executive assistant

personal assistant

secretary

executive assistant to ceo

office assistant

secretary administrative assistant

Aquagas L.L.C

Full job description: (Secretary / Procurement Assistant)Company Description:Aquagas is specialized Multi-National company providing top of the range materials and cost-effective products in collaboration with the world&rsquo;s leading manufacturers. We also manufacture first class plumbing installation and water technology systems.AQUAGAS PLASTIC INDUSTRIES LLC is a leading manufacturer of high-quality construction materials and advanced engineering solutions based in Dubai, United Arab Emirates. The company specializes in manufacturing pipes and fittings for various applications in residential, commercial, and industrial developments. AQUAGAS is an ISO Certified Company and adheres to international quality standards, ensuring timely delivery and exceptional service for its customers.Role Descriptions.This is a full-time on-site role for an Administrative Secretary/Procurement assistant.<ul><li>Maintain and update filing systems (electronic and hard copy) in compliance with company standards.</li><li>Coordinate with cross-functional teams&rsquo; contractors, clients, to align project goals and resolve issues.</li><li>Prepare, review, and manage project-related documents, correspondence, and official communications.</li><li>Providing support to managers and executives, preparing quotations, LPO's</li><li>Coordinating appointments, meetings and managing calendars.</li><li>Handle incoming and outgoing communication (letters, emails, memos) efficiently and professionally.</li><li>Answer and direct phone calls, respond to emails, and manage inquiries complaints, providing excellent service to clients</li><li>Support Sales team, finance, and operations teams with administrative tasks</li><li>Assist in preparing presentations, proposals, and company reports</li><li>Liaise with suppliers, service providers, and external stakeholders</li><li>Ensure compliance with company policies and confidentiality protocols</li></ul>Required Qualifications &amp; Skills<ul><li>Minimum 3 years of experience as a Secretary in the construction industry.</li><li>Diploma or degree in Business Administration or a related field.</li><li>Strong command of MS Office (Word, Excel, PowerPoint, Outlook); experience with project management or document control tools is a plus.</li><li>Exceptional organizational, communication, and multitasking skills.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthExperience:<ul><li>Secretary / Procurement Assistant: 3 years (Preferred)</li></ul>Work Location: In person

Secretary

Novanos

Only Female applicants will be consideredJob Title: Secretary cum Personal Assistant (PA)Reports To: Chief Executive OfficerJob PurposeTo provide comprehensive administrative, secretarial, and personal support to senior management by managing schedules, communications, documentation, travel arrangements and coordination tasks, ensuring efficient daily operations while maintaining strict confidentiality and professionalism.Key Duties and Responsibilities1. Executive &amp; Administrative Support<ul><li>Manage the executive&rsquo;s daily calendar, appointments, meetings, and reminders to ensure optimal time management</li><li>Coordinate domestic and international travel arrangements including flights, hotel bookings, visas, and itineraries</li><li>Screen and prioritize incoming calls, emails, and correspondence, responding or redirecting as appropriate</li><li>Draft, edit, format, and proofread correspondence, reports, presentations, and official documents</li><li>Prepare briefing notes, reports, and background materials for meetings and business engagements</li><li>Maintain accurate records of executive decisions, approvals, and follow-up actions</li></ul>2. Secretarial &amp; Documentation Management<ul><li>Maintain organized physical and electronic filing systems for confidential and official documents</li><li>Prepare, update, and manage contracts, agreements, letters, memos, and corporate records</li><li>Ensure proper documentation control, version management, and archiving in line with company policies</li><li>Handle document submissions, approvals, signatures, and distribution in a timely manner</li><li>Assist in preparing board meeting documents, agendas, minutes, and resolutions</li></ul>3. Meeting, Event &amp; Coordination Support<ul><li>Arrange and coordinate internal and external meetings, conferences, and business events</li><li>Prepare meeting rooms, presentations, materials, and refreshments when required</li><li>Record accurate minutes of meetings and ensure timely circulation and follow-up on action items</li><li>Liaise with internal departments, clients, suppliers, government entities, and external partners</li><li>Coordinate schedules between executives, departments, and external stakeholders</li></ul>4. Personal Assistant Responsibilities<ul><li>Act as a trusted liaison between the executive and internal/external parties</li><li>Manage personal schedules, reminders, and priority tasks for the executive</li><li>Assist with personal errands, travel arrangements, and confidential matters as assigned</li><li>Anticipate executive needs and proactively resolve issues to ensure smooth workflow</li><li>Maintain strict confidentiality of personal, financial, and business-related information</li></ul>5. Office Administration &amp; Support<ul><li>Monitor office supplies, stationery, and equipment; coordinate procurement and vendors</li><li>Assist in maintaining office systems, policies, and administrative procedures</li><li>Support HR and finance departments with documentation, approvals, and coordination when required</li><li>Track and follow up on invoices, expense claims, reimbursements, and petty cash related to executive activities</li><li>Ensure compliance with company policies, labor regulations, and administrative standards</li></ul>6. Compliance, Confidentiality &amp; Professional Conduct<ul><li>Handle sensitive company and executive information with discretion and integrity</li><li>Ensure adherence to company policies, corporate governance standards, and confidentiality agreements</li><li>Maintain professional conduct, appearance, and communication at all times</li><li>Support audits, inspections, and regulatory requirements by providing accurate documentation</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Secretarial Studies, or related field</li><li>Minimum 2 year&rsquo;s experience as a Secretary, Executive Secretary, or Personal Assistant</li><li>Experience supporting senior management or C-level executives preferred</li></ul>Skills &amp; Competencies<ul><li>Excellent organizational, multitasking, and time-management skills</li><li>Strong written and verbal communication skills in English (Arabic is an advantage)</li><li>High proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to prioritize tasks and work under pressure with minimal supervision</li><li>Strong interpersonal skills and professional judgment</li><li>High attention to detail and accuracy</li><li>Discretion, integrity, and trustworthiness</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Can you join immediately?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Secretary/Personal Assistant: 2 years (Required)</li><li>Travel Arrangements for C-Suite: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Secretary cum Personal Assistant

mechanical Services

Candidates will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. - Answering phone calls and redirect them when necessary - Assist colleagues and executives by supporting them with planning and distributing information. - They will be the point of reference for all queries, requests or issues and will be an integral part of the company&rsquo;s workforce. - Arrange new meetings and appointments whenever require - File and update contact information of employees, customers, suppliers and external partners - Develop and maintain a filing system - Check frequently the levels of office supplies and place appropriate orders - - Maintaining employee recordsRequirementsProven work experience as a Secretary or Administrative Assistant. - Familiarity with office organization and optimization techniques - High degree of multi-tasking and time management capability - Excellent written and verbal communication skills - Proficiency in MS Office - Flexible, proactive and team working skills - Organization and time management skillsJob Types: Full-time, FresherPay: Up to AED2,000.00 per monthExperience:<ul><li>receptionist/secretary: 1 year (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Receptionist/Secretary

Avianna Blessy Investment Consultancy

Main Job DescriptionA construction secretary handles office administration, documentation, and communication related to construction projects and company operations.Key ResponsibilitiesTypical duties include:1. Administrative Support<ul><li>Provide secretarial support to managers, engineers, and project teams</li><li>Prepare letters, reports, presentations, and project documents</li><li>Manage office records and maintain filing systems (digital and physical)</li></ul>2. Communication &amp; Coordination<ul><li>Answer phone calls and emails and respond to inquiries</li><li>Coordinate communication between contractors, consultants, suppliers, and clients</li><li>Act as liaison between different departments and external stakeholders</li></ul>3. Document Control<ul><li>Maintain construction documents such as contracts, drawings, permits, and reports</li><li>Organize and track project files and records</li><li>Ensure documents are updated and easily accessible</li></ul>4. Meeting &amp; Schedule Management<ul><li>Schedule meetings, appointments, and site visits</li><li>Prepare meeting agendas</li><li>Take and distribute minutes of meetings</li></ul>5. Project Support<ul><li>Assist with preparation of tenders, quotations, invoices, and project reports</li><li>Maintain project logs, reports, and correspondence</li><li>Help monitor project documentation and deadlines</li></ul>6. Office Management<ul><li>Order office supplies and maintain office equipment</li><li>Manage incoming mail and courier services</li><li>Arrange travel and accommodation for managers if needed</li></ul>Required SkillsCommon skills needed for the job:<ul><li>Strong organizational and multitasking skills</li><li>Good communication and typing skills</li><li>Knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Basic understanding of construction terminology and documents</li><li>Ability to handle confidential information professionally</li></ul>Typical Qualifications<ul><li>2&ndash;5 years experience as secretary/administrative assistant (preferably in construction)</li><li>Computer and office management skills</li></ul>Job Type: Full-time

Executive Secretary

m&j gents saloon

Job Summary:The Secretary in a wooden factory provides administrative and clerical support to ensure smooth office operations. This role involves handling correspondence, maintaining records, assisting management with scheduling, and coordinating communication between departments to support the efficient functioning of the factory. (0553402873 ) what's up Key Responsibilities:<ul><li>Manage daily office correspondence including emails, letters, and phone calls.</li><li>Prepare, format, and distribute reports, memos, quotations, and official documents.</li><li>Maintain filing systems (both electronic and paper) for contracts, purchase orders, invoices, and employee records.</li><li>Schedule and organize meetings, appointments, and travel arrangements for management.</li><li>Record meeting minutes and ensure timely follow-up on action items.</li><li>Assist HR and Admin departments with recruitment documents, attendance sheets, and leave records.</li><li>Support factory operations by coordinating with procurement, production, and logistics departments.</li><li>Handle confidential information with integrity and discretion.</li><li>Order and monitor office supplies, ensuring availability of necessary materials.</li><li>Provide general clerical support such as photocopying, scanning, and data entry.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or related field (preferred).</li><li>Minimum 2&ndash;3 years of experience as a Secretary or Administrative Assistant (experience in a factory or industrial setting is an advantage).</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to multitask, prioritize, and work under pressure.</li><li>Professional demeanor, confidentiality, and attention to detail.</li></ul>Working Conditions:<ul><li>Based in the wooden factory office.</li><li>Standard working hours; occasional overtime may be required to meet deadlines.</li><li>Coordination with production, procurement, and management teams.</li></ul>Job Type: Full-timeExperience:<ul><li>Wooden Factory: 3 years (Preferred)</li></ul>Work Location: In person

Experince Wooden Factory Secretary Male & Female

AECOM

<div>
 
 
 Company Description
 
 
 
 
 Work with Us. Change the World.
 
 
 
 At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
 
 
 There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
 
 
 We're one global team driven by our common purpose to deliver a better world. Join us.
 
 
 
 Job Description
 
 
 
 AECOM's Program Cost Consultancy team is seeking a dynamic and organized
 
 Administrative Assistant
 
 to provide essential support to the team. The ideal candidate will be detail-oriented, proactive, and capable of handling a variety of administrative tasks in a fast-paced environment.
 
 
 
 As part of AECOM&rsquo;s commitment to Emiratisation and in accordance with UAE labour law, only UAE Nationals with a family book will be considered for this role.
 
 
 
 
 Job Summary
 
 
 <ul>
 <li>
 Assist in day-to-day administrative tasks
 </li>
 <li>
 Prepare and edit documents, presentations, and reports ensuring accuracy and adherence to company standards.
 </li>
 <li>
 Provides administrative support to one or more managers within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies.
 </li>
 <li>
 Maintain organized filing systems, both physical and digital, to facilitate efficient document retrieval.
 </li>
 <li>
 Schedule and organize project-related meetings, ensuring all stakeholders are informed of key dates and deliverables.
 </li>
 <li>
 Draft and edit professional emails, letters, and other correspondence as needed.
 </li>
 <li>
 Implement and maintain document control procedures, ensuring that all project documents are accurately labeled, stored, and accessible to the project team.
 </li>
 <li>
 Collaborate with project managers and team members to assist in project-related administrative tasks.
 </li>
 <li>
 Compile and organize project documentation, including contracts, specifications, and drawings, ensuring they are readily accessible for the team.
 </li>
 <li>
 Assist in data entry tasks related to project milestones, timelines, and resource allocation.
 </li>
 <li>
 Generate basic reports and analyses to support project managers in monitoring project progress.
 </li>
 <li>
 Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.
 </li>
 <li>
 Works under general supervision.
 </li>
 
 </ul>
 
 Qualifications
 
 
 <ul>
 <li>
 Diploma in Business Administration, Office Management, or a related field is preferred.
 </li>
 <li>
 Minimum of 2 years of administrative experience, preferably in a professional services or engineering environment.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent organizational and multitasking abilities with a keen eye for detail.
 </li>
 <li>
 Strong communication skills, both written and verbal.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with discretion.
 </li>
 <li>
 A proactive and positive attitude, with the ability to work both independently and collaboratively in a team.
 </li>
 
 </ul>
 
 Additional Information
 
 
 
 
 About AECOM
 
 
 
 AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
 
 
 AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
 
 
 
 What makes AECOM a great place to work
 
 
 
 You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
 
 
 As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
 
 
 
 ReqID:
 
 J10147438
 
 
 
 Business Line:
 
 Transportation
 
 
 
 Business Group:
 
 DCS
 
 
 
 Strategic Business Unit:
 
 ME and Africa
 
 
 
 Career Area:
 
 Administration
 
 
 
 Work Location Model:
 
 On-Site
 
 
 
</div>

Administrative Assistant إماراتيين (خلاصة القيد)

Explore 359+ Secretary administrative assistant in Dubai this April. Find roles across top companies and apply now to boost your career.

359 secretary administrative assistant jobs In Dubai

Secretary

Secretary cum Personal Assistant

Receptionist/Secretary

Executive Secretary

Secretary

Experince Wooden Factory Secretary Male & Female

Administrative Assistant إماراتيين (خلاصة القيد)