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administrative coordinator Jobs in Karachi

administrative coordinator

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secretary

Dany Technologies

Hiring Announcement!Hello Everyone,About Us :Dany Technologies is a premium Consumer Electronics serving Pakistan like none other for better part of two decades. Dany Technologies is recognized nation-wide for High-Tech consumer Electronic products and mobile accessories. We have a portfolio of more than 550 high quality products along with services.Position : PA/Secretary To COORequirements : Candidate should be well versed with managing a high-profile COO/CEO level portfolio at PA/secretary level. Responsible to manage all tasks as assigned by the COO. Must be proficient with MS Excel and data management along with exceptional communication skills. Should be able to design PowerPoint presentations effectively and independently.Location: KarachiSalary: Market CompetitiveGender: Male Experience: 4-5 Years in similar capacity. Interested and Eligible candidatesKindly mention PA/Secretory in subject line.apply at: careers@danytech.comGood luck &amp; Best RegardsJob Type: Full-timeWork Location: In person

PA / Secretary

Emirates Talent Solution

Position: Executive Secretary &ndash; RecruitmentIndustry: Recruitment / HR Services Location: Clifton, Karachi, Pakistan Employment Type: Full-timeCompany OverviewEmirates Talent Solution is a leading recruitment and HR consultancy firm based in Karachi, providing top-tier talent acquisition and workforce management solutions across various industries. We are currently seeking a proactive and well-organized Executive Secretary &ndash; Recruitment to provide administrative and operational support to the senior management and recruitment teams.The ideal candidate will have 3&ndash;5 years of relevant experience in executive assistance or recruitment coordination, with excellent organizational, communication, and multitasking skills.Key Responsibilities<ul><li>Provide comprehensive secretarial and administrative support to the CEO and senior recruitment team.</li><li>Coordinate meetings, interviews, travel schedules, and client appointments efficiently.</li><li>Manage internal and external communication, including emails, phone calls, and correspondence.</li><li>Maintain and organize confidential records, reports, and recruitment documentation.</li><li>Assist in preparing proposals, presentations, and reports related to recruitment and client projects.</li><li>Support recruitment activities by coordinating interviews, maintaining candidate databases, and tracking hiring progress.</li><li>Handle office management tasks, ensuring smooth day-to-day operations.</li><li>Liaise with clients and candidates to ensure timely follow-ups and excellent service delivery.</li><li>Perform other administrative duties as assigned by senior management.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field.</li><li>3&ndash;5 years of experience as an Executive Secretary, Recruitment Coordinator, or Administrative Assistant.</li><li>Strong organizational and multitasking abilities with keen attention to detail.</li><li>Excellent verbal and written communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with recruitment platforms or ATS (preferred).</li><li>Professional demeanor, discretion, and ability to handle confidential information.</li><li>Ability to work under pressure and manage multiple priorities effectively.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Experience:<ul><li>recruitment agency: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Secretary – Recruitment

Gatronova

<div>
 
 Gatronova is looking for a highly organized and professional Executive Secretary / Personal Assistant / Personal Secretary to the CEO, who will provide comprehensive administrative, secretarial, and coordination support. The ideal candidate should be proactive, detail-oriented, and capable of managing multiple priorities while ensuring the confidentiality and smooth functioning of the CEO's office.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
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 Manage and maintain the CEO's calendar, appointments, and travel arrangements.
 </li>
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 Coordinate meetings, prepare agendas, minutes, and follow-ups.
 </li>
 <li>
 Draft, review, and manage correspondence, reports, and presentations.
 </li>
 <li>
 Act as a point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Organize and maintain confidential records, documents, and files.
 </li>
 <li>
 Assist in business research, data compilation, and preparation of briefing materials.
 </li>
 <li>
 Handle ad-hoc tasks and ensure the CEO's office runs efficiently.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or related field.
 </li>
 <li>
 3&ndash;5 years of experience as PA/EA to senior management, preferably in a corporate setup.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Strong command of Microsoft Office (Word, Excel, PowerPoint).
 </li>
 <li>
 Ability to handle sensitive information with integrity and discretion.
 </li>
 <li>
 Highly organized, detail-oriented, and proactive.
 </li>
 </ul>
 
 
</div>

Executive Secretary / PA to CEO

Perfect Carft Pvt. LTD

Role:The post holder will be expected to provide a confidential and professional personal assistant support service to the Chairman. The post holder will report to and work directly with the Chairman to frame internal and external activities. This post offers excellent development opportunities within a diverse and complex environment. This officer should therefore have previous experience of working in a senior secretariat/ personal assistant role including dealing with a wide range of people..The Role &amp; Responsibilities.To maintain daily schedules and co-ordination of Chairman&rsquo;s commitments. To arrange and coordinate appointments and meetings for the Chairman. Preparation of all correspondence and other documentation as may be requested by the Chairman from time to time. Advising the Chairman of impending internal and external work. To make all logistical arrangements, including travel, for the Chairman. To respond accurately and efficiently to all enquiries from the Chairman Using own initiative and to liaise effectively with internal and external contacts. Independently research confidential, controversial, and restricted data other material as required by the Chairman and his deputies for various projects. To assist in the preparation of all international/domestic travel itineraries and as such, coordinate all arrangements for the visits where the Chairman is involved. To appropriately execute any other duties as directed by the Chairman. Any other responsibility assigned by the authority time to time..Eligibility Criteria (Education &amp; Experience).Graduation in any discipline (MBA will be preferred) from reputed Institution/university. Minimum 5-7 years of proven experience in the relevant field/similar academic institutions and preference will be given to candidates proficient in Drafting skills. Strong organizational ability in handling wide ranging tasks and detail oriented. Excellent communication skills &ndash; Verbal &amp; Written. AGE &ndash; 40 maximum. Advance Excel Knowledge.JOB LOCATION: I.I CHUNDRIGAR ROAD, KARACHIJob Type: Full-timeWork Location: In person

Personal Secretary/Assistant to Chairman

Denning Services Private Limited

Location: Pechs Block 6, KarachiKey Responsibilities:<ul><li>Manage the CEO&rsquo;s complex calendar, meetings, and international travel with precision and discretion.</li><li>Act as the primary liaison between the CEO, leadership team, board members, and external partners.</li><li>Prepare, edit, and proofread correspondence, reports, presentations, and meeting materials.</li><li>Handle confidential information with integrity and professionalism.</li><li>Coordinate logistics for executive meetings, off-sites, and special projects.</li><li>Ensure efficient communication flow within and outside the CEO&rsquo;s office.</li></ul>Requirements:<ul><li>Minimum 5 years supporting C-level executives, preferably in a fast-paced environment.</li><li>Bachelor&rsquo;s degree in Business Administration, Communications, or related field (preferred).</li><li>Excellent written and verbal communication (impeccable English).</li><li>Advanced proficiency in Microsoft Office Suite &amp; Google Workspace.</li><li>Strong organizational, time management, and problem-solving skills.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Experience with project management tools (Asana, Trello) or CRMs (Salesforce) is a plus.</li></ul>If you believe you possess the requisite skills for this role, kindly submit your resume along with portfolio to career.hr@denning.edu.pk , ensuring to mention the position in the subject line.Job Type: Full-timePay: Rs80,000.00 - Rs120,000.00 per monthWork Location: In person

Executive Secretary to the CEO

BHY Hospital

Job Title:Administrator&rsquo;s SecretaryJob Responsibilities:Administrative Support&middot; Maintain and manage the Administrator&rsquo;s daily schedule, appointments, and meetings.&middot; Draft, format, and proofread letters, emails, memos, circulars, and official communications.&middot; Prepare meeting agendas, take minutes, and circulate them to relevant stakeholders.&middot; Organize and maintain physical and digital filing systems for all administrative documents.&middot; Act as the first point of contact for internal and external correspondence directed to the Administrator&rsquo;s office.Coordination &amp; Liaison&middot; Coordinate with department heads to collect reports, updates, and data requested by the Administrator.&middot; Follow up on tasks assigned by the Administrator to various departments and ensure timely completion.&middot; Assist in arranging internal and external meetings, workshops, and hospital events.&middot; Facilitate smooth communication between the Administrator and hospital staff, consultants, and external vendors.&middot; Operational Support&middot; Maintain confidentiality of sensitive hospital and staff information at all times.&middot; Track deadlines for compliance documents, hospital licenses, and regulatory requirements, and alert the Administrator in advance.&middot; Support in drafting official hospital policies, circulars, and notices as per Administrator&rsquo;s directives.&middot; Help prepare periodic performance, financial reports for review.&middot; Manage incoming and outgoing correspondence, ensuring proper record-keeping.General Office Management&middot; Oversee stationery and office supply needs for the Administrator&rsquo;s office.&middot; Coordinate travel arrangements and logistics for the Administrator when required.&middot; Maintain decorum and professionalism in the Administrator&rsquo;s office, ensuring a welcoming environment for visitors.&middot; Any other assignment as given by the administrator / Management.Qualification Requirements:Education:Minimum: Bachelor&rsquo;s degree in Business Administration, Public Administration, or a related field.Preferred: Master&rsquo;s degree in Business Administration (MBA), Healthcare Management, or equivalent.Experience:At least 2-4 years of relevant experience as a secretary, personal assistant, or office coordinator (experience in a hospital/healthcare setup is preferred).Skills &amp; Competencies:&middot; Excellent verbal and written communication skills in English and Urdu.&middot; Strong organizational and time-management abilities.&middot; Proficiency in MS Office (Word, Excel, PowerPoint) / email correspondence and Urdu Typing (Inpage).&middot; Ability to handle confidential information with integrity and discretion.&middot; Good interpersonal skills and ability to interact with diverse staff and consultants.&middot; Ability to work under pressure and manage multiple tasks simultaneously.Job Type: Full-timeWork Location: In person

Administrator's Sectrtary

Recruiters

Job description:Job Title: Personal Assistant (P.A) / SecretoryReporting To: Chief Executive Officer (CEO)Location: SITE Area, Near NazimabadMandatory Requirement: Excellent command on English Language (Written &amp; Verbal)Job Summary:The Personal Assistant / Secretory will provide comprehensive administrative and personal support to the Chief Executive Officer while assisting in business research related to potential export clients. The position requires a highly organized, detail-oriented, and discreet individual capable of handling executive-level tasks, maintaining confidential information, conducting market research, and managing data in Excel databases efficiently.Key Responsibilities:Executive &amp; Administrative Support:<ul><li>Manage the CEO&rsquo;s daily calendar, appointments, and travel schedules.</li><li>Draft, review, and prepare correspondence, reports, and meeting documents.</li><li>Handle confidential information with the highest level of discretion.</li><li>Coordinate meetings, prepare agendas, and record minutes with follow-up on action items.</li><li>Serve as the point of contact between the CEO and internal/external stakeholders.</li></ul>Personal Assistance:<ul><li>Assist the CEO in personal tasks, errands, and scheduling personal commitments when required.</li><li>Organize travel, accommodation, and event arrangements for both professional and personal engagements.</li></ul>Research &amp; Data Management:<ul><li>Conduct online and market-based research to identify potential export clients, partners, and business opportunities.</li><li>Gather and compile client and market data from reliable sources for analysis and reporting.</li><li>Maintain and regularly update Excel databases containing client details, contact information, and communication history.</li><li>Prepare summary reports and presentations for management review.</li></ul>Coordination &amp; Follow-up:<ul><li>Coordinate interdepartmental communication as instructed by the CEO.</li><li>Follow up on assigned tasks, pending matters, and ensure timely completion of executive directives.</li><li>Support documentation, record management, and office filing systems (both electronic and physical).</li></ul>Qualifications and Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field. Masters will be preferred.</li><li>2&ndash;4 years of relevant experience as an Executive Assistant, Office Assistant, or Research Assistant (preferably supporting top management).</li><li>Strong proficiency in Microsoft Excel and MS Office Suite.</li><li>Good understanding of market research methods and data management.</li><li>Excellent written and verbal communication skills.</li><li>Ability to multitask, prioritize, and work independently under minimal supervision.</li><li>Professional demeanor, confidentiality, and strong interpersonal skills.</li></ul>Key Competencies:<ul><li>Strong research and analytical skills</li><li>Attention to detail and data accuracy</li><li>Excellent organizational and time management skills</li><li>Discretion and integrity</li><li>Effective communication and coordination abilities</li><li>Proficiency in MS Excel (data sorting, filtering, and record maintenance)</li></ul>What We Offer:Competitive and market based salary and other allowances.......Job Type: Full-timeWork Location: In person

Personal Assistant / Secretory (Male Position)

Explore 15+ Secretary in Karachi this October. Find roles across top companies and apply now to boost your career.