office administrator

office manager

executive assistant

office assistant

personal assistant

secretary administrative assistant

Diamond Sun Trading LLC

Position OverviewWe are looking for a highly organized and proactive Admin &amp; Personal Secretary to provide executive-level support and manage day-to-day administrative tasks. The ideal candidate will serve as the primary point of contact for scheduling, correspondence, and office coordination, ensuring seamless support to senior management and efficient office operations.Key ResponsibilitiesExecutive &amp; Personal Support<ul><li>Manage the executive&rsquo;s calendar, appointments, meetings, and travel arrangements.</li><li>Handle confidential correspondence, documents, and communications with discretion.</li><li>Draft letters, memos, emails, and reports as required.</li><li>Maintain effective filing systems (digital and physical).</li></ul>Administrative &amp; Office Management<ul><li>Organize and coordinate office operations and procedures to ensure efficiency.</li><li>Manage office supplies, vendors, and general office upkeep.</li><li>Assist with preparation of presentations, meeting agendas, and minutes.</li><li>Support HR/admin functions such as attendance tracking, leave management, and documentation.</li></ul>Communication &amp; Coordination<ul><li>Act as a liaison between management and internal/external stakeholders.</li><li>Screen and prioritize phone calls, emails, and requests.</li><li>Coordinate with departments to ensure timely flow of information and follow-ups.</li></ul>Other Duties<ul><li>Support personal tasks and errands as assigned by management.</li><li>Maintain confidentiality and professionalism at all times.</li></ul>Qualifications<ul><li>Proven experience as a Personal Secretary, Executive Assistant, or Admin role.</li><li>Strong organizational, multitasking, and time-management skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); knowledge of office management software is an advantage.</li><li>Ability to handle sensitive information with integrity and discretion.</li><li>Professional appearance and positive attitude.</li><li>Excellent verbal and written communication skills (Arabic preferred).</li></ul>Job Type: Full-timePay: AED2,500.00 - AED5,000.00 per monthLanguage:<ul><li>Arabic (Preferred)</li></ul>

Admin & Personal Secretary - Arabic & English Speaker ( Female Candidate)

Magnum Security Services

Job Summary: We are looking for a bilingual (Arabic &amp; English) Office &amp; Admin Secretary to support our daily office operations and administrative tasks. The ideal candidate is organized, detail-oriented, and has excellent communication skills in both languages.Key Responsibilities:&middot; Answer phone calls, emails, and correspondences in Arabic and English.&middot; Schedule meetings, appointments, and manage calendars.&middot; Prepare, edit, and translate documents, reports, and presentations.&middot; Maintain office filing systems and records.&middot; Administrative tasks as needed.&middot; Welcome visitors and coordinate office activities.&middot; Handle travel arrangements and logistics if required.Requirements:&middot; Fluency in Arabic and English (both written and spoken).&middot; Proven experience in administrative or secretarial roles.&middot; Strong organizational and multitasking skills.&middot; Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).&middot; Professional attitude and excellent communication skills.Preferred Qualifications:&middot; Experience in a corporate office environment.&middot; Ability to work independently and handle confidential information.Job Type: Full-timePay: AED5,000.00 - AED10,000.00 per month

Female Office & Admin Secretary (Arabic & English Speaking)

Karst Landscapes LLC

We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative support to senior management. Responsibilities include managing calendars, coordinating meetings and travel, preparing reports, handling confidential correspondence, and liaising with internal and external stakeholders. The ideal candidate will have excellent communication skills, strong attention to detail, and proficiency in MS Office.Key Responsibilities:<ul><li>Manage executive&rsquo;s calendar, schedule meetings, and coordinate appointments.</li><li>Draft, review, and manage correspondence, emails, reports, and presentations.</li><li>Organize and maintain confidential records, files, and documents.</li><li>Prepare agendas, take minutes, and follow up on action items from meetings.</li><li>Serve as a liaison between the executive and staff, clients, or business partners.</li><li>Monitor deadlines, prioritize tasks, and ensure timely completion of projects.</li></ul>Qualifications:<ul><li>3&ndash;5 years of experience as an executive secretary, administrative assistant, or similar role.</li><li>Proven track record of handling confidential and sensitive information.</li><li>Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, or related field (preferred).</li><li>Proven experience as an Executive Secretary, Executive Assistant, or similar administrative role.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li></ul>Job Type: Full-time

Executive Secretary

The Luxe Developers

<div>
 
 
 Job description: Personal Assistant to Managing Director
 
 
 
 
 
 
 
 Company Overview:
 
 The Luxe Developers is a leading luxury development company in the UAE that is known for delivering high-end properties that embody a unique blend of elegance and sophistication. Our team of professionals is committed to providing exceptional service to our clients, and we are currently seeking a highly motivated Personal Assistant to join our team.
 
 
 
 
 
 
 Job Description:
 
 We are looking for a Personal Assistant who will be responsible for handling the secretarial tasks and diary management for the MD .The ideal candidate will have experience as a Personal Assistant and Secretary and prior experience in the UAE . In addition, the candidate must have the following qualifications:
 
 
 "
 
 An organized personal assistant to provide administrative support and operate more efficiently. You&rsquo;ll answer phone calls, schedule meetings, run errands, arrange travel, document meeting minutes, keep track of important paperwork, and assist with other duties as needed
 
 "
 
 
 Our ideal candidate is a great multitasker and possesses superb communication skills, comes with a lot of flexibility
 
 
 
 
 <ul>
 <li>
 Answer phone calls and emails and relay important messages to increase our productivity
 </li>
 <li>
 Co-ordinate with different departments
 </li>
 <li>
 Pick up deliveries and run errands as needed
 </li>
 <li>
 Make travel arrangements including flight, hotel, and transportation as and when required.
 </li>
 <li>
 Plan meetings, take notes and distributing meeting minutes to ensure we stay organized
 </li>
 <li>
 Keep track of filing systems for administrative tasks.
 </li>
 <li>
 Set up meeting spaces for when guests arrive to make people feel welcome
 </li>
 <li>
 Diary Management , taking minutes of meetings etc.,
 </li>
 <li>
 Perform other duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 Personal Assistant Qualifications:
 
 
 
 Prior work experience as a personal assistant, executive secretary, executive assistant, administrative assistant, or related job experience performing personal assistant duties .
 
 <ul>
 <li>
 Ability to work independently
 </li>
 <li>
 Excellent interpersonal skills and time management skills
 </li>
 <li>
 Proficient in Microsoft Office
 </li>
 </ul>
 
 
 
 
 Email your CV to jobs@theluxedevelopers.ae and only candidates who can join immediately can apply .
 
</div>

Personal Assistant to Managing Director

AD&M International Advertising, PR and Events

Urgently required an Admin Cum Secretary with Accounts background. Candidates having experience in similar roles with accounts background can apply.Should be Commerce Graduate and having UAE ExperienceJob Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Accounting: 2 years (Required)</li><li>Admin: 2 years (Preferred)</li><li>UAE: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Hindi (Preferred)</li></ul>

Secretary / Admin / Accounts

*Scheduling: Managing calendars, booking meetings, and arranging appointments for team members.*Correspondence: Handling incoming and outgoing mail, emails, and faxes.*Record Keeping: Maintaining accurate records, files, and databases.*Travel Arrangements: Booking flights, hotels, and car rentals for business trips.*Office Supplies: Ordering and managing office supplies inventory.COMMUNICATION*Phone Calls: Answering and directing phone calls, taking messages, and transferring calls.*Internal Communication: Relaying messages, distributing information, and coordinating with other departments.SUPPORT*Document Preparation: Typing, formatting, and printing documents, reports, and presentations.*Meeting Support: Preparing meeting agendas, taking minutes, and distributing meeting materials.*Event Planning: Assisting with organizing company events, conferences, and workshops.*Human Resources: Assisting with recruitment, onboarding, and offboarding processes.*Finance: Processing invoices, expense reports, and payroll.*Project Management: Supporting project managers by tracking deadlines, managing tasks, and coordinating team members.Experience:<ul><li>Secretary: 1 year (Preferred)</li><li>Admin: 1 year (Preferred)</li></ul>Language:<ul><li>English</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you currently living in Dubai or willing to relocate to Dubai before starting the job?</li><li>Are you a Bachelor's Degree holder?</li></ul>

Administrative Secretary

national laboratory for soil investigation & building material testing

We are Hiring Urgently!!Position Summary:We are seeking a detail-oriented and proactive Admin Secretary with a background or strong understanding of geotechnical engineering to support the successful planning, execution, and delivery of projects. The role involves coordinating field investigations, managing timelines, supporting reporting, and acting as a liaison between internal teams, clients, and subcontractors.________________________________________Key Responsibilities:Coordinate geotechnical site investigations, including scheduling field crews, drilling, lab testing, and equipment mobilization.Assist in preparing project proposals, budgets, and work plans.Monitor project progress and timelines; track milestones, deliverables, and deadlines.Maintain documentation and ensure compliance with project specifications and safety standards.Communicate project updates to clients, consultants, and internal stakeholders.Support the engineering team in compiling geotechnical reports, borehole logs, and data interpretation.Manage subcontractor and vendor relationships related to field activities.Assist in quality control and assurance processes related to field data and reporting. Organize and attend project meetings, prepare meeting minutes, and follow up on action items.Use project management software to maintain schedules and documentation.________________________________________Qualifications:Bachelor&rsquo;s degree in Geotechnical Engineering, Civil Engineering, Geoscience, or related field. 2+ years of experience in a administration or support role, ideally within geotechnical or civil engineering.Familiarity with geotechnical field and lab testing methods.Proficiency in project management tools (e.g., MS Project, Asana, Primavera, etc.). Strong organizational and multitasking skills.Excellent verbal and written communication abilities.Ability to read and interpret technical drawings and specifications.Valid driver&rsquo;s license is Must (for site visits, if required).________________________________________Preferred Qualifications:Experience coordinating geotechnical field programs.Working knowledge of geotechnical software (e.g.,LIMS, gINT, GeoStudio, PLAXIS).PMP or similar project management certification is an asset.What we offer:Salary on the interview based on the experience.Career &amp; training opportunities.Health, Life and accident insurance.30 Calendar Days annual leaves.Send CV at Hr@nldubai.aeJob Type: Full-time

Admin Secretary

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