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secretary of state

Aquagas L.L.C

Full job description: (Secretary / Procurement Assistant)Company Description:Aquagas is specialized Multi-National company providing top of the range materials and cost-effective products in collaboration with the world&rsquo;s leading manufacturers. We also manufacture first class plumbing installation and water technology systems.AQUAGAS PLASTIC INDUSTRIES LLC is a leading manufacturer of high-quality construction materials and advanced engineering solutions based in Dubai, United Arab Emirates. The company specializes in manufacturing pipes and fittings for various applications in residential, commercial, and industrial developments. AQUAGAS is an ISO Certified Company and adheres to international quality standards, ensuring timely delivery and exceptional service for its customers.Role Descriptions.This is a full-time on-site role for an Administrative Secretary/Procurement assistant.<ul><li>Maintain and update filing systems (electronic and hard copy) in compliance with company standards.</li><li>Coordinate with cross-functional teams&rsquo; contractors, clients, to align project goals and resolve issues.</li><li>Prepare, review, and manage project-related documents, correspondence, and official communications.</li><li>Providing support to managers and executives, preparing quotations, LPO's</li><li>Coordinating appointments, meetings and managing calendars.</li><li>Handle incoming and outgoing communication (letters, emails, memos) efficiently and professionally.</li><li>Answer and direct phone calls, respond to emails, and manage inquiries complaints, providing excellent service to clients</li><li>Support Sales team, finance, and operations teams with administrative tasks</li><li>Assist in preparing presentations, proposals, and company reports</li><li>Liaise with suppliers, service providers, and external stakeholders</li><li>Ensure compliance with company policies and confidentiality protocols</li></ul>Required Qualifications &amp; Skills<ul><li>Minimum 3 years of experience as a Secretary in the construction industry.</li><li>Diploma or degree in Business Administration or a related field.</li><li>Strong command of MS Office (Word, Excel, PowerPoint, Outlook); experience with project management or document control tools is a plus.</li><li>Exceptional organizational, communication, and multitasking skills.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthExperience:<ul><li>Secretary / Procurement Assistant: 3 years (Preferred)</li></ul>

Secretary

ALBADDAD Group

<div>
 
 
 Job Description &ndash; Secretary
 
 
 
 
 
 
 
 Role Summary:
 
 
 
 
 
 
 The Secretary will provide high-level administrative and operational support to the office. The ideal candidate will possess strong business acumen, exceptional organizational skills, and the ability to manage complex tasks efficiently. This role requires a proactive individual with a capability to thrive in fast paced work environment.
 
 
 
 
 
 
 Accountabilities:
 
 
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Execute meticulous typing, proofreading, and dispatching of all outgoing correspondence, ensuring the highest standard is maintained.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Prioritize and review all incoming mail, forwarding it to the line manager after careful consideration.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Take proactive measures on routine standardized correspondence, promptly informing the line manager of important matters.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Efficiently coordinate and follow up with internal departments on behalf of the line manager to facilitate smooth operations.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Prepare letters on behalf of the line manager, ensuring clarity and professionalism in communication.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain an organized and systematic filing system for all correspondence.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Attend meetings, record minutes accurately, and distribute them while following up on action items.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage all telephone calls and appointments for the line manager, employing effective screening and prioritization techniques.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Establish and update a comprehensive database of contacts as needed by the line manager.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Organize travel arrangements and coordinate external business trips on behalf of the line manager.
 
 
 
 
 
 
 Skills &amp; Qualifications:
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Minimum of 4 years&rsquo; relevant experience, including experience at senior management level
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Relevant professional qualification at university graduate level or nearing completion of a relevant professional qualification will be viewed favorably.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong written and verbal communication skills.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;A good team player with experience in managing change; and
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong MS Office skills.
 
 
 Arabic speakers
 
 
 Salary offered, 5,000 to 7,000 AED
 
</div>

Grand Technology

Grand Technology is seeking a highly organised and efficient Secretary to join our team in the Dubai Free Zone Office, &nbsp;United Arab Emirates.&nbsp; This is a full-time position- Onsite. The successful candidate will provide comprehensive administrative support to ensure the smooth running of the office. They will be a key point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills at all times. Responsibilities: * Manage and maintain executive schedules, including arranging appointments, meetings, and travel arrangements. * Prepare correspondence, reports, and presentations, ensuring accuracy and adherence to company standards. * Handle incoming and outgoing mail, email, and telephone calls, directing them appropriately. * Maintain accurate and organised filing systems, both physical and electronic. * Coordinate and manage office supplies and equipment. * Provide administrative support to various departments as required. * Assist with the preparation and organisation of events and conferences. * Maintain confidentiality of sensitive information. Qualifications: * Proven experience as a Secretary or in a similar administrative role. * Excellent written and verbal communication skills in English. * Strong organisational and time management skills with the ability to prioritise tasks effectively. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Ability to work independently and as part of a team. * Proactive approach to problem-solving and a keen eye for detail. * Ability to maintain a professional demeanour and handle confidential information with discretion.

UK ROOF TILES LLC

Job Title: Secretary to the OwnerLocation: Dubai, UAEAbout the Role:We are looking for a dedicated and reliable Secretary to directly support the Owner in daily operations.Key Responsibilities:Manage and organize the Owner&rsquo;s schedule, meetings, and appointments.Prepare, edit, and send emails, letters, and official correspondence as per instructions.Draft, format, and manage documents in Word, Excel, and PDF.Maintain confidential records and files.Communicate effectively in both English and Arabic with internal and external contacts.Requirements:Previous experience working as a Secretary or in a similar administrative role.Strong skills in Microsoft Office, especially Excel and PDF handling.Fluent in English and Arabic (spoken and written).Valid UAE Driving License.Excellent organizational and multitasking abilities.Professional communication and interpersonal skills.Salary &amp; Benefits:AED 2,500 &ndash; 3,000 per month (based on experience).Company-provided accommodation.Tools and resources required for the job&#1604;&#1605;&#1587;&#1605;&#1609; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1610;: &#1587;&#1603;&#1585;&#1578;&#1610;&#1585;/&#1587;&#1603;&#1585;&#1578;&#1610;&#1585;&#1577; &#1604;&#1604;&#1605;&#1575;&#1604;&#1603;&#1575;&#1604;&#1605;&#1608;&#1602;&#1593;: &#1583;&#1576;&#1610;&#1548; &#1575;&#1604;&#1573;&#1605;&#1575;&#1585;&#1575;&#1578; &#1575;&#1604;&#1593;&#1585;&#1576;&#1610;&#1577; &#1575;&#1604;&#1605;&#1578;&#1581;&#1583;&#1577;&#1593;&#1606; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1577;:&#1606;&#1576;&#1581;&#1579; &#1593;&#1606; &#1587;&#1603;&#1585;&#1578;&#1610;&#1585;/&#1587;&#1603;&#1585;&#1578;&#1610;&#1585;&#1577; &#1605;&#1604;&#1578;&#1586;&#1605;(&#1577;) &#1608;&#1605;&#1608;&#1579;&#1608;&#1602;(&#1577;) &#1604;&#1578;&#1602;&#1583;&#1610;&#1605; &#1575;&#1604;&#1583;&#1593;&#1605; &#1575;&#1604;&#1605;&#1576;&#1575;&#1588;&#1585; &#1604;&#1604;&#1605;&#1575;&#1604;&#1603; &#1601;&#1610; &#1575;&#1604;&#1593;&#1605;&#1604;&#1610;&#1575;&#1578; &#1575;&#1604;&#1610;&#1608;&#1605;&#1610;&#1577;.&#1575;&#1604;&#1605;&#1587;&#1572;&#1608;&#1604;&#1610;&#1575;&#1578; 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&#1601;&#1610; &#1576;&#1585;&#1575;&#1605;&#1580; &#1608;&#1608;&#1585;&#1583;&#1548; &#1573;&#1603;&#1587;&#1604; &#1608;&#1605;&#1604;&#1601;&#1575;&#1578; PDF.&#1581;&#1601;&#1592; &#1575;&#1604;&#1587;&#1580;&#1604;&#1575;&#1578; &#1608;&#1575;&#1604;&#1605;&#1604;&#1601;&#1575;&#1578; &#1576;&#1587;&#1585;&#1610;&#1577; &#1578;&#1575;&#1605;&#1577;.&#1575;&#1604;&#1578;&#1608;&#1575;&#1589;&#1604; &#1576;&#1601;&#1593;&#1575;&#1604;&#1610;&#1577; &#1576;&#1575;&#1604;&#1604;&#1594;&#1578;&#1610;&#1606; &#1575;&#1604;&#1573;&#1606;&#1580;&#1604;&#1610;&#1586;&#1610;&#1577; &#1608;&#1575;&#1604;&#1593;&#1585;&#1576;&#1610;&#1577; &#1605;&#1593; &#1575;&#1604;&#1571;&#1591;&#1585;&#1575;&#1601; &#1575;&#1604;&#1583;&#1575;&#1582;&#1604;&#1610;&#1577; &#1608;&#1575;&#1604;&#1582;&#1575;&#1585;&#1580;&#1610;&#1577;.&#1575;&#1604;&#1605;&#1578;&#1591;&#1604;&#1576;&#1575;&#1578;:&#1582;&#1576;&#1585;&#1577; &#1587;&#1575;&#1576;&#1602;&#1577; &#1601;&#1610; &#1575;&#1604;&#1593;&#1605;&#1604; &#1603;&#1587;&#1603;&#1585;&#1578;&#1610;&#1585;/&#1587;&#1603;&#1585;&#1578;&#1610;&#1585;&#1577; &#1571;&#1608; &#1601;&#1610; &#1583;&#1608;&#1585; &#1573;&#1583;&#1575;&#1585;&#1610; &#1605;&#1588;&#1575;&#1576;&#1607;.&#1605;&#1607;&#1575;&#1585;&#1575;&#1578; &#1602;&#1608;&#1610;&#1577; &#1601;&#1610; &#1575;&#1587;&#1578;&#1582;&#1583;&#1575;&#1605; &#1576;&#1585;&#1575;&#1605;&#1580; &#1605;&#1575;&#1610;&#1603;&#1585;&#1608;&#1587;&#1608;&#1601;&#1578; &#1571;&#1608;&#1601;&#1610;&#1587;&#1548; &#1582;&#1575;&#1589;&#1577; &#1573;&#1603;&#1587;&#1604; &#1608;PDF.&#1573;&#1580;&#1575;&#1583;&#1577; &#1575;&#1604;&#1604;&#1594;&#1577; &#1575;&#1604;&#1573;&#1606;&#1580;&#1604;&#1610;&#1586;&#1610;&#1577; &#1608;&#1575;&#1604;&#1593;&#1585;&#1576;&#1610;&#1577; (&#1578;&#1581;&#1583;&#1579;&#1575;&#1611; &#1608;&#1603;&#1578;&#1575;&#1576;&#1577;).&#1585;&#1582;&#1589;&#1577; &#1602;&#1610;&#1575;&#1583;&#1577; &#1587;&#1575;&#1585;&#1610;&#1577; &#1575;&#1604;&#1605;&#1601;&#1593;&#1608;&#1604; &#1601;&#1610; &#1575;&#1604;&#1573;&#1605;&#1575;&#1585;&#1575;&#1578;.&#1602;&#1583;&#1585;&#1575;&#1578; &#1605;&#1605;&#1578;&#1575;&#1586;&#1577; &#1601;&#1610; &#1575;&#1604;&#1578;&#1606;&#1592;&#1610;&#1605; &#1608;&#1578;&#1593;&#1583;&#1583; &#1575;&#1604;&#1605;&#1607;&#1575;&#1605;.&#1605;&#1607;&#1575;&#1585;&#1575;&#1578; &#1578;&#1608;&#1575;&#1589;&#1604; &#1588;&#1582;&#1589;&#1610;&#1577; &#1608;&#1605;&#1607;&#1606;&#1610;&#1577; &#1593;&#1575;&#1604;&#1610;&#1577;.&#1575;&#1604;&#1585;&#1575;&#1578;&#1576; &#1608;&#1575;&#1604;&#1605;&#1586;&#1575;&#1610;&#1575;:2,500 &ndash; 3,000 &#1583;&#1585;&#1607;&#1605; &#1573;&#1605;&#1575;&#1585;&#1575;&#1578;&#1610; &#1588;&#1607;&#1585;&#1610;&#1611;&#1575; (&#1581;&#1587;&#1576; &#1575;&#1604;&#1582;&#1576;&#1585;&#1577;).&#1587;&#1603;&#1606; &#1605;&#1602;&#1583;&#1605; &#1605;&#1606; &#1575;&#1604;&#1588;&#1585;&#1603;&#1577;.Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Language:<ul><li>Arabic and English (Preferred)</li></ul>

Falcon Laboratory LLC

We are looking for a dedicated and professional Secretary to the CEO to provide high-level administrative and organizational support. The ideal candidate will be proactive, detail-oriented, and capable of handling sensitive information with discretion. Male candidates are preferred for this role. Candidates with relevant experience in a similar role from their home country are also encouraged to apply.Key Responsibilities:<ul><li>Manage the CEO&rsquo;s schedule, including meetings, appointments, and travel arrangements</li><li>Handle all correspondence and communication on behalf of the CEO</li><li>Organize and prepare materials for meetings, reports, and presentations</li><li>Maintain confidential files and records with accuracy and discretion</li><li>Coordinate logistics for business travel, events, and internal/external meetings</li><li>Follow up on action items and ensure timely completion of tasks</li><li>Liaise with internal teams and external stakeholders as needed</li><li>Perform general administrative duties such as filing, data entry, and document management</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED2,500.00 per month

RAZANCO BUILDING CONTRACTING

Job Vacancy &ndash; Site SecretaryRazanco Building Contracting Company &ndash; Dubai, UAE We are currently seeking an experienced Site Secretary to join our team at one of our construction sites in Dubai.Job Details:<ul><li>Job Title: Site Secretary</li><li>Location: Dubai, United Arab Emirates</li><li>Experience Required: Minimum of 4 years in a similar role within construction companies</li><li>Language: Fluency in English (Arabic is an advantage)</li></ul>Responsibilities:<ul><li>Handle all site-related administrative and clerical tasks.</li><li>Organize daily and weekly schedules and meetings.</li><li>Prepare and submit daily/weekly site reports.</li><li>Maintain and archive documents and correspondence between the site and head office.</li><li>Support engineers and project staff with documentation and coordination.</li></ul>Requirements:<ul><li>Minimum 4 years of experience as a Site Secretary in the UAE or in construction projects.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Strong organizational and communication skills.</li><li>Ability to work under pressure and manage multiple tasks efficiently.</li></ul>How to Apply:Please send your CV via WhatsApp only to: 052 273 8448Job Type: Full-timePay: AED3,500.00 - AED5,000.00 per month

Security Officer

Nafis Group - Eagle Properties

Job Title: Executive SecretaryJob Summary:Provide high-level administrative support to senior executives, managing schedules, communications, and travel logistics.Key Responsibilities:<ul><li>Administrative Support: Manage executive calendars, correspondence, and document preparation.</li><li>Travel Management: Coordinate domestic and international travel, including flights, accommodations, and visas.</li><li>Communication: Serve as a liaison between executives and clients, drafting and managing communications.</li><li>Office Management: Oversee office supplies, assist with event planning, and maintain organized files.</li><li>Project Assistance: Support special projects through research, data compilation, and report preparation.</li></ul>Requirements:Experience:<ul><li>Minimum 2 years in an Executive Secretary role.</li><li>Mandatory experience in travel management.</li><li>Travel-related courses are Mandatory</li></ul>Skills:<ul><li>Proficient in MS Office.</li><li>Strong organizational, communication, and time-management skills.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>Executive Secretary: 3 years (Preferred)</li></ul>

Executive Secretary

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Executive Secretary