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Management SecretaryLocation: KarachiResponsibilities:Executive Support:<ul><li>Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Prepare and organize materials for executive meetings, ensuring all necessary documents are available and distributed in a timely manner.</li></ul>Communication Management:<ul><li>Serve as the primary point of contact for internal and external stakeholders in matters related to the executive office.</li><li>Draft and proofread correspondence, reports, and presentations on behalf of executives.</li></ul>Document Management:<ul><li>Maintain and organize electronic and physical files, ensuring easy retrieval of information.</li><li>Assist in the preparation and distribution of reports, presentations, and other documentation as needed.</li></ul>Meeting Coordination:<ul><li>Coordinate and schedule executive meetings, including arranging logistics, preparing agendas, and taking meeting minutes.</li><li>Ensure follow-up on action items and deadlines resulting from executive meetings.</li></ul>Confidentiality and Discretion:<ul><li>Handle sensitive and confidential information with the utmost discretion and professionalism.</li><li>Maintain a high level of confidentiality in all executive matters.</li></ul>Office Administration:<ul><li>Oversee general office operations to ensure efficiency and functionality.</li><li>Order and maintain office supplies and equipment.</li></ul>Task Prioritization:<ul><li>Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met and objectives are achieved.</li></ul>Qualifications:<ul><li>10+ years of experience as an Executive Secretary or similar role.</li><li>Bachelor's degree in Business Administration, Secretarial Studies, or a related field.</li><li>Strong organizational and multitasking skills.</li><li>Exceptional communication and interpersonal abilities.</li><li>Proficiency in office software (e.g., Microsoft Office Suite).</li><li>High level of confidentiality and discretion.</li><li>Detail-oriented and capable of maintaining accuracy under pressure.</li><li>Excellent time management and prioritization skills.</li></ul>Job Type: Full-timeWork Location: In person

Management Secretary

Sui Southern Gas Company Limited

<div>
 Member of a recognized body of professional accountants; or member of a recognized body of corporate or chartered secretaries or Masters&rsquo; degree in business administration or commerce or law from a university recognized by the Higher Education Commission.
 
 
 Minimum 10 years of work experience (post-qualification / membership) required with at least 7 years&rsquo; experience as Company Secretary.
 
 
 
 Job Summary
 
 
 
 Company Secretary is responsible for ensuring that Board procedures are followed, and that all applicable laws, rules and regulations and other relevant statements of best practice are complied with. Company Secretary supports the Board of Directors and Board Committees in implementation of the Board decisions through effective circulation of agendas, arrangement of working papers for action points, recording, communication and follow-up with relevant stakeholders, and progress reporting. The position is also responsible to ensure compliance with the applicable corporate laws, statutory requirements and other prevailing laws. In addition, the position deals with all matters pertaining to the shareholders as well as publication and circulation of company&rsquo;s quarterly and annual accounts and reports.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Ensure satisfactory arrangements at meetings of the Board of Directors (BoD) including notices, agendas, minutes and Company Secretariat matters.
 </li>
 <li>
 Prepare and circulate meeting agenda to the Board members as well as members of the Board Committees.
 </li>
 <li>
 Prepare and circulate minutes of meetings of the Board and its Committees, along with the action points and recommendations.
 </li>
 <li>
 Communicate decisions of the Board of Directors to the relevant departments and officers for implementation.
 </li>
 <li>
 Maintain a follow up with the departments concerned on the required actions to implement Board decisions.
 </li>
 <li>
 Seek a written response from the departments and maintain a record for future reporting.
 
 
 </li>
 </ul>
 Ensure that the working papers from the departments are in the defined format and are approved by the Chief Executive prior to dispatch to the Board / Committee members.
 
 
 <ul>
 <li>
 Consolidate the implementation status of the Board decisions and matters arising from the previous meetings of the Board and its Committees.
 </li>
 <li>
 Ensure that the record of the minutes of the meetings and relevant notes is maintained in safe custody and make them available when required.
 </li>
 <li>
 Prepare &ldquo;Resolution by Circulation&rdquo; for any urgent issue(s) to seek Board approval.
 </li>
 <li>
 Maintain the attendance register of the Board and its Committees&rsquo; meetings.
 </li>
 <li>
 Maintain Compliance Register to ensure that the board meetings adhere to the relevant rules and regulations including Companies Act 2017, Securities Act 2015, Public Sector Companies (Corporate Governance) Rules 2013, Listed Companies (Code of Corporate Governance) Regulations 2019, and Stock Exchange Regulations.
 </li>
 <li>
 Maintain records of correspondence, circulars, orders and directions issued by the Chairman of the Board of Directors.
 </li>
 <li>
 Ensure that forms and registers are maintained as required under the applicable laws and regulations.
 </li>
 <li>
 These include register of debenture holders, register of directors and other officers, register of directors' shareholdings etc.
 </li>
 <li>
 Arrange meetings of the Board committees, compiling agendas, issuing notices, maintaining minutes and following up on decisions taken at meetings.
 </li>
 <li>
 Finalize the write up of the Annual Report in coordination with the Corporate Communications Department.
 </li>
 <li>
 Plan the administrative and logistic arrangements, publication in the media/press, and availability of working documents required to conduct Annual General Meetings (AGMs) and Extra Ordinary General Meetings (EOGMs).
 </li>
 <li>
 Prepare compliance statements and undertake statutory filing of Form 26, Form 28, Form 29, etc.
 </li>
 <li>
 Implement and ensure compliance with conflict of interest provisions of the Companies Act and Securities Act.
 </li>
 <li>
 Organize preparation, printing, publishing and dissemination of corporate profiles for annual and quarterly reports.
 </li>
 <li>
 Maintain a close liaison with the Central Depository Company (CDC) and provide the necessary information required for transfer and transmission of shares.
 </li>
 <li>
 Ensure effective discharge of activities related to shares, shares transfers, rights and bonus issues, dividends etc.
 </li>
 <li>
 and ensuring that the requirements of the regulatory bodies and governing bodies are effectively complied with.
 </li>
 <li>
 Ensure that CDC maintains specified registers and records e.
 </li>
 <li>
 g.
 
 
 </li>
 </ul>
 transfer of shares, register of mortgages.
 
 
 <ul>
 <li>
 Ensure sharia compliance of Certificate of Leasing in collaboration with CDC.
 </li>
 <li>
 Revalidate dividends, warrants, stock consolidation, splitting and issuance of duplicate shares.
 </li>
 <li>
 Report the pattern of shareholding to the Ministry of Finance as per their requirements.
 </li>
 <li>
 Report unclaimed dividends / undelivered shares to SECP.
 </li>
 <li>
 Report and file annual/periodic Free?Float shares / certificates with the Stock Exchange.
 </li>
 <li>
 Perform dividend reconciliation exercise in accordance with the company policies.
 </li>
 <li>
 Liaise with the external auditors and Government auditors to provide the required data or information necessary for audit purposes.
 </li>
 <li>
 Lead the activities/process to change signing authority with the change in SSGC&rsquo;s Managing Director and undertake any other task as assigned by the board.
 </li>
 <li>
 Ensure that the department in his/her domain is complying with the risk management framework.
 </li>
 <li>
 Ensure that the department personnel are actively involved in risk management activities across the organization.
 </li>
 <li>
 Ensure that key risks are identified, reported, recorded and managed in a timely manner for the respective department.
 </li>
 <li>
 Ensure nomination of risk champions with suitable knowledge of processes.
 </li>
 <li>
 Timely transfer of risk champion&rsquo;s responsibilities to relevant personnel upon any change in department structure.
 </li>
 <li>
 Undertake any other task assigned by the immediate supervisor.
 </li>
 </ul>
</div>

Company Secretary

Lime Software Logics (SMC-PVT) Limited

Job Summary:The Executive Secretary/PMO will provide high-level administrative and organizational support to senior leadership while ensuring smooth coordination of strategic projects and business initiatives. This role requires a proactive, detail-oriented professional who can balance executive assistance responsibilities with project management support, ensuring deadlines are met and organizational goals are achieved.Key Responsibilities:<ul><li>Manage and prioritize the chief executive&rsquo;s calendar, appointments, meetings, and travel arrangements.</li><li>Act as the first point of contact for internal and external stakeholders, ensuring professional communication and confidentiality.</li><li>Prepare agendas, record minutes, and follow up on action items from meetings.</li><li>Support in planning, coordinating, and monitoring key organizational projects and initiatives.</li><li>Track project timelines, deliverables, risks, and dependencies to ensure smooth execution.</li><li>Coordinate with cross-functional teams to facilitate collaboration and resolve project-related issues.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field (Master&rsquo;s degree preferred).</li><li>Proven experience (3-4 years) as an Executive Secretary, Executive Assistant, or PMO role.</li><li>Strong organizational, time management, and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.</li><li>Ability to work under pressure, maintain confidentiality, and manage multiple priorities.</li><li>Strong problem-solving and critical-thinking abilities</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthWork Location: In person

Executive Secretary/PMO (Male)

Armstrong (Pvt.) Ltd

Manage and coordinate executive schedules, appointments, and meetings; handle confidential documents, correspondence, and reports; prepare presentations, reports, and other business documentation; serve as a liaison between executives, employees, and external stakeholders; organize and maintain records, files, and databases; handle travel arrangements, accommodations, and logistics; assist in organizing corporate events and meetings; perform other administrative and support tasks as assigned.Job Type: Full-timeWork Location: In person

Executive Secretary

Hashmanis Group of Hospitals

Qualifications: Bachelors Degree, Preferred Masters Degree in Relevant FieldExperiences: 2-3 Years of ExpeienceJob Description:<ul><li>Manage Schedules, Coordinates meeting and prepare reports</li><li>Serves as the primary point of contact between executives and internal/external stakeholders</li><li>Handling calls, emails and inquiries professionally</li><li>Oversee office operations, ensure proper documentations, support organizational effeiciency through task delegation.</li></ul>Gender: FemaleLocation: Numaish, Head OfficeTiming: 09:00 AM TO 06:00 PMJob Type: Full-timeWork Location: In person

Sonraj

Company Description:Sonraj is a leading importer of luxury watches, jewelry, perfumes, and eyewear in Pakistan, dedicated to providing exceptional customer service and aftercare. Sonraj partners with top brands around the world, and through its qualified and professional organizational structure established strategic departments and developed dedicated people. The companies headquarter is located in Karachi, and it prides itself on placing Pakistan on the map of luxury and premium brands.Job Description&mdash;Secretary to the Director We are looking for a dedicated and professional Female Secretary to provide administrative support to the director under both onsite and offsite working conditions. The role requires strong organizational skills, confidentiality, and the ability to manage tasks efficiently with flexibility.Communication:&middot; Act as the primary point of contact between the director and internal/external stakeholders.&middot; Screen and prioritize calls, emails, and requests, ensuring that urgent matters are addressed promptly.&middot; Draft and proofread correspondence, ensuring clear and professional communication.Project Management:&middot; Assist the Director in the planning and execution of projects, including tracking deadlines and deliverables.&middot; Coordinate with various departments to ensure that projects are completed on time.&middot; Monitor progress and provide regular updates to the Director.Office Management:&middot; Oversee the management of the Director&rsquo;s office, including ordering supplies and managing office equipment.&middot; Coordinate with IT support to resolve technical issues.Event Planning:&middot; Organize and coordinate events, meetings, and conferences, including logistics, catering, and venue arrangements.&middot; Manage guest lists, invitations, and RSVPs for events hosted by the Director.Personal Assistance:&middot; Provide personal assistance to the Director, including managing personal appointments, travel arrangements, and other errands as needed.&middot; Handle personal correspondence and ensure confidentiality.Experience:&middot; Minimum 2 years of proven experience as a Secretary to the Director or in a similar role, preferably supporting senior management.&middot; Experience in managing schedules, communications, and projects.Key Responsibilities:&middot; Manage the Director&rsquo;s calendar, meetings, and appointments (onsite &amp; remote).&middot; Draft, review, and handle official correspondence and communication.&middot; Coordinate travel plans, logistics, and event arrangements.&middot; Prepare and organize reports, documents, and presentations.&middot; Maintain confidential records and files.&middot; Assist in communication with clients, stakeholders, and staff both in-person and virtually.&middot; Provide day-to-day administrative support to ensure smooth office operations.Skills:&middot; Excellent organizational and time management skills.&middot; Exceptional written and verbal communication skills in English.&middot; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom/Teams).&middot; Strong problem-solving skills and attention to detail.&middot; Ability to multitask and work independently under both onsite and offsite conditions.&middot; Professional appearance, discretion, and reliability.Job Requirement &amp; Compensation:&middot; Education: Minimum Bachelor&rsquo;s degree in Business Administration, Management, or a related field preferred&middot; Job Type: Full Time/Permanent&middot; Gender: Female&middot; Job Location: Commercial Lane 9th Zamzama St, DHA Phase 5 Zamzama Commercial Area, KarachiJob Type: Full-timePay: Rs55,000.00 - Rs60,000.00 per monthWork Location: In person

Secretary to the Director (Onsite & Offsite)

Ortak Consultants

HIRING: CHIEF FINANCIAL OFFICER (CFO)A client of Ortak Consultants (Pvt.) Limited is hiring a CFO/Company Secretary for a leading financial firm based in Karachi.Job Type: Full-time (Onsite)Industry: Financial ServicesLocation: KarachiSalary: Market competitive along with performance based bonusesKey Responsibilities:- Provide strategic financial leadership to support business- Oversee financial planning, budgeting and forecasting processes- Manage financial risks, capital allocation and investment strategies- Collaborate with the executive team on business strategy and expansion plans- Fulfill requirements of Company Secretary, ensuring compliance with SECP, Companies Act and other relevant regulatory requirements.- Manage board meetings, prepare agendas and maintain statutory registers- Draft, review and maintain corporate governance documents and legal filingsRequirements:- Must be a Chartered Accountant (CA) qualified- 10+ years of relevant experience in a financial firm- Strong knowledge of financial regulations, investment, and risk management- Excellent communication, leadership and decision-making skillsInterested candidates may send their resumes to careers@ortakconsultants.com by mentioning &ldquo;CFO&rdquo; in the subject line.Job Type: Full-timePay: Rs500,000.00 - Rs550,000.00 per monthWork Location: In person

Chief Financial Officer

Explore 19+ Secretary in Karachi this September. Find roles across top companies and apply now to boost your career.

19 secretary jobs IN Karachi

Management Secretary

Company Secretary

Executive Secretary/PMO (Male)

Executive Secretary

Executive Secretary

Secretary to the Director (Onsite & Offsite)

Chief Financial Officer