary proposals in line with approved salary scales and follow up on approvals.</li>
<li>Support the preparation of employment offers and contracts for faculty and administrative staff.</li>
<li>Coordinate with HR Officers on flight and hotel arrangements for candidate visits and new hires.</li>
<li>Assist HR Officers in coordinating onboarding plans, orientation sessions, website profiles, photos, and welcome announcements.</li>
<li>Provide basic information and guidance to new hires on HR and work-related matters and follow up on pending requirements.</li>
</ul>
Records, Reporting &amp; Administration
<ul>
<li>Ensure all hiring documents are completed and filed correctly in employee hard copy files and the HRMS portal.</li>
<li>Maintain records of recruitment-related expenses such as job advertisements, travel, and accommodation.</li>
<li>Assist in preparing recruitment reports, statistics, and follow-up trackers for management.</li>
<li>Support the preparation of reports for CHEDS (Center for Higher Education Data and Statistics) and other internal or external requirements.</li>
<li>Assist the Payroll Division by providing recruitment and hiring-related data and reports as needed.</li></ul> 


Skills &amp; Competencies
<ul>
<li>Strong coordination and follow-up skills</li>
<li>High attention to detail and accuracy</li>
<li>Ability to manage multiple tasks and deadlines</li>
<li>Professional communication and stakeholder coordination</li>
<li>Ability to work effectively in a fast-paced academic environment</li>
<li>Confidential and ethical handling of sensitive information</li></ul></div> 
</div>
<div><div>About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Computer Information Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master&rsquo;s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022.

The Bachelor of Computer Science in the College of Computer Information Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.</div></div></div>

HR & Recruitment Coordinator

Trading Company UAE

The HR &amp; Recruitment Coordinator supports end-to-end recruitment and HR operations for construction projects, ensuring timely mobilization of manpower (white &amp; blue collar), compliance with documentation requirements, and smooth coordination with internal stakeholders, PRO team, and manpower agencies.Key ResponsibilitiesA) Recruitment &amp; Mobilization<ul><li>Coordinate full recruitment cycle for construction roles (MEP, Civil, QA/QC, HSE, Engineers, Foremen, Technicians, Labour).</li><li>Screen CVs, shortlist candidates, schedule interviews, and coordinate interview panels.</li><li>Follow up with selected candidates on offer acceptance, joining dates, and mobilization readiness.</li><li>Coordinate with agencies and/or direct sourcing channels to meet manpower targets.</li><li>Maintain recruitment trackers (pipeline, shortlist, offer status, mobilization, replacements).</li></ul>B) HR Operations &amp; Site Support<ul><li>Support onboarding processes: joining formalities, medical, orientation, site induction coordination.</li><li>Maintain employee files and ensure all documents are complete (IDs, certificates, clearances, contracts).</li><li>Assist in attendance coordination, leave tracking, and manpower reporting (if required).</li><li>Respond to employee queries related to onboarding, basic HR policies, and documentation.</li></ul>C) Documentation &amp; Compliance<ul><li>Ensure candidate documentation is accurate and complete (passport, visa status, education certificates, trade certificates, etc.).</li><li>Coordinate with PRO team for visa processing status, labor approvals, and mobilization updates.</li><li>Ensure compliance with company and project requirements (HSE induction, client site access requirements, etc.).</li></ul>D) Stakeholder Coordination<ul><li>Liaise with project team, site management, and department heads on manpower needs and priorities.</li><li>Coordinate with logistics/accommodation teams for arrivals and site deployment (as applicable).</li><li>Prepare weekly recruitment and mobilization reports for management.</li></ul>Required Skills &amp; Competencies<ul><li>Strong coordination and follow-up skills in a fast-paced project environment.</li><li>Knowledge of construction roles and manpower structures (MEP/Civil/HSE/QAQC).</li><li>Good communication skills (English mandatory; Arabic/Hindi/Urdu is a plus).</li><li>Strong organization and data handling skills (Excel, trackers, reporting).</li><li>Ability to manage multiple vacancies and urgent mobilizations.</li><li>Confidentiality and professionalism in handling employee records.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree or Diploma in HR, Business Administration, or related field (preferred).</li><li>2&ndash;5 years experience in HR coordination and recruitment within construction / contracting / FM.</li><li>Experience coordinating visas, mobilization, and manpower agencies is a strong advantage.</li></ul>Preferred Experience (Nice to Have)<ul><li>Experience in GCC / UAE labor processes and working with PRO teams.</li><li>Hands-on experience with recruitment platforms (LinkedIn, job portals) and ATS (if applicable).</li><li>Experience supporting large-scale mobilization or project ramp-up.</li></ul>KPIs / Performance Measures<ul><li>Time-to-fill and time-to-mobilize for priority roles.</li><li>Interview-to-offer and offer-to-join ratios.</li><li>Accuracy and completeness of documentation files.</li><li>Weekly reporting and stakeholder satisfaction.</li></ul>Working Conditions<ul><li>Site/office-based role with possible extended hours during peak mobilization.</li><li>Coordination with multiple departments, agencies, and PRO team.</li></ul>Job Type: Full-time

HR and Recruitment Coordinator - MALE

Hilton

<div>Recruitment Coordinator | Waldorf Astoria Dubai Palm Jumeirah
A Recruitment Coordinator with Waldorf Astoria Hotels and Resorts plays a crucial role in supporting the entire recruitment process embodying company values throughout and supporting inclusive hiring practices, from coordinating to ensuring a positive candidate experience and facilitating effective communication between candidates, Hiring Manager and Department Head.
What will I be doing?
As a Recruitment Coordinator, you are responsible for responding to all applicant requirements to deliver an excellent experience. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul><li>
Responsible for the coordination of shortlisting and interview set-up, including finalizing the schedule, calling candidates, sending invites and liaising with Recruitment Team.</li><li>
To be responsible for the entry and integrity of applicant information and being the first point of contact for all applicant enquiries</li><li>
Conducting initial screenings or pre-interview assessments to evaluate candidates' qualifications.</li><li>
Handling administrative tasks such as drafting job descriptions, posting job openings on various platforms in a timely manner and are up to date.</li><li>
Working alongside Human Resources to ensure the onboarding process is completed accurately in a timely manner.</li><li>
Ensuring a positive candidate experience throughout the recruitment process.</li><li>
Responding to candidate inquiries and providing information about the company and the recruitment process.</li><li>
To promote best practice throughout the recruitment process and actively seek candidate feedback to improve the candidate experience.</li><li>
Keeping track of candidate progress through the recruitment process and updating relevant databases or systems.</li><li>
Ensuring compliance with relevant laws and regulations regarding recruitment and hiring practices.</li><li>
Maintaining accurate and up-to-date records of recruitment database, activities, including candidate information, interview notes, reference check and other documentation.</li><li>
Implementing best practices and innovative solutions to streamline recruitment activities.</li><li>
Staying updated on industry trends and emerging recruitment technologies.</li></ul>
What are we looking for?
The Recruitment Coordinator serving Waldorf Astoria Hotels &amp; Resorts is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviors, skills, and values that follow:<ul><li>
Minimum 2&ndash;4 years of experience in a luxury or ultra-luxury hotel environment, with proven exposure to HR/recruitment operations.</li><li>
Proven experience supporting end-to-end recruitment activities, including interview coordination, candidate communication, and recruitment administration</li><li>
Strong understanding of recruitment processes within a service-driven or hospitality environment, with awareness of operational hiring needs</li><li>
Excellent organizational and time-management skills, with the ability to manage multiple requisitions, interview schedules, and priorities simultaneously</li><li>
High level of attention to detail to ensure accuracy of candidate records, interview documentation, and recruitment data</li><li>
Confident and professional communication skills, both verbal and written, with the ability to engage positively with candidates, Hiring Managers, and Department Heads</li><li>
Genuine passion for hospitality and people, with a strong commitment to delivering a consistent, high-quality candidate experience</li><li>
Ability to act as the first point of contact for applicants, demonstrating professionalism, warmth, and brand representation at all times</li><li>
Experience using Applicant Tracking Systems (ATS), preferably Taleo, with confidence in maintaining data integrity and recruitment reporting</li><li>
Strong sense of confidentiality, discretion, and integrity when handling sensitive candidate and employee information</li><li>
Working knowledge of recruitment compliance, employment legislation, and best practices, particularly within the hospitality sector</li><li>
Ability to work effectively in a fast-paced, operational environment while remaining calm, organized, and solution-focused</li><li>
Proactive mindset with a willingness to suggest improvements to recruitment coordination, candidate experience, and administrative processes</li><li>
Strong teamwork skills, with the ability to collaborate closely with the Recruitment Team and support broader Human Resources initiatives</li><li>
Flexibility to support operational requirements, including participation in job fairs, recruitment events, and hotel activities when required
</li></ul>It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
Previous experience working in high volume Recruitment operations in a luxury hotel.</li><li>
Proficiency in other languages will be considered an advantage.</li></ul>
What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all</div>

Recruitment Coordinator | Waldorf Astoria Dubai Palm Jumeirah

JR Group (Joga Ram Group)

Location: Dubai, UAE Company: Joga Ram Group of CompaniesAbout the Role: Joga Ram Group of Companies is looking for a dynamic HR Recruiter to join our HR team in Dubai. The ideal candidate will be responsible for handling end-to-end recruitment for both blue-collar and white-collar positions, ensuring the right talent is sourced, screened, and onboarded efficiently.Key Responsibilities:<ul><li>Manage full-cycle recruitment for blue-collar and white-collar roles, from job posting to onboarding.</li><li>Source candidates through job portals, social media, referrals, and professional networks.</li><li>Conduct initial screening, interviews, and shortlisting of candidates.</li><li>Coordinate with department heads to understand role requirements and job descriptions.</li><li>Maintain accurate recruitment records and candidate databases in the HR system.</li><li>Assist in employer branding activities and talent acquisition campaigns.</li><li>Prepare and send offer letters and employment contracts.</li><li>Ensure smooth onboarding process including orientation and documentation.</li><li>Track recruitment metrics such as time-to-fill, quality-of-hire, and cost-per-hire.</li><li>Stay updated with UAE labor laws and recruitment regulations.</li><li>Provide guidance to managers and team members on recruitment best practices.</li><li>Support HR projects related to workforce planning, retention, and engagement initiatives.</li></ul>Requirements:<ul><li>Minimum 2 years of proven experience in recruitment covering blue-collar and white-collar positions.</li><li>Strong knowledge of UAE labor laws and recruitment practices.</li><li>Excellent communication, interpersonal, and negotiation skills.</li><li>Ability to work independently and manage multiple openings simultaneously.</li><li>Proficiency in HRMS/ATS systems is a plus.</li></ul>Compensation:<ul><li>AED 4,000 &ndash; 4,500 per month</li></ul>Apply Here : https://erp.jrindustries.ae/hr-recruiterJob Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

HR Recruiter

ManageMentor Consultants

EA &amp; Student Recruitment supportWe are a fast-growing startup in the education/student recruitment space and are looking for a smart, proactive team member who can support leadership operations and assist with basic student counselling and outreach. This is an ideal role for someone who understands both admin/executive coordination and student recruitment support.Key ResponsibilitiesExecutive Assistant / Admin Support● Coordinate meetings, calendar, reminders, and follow-ups● Draft emails, prepare documents and reports● Maintain trackers, data sheets, task lists (Google Sheets/Excel)● Support management with day-to-day coordinationStudent Recruitment Support● Make cold calls to student leads and follow-up regularly● Provide initial counselling and understanding the requirements (program details, requirements, next steps)● Assist with student application documentation &amp; follow-ups● Coordinate with partner universities and admissions team● Maintain student pipeline / CRM and lead conversion trackingRequirements● Must have own UAE visa● Experience in student recruitment / education counselling company preferred● Comfortable in cold calling &amp; lead conversion● Fluent English (Arabic is a plus)● Strong communication + confident phone etiquette● Organized, fast learner, startup mindset● IT savvy (MS office, Canva,CRM, etc)● Able to multitask and work independentlySalary4000 + incentives (based on performance)To apply: Please send CV to sm.cofounder@mmc-fz.comJob Types: Full-time, PermanentPay: AED4,000.00 per monthExperience:<ul><li>Student Counselling: 1 year (Required)</li><li>Student admissions: 1 year (Required)</li></ul>License/Certification:<ul><li>Visa (Required)</li></ul>

Executive Assistant & Student Recruitment support(Full-time | Own visa)

Budget Home Technical Services LLC

Key ResponsibilitiesHuman Resources &amp; Recruitment<ul><li>Manage recruitment process for technicians and office staff</li><li>Post job advertisements and screen CVs</li><li>Coordinate and schedule interviews</li><li>Conduct initial candidate screening interviews</li><li>Maintain recruitment records and candidate database</li><li>Prepare employment contracts and offer letters</li><li>Maintain complete and organized employee records (digital &amp; physical)</li><li>Track staff attendance, leave, and overtime records</li><li>Assist with visa applications, renewals, and labor documentation</li><li>Ensure compliance with UAE labor documentation requirements</li></ul>Administrative Duties<ul><li>Maintain structured filing systems and documentation control</li><li>Coordinate company-related documentation (insurance, vehicle renewals, trade license support)</li><li>Liaise with banks and external service providers when required</li><li>Assist management with internal documentation and reporting</li><li>Support Finance department with document collection and filing organization</li><li>Ensure the office environment is organized, presentable, and properly maintained (including coordination of cleaning and basic office upkeep)</li></ul>Requirements<ul><li>Minimum 2 years UAE experience in HR or office administration</li><li>Experience in recruitment and candidate screening preferred</li><li>Basic understanding of UAE labor and visa procedures</li><li>Strong English communication skills (written &amp; spoken)</li><li>Good knowledge of MS Office (especially Excel and Word)</li><li>Highly organized and detail-oriented</li><li>Professional, responsible, and able to handle confidential information</li><li>Ability to maintain structured and disciplined work processes</li></ul>What We Offer<ul><li>Full-time, stable employment</li><li>Structured and professional working environment</li><li>Opportunity to grow within a developing company</li><li>Competitive salary based on experience</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Executive Administrator / HR

Confidential Careers

<div>
 
 
 Position Summary:
 
 
 
 The HR Executive will be responsible for providing operational and administrative support across key human resource functions, with a primary focus on recruitment coordination, onboarding/offboarding, payroll inputs, attendance management, visa processing through GDRFA, employee insurance administration, and training logistics. This role is heavily system- and process-oriented, requiring high attention to detail, timely coordination with internal departments, and strong HR administration skills, especially in a fast-paced FMCG/F&amp;B environment.
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Recruitment &amp; Onboarding Support:
 
 
 <ul>
 <li>
 Perform initial screening of CVs and candidates based on job requirements.
 </li>
 <li>
 Schedule and coordinate interviews with hiring managers and candidates.
 </li>
 <li>
 Prepare and issue offer letters, job descriptions, and joining instructions.
 </li>
 <li>
 Facilitate employee onboarding, document verification, and induction.
 </li>
 <li>
 Maintain recruitment tracker and candidate database.
 </li>
 </ul>
 
 
 2. Offboarding &amp; Exit Formalities:
 
 
 <ul>
 <li>
 Coordinate end-to-end offboarding processes: notice tracking, final settlements, and exit interviews.
 </li>
 <li>
 Ensure exit documentation is completed and system records are updated.
 </li>
 <li>
 Liaise with IT/Operations for access deactivation and clearance forms.
 </li>
 </ul>
 
 
 3. Attendance &amp; Payroll Inputs:
 
 
 <ul>
 <li>
 Collate and validate attendance, overtime, and leave data from biometric or attendance system.
 </li>
 <li>
 Share accurate monthly payroll inputs with the Finance team as per timelines.
 </li>
 <li>
 Monitor absenteeism and leave balances and prepare related MIS reports.
 </li>
 </ul>
 
 
 4. Visa &amp; Immigration Coordination (GDRFA):
 
 
 <ul>
 <li>
 Coordinate with PRO and manage employee visa applications, renewals, cancellations via GDRFA portal.
 </li>
 <li>
 Ensure timely medical tests, Emirates ID processing, and visa stamping.
 </li>
 <li>
 Maintain visa expiry reports and ensure compliance with UAE labor and immigration laws.
 </li>
 </ul>
 
 
 5. Ticketing &amp; Travel Support:
 
 
 <ul>
 <li>
 Handle employee travel bookings (annual leave, business travel, onboarding, and repatriation).
 </li>
 <li>
 Coordinate with travel agents and ensure adherence to company travel policies.
 </li>
 </ul>
 
 
 6. Employee Insurance Administration:
 
 
 <ul>
 <li>
 Add/delete employees in the company medical and workmen&rsquo;s compensation insurance.
 </li>
 <li>
 Track policy expiries and coordinate renewals with insurance providers.
 </li>
 <li>
 Assist employees with claims and coordinate with TPA/insurers.
 </li>
 </ul>
 
 
 7. Training &amp; Development Coordination:
 
 
 <ul>
 <li>
 Schedule training programs based on the annual calendar or ad-hoc department needs.
 </li>
 <li>
 Coordinate with trainers and attendees; manage attendance and feedback records.
 </li>
 <li>
 Maintain training records and certificates in employee files.
 </li>
 </ul>
 
 
 8. HR Documentation &amp; System Updates:
 
 
 <ul>
 <li>
 Maintain accurate and up-to-date employee records in the HR system and physical files.
 </li>
 <li>
 Ensure documentation of HR activities, forms, approvals, and employee correspondences.
 </li>
 <li>
 Generate reports and support HR audits as needed.
 </li>
 </ul>
 
 
 9. Finance Coordination:
 
 
 <ul>
 <li>
 Ensure timely submission of all payroll, final settlement, and HR-related cost inputs.
 </li>
 <li>
 Coordinate with the Finance team on employee reimbursements, advances, and other payouts.
 </li>
 </ul>
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.
 </li>
 <li>
 4&ndash;6 years of relevant HR experience in the UAE, preferably in FMCG / F&amp;B / Manufacturing sectors.
 </li>
 <li>
 Familiarity with UAE labor law, visa processing (GDRFA), and payroll coordination.
 </li>
 <li>
 Experience in HR administration, insurance, and documentation.
 </li>
 </ul>
 
 
 Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Excellent MS Excel and data management skills.
 </li>
 <li>
 Strong coordination and time-management capabilities.
 </li>
 <li>
 Detail-oriented with excellent organizational skills.
 </li>
 <li>
 Effective written and verbal communication skills.
 </li>
 <li>
 Professional, approachable, and customer service-oriented attitude.
 </li>
 <li>
 Experience with HRMS software is an advantage.
 </li>
 </ul>
 
 
 Preferred:
 
 
 <ul>
 <li>
 Prior experience using GDRFA systems for visa processing.
 </li>
 <li>
 Exposure to handling large workforce including blue-collar and white-collar employees.
 </li>
 <li>
 Familiarity with payroll systems or working closely with finance teams.
 </li>
 </ul>
 
 
</div>

Human Resources Executive

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