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WovV Technologies

We&rsquo;re Hiring Executive Assistant/Secretary &ndash; Dubai (Remote)WovV Technologies, a Global Business Productivity SaaS company, is looking for a Secretary to support our UAE operations. This is a great opportunity for fresh graduates who are organized, proactive, and excited to begin their career with a fast-growing global tech company.About WovV Technologies WovVTech empowers businesses across 3,000+ locations in 50 countries to digitize operations, gain real-time analytics, and boost productivity. Our customers include Global Fortune 500 companies, and we&rsquo;re proud to be recognized as a leader in digital transformation.Our Recognitions Include: ✔ Best Employer &ndash; Business View ✔ Front-Runner in IT &ndash; Go Global Awards ✔ Top Revolutionary Digital Transformation Company &ndash; Industry Wired ✔ Top 10 Most Promising SaaS Companies &ndash; CEO Insights ✔ Top 20 Global SaaS Start-ups &ndash; CIO ReviewRole: Executive Assistant/SecretaryLocation: Dubai (Remote) (Near Bur Dubai)Preferred Locations: Preferably located near Bur Dubai / Deira / nearby areasExperience: 1+ year (Freshers welcome)What You&rsquo;ll Do1. Provide administrative and secretarial support2. Handle communication in Arabic and English3. Manage schedules, documentation, and coordination4. Assist with internal and external correspondence5. Support day-to-day operational activitiesWho Can Apply1. Native Arabic speaker (Mandatory)2. Fresh graduates / entry-level candidates3. Currently residing in the Dubai (Near Bur Dubai)4. Ability to drive (valid driving license)5. Good communication and organizational skills6. Basic knowledge of MS Office toolsJob Types: Full-time, FresherPay: AED2,500.00 - AED4,000.00 per monthWork Location: Remote

Executive Assistant/Secretary_Dubai

Blue Palace Real Estate Broker

We are a medium-sized Real Estate company looking for presentable Admin/Secretary in addition to our excellent team.Requirements: The candidate is expected to have the following competencies:<ul><li>Knowledge of all MS Office suite applications</li><li>Hands-on experience with office equipment</li><li>Professional attitude and appearance</li><li>Solid written and verbal communication skills</li><li>Multitasking and time-management skills, with the ability to prioritize task</li></ul>Please send your email directly to : amro@bluepalacere.com.Job Type: Full-time

Administrative Assistant/Secretary

Female Administrative Assistant (Tagalog Speaker)We are looking for a well experienced Female Administrative Assistant:Duties and Responsibilities:- Maintain and organize Mall Agreements/Contract- Prepare reports, letters and other documents related to agreements/contracts- Prepare agreements and renewal documents.- Ensure all agreements/contracts are complete and properly filed.- Update agreements/contracts records and the expiry dates.- Assist in monitoring agreements/contracts renewals.Qualifications:-Bachelor&rsquo;s degree in Business Management or any related course-Proficiency in Microsoft Office (Word, Excel, Outlook, etc)-Good verbal and written communication skills.-Strong organizational and time-management skills.-Ability to handle documents, agreements/contracts, and records accurately.-Knowledge of Emaar and MAF portals is an advantage.Kindly send your CV with latest photo in PDF.Job Types: Full-time, Permanent, FresherWork Location: In person

Female Administrative Assistant (Tagalog Speaker)

Concept Design Engineering Consultant

Job SummaryWe are seeking an experienced and professional Secretary/Receptionist to join our team. The ideal candidate must have prior administrative or receptionist experience and be comfortable managing a busy office environment while providing excellent customer service.This position requires strong organizational skills, attention to detail, and the ability to multitask effectively.Responsibilities<ul><li>Greet clients and visitors in a professional and friendly manner</li><li>Answer, screen, and direct phone calls</li><li>Manage calendars, appointments, and scheduling</li><li>Maintain organized filing systems (electronic and paper)</li><li>Prepare correspondence, reports, and documents</li><li>Handle incoming/outgoing mail and deliveries</li><li>Maintain office supplies and inventory</li><li>Provide administrative support to management</li></ul>Required Qualifications<ul><li>Minimum 1&ndash;2 years of experience as a secretary, receptionist, or administrative assistant</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Strong verbal and written communication skills</li><li>Excellent organizational and multitasking abilities</li><li>Professional appearance and demeanor</li><li>Ability to handle confidential information responsibly</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your expected salary?</li></ul>

Secretary/Receptionist

Desco Printing

Job Title: Personnel Secretary Job SummaryWe are seeking a highly organized and professional Personal Secretary to provide high-level administrative and personal support to senior management. The role involves managing schedules, handling communications, coordinating meetings, and dealing with confidential matters with the utmost discretion.The ideal candidate must demonstrate excellent organizational skills, strong attention to detail, professionalism, and the ability to manage multiple tasks efficiently in a fast-paced environment.Key Responsibilities<ul><li>Manage and maintain the calendar, appointments, and meeting schedules</li><li>Handle all emails, calls, and official letters</li><li>Maintain confidential files, records, and sensitive information</li><li>Arrange travel, accommodation, and visa for international trips</li><li>Draft minutes of meetings and follow up on action points</li><li>Screen and prioritize incoming requests and communications</li></ul>Qualifications &amp; Skill Requirements<ul><li>Minimum Bachelor&rsquo;s degree preferred.</li><li>Time management and prioritization</li><li>Attention to detail</li><li>Professional etiquette and presentation</li><li>Problem-solving and decision-making support</li><li>Minimum 2 years&rsquo; experience as an Executive Secretary / Personal Assistant to senior management</li><li>Excellent command of English (spoken and written)</li><li>Proficiency in MS Office and office management tools</li><li>High level of discretion and confidentiality</li><li>Strong organizational and multitasking abilities</li><li>Flexible to work for extended hours if required.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED6,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Personnel Secretary : 2 years (Required)</li></ul>Language:<ul><li>Hindi (Required)</li></ul>

Personal Secretary

Confidential Careers

<div>
 
 
 Job Title:
 
 Back Office Administrator / Secretary
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 Availability:
 
 Immediate
 
 
 
 
 
 We are seeking a highly organized and discreet Back Office Administrator / Secretary with prior experience working within a Family Office environment. The ideal candidate will demonstrate exceptional administrative capabilities, strong attention to detail, and the ability to manage confidential matters with professionalism and maturity.
 
 
 This role will support senior stakeholders and oversee daily administrative operations, ensuring seamless coordination across business and personal affairs where required.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 Executive &amp; Administrative Support
 
 <ul>
 <li>
 Provide high-level secretarial support to senior leadership
 </li>
 <li>
 Manage complex calendars, appointments, and travel arrangements (local &amp; international)
 </li>
 <li>
 Prepare meeting agendas, minutes, reports, and confidential correspondence
 </li>
 <li>
 Handle document management, filing systems, and record maintenance
 </li>
 </ul>
 
 Family Office Coordination
 
 <ul>
 <li>
 Support in managing both corporate and personal administrative matters
 </li>
 <li>
 Liaise with banks, legal advisors, vendors, and external stakeholders
 </li>
 <li>
 Assist with property, asset, and investment documentation where required
 </li>
 <li>
 Coordinate personal scheduling and logistics with discretion
 </li>
 </ul>
 
 Office &amp; Back Office Operations
 
 <ul>
 <li>
 Oversee office supplies, vendor contracts, and service providers
 </li>
 <li>
 Manage expense tracking, invoice processing, and payment follow-ups
 </li>
 <li>
 Maintain organized digital and physical documentation systems
 </li>
 <li>
 Ensure smooth day-to-day office operations
 </li>
 </ul>
 
 Communication &amp; Liaison
 
 <ul>
 <li>
 Act as a key point of contact for internal and external communication
 </li>
 <li>
 Screen calls, emails, and visitors professionally
 </li>
 <li>
 Coordinate with service providers, consultants, and household staff if required
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 5&ndash;10 years of experience in a Back Office, Executive Assistant, or Secretarial role
 </li>
 <li>
 Prior experience working within a Family Office environment is mandatory
 </li>
 <li>
 Based in Dubai and available to join immediately
 </li>
 <li>
 Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Excellent written and verbal English communication skills
 </li>
 <li>
 Experience handling confidential financial and personal information
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualities
 
 
 <ul>
 <li>
 High level of discretion and integrity
 </li>
 <li>
 Calm under pressure and able to manage shifting priorities
 </li>
 <li>
 Detail-oriented with strong follow-through
 </li>
 <li>
 Well-presented and professional demeanor
 </li>
 <li>
 Service-oriented mindset
 </li>
 <li>
 Familiarity with UAE administrative processes, banking, and vendor management
 </li>
 </ul>
 
 
</div>

Office Secretary

Sentinel Ventures Group of Companies

Company ProfileSentinel Ventures is a dynamic holding company that manages a diverse portfolio of seven operating companies across multiple industries and geographies. With a commitment to excellence, innovation, and sustainable growth, Sentinel Ventures plays a pivotal role in overseeing and guiding its subsidiaries toward achieving their business objectives while fostering synergies across the group.Job ProfileThe Executive Secretary provides high-level administrative support to senior executives, ensuring smooth management of their schedules, correspondence, and day-to-day operations. The role requires strong organizational skills, discretion, and the ability to handle confidential information.Reports toManaging Director and Board MembersKey Responsibilities1. Administrative Support to the Managing Director (MD) and other Board Members (BM).<ul><li>Manage and maintain the MD&rsquo;s &amp; BM&rsquo;s calendar, schedule meetings, and appointments.</li><li>Handle all correspondence, including emails, phone calls, and letters, ensuring timely responses.</li><li>Prepare and organize documents, presentations, and reports for meetings.</li></ul>2. Meeting Coordination<ul><li>Arrange and coordinate meetings, conferences, and travel arrangements.</li><li>Record and distribute minutes of meetings, highlighting action points and follow-ups.</li><li>Ensure meeting rooms are prepared and equipped with necessary materials.</li></ul>3. Communication<ul><li>Serve as a primary point of contact between the MD and internal/external stakeholders.</li><li>Screen and prioritize communications to ensure efficient workflow.</li><li>Draft and edit correspondence on behalf of the executive.</li></ul>4. Office Management<ul><li>Maintain and update filing systems, ensuring easy retrieval of information.</li><li>Monitor and replenish office supplies as required.</li><li>Coordinate with other departments for administrative tasks.</li></ul>5. Confidentiality and Professionalism<ul><li>Handle sensitive and confidential information with utmost discretion.</li><li>Act as a gatekeeper to ensure the executive&rsquo;s time is used efficiently.</li></ul>6. Project Assistance<ul><li>Support in executing special projects or assignments as directed by the MD.</li><li>Conduct research and compile data to assist in decision-making.</li></ul>Qualifications and SkillsEducational Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, or a related field.</li></ul>Experience<ul><li>3&ndash;5 years of experience as an executive assistant, secretary, or in a similar administrative role.</li></ul>Key Skills<ul><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational and time-management skills.</li><li>Strong verbal and written communication skills.</li><li>Ability to multitask and prioritize tasks effectively.</li><li>High level of attention to detail.</li></ul>Job Type: Full-time

Executive Secretary

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