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secretary administrative assistant

Boutique Living Collections (BLC)

We are seeking a highly organized and efficient Female Secretary cum Accounts Assistant to join our team. The ideal candidate will have a strong background in commerce or finance and possess excellent secretarial and administrative skills. This role demands proficiency in managing multiple administrative tasks while ensuring smooth financial operations within the company.**Key Responsibilities:**- Manage and maintain executives' schedules, appointments, and travel arrangements.- Prepare and edit correspondence, communications, presentations, and other documents.- File and retrieve documents and reference materials.- Conduct research, collect and analyze data to prepare reports and documents.- Manage and monitor incoming emails, memos, submissions, and reports, responding or distributing to appropriate individuals as necessary.- Arrange and coordinate meetings and events, record, transcribe, and distribute minutes of meetings.- Monitor, respond to, and distribute incoming communications.- Perform financial functions related to the collection of receivables, invoice preparation, and other basic accounting responsibilities.- Manage office supplies and negotiate terms with suppliers; maintain inventory.- Ensure office procedures are followed and streamlined.**Qualifications:**- Must be a graduate in Commerce or Finance.- Minimum of 5 years of relevant experience as a secretary or in an administrative role in the UAE.- In-depth knowledge of MS Office applications, including Word, Excel, and PowerPoint.- Strong secretarial and administrative skills combined with a proficiency in accounting.- Excellent verbal and written communication skills.- Ability to manage multiple tasks and be flexible with work assignments.- Knowledgeable in preparing formal letters, reports, and financial statements.- Must be proactive, attentive to details, and capable of making decisions independently.**Skills:**- Excellent organizational and time management skills.- Strong interpersonal skills to interact positively with all levels of staff.- Analytical thinking and problem-solving capabilities.- Ability to maintain a high level of confidentiality.**Application Process:**Qualified candidates are invited to submit their CV and cover letter outlining their suitability for the role to jobsatssedubai.com. Please include detailed information about your experience and qualifications that make you an ideal candidate for this position.Join our team and contribute to the efficiency and financial integrity of our operations, ensuring the smooth running of our office and support systems. We offer a competitive salary, a dynamic work environment, and opportunities for career advancement.Address:Silver Star Electronics LLCMag WH 103, Al Quoz Logistics Park, Al Quoz Industrial Area 2,Close to Al Mukatamela Vehicle Testing Center, Al Quoz, Dubai UAETel: 04-3595361Job Types: Full-time, PermanentPay: AED3,500.00 - AED5,000.00 per month

Female Secretary cum Accounts Assistant

LA Vita Landscaping & Po...

We re looking for a proactive Secretary/Office Admin to support our site operations in Dubai.Working Hours: Monday to FridayKey Responsibilities:<ul><li>Manage and organize project and office documentation</li><li>Assist with payroll administration and timesheets</li><li>Prepare and edit PDF documents and letters</li><li>Create and update Excel trackers and reports</li><li>Support with invoicing, quotations, and general correspondence</li><li>Handle day-to-day administrative and coordination tasks</li></ul>

Secretary / Office Administrator

Specialist Equipment Trading

Specialist Equipment Trading LLC is hiring!Assist front office staff with administrative dutiesSchedule appointments for front office serviceEnsure front office supplies are well stocked and organizedPerform office duties and specialty tasks as neededPrepare quotation, delivery notes, invoicesCoordinate with delivery scheduleProcurement dutiesordinating within the departmentsshould have god typing speedPriority to kerala and tamil nadu and indiansJob Type: Part-timePay: AED3,000.00 - AED4,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>secretary: 3 years (Preferred)</li></ul>

Admin Secretary

Magnum Security Services

Job Summary: We are looking for a bilingual (Arabic &amp; English, Russian knowledge is a PLUS) Office &amp; Admin Secretary to support our daily office operations and administrative tasks. The ideal candidate is organized, detail-oriented, and has excellent communication skills in both languages.Key Responsibilities:&middot; Answer phone calls, emails, and correspondences in Arabic and English.&middot; Schedule meetings, appointments, and manage calendars.&middot; Prepare, edit, and translate documents, reports, and presentations.&middot; Maintain office filing systems and records.&middot; Administrative tasks as needed.&middot; Welcome visitors and coordinate office activities.&middot; Handle travel arrangements and logistics if required.Requirements:&middot; Fluency in Arabic and English (both written and spoken) Russian language knowledge is a plus.&middot; Proven experience in administrative or secretarial roles.&middot; Strong organizational and multitasking skills.&middot; Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).&middot; Professional attitude and excellent communication skills.Preferred Qualifications:&middot; Experience in a corporate office environment.&middot; Ability to work independently and handle confidential information.Job Type: Full-timePay: AED8,000.00 - AED12,000.00 per month

Female Office & Administrative Secretary (Arabic & English Speaking, Russian is a Plus)

FAST FIXER BUILDING MAINTENANCE LLC

JOB RESPONSIBILITIES<ul><li>Track and follow up on project timelines, deliverables, and departmental requests</li><li>Ensure adherence to deadlines by coordinating with relevant stakeholders</li><li>Maintain an updated log of pending and completed tasks</li><li>Schedules and attends meetings, taking notes and recording minutes</li><li>Liaise with vendors and suppliers to ensure timely delivery of materials and services.</li><li>Address and resolve any issues related to delays or discrepancies.</li><li>Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.</li><li>Serve as a central point of contact for inter-departmental communications.</li><li>Collaborate with departments such as Technical Operation, procurement, finance, HR, and project management to ensure smooth workflows.</li><li>Receive, assign and monitor clients requests and inquires received via different channels system; emails; phone calls, social media channels and walk-in customers.</li><li>Maintain accurate records of communications, progress, and outcomes.</li><li>Prepare periodic reports on task statuses, vendor performance, and process efficiency.</li></ul>Minimum Educational Requirements and Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, or a related field (preferred).</li><li>Minimum of 2-3 years of experience in a similar role, preferably in the construction or related industries.</li><li>Fluent in and English and Arabic is mandatory.</li><li>Competitive salary and benefits.</li><li>Collaborative and professional work environment.</li></ul>Interested candidates are invited to send their CV and a brief cover letter to: &quot;recruitment@fastfixer.ae&quot; Subject line: Follow-up Secretary &ndash; Shared ServicesJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>

Secretary-Shared Services (Follow up)

Alphard Group

Executive SecretaryJob Location &ndash; DubaiSalary &ndash; Based on the relevant experienceAvailability &ndash; ImmediateReporting to &ndash; Chairman&rsquo;s OfficeIndustry &ndash; Shipping &amp; MarinePosition Summary:A leading, globally diversified maritime company is looking to hire an Executive Secretary with signatory or Power of Attorney (POA) authority for the Managing Director (MD) who will hold a high-level, trusted position combining senior administrative support with significant legal and corporate governance responsibilities. This role goes beyond standard executive assistance to include legally binding actions on the company's behalf.Job Responsibilities:1)Administrative &amp; Operational duties- <ul><li>Manage calendars, schedule meetings, coordinate travel, and handle correspondence.</li><li>Act as liaison between the Chairman&rsquo;s office and internal departments, banks, clients, and partners.</li><li>Handle routine administrative work.</li></ul>*2)Documentation and corporate governance duties-<ul><li>Execute and sign documents reviewed by the internal departments, such as contracts, agreements, and specific financial transactions, as explicitly authorized by a board resolution or a Power of Attorney.</li><li>Managing bank accounts.</li><li>Attest and certify corporate documents and board resolutions.</li></ul>*Job Requirements:<ul><li>A Bachelor's degree in Finance, Law, or a related field is preferred, particularly for roles involving legal authority. Relevant professional certifications (e.g., Certified Administrative Professional, Corporate Secretaryship) are a plus.</li><li>3-4 years of proven experience as an Executive Assistant, Personal Assistant, or Corporate Secretary, with a strong track record of supporting senior management.</li><li>Experience in handling legal documentation, confidential information, and board-level communications.</li><li>Exceptional communication skills, both written and verbal.</li><li>Proficiency in Microsoft Office Suite, calendar management software, project management tools, communication platforms, and any industry-specific software used for executive support.</li><li>Familiarity with corporate protocols, executive-level etiquette, confidentiality requirements, and an understanding of business operations in the relevant industry.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Can you join immediately? Yes/ No</li><li>What type of Visa do you hold? Employment/Visit/Spouse/Freelance/Cancelled</li><li>If working what will be your notice period?</li><li>What is your current salary?</li><li>What is your UAE mobile number?</li></ul>Experience:<ul><li>Exec. Assist. Personal Assist., or Corporate Secretary: 5 years (Required)</li></ul>License/Certification:<ul><li>Certification of Administrative or Corporate Secretaryship (Preferred)</li></ul>

Executive Secretary

HYM Investment Group

We are looking for a highly organized, detail-oriented, and proactive Executive Secretary (Male) to provide dedicated administrative and executive support to our CEO. The ideal candidate will demonstrate exceptional communication skills, professionalism, and the ability to manage multiple priorities efficiently in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, meetings, and travel schedules.</li><li>Handle all incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, draft minutes, and ensure timely follow-up on action points.</li><li>Organize complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with a high degree of accuracy.</li><li>Maintain strict confidentiality and handle sensitive information with discretion.</li><li>Support the CEO in day-to-day administrative tasks and liaise effectively with internal departments.</li><li>Anticipate the CEO&rsquo;s needs to ensure smooth and efficient daily operations.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>High level of integrity, discretion, and professionalism.</li><li>Strong organizational, time management, and multitasking abilities with close attention to detail.</li><li>Male candidates only.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per monthApplication Question(s):<ul><li>Do you have at least 3 years of experience as an Executive Secretary or Executive Assistant supporting top-level management?</li></ul>

Executive Secretary (Male)

Explore 1529+ Secretary administrative assistant in Dubai this October. Find roles across top companies and apply now to boost your career.