accountant

account officer

admin executive

office assistant

assistant to ceo

secretary

360 Human Capital solutions pvt ltd

Job Description &ndash; Executive SecretaryPosition: Executive SecretaryQualification: GraduateExperience: Minimum 2 years of relevant experienceLocation: KarachiPosition OverviewOur Client a well-reputed financial institution is seeking to hire an Executive Secretary to provide administrative and secretarial support to senior management. The ideal candidate should be self-motivated, growth-oriented, and passionate about learning and building a strong career.Key Responsibilities<ul><li>Manage and maintain executive schedules, appointments, and travel arrangements.</li><li>Handle incoming calls, emails, and correspondence; prioritize and route appropriately.</li><li>Prepare and draft letters, memos, reports, and meeting minutes with accuracy.</li><li>Organize meetings, conferences, and events; coordinate logistics and documentation.</li><li>Maintain filing systems, both electronic and physical, ensuring easy retrieval.</li><li>Assist in the preparation of presentations, reports, and confidential documents.</li><li>Liaise with internal departments, clients, and external vendors on behalf of the executive.</li><li>Track and follow up on pending tasks, deadlines, and commitments.</li><li>Handle office coordination tasks such as stationery, supplies, and administrative support.</li><li>Perform any other duties assigned by the executive to ensure efficient workflow.</li></ul>Required Skills <ul><li>Strong verbal and written communication skills.</li><li>Excellent organizational and time-management abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle sensitive and confidential information.</li><li>Professional attitude, strong work ethic, and attention to detail.</li><li>Ability to multitask and work under pressure.</li><li>Strong interpersonal and coordination skills.</li></ul>Send your Resumes to jobs@hcspak.comNote: Only shortlisted candidates will be contactedJob Type: Full-timeWork Location: In person

Executive Secretary

Unity Foods Limited

<div>
 
 
 Job Purpose
 
 
 
 The Company Secretary ensures the organization complies with all statutory, regulatory, legal, and corporate governance requirements. The role serves as a strategic advisor to the Board of Directors, facilitates effective board operations, and ensures smooth corporate governance practices in line with SECP, Companies Act 2017, and listing regulations.
 
 
 
 
 
 
 Job Responsibilities
 
 
 
 
 Corporate Governance &amp; Board Management
 
 
 <ul>
 <li>
 Organize and coordinate Board of Directors and Board Committee meetings.
 </li>
 <li>
 Prepare and circulate notices, agendas, working papers, and minutes of meetings.
 </li>
 <li>
 Ensure board decisions and directives are properly documented, tracked, and implemented.
 </li>
 <li>
 Advise the Board on governance best practices, the Companies Act 2017, and SECP regulations.
 </li>
 <li>
 Maintain statutory registers (Members, Directors, Share Transfers, Charges, etc.).
 </li>
 </ul>
 
 
 Regulatory &amp; Statutory Compliance
 
 
 <ul>
 <li>
 Ensure compliance with the Companies Act 2017, Listed Companies Corporate Governance Regulations, and SECP requirements.
 </li>
 <li>
 Prepare and file statutory forms and returns with SECP (e.g., Form A/B, Form 29, annual returns).
 </li>
 <li>
 Ensure timely submission of quarterly, half-yearly, and annual reports.
 </li>
 <li>
 Liaise with SECP, PSX, CDC, CDC-PLR, auditors, and legal advisors on compliance matters.
 </li>
 </ul>
 
 
 Shareholder Relations
 
 
 <ul>
 <li>
 Manage shareholder communication, queries, and grievance handling.
 </li>
 <li>
 Oversee dividend distribution, bonus issues, share transfers, transmission, and related matters.
 </li>
 <li>
 Coordinate Annual General Meetings (AGM) and Extraordinary General Meetings (EOGM).
 </li>
 <li>
 Ensure proper maintenance of share ledgers and communication with the Share Registrar.
 </li>
 </ul>
 
 
 Legal &amp; Compliance Support
 
 
 <ul>
 <li>
 Draft, review, and vet legal documents, resolutions, compliance certificates, and corporate policies.
 </li>
 <li>
 Ensure alignment with corporate governance frameworks, listing regulations, and internal policies.
 </li>
 <li>
 Provide legal support to management on company law and corporate matters.
 </li>
 <li>
 Monitor changes in relevant laws and regulations and update leadership accordingly.
 </li>
 </ul>
 
 
 Corporate Reporting
 
 
 <ul>
 <li>
 Prepare corporate governance compliance statements for annual reports.
 </li>
 <li>
 Assist in preparation of annual reports, directors&rsquo; reports, and disclosures.
 </li>
 <li>
 Ensure accurate maintenance of corporate records, statutory registers, and legal documentation.
 </li>
 </ul>
 
 
 Secretarial &amp; Administrative Oversight
 
 
 <ul>
 <li>
 Safeguard company seal, certificates, and confidential records.
 </li>
 <li>
 Manage corporate documentation, archival processes, and secure record-keeping.
 </li>
 </ul>
 
 Coordinate with internal departments for corporate approvals and governance documentation.
 
 
 
 
 
 
 Qualification &amp; Experience
 
 
 <ul>
 <li>
 Qualified
 
 Company Secretary
 
 (ACIS/FCIS) from ICSP Pakistan or equivalent.
 </li>
 <li>
 Law degree (LLB / LLM) preferred.
 </li>
 <li>
 Minimum 8-10
 
 years
 
 relevant experience, preferably in a listed company.
 </li>
 </ul>
 
 
 
 
 Strong understanding of SECP, Pakistan Stock Exchange (PSX), CDC regulations, and corporate governance.
 
 
 
</div>

Company Secretary

Ocean Management Services (Pvt) Ltd

We are looking for a competent and organized Executive Secretary to assist management in handling day-to-day administrative and office operations, including correspondence, documentation, and coordination with banks and vendors.Key Responsibilities:<ul><li>Manage daily office operations and administrative tasks efficiently.</li><li>Handle banking-related work such as deposits, payments, document submission, and coordination with bank representatives.</li><li>Draft and manage official letters, memos, and reports.</li><li>Maintain organized records, files, and correspondence.</li><li>Assist management with scheduling, meetings, and follow-ups.</li><li>Liaise with internal departments and external parties when required.</li><li>Support management in procurement and office maintenance activities.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (preferably in Business Administration or Commerce).</li><li>2&ndash;4 years of relevant experience in administration, secretarial, or office management roles.</li><li>Familiarity with bank-related procedures and documentation.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong communication, coordination, and time management skills.</li><li>Professional, responsible, and discreet in handling confidential matters.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs80,000.00 per monthWork Location: In person

Liberty Books Pvt Ltd

Key Responsibilities<ul><li>Manage executive calendars, appointments, and meetings</li><li>Handle confidential correspondence and documentation</li><li>Coordinate travel plans, itineraries, and logistics</li><li>Prepare reports, presentations, and meeting minutes</li><li>Liaise with internal teams and external stakeholders</li><li>Assist in project coordination and follow-ups</li><li>Ensure smooth day-to-day operations for the executive office</li></ul>Job Types: Fresher, Part-timePay: Rs40,000.00 - Rs55,000.00 per monthWork Location: In person

Secretary

Emirates Talent Solution

Position Title: Executive Secretary - Signage Location: Sharjah, UAE Industry: Signage / Media / Advertising Job Type: Full-time | Permanent Salary: Competitive (based on experience)About the Role: We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative and secretarial support to senior management in the signage industry. The ideal candidate will manage daily coordination, communication, and documentation while maintaining strict confidentiality and efficiency.Key Responsibilities:<ul><li>Provide full administrative and secretarial support to senior management.</li><li>Manage calendars, meetings, appointments, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and official documents.</li><li>Handle emails, phone calls, and internal/external communication professionally.</li><li>Maintain and organize physical and digital filing systems.</li><li>Coordinate with internal departments, clients, suppliers, and authorities.</li><li>Assist in preparing contracts, quotations, and project documentation.</li><li>Ensure confidentiality of sensitive company and executive information.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>5&ndash;7 years of experience as an Executive Secretary or Personal Assistant, preferably in signage, advertising, or a related industry.</li><li>Excellent verbal and written communication skills in English (Arabic is a plus).</li><li>Strong command of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational, multitasking, and time-management skills.</li><li>Familiarity with UAE business practices and documentation is preferred.</li></ul>Core Competencies:<ul><li>Professional communication and coordination</li><li>Strong administrative and organizational skills</li><li>High attention to detail and accuracy</li><li>Ability to work independently and under pressure</li><li>Discretion and confidentiality</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Professional and stable work environment</li><li>Long-term career growth opportunities</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Advertising : 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Secretary - Signage

Position: Executive Secretary &ndash; RecruitmentIndustry: Recruitment / HR Services Location: Clifton, Karachi, Pakistan Employment Type: Full-timeCompany OverviewEmirates Talent Solution is a leading recruitment and HR consultancy firm in Karachi, delivering high-quality talent acquisition and workforce management services across multiple industries. We are seeking a proactive and detail-oriented Executive Secretary &ndash; Recruitment to provide administrative, operational, and coordination support to senior management and the recruitment department.The ideal candidate will have 5&ndash;7 years of experience in executive assistance or recruitment coordination, along with exceptional communication, organizational, and time-management skills.Key Responsibilities<ul><li>Provide comprehensive secretarial and administrative support to the CEO and senior recruitment team.</li><li>Schedule and coordinate meetings, interviews, travel arrangements, and client appointments.</li><li>Manage internal and external communication, including emails, calls, and professional correspondence.</li><li>Maintain, organize, and safeguard confidential documents, reports, and recruitment records.</li><li>Assist in preparing proposals, presentations, and client-related recruitment reports.</li><li>Support recruitment activities by coordinating interviews, updating candidate data, and tracking hiring progress.</li><li>Handle office administration tasks to ensure smooth and efficient daily operations.</li><li>Communicate with clients and candidates to ensure timely updates, follow-ups, and professional service delivery.</li><li>Perform any additional administrative tasks assigned by senior management.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field.</li><li>5&ndash;7 years of experience as an Executive Secretary, Recruitment Coordinator, or Administrative Assistant.</li><li>Strong organizational and multitasking skills with attention to accuracy and detail.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint); familiarity with recruitment systems or ATS is a plus.</li><li>Professional attitude with the ability to handle confidential information discretely.</li><li>Ability to work under pressure, prioritize tasks, and meet deadlines effectively.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Experience:<ul><li>Recruitment Agency: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Secretary – Recruitment

Industry: Oil Trading / Energy Job Type: Full-time | PermanentAbout the Role: We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative and secretarial support to senior management in an oil trading company. The role requires strong coordination, documentation handling, and strict confidentiality in a fast-paced trading environment.Key Responsibilities:<ul><li>Provide full administrative and secretarial support to senior management.</li><li>Manage calendars, meetings, appointments, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and official trade documents.</li><li>Handle communication with suppliers, buyers, banks, shipping agents, and internal teams.</li><li>Maintain accurate filing of contracts, invoices, LC documents, and trade records.</li><li>Coordinate with logistics, banks, and regulatory authorities as required.</li><li>Ensure confidentiality of sensitive trading and company information.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>5&ndash;7 years of experience as an Executive Secretary, preferably in oil trading or commodities.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Familiarity with oil trading documentation and UAE / Pakistan trade procedures.</li></ul>Core Competencies:<ul><li>Strong administrative and coordination skills</li><li>Attention to detail and accuracy</li><li>Professional communication</li><li>Ability to work under pressure</li><li>Discretion and confidentiality</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Professional and stable working environment</li><li>Long-term career growth opportunities</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Oil Trading: 5 years (Required)</li></ul>Work Location: In person

Executive Secretary – Oil Trading

Explore 32+ Secretary in Karachi this December. Find roles across top companies and apply now to boost your career.

32 secretary jobs IN Karachi

Executive Secretary

Company Secretary

Executive Secretary

Secretary

Executive Secretary - Signage

Executive Secretary – Recruitment

Executive Secretary – Oil Trading