administrative support coordinator (administrative support coordinator i), academic success and undergraduate advising

administrative support coordinator (administrative support coordinator ii), college of education - dean's office

administrative support coordinator (administrative support coordinator ii), college of social & behavioral sciences - dean's office

scheduling & curriculum analyst (administrative analyst/specialist - non-exempt), academic programs

graduate admissions support coordinator (administrative support coordinator i), graduate studies

graduate admissions professional (student services professional ii), graduate studies

payroll technician (payroll technician ii), human resources division

administrative support coordinator (administrative support coordinator i), academic success and undergraduate advising Jobs in San Bernardino

administrative support coordinator (administrative support coordinator ii), college of education - dean's office Jobs in San Bernardino

administrative support coordinator (administrative support coordinator ii), college of social & behavioral sciences - dean's office Jobs in San Bernardino

scheduling & curriculum analyst (administrative analyst/specialist - non-exempt), academic programs Jobs in San Bernardino

graduate admissions support coordinator (administrative support coordinator i), graduate studies Jobs in San Bernardino

scheduling coordinator

InnovAge

<div>
 
 Responsibilities
 
 
 
 The
 
 Scheduling Coordinator
 
 assists in participant care responsibilities by performing receptionist duties, escorting participants to exam rooms and scheduling and coordinating various appointments between the participant and providers. The Scheduling Coordinator also performs a variety of clerical duties and provides administrative support to all clinic functions.
 
 
 Participant Scheduling and Support &ndash; 75%
 
 
 <ul>
 <li>
 Schedules appointments with internal providers and with external network specialists&rsquo; offices for consultations and procedures as ordered by PACE primary care physicians.
 </li>
 <li>
 Assists in prioritizing the scheduling of participants by consulting with medical staff, on a daily basis, to manage the participant flow.
 </li>
 <li>
 Works as a liaison to these specialists&rsquo; offices for coordinating care and relaying information to PACE operations leadership team as appropriate.
 </li>
 <li>
 Coordinates with the transportation department to schedule outside and special in-house appointments for participants.
 </li>
 <li>
 Ensures that appointment information is relayed to the appropriate departments and caregivers as necessary in addition to notifying participants and their families of appointments and transportation arrangements.
 </li>
 <li>
 Coordinates escorts with the ADHC staff.
 </li>
 <li>
 Takes information from participants to start the triage process for those seeking care without a scheduled appointment
 
 
 
 </li>
 </ul>
 Clinic and Support &ndash; 25%
 
 
 <ul>
 <li>
 Greets and checks in participants for clinic appointments, performs any necessary documentation in medical records, and performs computer entries to update participant information.
 </li>
 <li>
 Answers clinic telephone calls and directs calls and messages to appropriate parties or voice mail as requested.
 </li>
 <li>
 Performs data entry of participant information, diagnostic orders, test results and data PACE information per established procedures.
 </li>
 <li>
 Maintains inventory of clinic supplies and puts needed supplies on re-order list. Ensures that necessary supplies are always available.
 </li>
 <li>
 Performs any necessary filing or clerical duties necessary to complete charting requirements.
 </li>
 <li>
 Completes weekly audits as assigned.
 </li>
 <li>
 Confirms that lab results are received and contact the lab company as needed for additional information.
 </li>
 <li>
 Requests consultation notes and diagnostic tests by fax as needed.
 
 
 
 </li>
 </ul>
 
 Required
 
 
 
 <ul>
 <li>
 1+ yr administrative or clerical experience that includes filing, record keeping, data entry and providing customer service
 </li>
 <li>
 1+ yr scheduling experience
 </li>
 <li>
 Medical Terminology
 </li>
 <li>
 EMR
 
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Using Epic EMR
 </li>
 <li>
 Current state issued Certified Nursing Assistant (CNA) license and/or Medical Assistant certificate
 </li>
 <li>
 Clinic health care experience in a geriatrics setting
 </li>
 <li>
 Experience as a Nursing Assistant in home care, long-term care, daycare or group home
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 InnovAge is dedicated to empowering seniors to live independently, allowing them to age in their own homes and communities safely. InnovAge offers an alternative to nursing homes through its Program of All-inclusive Care for the Elderly (PACE), which provides enrolled seniors with customized healthcare and social support at PACE Adult Day Health Centers. These centers are staffed by medical professionals who are committed to creating personalized care plans for each participant. At InnovAge, our team members are our greatest asset and have a significant impact on the lives of our participants every day. When you join InnovAge, you'll work alongside talented, respectful, and passionate colleagues within a patient-centered care model.
 
 
 InnovAge is committed to equal opportunity and affirmative action, and we strive to create a diverse and inclusive workplace. We consider all qualified candidates for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity/expression, national origin, disability, protected veteran status, pregnancy, or any other protected status. Salaries are determined by various factors such as qualifications, experience, and location, and do not include potential bonuses or benefits. Our extensive benefits package includes medical/dental/vision insurance, short and long-term disability, life insurance and AD&amp;D, supplemental life insurance, flexible spending accounts, 401(k) savings, paid time off, and company-paid holidays.
 
 
 Applicants are considered until the position is filled.
 
 
 
 Additional Information
 
 
 
 
 Compensation Disclaimer
 
 
 
 The pay may vary depending on job related factors, such as work location, experience, knowledge, skills, education, certifications, training and internal equity. InnovAge offers a comprehensive benefits package, which includes medical, dental, vision, 401(k) plan with company match, short and long-term disability, life insurance, supplemental life insurance, ADD, flexible spending account, paid time off and company paid holidays.
 
 
 
 Attention Florida Applicants
 
 
 
 This position requires a background screening through the Florida Care Provider Background Screening Clearinghouse.
 
 
 For more information, please visit the Clearinghouse Education and Awareness website: https://info.flclearinghouse.com
 
 
 
 Agency Disclaimer
 
 
 
 InnovAge will not accept unsolicited resumes from search firms for this employment opportunity. Regardless of past practices, all candidates/resumes submitted by search firms to InnovAge by any means without a valid written search agreement in place for that position will be deemed the property of InnovAge and no fee will be paid in the event such candidate is hired by InnovAge.
</div>

Scheduling Coordinator

California State University

<div><div>Job no: 556362 
Work type: Staff 
Location: San Bernardino - San Bernardino Campus 
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) 
</div><div>Job Summary:

Under the general supervision of the Vice Provost of Academic Affairs, this position supports academic scheduling and curriculum operations through specialized administrative and analytical work, with primary responsibility for managing the CSU Academic Planning Database (APDB) reporting and submission process each academic term. The role serves as the primary administrator for the Event Management System (EMS), ensures data accuracy and compliance across EMS, PeopleSoft, and systemwide reporting requirements, and leads high-stakes scheduling and reporting activities. In addition, the position provides consultative support to academic units, coordinates classroom and event scheduling, supports curriculum and General Education updates, and exercises independent judgment to resolve complex issues and ensure efficient, accurate, and compliant academic operations.

Responsibilities:
Academic Scheduling &amp; Curriculum Coordination: 
Applies established scheduling policies, system guidelines, and institutional criteria to support academic scheduling and curriculum operations by reviewing and comparing scheduling data in the Event Management System (EMS) and PeopleSoft against documented procedures to confirm accuracy, completeness, and consistency with defined requirements.

Evaluates classroom assignment requests and event submissions using established scheduling parameters, identifies conflicts or discrepancies, and applies predefined options to suggest resolutions within approved guidelines. When conflicts arise, presents alternatives for consideration and refers matters involving policy interpretation or exceptions to the Academic Scheduling Lead or supervisor.

Reviews course and schedule‑related data, including High Impact Practices, dual enrollment indicators, and other required attributes, by applying established validation criteria to confirm entries meet institutional and Chancellor&rsquo;s Office reporting standards; notes irregularities and coordinates routine corrective updates within defined procedures, elevating policy‑sensitive issues to the appropriate lead.

Supports semester and annual scheduling cycles by organizing assigned workflow, prioritizing tasks within established timelines, and monitoring progress to help ensure deadlines are met. Notes recurring data issues or procedural bottlenecks for supervisory review in support of operational efficiencies.

Provides guidance to academic departments on documented scheduling procedures and system use, explaining established requirements to ensure accurate submissions.

Data Management and Reporting: 
Performs reviews of academic data in preparation for CSU Academic Planning Database (APDB) submissions by applying established reporting criteria and validation rules to check data integrity, identify routine inconsistencies, and assist in preparing corrective actions within defined procedures prior to submission.

Conducts structured data reconciliation by comparing multiple data sources using documented workflows, verifying alignment with reporting standards, and resolving discrepancies when the resolution falls within established parameters. Unresolved, complex, or policy sensitive issues are escalated to the appropriate lead or supervisor for determination.

Maintains and updates Instructor/Advisor and Instructor Term Workload tables by following established guidelines and reviewing submissions for accuracy and completeness. Communicates identified discrepancies to campus partners and coordinates corrections.

Supports curriculum and scheduling processes by reviewing course and curriculum data updates in PeopleSoft and in CourseLeaf&rsquo;s Curriculum Inventory Management System (CIM). Monitors workflow status to confirm that assigned items meet established timelines and identifies issues needing clarification or escalation without making determinations outside procedural guidance.

Prepares summary information and status updates to support campus reporting needs. Exercises judgment to organize and present data findings within established formats and procedures, referring decisions requiring higher level analysis or interpretation to the supervisor.

Administrative and Operational Support 
Provides administrative support to ensure effective daily operations of the office by following established procedures to maintain records, track work orders, and monitor workflow processes. Reviews operational data to identify incomplete or inconsistent information and conducts follow-up. Implements office procedures and suggests adjustments based on observed workflow patterns, and refers substantive and procedural changes to the supervisor for review and direction.

Minimum Qualifications:
Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications:
<ul><li>Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures.</li><li>Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.</li><li>Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.</li><li>Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.</li><li>Ability to organize and plan work and projects including handling multiple priorities.</li><li>Ability to make independent decisions and exercise sound judgment.</li><li>Ability to compile, write, and present reports related to program or administrative specialty.</li><li>Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.</li></ul>

Preferred Qualifications:
<ul><li>Thorough knowledge of policies, procedures, and external regulations related to academic scheduling, curriculum management, and workload reporting.</li><li>Ability to take initiative and independently plan, organize, coordinate, and perform work in situations involving numerous and diverse demands.</li><li>Skill in researching, developing, and evaluating administrative processes and programs, including the ability to collect, analyze, and interpret data to develop sound conclusions and make appropriate recommendations.</li><li>Demonstrated ability to investigate and analyze problems with broad administrative impact and implications, and to develop effective solutions.</li><li>Ability to anticipate issues and address them proactively to ensure compliance and operational efficiency.</li><li>Strong ability to interpret, organize, and present information and ideas clearly and effectively in written, oral, and presentation formats.</li><li>Ability to train others on new systems, policies, and procedures and provide lead work direction when required.</li></ul>

Compensation and Benefits:

The salary offered will take into account internal equity and experience among other factors.

Initial salary step placement will be Step 1 - $4,799 per month for qualified candidates.

CSU Classification Salary Step Range: $5,274 - $7,684 per month (Step 1 &ndash; Step 20).

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Non-Exempt/Probationary

Academic year schedule: Monday through Friday (8:00 am &ndash; 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is: Thursday, April 2, 2026.

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant&rsquo;s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity &amp; Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act
</div>
Advertised: Mar 19 2026 Pacific Daylight Time 
Applications close: Mar 19 2026 Pacific Daylight Time</div>

Scheduling & Curriculum Analyst (Administrative Analyst/Specialist - Non-Exempt), Academic Programs

California State University, San Bernardino

<div><div>Job no: 556362 
Work type: Staff 
Location: San Bernardino - San Bernardino Campus 
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) 
</div>
<div>Job Summary:

Under the general supervision of the Vice Provost of Academic Affairs, this position supports academic scheduling and curriculum operations through specialized administrative and analytical work, with primary responsibility for managing the CSU Academic Planning Database (APDB) reporting and submission process each academic term. The role serves as the primary administrator for the Event Management System (EMS), ensures data accuracy and compliance across EMS, PeopleSoft, and systemwide reporting requirements, and leads high-stakes scheduling and reporting activities. In addition, the position provides consultative support to academic units, coordinates classroom and event scheduling, supports curriculum and General Education updates, and exercises independent judgment to resolve complex issues and ensure efficient, accurate, and compliant academic operations.

Responsibilities:
Academic Scheduling &amp; Curriculum Coordination: 
Applies established scheduling policies, system guidelines, and institutional criteria to support academic scheduling and curriculum operations by reviewing and comparing scheduling data in the Event Management System (EMS) and PeopleSoft against documented procedures to confirm accuracy, completeness, and consistency with defined requirements.

Evaluates classroom assignment requests and event submissions using established scheduling parameters, identifies conflicts or discrepancies, and applies predefined options to suggest resolutions within approved guidelines. When conflicts arise, presents alternatives for consideration and refers matters involving policy interpretation or exceptions to the Academic Scheduling Lead or supervisor.

Reviews course and schedule‑related data, including High Impact Practices, dual enrollment indicators, and other required attributes, by applying established validation criteria to confirm entries meet institutional and Chancellor&rsquo;s Office reporting standards; notes irregularities and coordinates routine corrective updates within defined procedures, elevating policy‑sensitive issues to the appropriate lead.

Supports semester and annual scheduling cycles by organizing assigned workflow, prioritizing tasks within established timelines, and monitoring progress to help ensure deadlines are met. Notes recurring data issues or procedural bottlenecks for supervisory review in support of operational efficiencies.

Provides guidance to academic departments on documented scheduling procedures and system use, explaining established requirements to ensure accurate submissions.

Data Management and Reporting: 
Performs reviews of academic data in preparation for CSU Academic Planning Database (APDB) submissions by applying established reporting criteria and validation rules to check data integrity, identify routine inconsistencies, and assist in preparing corrective actions within defined procedures prior to submission.

Conducts structured data reconciliation by comparing multiple data sources using documented workflows, verifying alignment with reporting standards, and resolving discrepancies when the resolution falls within established parameters. Unresolved, complex, or policy sensitive issues are escalated to the appropriate lead or supervisor for determination.

Maintains and updates Instructor/Advisor and Instructor Term Workload tables by following established guidelines and reviewing submissions for accuracy and completeness. Communicates identified discrepancies to campus partners and coordinates corrections.

Supports curriculum and scheduling processes by reviewing course and curriculum data updates in PeopleSoft and in CourseLeaf&rsquo;s Curriculum Inventory Management System (CIM). Monitors workflow status to confirm that assigned items meet established timelines and identifies issues needing clarification or escalation without making determinations outside procedural guidance.

Prepares summary information and status updates to support campus reporting needs. Exercises judgment to organize and present data findings within established formats and procedures, referring decisions requiring higher level analysis or interpretation to the supervisor.

Administrative and Operational Support 
Provides administrative support to ensure effective daily operations of the office by following established procedures to maintain records, track work orders, and monitor workflow processes. Reviews operational data to identify incomplete or inconsistent information and conducts follow-up. Implements office procedures and suggests adjustments based on observed workflow patterns, and refers substantive and procedural changes to the supervisor for review and direction.

Minimum Qualifications:
Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications:
<ul><li>Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures.</li><li>Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.</li><li>Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.</li><li>Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.</li><li>Ability to organize and plan work and projects including handling multiple priorities.</li><li>Ability to make independent decisions and exercise sound judgment.</li><li>Ability to compile, write, and present reports related to program or administrative specialty.</li><li>Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.</li></ul>

Preferred Qualifications:
<ul><li>Thorough knowledge of policies, procedures, and external regulations related to academic scheduling, curriculum management, and workload reporting.</li><li>Ability to take initiative and independently plan, organize, coordinate, and perform work in situations involving numerous and diverse demands.</li><li>Skill in researching, developing, and evaluating administrative processes and programs, including the ability to collect, analyze, and interpret data to develop sound conclusions and make appropriate recommendations.</li><li>Demonstrated ability to investigate and analyze problems with broad administrative impact and implications, and to develop effective solutions.</li><li>Ability to anticipate issues and address them proactively to ensure compliance and operational efficiency.</li><li>Strong ability to interpret, organize, and present information and ideas clearly and effectively in written, oral, and presentation formats.</li><li>Ability to train others on new systems, policies, and procedures and provide lead work direction when required.</li></ul>

Compensation and Benefits:

The salary offered will take into account internal equity and experience among other factors.

Initial salary step placement will be Step 1 - $4,799 per month for qualified candidates.

CSU Classification Salary Step Range: $5,274 - $7,684 per month (Step 1 &ndash; Step 20).

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Non-Exempt/Probationary

Academic year schedule: Monday through Friday (8:00 am &ndash; 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is: Thursday, April 2, 2026.

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant&rsquo;s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity &amp; Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act
</div>
Advertised: 19 Mar 2026 Pacific Daylight Time 
Applications close: 19 Mar 2026 Pacific Daylight Time</div>

Somnia Inc

<div>Overview:

POSITION DESCRIPTION:
The Medical Office Coordinator is to work with St. Bernardine Medical Center and Community Hospital. This role is a member of our administration team and works directly with the Regional Practice Administrator. The Medical Office Coordinator will partner with Somnia&rsquo;s executive management team as well as local hospital leadership. Strong interpersonal, organizational and time management skills are a must.
Responsibilities:

RESPONSIBILITIES:<ul><li>
RCM ** work with the Regional Practice Administrator<ul><li>
Follow standard chart batching and scanning process according to Somnia&rsquo;s billing partner&rsquo;s policies and procedures.</li><li>
Work with hospital, Somnia and the RCM department to scan directly to pertinent imaging system.</li><li>
Submit 100% of charts within 3 business days</li><li>
Thoroughly scrub charts for all the pertinent pieces of information including but not limited to:<ul><li>
DOS</li><li>
Provider(s) names / signatures</li><li>
Start / End times</li><li>
Accurate and complete procedure / specificity</li><li>
Diagnosis / specificity / ICD-10 compliant</li><li>
SCIP measures (temp, beta blocker, sterile technique, etc even if just for internal audit)</li><li>
Documentation of who completed any ancillary services (ie blocks, lines, etc)</li><li>
Service Location (Hospital, ASC)<ul><li>
Sub-Location (ie: OR1, OB, Endo, etc)</li><li>
Ensure VP of Patient Revenue has complete lists of service locations and sub locations</li></ul></li><li>
Legibility</li></ul></li><li>
Maintain 100% accurate case log<ul><li>
Information entered in the Admin Database within 3 business days of DOS and updated daily</li><li>
Reconciliation within 1 week of email notice when discrepancies with billing case log when identified</li></ul></li><li>
Assist in ensuring the enrollment of new clinicians with payers prior to start date including but not limited to:<ul><li>
Follow up to ensure paperwork is sent to new clinician</li><li>
Fully completed paperwork is returned and received</li><li>
Send out Start Date Notification email no later than 45 days prior to starting. If a quicker start is needed, please notify Payer Enrollment and Clinician affairs as soon as possible<ul><li>
Send updated notification if start date changes</li></ul></li><li>
Do NOT schedule new clinician until payer enrollment documents are received by payers (point of contact to check status &ndash; Lashawn McCullough)</li></ul></li><li>
Review billing IR log daily. Keep IR list to less than 7% of monthly case volume.<ul><li>
Address pending items within 48 business hours.</li><li>
to determine a site-specific process for following up on self-pay accounts.</li></ul></li><li>
Billing coding /compliance</li></ul></li><li>
Operations<ul><li>
Complete HIPAA Compliance Officer training<ul><li>
Implement new role after education received from Corporate Compliance Officer</li><li>
Distribute annual and/or updated compliance and HIPAA materials to providers<ul><li>
Obtain and track acknowledgement forms</li></ul></li><li>
100% adherence to the compliance program is expected. Rates are monitored and calculated by compliance and will be shared with sites monthly.</li></ul></li><li>
Maintain all required information on the Intranet<ul><li>
FTE model &ndash; weekly</li><li>
Clinician Contact list &ndash; reviewed monthly for accuracy</li><li>
Upload presentations, education pieces, staff meeting minutes</li><li>
Other materials as they are developed</li></ul></li><li>
Maintain all work on network drive<ul><li>
Migrate any locally saved work to intranet or network folder</li></ul></li><li>
Sign in to Chart Tracker daily</li><li>
Clinician Support Tasks<ul><li>
Implement TLO for time keeping system</li><li>
Submit payroll data on Friday of payroll week ensuring 100% accuracy</li><li>
Capture and report on actual hours worked</li><li>
Include locum hours when reporting total work hours for account review</li><li>
Fully integrate QGenda scheduling system</li><li>
Ensure all clinicians utilize it to full functionality</li><li>
Ensure QGenda data is updated if changes are made after publishing schedule (i.e.: swapping shifts, vacation time, unpaid days off, sick calls, etc.)</li><li>
Create and follow standard process for when a clinician leaves your group<ul><li>
Collect keys, badges, etc.</li><li>
Send e-mail to the last day notification group indicating the last day the clinician provided services.</li><li>
Follow MSO guidelines for termination of privileges.</li></ul></li></ul></li><li>
Credentialing and Enrollment Support<ul><li>
Be point person for collecting and distributing provider information for initial and re-credentialing process</li><li>
Review lists of expiring or expired credentialing items, obtain outstanding information and send them to Somnia credentialing and hospital medical staff office (when appropriate)</li><li>
Support Joint Commission process and standards for all PD staff</li></ul></li><li>
Onboarding &ndash; lead onboarding process for assigned clinicians<ul><li>
Utilize, reference and refer people to on boarding spreadsheet for accurate and up to date clinician information</li><li>
Send Start Date Notification email as described above</li></ul></li><li>
Somnia University<ul><li>
Complete modules as assigned</li><li>
Participate in the development of content when requested</li><li>
Monitor and follow up with clinicians to ensure they complete their assigned training</li></ul></li></ul></li><li>
Quality ** Work with the Associate Vice President &ndash; Quality and Compliance<ul><li>
Hospital QA Department relationship: Provide support to ensure a positive and supportive working relationship with the hospital quality department to include periodic visits and emails to ensure that we are meeting the goals and expectations of the hospital.<ul><li>
Communicate any issues to Somnia&rsquo;s Quality Department</li></ul></li><li>
Clinical Audits: Facilitate and support improvements in conducting periodic clinical practice audits and maintaining accurate records/reporting.<ul><li>
Clinically focused audits (6 per year)</li><li>
Store audit results on server or intranet (if no PHI)</li><li>
Facilitate evaluation and use of audit methods; ie: paper, smartphone, etc.</li></ul></li><li>
Formally Document on-going PI projects (not just on HAR spreadsheet)</li><li>
Ensure TIMELY completion of F/OPPEs<ul><li>
Load on shared drive folder and provide copy to hospital MSO.</li></ul></li><li>
Ensure OB epidural tracking times are reported and either captured locally or sent to RCM</li><li>
Patient Satisfaction: Facilitate and support improvements, especially with OB patient satisfaction, ie: patient education, tablet e-survey roll-out, etc.<ul><li>
Ensure competency with accessing and using the MTC web portal to access data, update practice info, produce reports, etc.</li></ul></li><li>
Outcomes Forms &ndash; ensure an Outcomes Form is completed in full for each case.</li><li>
Incident Reporting: Facilitate and support improvements in reporting rates<ul><li>
Ensure an electronic incident report is completed for each adverse event at the end of the Outcomes Form for that case</li><li>
Help identify reporting trends and address suspected under reporting</li><li>
Facilitate timely chief reviews and processing within guidelines</li></ul></li><li>
QM database: Maintain complete, accurate, and timely database entries<ul><li>
Frequent database maintenance</li><li>
Competent at pulling data and reports as needed for practice and Somnia</li><li>
Be able to discuss trends in the types of incidents reported.</li><li>
Facilitate entry of timely chief reviews in the database</li></ul></li><li>
Peri-op/OR data: If the site doesn&rsquo;t already have readily available and accurate Peri-op/OR data on the traditional KPI metrics, facilitate and support a process to either implement a new electronic tracking process or one by hardcopy form</li><li>
Support and facilitate the use of the data for F/OPPEs and Chief reviews.</li><li>
Staff Awareness/Education: Support and facilitate the regular presentation and discussion of compliance and quality related data and issues during staff meetings, etc.<ul><li>
Post compliance/quality related data and materials at appropriate locations to for staff reminders and awareness of goals and performance.</li></ul></li></ul></li><li>
Special Projects as assigned.</li></ul>
Qualifications:

SKILLS/QUALIFICATIONS:<ul><li>
Strong organization skills with a problem-solving attitude.</li><li>
Strong interpersonal &amp; communication skills (both written and verbal).</li><li>
Proficiency: Microsoft Word (Intermediate/Advanced), Outlook (Intermediate), Zoom (Intermediate), Excel (Intermediate/Advanced), PowerPoint (Intermediate/Advanced).</li></ul>
EDUCATION/EXPERIENCE:<ul><li>
Bachelor&rsquo;s degree preferred or 2-5 years&rsquo; equivalent experience.</li><li>
Follow-up initiatives are crucial.</li><li>
Availability: Standard work schedule with night and/or weekend as needed.</li><li>
Must be able to travel reliably to and between St. Bernardine Medical Center and Community Hospital of San Bernardino.</li></ul></div>

Medical Office Coordinator

San Bernardino County

JOB
 The Sheriff's Department is recruiting for a Sheriff's Multimedia Coordinator to produce multimedia projects such as flyers, presentations, videos, and voice-overs for public communication, recruitment, and other marketing projects. Duties may include design of both digital and hard copy content, photography, filming on location, transcoding audio and video, operating equipment, estimating production timeline and expenses, preparing justification reports, maintenance of equipment, advising and training technical staff on effective utilization of designs, audio visual devices and other activities for the Sheriff's department *Official job title: Multimedia CoordinatorFor more detailed information, view the Multimedia Coordinator job description. EXCELLENT BENEFITSTo review job-specific benefits, refer to: Summary of BenefitsMemorandum of Understanding (MOU)CONDITIONS OF EMPLOYMENT1) Background: Since this position is located in the Sheriff's Department, applicants must not have been convicted of a felony. Prior to appointment, candidates will be fingerprinted and must successfully pass a full background investigation, which includes a polygraph.2) Travel: A valid California Class C Driver License is required to carry out the essential job-related functions of this position. Mileage reimbursement and proof of automobile liability insurance must be maintained.3) Availability: This department is a "24/7" operation. Incumbents may be required to participate in evening and weekend events. 4) Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.
 
EXAMPLE OF DUTIES
 Experience: One (1) year of full-time equivalent experience as a videographer in any of the following areas: graphic design, film production, web design, and multimedia (audio/visual) support services. --AND--Education: Thirty (30) semester (45 quarter) units of completed college-level coursework from an accredited college or university in television or film production, multimedia or educational media, graphic design, marketing, public relations, communication arts or other closely related audio visual studies. A list of coursework or unofficial transcripts MUST be submitted with the application if the applicant does not possess a completed associate degree in one of the qualifying fields of study. Substitution: One (1) additional year of qualifying experience as described above may substitute for the education requirement.
 
SUPPLEMENTAL INFORMATION
 There will be a competitive evaluation of qualifications based on the information provided in your Application and the Supplemental Questionnaire. The most highly qualified candidates, based on the evaluation results, will be referred for an interview. Be sure to include in your application and supplemental questions your experience in meeting the minimum requirements. Application Procedure: Please complete and submit the online employment application and supplemental questionnaire by 5:00 PM, Friday, March 27, 2026. Resumes will not be accepted in lieu of the application and/or supplemental questionnaires. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application. Additional Information and Resources: If you need technical assistance, review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by your internet connection, computer, or browser when submitting an application.Equal Employment Opportunity (EEO) / Americans with Disabilities Act (ADA): San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, dedicated to ensuring equal employment opportunities for all employees and applicants.ADA Accommodation: If you have a disability and need accommodations during the testing process, please submit the Special Testing Accommodations Request Form (Download PDF) within one week of the recruitment filing deadline.Veterans' Preference: Eligible veterans, their spouses, or widows/widowers who are not current County employees may receive additional Veterans' Preference points. For details and instructions on how to request these points, please refer to the Veterans' Preference Policy.For more important details, review the Applicant Information and County Employment Process

Sheriff's Multimedia Coordinator*

<div><div>Job no: 556364 
Work type: Staff 
Location: San Bernardino - San Bernardino Campus 
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) 
</div><div>Job Summary:

Serves as the primary point of contact for the advising office, providing comprehensive administrative support to the Director of Advising. This role maintains departmental contracts, coordinates with Financial Operations to ensure accurate budgeting, and assist with recruitments, training, and lead work direction of student assistants to maintain an efficient and welcoming front office environment.

Responsibilities:
<div>Administrative Coordination 
<ul><li>Coordinates the Director&rsquo;s travel arrangements, including but not limited to booking transportation and lodging, registering for conferences and workshops, processing related fees, providing itinerary information, and preparing and submitting travel authorizations and claims.</li><li>Tracks and maintains staff vacation requests on Outlook calendar, ensuring approval from Director.</li><li>Schedules and tracks the Director's outlook calendar for meetings, appointments, and calls.
</li><li>Under general supervision, submits, processes, and monitors monthly payroll for all staff members in the department, including receiving proper approvals in accordance to payroll deadlines.
</li><li>Provides comprehensive clerical and administrative support to the Director of Advising.</li><li>Notifies appropriate supervisor of staff absences and coordinates adjustments to ensure coverage and meet operational needs.
</li><li>Receives department orders (i.e. Staples) and verifies that the inventory received matches the original order submitted.</li><li>Obtains and distributes paychecks for advising. Serves as backup if the AVP office cannot pick up checks.
</li><li>Updates and maintains the front desk operational manual for the Administrative Support Coordinator (ASC) and student assistants.
</li><li>Applies reasoning and judgment to provide input on office procedures.
</li><li>Schedules meetings via Zoom and Teams for the department.
</li><li>Compiles and creates standard Qualtrics surveys and shares results with the advising directors.
</li><li>Utilizes the Event Management System (EMS) via PeopleSoft (PS) to prepare and submit event scheduling requests. Ensures approval is received from the Director and Financial Operations Analyst (FOA) budget.
</li><li>Prepares general correspondences, memorandums, and letters.
</li><li>Schedules and maintains conference room UH-329.</li><li>Attends committee meetings as needed, transcribes minutes, drafts memorandums and correspondences, and follows up on action items.
</li><li>Maintains and monitors onboarding and offboarding employee checklists to ensure proper access and training requirements.
</li><li>Serve as the CIA access for advising staff.</li></ul></div>
<div>
Customer Service 
<ul><li>Serves as the first point of contact for students, staff, and visitors.
</li><li>Applies working knowledge of departments to screen incoming calls and office visitors to provide accurate information or refer callers to the appropriate individuals or other campus offices.</li><li>Takes messages and coordinates the scheduling of appointments, interviews, and meetings for the Advising Director and staff.
</li><li>Answers routine questions from University personnel and the general public regarding ASUA -Advising and/or any of ASUA's other departments.
</li><li>Sends information to individuals inquiring about the Advising program.</li></ul></div>
<div>
Student Assistance 
<ul><li>Assists with the recruitment and onboarding of student assistants by coordinating job postings, scheduling interviews, and preparing hiring documentation in collaboration with the Financial Operations Analyst.</li><li>Collaborates with the AVP office Manager on student assistant training and professional development.</li><li>Provides lead work direction to the front office student assistants.</li><li>Reviews and approves student assistant hours in CHRS system and provides tasks.</li><li>Maintains and distributes the student assistant work schedule each semester and shares updates with the Advising team.</li><li>Monitors the student assistant budget and collaborates with the FOA to track student assistant positions, funding levels, and employment status updates for Advising.</li><li>Works with the FOA to post student assistant jobs. May provide input for selecting candidates and schedules the interviews.</li><li>Ensures all student evaluations are signed and completed by May by all required parties.</li></ul></div>
<div>
Budget 
<ul><li>Collaborates with the FOA to ensure all fiscal year (FY) deadlines are met and completed on time.
</li><li>Coordinates and tracks department contracts (i.e., copy machine, telephones) in collaboration with the FOA to maintain accurate budget records.
</li><li>Prepares and processes state and Philanthropic travel advances, expense claims, and mileage reimbursements in collaboration with the FOA to maintain accurate budget records.
</li><li>Submits online Staples orders for office supplies, equipment, hardware, and software on a needed basis. Ensures all required requisitions and hospitality forms are completed, approved, and properly documented.</li><li>Prepares, submits, and tracks departmental duplicating and printing requests, maintaining detailed records in the budget spreadsheet in coordination with the FOA.</li></ul></div>
<div>
Office Duties 
<ul><li>Operate all office machines and equipment necessary to support daily departmental operations.</li><li>Assist in maintaining office supply storage.</li><li>Maintains front desk area in an orderly manner.</li><li>Maintains department bulletin board and signage with the assistance of student staff.</li><li>Receives, logs, date-stamps, and distributes incoming mail and office supply deliveries in a timely manner.</li><li>Attends staff meetings.</li><li>Prepares mailing materials.</li><li>Assists with special projects or assignments as directed by the Director or AVP Office.</li><li>Participates in university-provided training and professional development opportunities to enhance job knowledge and skills.</li><li>Other classification related duties as assigned.</li></ul></div>

Minimum Qualifications:
High School diploma or its equivalent and three years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Required Qualifications:
<ul><li>Experience to be fully functional in all technical aspects of work assignments.</li><li>Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.</li><li>Thorough knowledge of English grammar, punctuation, and spelling.</li><li>Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.</li><li>Ability to independently handle multiple work unit priorities and projects.</li><li>Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.</li><li>Working knowledge of budget policies and procedures.</li><li>Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.</li><li>Ability to draft and compose correspondence and standard reports.</li><li>Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.</li></ul>

Preferred Qualifications:
<ul><li>Higher Education experience preferred.</li><li>Experience in processing travel and timekeeping, and Public contract experience preferred.</li><li>Knowledge of PeopleSoft and Microsoft Office preferred.</li></ul>

Compensation and Benefits:

The salary offered will take into account internal equity and experience among other factors.

Initial salary step placement will be Step 1 - $4,047 per month for qualified candidates.

CSU Classification Salary Step Range: $4,047 - $5,896 per month (Step 1 &ndash; Step 20).

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Non-Exempt/Probationary

Academic year schedule: Monday through Friday (8:00 am &ndash; 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is: Thursday, April 2, 2026.

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant&rsquo;s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Mandated Reporter
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity &amp; Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act
</div>
Advertised: Mar 19 2026 Pacific Daylight Time 
Applications close: Apr 02 2026 Pacific Daylight Time</div>

Administrative Support Coordinator (Administrative Support Coordinator I), Academic Success and Undergraduate Advising

<div><div>Job no: 556364 
Work type: Staff 
Location: San Bernardino - San Bernardino Campus 
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) 
</div>
<div>Job Summary:

Serves as the primary point of contact for the advising office, providing comprehensive administrative support to the Director of Advising. This role maintains departmental contracts, coordinates with Financial Operations to ensure accurate budgeting, and assist with recruitments, training, and lead work direction of student assistants to maintain an efficient and welcoming front office environment.

Responsibilities:
<div>Administrative Coordination 
<ul><li>Coordinates the Director&rsquo;s travel arrangements, including but not limited to booking transportation and lodging, registering for conferences and workshops, processing related fees, providing itinerary information, and preparing and submitting travel authorizations and claims.</li><li>Tracks and maintains staff vacation requests on Outlook calendar, ensuring approval from Director.</li><li>Schedules and tracks the Director's outlook calendar for meetings, appointments, and calls.
</li><li>Under general supervision, submits, processes, and monitors monthly payroll for all staff members in the department, including receiving proper approvals in accordance to payroll deadlines.
</li><li>Provides comprehensive clerical and administrative support to the Director of Advising.</li><li>Notifies appropriate supervisor of staff absences and coordinates adjustments to ensure coverage and meet operational needs.
</li><li>Receives department orders (i.e. Staples) and verifies that the inventory received matches the original order submitted.</li><li>Obtains and distributes paychecks for advising. Serves as backup if the AVP office cannot pick up checks.
</li><li>Updates and maintains the front desk operational manual for the Administrative Support Coordinator (ASC) and student assistants.
</li><li>Applies reasoning and judgment to provide input on office procedures.
</li><li>Schedules meetings via Zoom and Teams for the department.
</li><li>Compiles and creates standard Qualtrics surveys and shares results with the advising directors.
</li><li>Utilizes the Event Management System (EMS) via PeopleSoft (PS) to prepare and submit event scheduling requests. Ensures approval is received from the Director and Financial Operations Analyst (FOA) budget.
</li><li>Prepares general correspondences, memorandums, and letters.
</li><li>Schedules and maintains conference room UH-329.</li><li>Attends committee meetings as needed, transcribes minutes, drafts memorandums and correspondences, and follows up on action items.
</li><li>Maintains and monitors onboarding and offboarding employee checklists to ensure proper access and training requirements.
</li><li>Serve as the CIA access for advising staff.</li></ul></div>
<div>
Customer Service 
<ul><li>Serves as the first point of contact for students, staff, and visitors.
</li><li>Applies working knowledge of departments to screen incoming calls and office visitors to provide accurate information or refer callers to the appropriate individuals or other campus offices.</li><li>Takes messages and coordinates the scheduling of appointments, interviews, and meetings for the Advising Director and staff.
</li><li>Answers routine questions from University personnel and the general public regarding ASUA -Advising and/or any of ASUA's other departments.
</li><li>Sends information to individuals inquiring about the Advising program.</li></ul></div>
<div>
Student Assistance 
<ul><li>Assists with the recruitment and onboarding of student assistants by coordinating job postings, scheduling interviews, and preparing hiring documentation in collaboration with the Financial Operations Analyst.</li><li>Collaborates with the AVP office Manager on student assistant training and professional development.</li><li>Provides lead work direction to the front office student assistants.</li><li>Reviews and approves student assistant hours in CHRS system and provides tasks.</li><li>Maintains and distributes the student assistant work schedule each semester and shares updates with the Advising team.</li><li>Monitors the student assistant budget and collaborates with the FOA to track student assistant positions, funding levels, and employment status updates for Advising.</li><li>Works with the FOA to post student assistant jobs. May provide input for selecting candidates and schedules the interviews.</li><li>Ensures all student evaluations are signed and completed by May by all required parties.</li></ul></div>
<div>
Budget 
<ul><li>Collaborates with the FOA to ensure all fiscal year (FY) deadlines are met and completed on time.
</li><li>Coordinates and tracks department contracts (i.e., copy machine, telephones) in collaboration with the FOA to maintain accurate budget records.
</li><li>Prepares and processes state and Philanthropic travel advances, expense claims, and mileage reimbursements in collaboration with the FOA to maintain accurate budget records.
</li><li>Submits online Staples orders for office supplies, equipment, hardware, and software on a needed basis. Ensures all required requisitions and hospitality forms are completed, approved, and properly documented.</li><li>Prepares, submits, and tracks departmental duplicating and printing requests, maintaining detailed records in the budget spreadsheet in coordination with the FOA.</li></ul></div>
<div>
Office Duties 
<ul><li>Operate all office machines and equipment necessary to support daily departmental operations.</li><li>Assist in maintaining office supply storage.</li><li>Maintains front desk area in an orderly manner.</li><li>Maintains department bulletin board and signage with the assistance of student staff.</li><li>Receives, logs, date-stamps, and distributes incoming mail and office supply deliveries in a timely manner.</li><li>Attends staff meetings.</li><li>Prepares mailing materials.</li><li>Assists with special projects or assignments as directed by the Director or AVP Office.</li><li>Participates in university-provided training and professional development opportunities to enhance job knowledge and skills.</li><li>Other classification related duties as assigned.</li></ul></div>

Minimum Qualifications:
High School diploma or its equivalent and three years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Required Qualifications:
<ul><li>Experience to be fully functional in all technical aspects of work assignments.</li><li>Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.</li><li>Thorough knowledge of English grammar, punctuation, and spelling.</li><li>Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.</li><li>Ability to independently handle multiple work unit priorities and projects.</li><li>Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.</li><li>Working knowledge of budget policies and procedures.</li><li>Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.</li><li>Ability to draft and compose correspondence and standard reports.</li><li>Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.</li></ul>

Preferred Qualifications:
<ul><li>Higher Education experience preferred.</li><li>Experience in processing travel and timekeeping, and Public contract experience preferred.</li><li>Knowledge of PeopleSoft and Microsoft Office preferred.</li></ul>

Compensation and Benefits:

The salary offered will take into account internal equity and experience among other factors.

Initial salary step placement will be Step 1 - $4,047 per month for qualified candidates.

CSU Classification Salary Step Range: $4,047 - $5,896 per month (Step 1 &ndash; Step 20).

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Non-Exempt/Probationary

Academic year schedule: Monday through Friday (8:00 am &ndash; 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is: Thursday, April 2, 2026.

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant&rsquo;s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Mandated Reporter
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity &amp; Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act
</div>
Advertised: 19 Mar 2026 Pacific Daylight Time 
Applications close: 02 Apr 2026 Pacific Daylight Time</div>

Explore 22+ Scheduling coordinator in San Bernardino this March. Find roles across top companies and apply now to boost your career.

22 scheduling coordinator jobs In San Bernardino

Scheduling Coordinator

Scheduling & Curriculum Analyst (Administrative Analyst/Specialist - Non-Exempt), Academic Programs

Scheduling & Curriculum Analyst (Administrative Analyst/Specialist - Non-Exempt), Academic Programs

Medical Office Coordinator

Sheriff's Multimedia Coordinator*

Administrative Support Coordinator (Administrative Support Coordinator I), Academic Success and Undergraduate Advising

Administrative Support Coordinator (Administrative Support Coordinator I), Academic Success and Undergraduate Advising