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sales administrator

AAM Limousine

<ul><li>Job Description:</li></ul>A Sales Administrator is a professional who is responsible for providing administrative support to a sales team. This includes tasks such as maintaining customer records, processing sales orders and invoices, and providing general customer service.<ul><li>Key Responsibilities:</li><li>Provide exceptional customer service to members over the phone, email, and in person</li><li>Resolve member inquiries and issues in a timely and efficient manner</li><li>Maintain accurate and up-to-date records of member interactions and transactions</li><li>Assist members with account maintenance and updates</li><li>Ensure that all customer service standards are met and exceeded</li><li>Required Skills and Qualifications:</li></ul>- 1 year of experience in a local Destination Management Company (DMC) or hotel reservations or in customer service , or call center- Proficient in Microsoft Office and Google Suite- Excellent communication and interpersonal skillsJob Type: Full-timePay: AED3,500.00 - AED4,000.00 per month

Sales Administrator

Royal Smart Properties

Royal Smart Limousine (RSL) is Dubai&rsquo;s premier provider of luxury and executive transportation solutions, serving government entities, embassies, VIP travelers, and leading corporate institutions. Renowned for professionalism, efficiency, and world-class service, RSL continues to expand its footprint across the UAE&rsquo;s mobility and business landscape.We are currently seeking a proactive and detail-oriented Corporate Sales Administrator to support our Corporate Sales Division. This role focuses on managing B2B client relationships, handling contracts and renewals, coordinating vendor agreements, and ensuring full compliance with UAE commercial regulations.Position OverviewThe Corporate Sales Administrator plays a key role in driving RSL&rsquo;s corporate business operations through structured contract management, effective coordination, and administrative excellence. The ideal candidate is highly organized, bilingual (Arabic &amp; English), and has a strong understanding of UAE corporate documentation, tenders, and client coordination.Key ResponsibilitiesCorporate Sales &amp; Client Support<ul><li>Support the sales team in identifying, targeting, and onboarding new corporate clients across hospitality, aviation, government, and event sectors.</li><li>Prepare professional proposals, quotations, and tender documents.</li><li>Manage client communications, ensuring timely responses and professional follow-ups.</li><li>Track client agreements, renewal schedules, and performance updates.</li></ul>Contract Administration &amp; Compliance<ul><li>Draft, review, and maintain corporate and vendor contracts, NDAs, and service agreements.</li><li>Monitor contract expiry and renewal timelines, ensuring timely execution and documentation.</li><li>Maintain a centralized contract management system with all corporate and vendor records.</li><li>Coordinate with legal, finance, and operations teams to ensure compliance with UAE laws and RSL policies.</li></ul>Vendor &amp; Tender Management<ul><li>Handle tender submissions, renewal of contracts, and bid-related documentation.</li><li>Manage vendor communication, pricing negotiations, and service-level follow-ups.</li><li>Support procurement-related administrative tasks and ensure all partner documentation is up-to-date.</li></ul>Reporting &amp; Administrative Governance<ul><li>Prepare monthly reports on sales activities, contract renewals, and vendor performance.</li><li>Generate CRM and ERP-based dashboards to track key KPIs and operational metrics.</li><li>Provide administrative and coordination support to the Corporate Sales Manager and senior leadership.</li></ul>Candidate ProfileQualifications &amp; Experience:<ul><li>Bachelor&rsquo;s degree in Business Administration, Law, or related field (MBA preferred).</li><li>3&ndash;5 years of experience in corporate sales administration, contract management, or tender coordination within the UAE.</li><li>Experience in transportation, hospitality, logistics, or facilities management preferred.</li><li>Proven track record in handling B2B contracts and renewals.</li></ul>Skills &amp; Competencies:<ul><li>Strong understanding of UAE commercial and contract law.</li><li>Excellent communication, negotiation, and relationship management skills.</li><li>High level of organization, accuracy, and attention to detail.</li><li>Proficiency in MS Office, CRM/ERP systems (Odoo, SAP, Salesforce), and document management tools.</li><li>Fluent in English and Arabic (spoken and written).</li><li>Valid UAE Driving License &ndash; mandatory.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED8,000.00 per month

Corporate Sales Administrator

Señor Gonzales Mexican Restaurant

Job Summary:We are seeking a highly organized and experienced Senior Sales Administrator to oversee and streamline our sales operations. This role involves processing online and B2B orders, managing dispatch workflows, preparing detailed sales reports, and maintaining strong customer and B2B client relationships. In addition, the Senior Sales Administrator will lead and supervise a team of junior sales administrators, ensuring operational efficiency and high standards of service across the department.Key Responsibilities:Sales &amp; Order Administration<ul><li>Manage and process online website orders and B2B sales transactions.</li><li>Coordinate with the warehouse and logistics teams for timely and accurate dispatch.</li><li>Oversee documentation and invoicing for all sales orders.</li></ul>Team Leadership<ul><li>Supervise, train, and support junior sales administrators in their day-to-day tasks.</li><li>Allocate tasks and ensure team performance aligns with company goals and deadlines.</li><li>Provide guidance, monitor progress, and conduct regular team check-ins and reviews.</li></ul>Customer &amp; B2B Relationship Management<ul><li>Act as the primary point of contact for customer inquiries, escalations, and issue resolution.</li><li>Maintain and grow relationships with B2B clients through excellent service and communication.</li><li>Ensure prompt handling of post-sale support, customer feedback, and service recovery when necessary.</li></ul>Sales Reporting &amp; Analysis<ul><li>Prepare and deliver daily, weekly, and monthly sales reports.</li><li>Analyze sales performance, trends, and customer behavior to support strategic decisions.</li><li>Identify gaps and opportunities in sales data to improve sales performance and reporting accuracy.</li></ul>Operational Coordination<ul><li>Liaise with internal teams including sales, marketing, warehouse, and finance for seamless execution of orders.</li><li>Monitor stock levels and proactively address supply issues.</li><li>Maintain accurate and up-to-date records in the CRM and ERP systems.</li></ul>Process Improvement<ul><li>Continuously review and improve sales administration processes to increase efficiency.</li><li>Implement best practices and SOPs within the team.</li><li>Lead or support system upgrades or automation initiatives.</li></ul>Requirements:<ul><li>Minimum 3&ndash;5 years of experience in sales administration or a similar role, including team leadership experience.</li><li>Strong knowledge of order management, dispatch coordination, and B2B sales processes.</li><li>Proficiency in CRM tools, ERP systems, and Microsoft Office, especially Excel.</li><li>Exceptional organizational, analytical, and communication skills.</li><li>Proven ability to manage a team, set priorities, and drive accountability.</li><li>Customer-first mindset with a proactive and solutions-driven approach.</li></ul>Preferred Qualifications:<ul><li>Experience with e-commerce platforms (e.g., Shopify, WooCommerce).</li><li>Familiarity with UAE-based logistics and fulfillment processes.</li><li>Experience in a high-growth FMCG or retail environment.</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Do you have at least 3 years of experience in sales administration, including handling B2B and online orders?</li></ul>Experience:<ul><li>E-commerce: 4 years (Preferred)</li></ul>

Senior Sales Administrator

Emirates National Investment

<div>
 
 We are seeking a Sales Administrator who will be responsible for managing the full administrative cycle of property sales transactions within Relevate, a subsidiary of Emirates National Investment. The role ensures all documentation, regulatory submissions, and system updates are completed accurately and on time. Acting as the operational backbone of the sales function, the Sales Administrator supports the Sales Manager and brokers by maintaining organised, compliant, and traceable records across all sales activities.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 
 Sales Documentation &amp; Transaction Processing
 
 
 <ul>
 <li>
 Prepare, verify, and process all required documentation for property sales including:
 </li>
 </ul>
 
 
 
 <ol>
 <li>
 Memorandum of Understanding (MoU)
 </li>
 <li>
 Form A (Agency Agreement), Form B (Buyer Representation), and Form F (Sale Agreement)
 </li>
 <li>
 Oqood registration for off-plan properties
 </li>
 <li>
 No Objection Certificates (NOCs) from developers
 </li>
 <li>
 Title Deed issuance and DLD transfer appointments
 </li>
 <li>
 KYC forms, passport/Emirates ID verification, and other supporting client documentation.
 </li>
 </ol>
 
 
 
 <ul>
 <li>
 Ensure all documents are properly signed, dated, and filed in line with DLD and RERA requirements.
 </li>
 <li>
 Track each deal from offer to final registration, maintaining up-to-date status logs and notifying the Sales Manager of pending items or bottlenecks.
 </li>
 </ul>
 
 
 
 
 
 Regulatory &amp; Compliance Administration
 
 
 <ul>
 <li>
 Manage submissions, while ensuring correct client data, to DLD Trakheesi, Oqood, and Dubai REST portals, ensuring correct data entry and approvals.
 </li>
 <li>
 Verify compliance with RERA brokerage regulations, escrow requirements, and company policies.
 </li>
 <li>
 Maintain transaction and commission records in accordance with audit and regulatory standards.
 </li>
 <li>
 Liaise with developers and property owners for document collection, payment schedules, and project updates.
 </li>
 </ul>
 
 
 
 
 
 System &amp; Data Management
 
 
 <ul>
 <li>
 Input and maintain all leads, listings, and deal data within the company CRM and sales tracking systems.
 </li>
 <li>
 Upload required documentation, manage electronic filing, and ensure consistent record-keeping across all sales.
 </li>
 <li>
 Support reporting by compiling sales data, performance metrics, and monthly transaction summaries for management review.
 </li>
 <li>
 Coordinate with finance to reconcile payments, commissions, and invoices.
 </li>
 </ul>
 
 
 
 
 
 Operational Support
 
 
 <ul>
 <li>
 Prepare internal approval forms, booking forms, and deal summary sheets for management sign-off.
 </li>
 <li>
 Maintain organised archives of property documents, contracts, and handover records.
 </li>
 <li>
 Support brokers with internal requests (document templates, approvals, verification, etc.) but not engage directly with clients.
 </li>
 <li>
 Coordinate with marketing for listing updates and removal once sales are completed.
 </li>
 </ul>
 
 
 
 
 
 
 Experience, Education, and Skills:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field.
 </li>
 <li>
 2&ndash;4 years&rsquo; experience in real estate sales administration or property transaction coordination in Dubai.
 </li>
 <li>
 Strong knowledge of DLD, RERA, Trakheesi, and Oqood procedures.
 </li>
 <li>
 Experience handling developer documentation and escrow account requirements.
 </li>
 <li>
 Proficiency in CRM systems and MS Office; experience with Yardi, Salesforce, or D365 preferred.
 </li>
 <li>
 Strong attention to detail, organisation, and ability to manage multiple concurrent transactions.
 </li>
 <li>
 Excellent written and verbal communication in English; Arabic is a plus.
 </li>
 </ul>
 
 
</div>

Sales Administrator - Real Estate

Heavy Machinery Viqa LLC

Department: Sales &amp; OperationsLocation: Dubai, UAEExperience Required: Minimum 5 years (UAE)Industry Preference: Waste Management / Recycling / Metal TradingJob Purpose:The Commodity Trading Sales Administrator is responsible for supporting the daily operations of the trading department by managing client communication, CRM updates, shipment coordination, and documentation related to material movement. The role ensures smooth coordination between clients, production facilities, logistics partners, and the accounts department while maintaining accurate reporting for management review.Key Responsibilities:1. Sales Administration &amp; Client CoordinationManage all client communication through email, phone, and product portals.Prepare, issue, and follow up on quotations and sales confirmations.Maintain and update CRM records with accurate client and deal information.Coordinate with clients for NOCs, shipment instructions, and loading schedules.Ensure timely response to client inquiries and portal messages.2. Documentation &amp; ReportingPrepare daily and weekly material &ldquo;In &amp; Out&rdquo; reports from the weighbridge.Maintain organized records of dispatches, receipts, and shipment documents.Generate internal sales and movement tables for management review.Support the accounts team by tracking payments, pending invoices, and receipts.3. Operations &amp; Logistics CoordinationCoordinate with production and yard teams for material readiness and loading plans.Obtain freight rates from shipping companies and transporters.Schedule and confirm shipments in coordination with shippers and logistics agents.Follow up on shipping documentation (BL, delivery notes, invoices, etc.).4. CRM &amp; Portal ManagementRegularly update product listings, rates, and stock availability on client portals.Ensure all client communication and deal status are logged in the CRM system.Monitor and respond to inquiries through online trading platforms.Qualifications &amp; Skills:Bachelor&rsquo;s degree in Business Administration, Logistics, or a related field.Minimum 5 years UAE experience in waste management, recycling, or commodity trading industry.Strong understanding of trading documentation, shipping coordination, and weighbridge operations.Excellent written and verbal communication skills in English (Arabic/Hindi an advantage).Proficient in MS Office (Excel, Word, Outlook) and CRM systems.Strong organizational skills with attention to detail and follow-up discipline.Ability to multitask under tight deadlines and manage client relations professionally.Reporting To:Sales Manager / General ManagerWork Location:Dubai Industrial CityJob Type: Full-timePay: AED5,000.00 - AED7,000.00 per month

Commodity Trading Sales Administrator

Nationwide Middle East Properties LLC

<div>
 
 Job Description
 
 
 The Personal Assistant &amp; Sales Administrator will provide high-level administrative and sales support to the CEO, assisting with managing schedules, organizing sales activities, and ensuring smooth day-to-day operations. This role will also involve coordinating with clients, maintaining relationships, managing real estate listings, and supporting the CEO&rsquo;s overall business objectives in the real estate sector.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the CEO, including calendar management, travel arrangements, and meeting coordination
 </li>
 <li>
 Assist in preparing reports, presentations, proposals, and business documents for the CEO
 </li>
 <li>
 Organize and manage CEO&rsquo;s appointments, client meetings, and follow-ups
 </li>
 <li>
 Handle incoming inquiries and requests for the CEO, ensuring prompt and professional responses
 </li>
 <li>
 Manage and maintain client records, ensuring accurate tracking of interactions and business opportunities
 </li>
 <li>
 Coordinate real estate transactions, listings, and communications with clients
 </li>
 <li>
 Assist with preparing and managing property listings on real estate portals such as Bayut and Property Finder
 </li>
 <li>
 Maintain and update property information on relevant online platforms, ensuring accuracy and timely updates
 </li>
 <li>
 Communicate with clients, respond to inquiries, and follow up on leads from real estate portals
 </li>
 <li>
 Perform additional administrative duties and support projects as required by the CEO
 </li>
 </ul>
 
 
 
 
 Requirements
 
 <ul>
 <li>
 Excellent organizational, communication, and interpersonal skills
 </li>
 <li>
 Proficiency in Microsoft Office applications (Excel, Word, PowerPoint)
 </li>
 <li>
 Experience with CRM systems and sales tracking tools
 </li>
 <li>
 Strong attention to detail and time management skills
 </li>
 <li>
 Ability to multitask and work efficiently in a fast-paced environment
 </li>
 <li>
 Previous experience in administrative support or a similar role, preferably supporting senior management or executives
 </li>
 <li>
 Knowledge of the sales process and client relations
 </li>
 <li>
 Real estate industry experience is mandatory
 </li>
 <li>
 Familiarity with real estate portals such as Bayut and Property Finder is a must
 </li>
 <li>
 Strong customer service skills and the ability to build relationships with clients
 </li>
 <li>
 High school diploma or equivalent; further education or certifications in administration or real estate is a plus.
 </li>
 </ul>
 
 
</div>

Personal Assistant & Sales Administrator

Royal Smart Limousine L.L.C

The Corporate Sales & Contracts Administrator will play a dual role—driving B2B business development while managing the full lifecycle of corporate contracts and vendor agreements. This position is ideal for a detail-oriented, bilingual professional with experience in contract negotiation, tenders, renewals, and client relationship management.Key ResponsibilitiesCorporate Sales & Business Development<ul><li>Identify, target, and secure new B2B clients across hospitality, aviation, events, and government sectors.</li><li>Prepare and submit proposals and tenders to win new corporate contracts.</li><li>Maintain and renew existing client agreements to ensure continuous revenue.</li><li>Negotiate terms and pricing while ensuring alignment with company policies and UAE law.</li><li>Collaborate with operations and finance to ensure service delivery meets client expectations.</li></ul>Contract Administration & Compliance<ul><li>Draft, review, and finalize corporate and vendor contracts, NDAs, and MOUs.</li><li>Track contract renewal timelines and ensure timely execution.</li><li>Maintain a centralized database of all agreements and monitor key milestones.</li><li>Coordinate with legal and management teams to ensure compliance and risk mitigation.</li><li>Prepare contract summaries and monthly reports for management review.</li></ul>Vendor & Partner Coordination<ul><li>Manage vendor relationships and performance evaluations.</li><li>Negotiate commercial terms with suppliers, ensuring service-level adherence.</li><li>Handle tender documentation and renewal of office, fleet, and real estate contracts.</li></ul>Reporting & Governance<ul><li>Generate sales pipeline, renewal, and performance reports.</li><li>Provide documentation support for audits, compliance checks, and management review.</li><li>Support the Head of Corporate Sales with forecasting and KPI reporting.</li></ul>

Corporate Sales & Contracts Administrator

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