executive secretary

secretary

office secretary

admin cum secretary

engineering executive secretary Jobs in Dubai

engineering executive secretary

secretary of state

Arab Contractors (Dubai) LLC

<p>The role of a Secretary at a major international construction company like Arab Contractors (Dubai) LLC is a key administrative support position, often reporting to a Senior Manager, Department Head, or Project Director. This role requires exceptional organizational skills, professionalism, and the ability to handle confidential and critical documents.</p><p>Here is a detailed Job Description (JD) for a <strong>Secretary</strong> at Arab Contractors (Dubai) LLC:</p><h2>Secretary Job Description</h2><h3>Company:</h3><p><strong>Arab Contractors (Dubai) LLC</strong></p><h3>Department:</h3><p>Varies (e.g., Administration, Technical Office, Project Management)</p><h3>Job Summary:</h3><p>The Secretary provides comprehensive administrative, secretarial, and organizational support to the assigned Manager or Department. The role is essential for maintaining efficient office operations, managing critical documentation, and facilitating professional communication both internally and externally.</p><h3>Key Responsibilities:</h3><h4>1. Administrative and Office Management</h4><ul><li><strong>Correspondence:</strong> Manage all incoming and outgoing correspondence (emails, letters, faxes, memos), drafting responses on behalf of the Manager, ensuring proper formatting, grammar, and professionalism.</li><li><strong>Filing and Documentation:</strong> Establish and maintain an efficient and confidential physical and electronic filing system for all official documents, contracts, reports, and project records.</li><li><strong>Office Supplies:</strong> Monitor and manage the inventory of office supplies, placing and tracking orders to ensure the team is always adequately equipped.</li><li><strong>Visitor Management:</strong> Act as the first point of contact for the Manager/Department, greeting visitors, answering and screening phone calls, and directing inquiries to the appropriate personnel.</li></ul><h4>2. Schedule and Meeting Coordination</h4><ul><li><strong>Calendar Management:</strong> Proactively manage and coordinate the Manager&#x27;s complex calendar, scheduling internal and external meetings, appointments, and project reviews.</li><li><strong>Meeting Preparation:</strong> Prepare meeting agendas, compile and distribute pre-reading materials, arrange the meeting space (including necessary equipment/refreshments), and take accurate and comprehensive minutes of meetings.</li><li><strong>Travel Arrangements:</strong> Handle and coordinate all travel logistics for the Manager and/or department staff, including flights, accommodation, transportation, and visa documentation.</li></ul><h4>3. Document Control and Report Generation</h4><ul><li><strong>Document Preparation:</strong> Prepare, format, proofread, and edit a variety of official documents, including reports, presentations (e.g., PowerPoint), contracts, proposals, and internal memos, ensuring they adhere to company standards.</li><li><strong>Confidentiality:</strong> Handle sensitive information and confidential project, company, or personnel data with the utmost discretion and integrity.</li><li><strong>Reports:</strong> Assist in gathering data and compiling routine reports (daily/weekly/monthly progress reports, status updates) for submission to senior management or external stakeholders.</li></ul><h4>4. Team and Project Support</h4><ul><li><strong>Liaison:</strong> Coordinate and follow up on actions and communications between the Manager&#x27;s office and other departments (e.g., Finance, HR, Technical Office, Site Teams) to ensure deadlines are met.</li><li><strong>Subcontractor/Supplier Coordination:</strong> Assist with administrative coordination related to subcontractors, vendors, and suppliers, which may include assisting with tracking documentation or initial Local Purchase Order (LPO) preparation.</li><li><strong>Special Projects:</strong> Provide administrative support for various special projects, events, or official company functions as required.</li></ul>

Secretary

Client of Progressive Recruitment

<p>Looking for an experienced Secretary to work in a very small office team, who can handle everything from A-Z at the office.</p>
<p>For example, receiving inquiries and preparing the quotation for the customers, the order confirmations, invoices and finally organising the shipment of the goods.</p>
<p>Handling all the office tasks, including answering the phone, ordering stationary etc.</p>

DAMAC Group

<div>
 <p>
  <strong>
   Key Responsibilities and Accountabilities:
  </strong>
 </p>
 <ul>
  <li>
   Provide full secretarial and admin support to the team and department to ensure the smooth running of the Project.
  </li>
  <li>
   Take minutes of meeting and maintain records for the team
  </li>
  <li>
   Develop and maintain document control processes for efficient management
  </li>
  <li>
   Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the department
  </li>
  <li>
   Support the officers and team in daily admin roles and assist to keep stock of stationery supplies for the department
  </li>
  <li>
   Perform data-entry, recording, printing and filing duties
  </li>
  <li>
   Undertake any ad-hoc admin projects/duties as required
  </li>
  <li>
   Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc.
  </li>
  <li>
   Prepare and raise purchases requisition for department related purchases
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Competencies:
  </strong>
 </p>
 <ul>
  <li>
   Organized and Detail Oriented
  </li>
  <li>
   Flexible and analytical with a keen eye for details.
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Solid organizational skills including attention to detail and multitasking skills
  </li>
  <li>
   Self-motivated
  </li>
  <li>
   Team player
  </li>
  <li>
   Ability to deliver under pressure
  </li>
  <li>
   Reliable and honest
  </li>
  <li>
   Excellent Time Management skills
  </li>
  <li>
   Professionalism &amp; business awareness
  </li>
  <li>
   5-7 years of experience in a related field, preferably in the Gulf Region
  </li>
 </ul>
</div>


Global Construction Solutions

<p><b>Who You Are:</b></p><p>Comfortable in high-energy, male-dominated environments</p><p>Dresses with style and elegance &mdash; knows how to leave a lasting impression</p><p>Highly organized and sharp &mdash; knows how to handle both people and pressure</p><p>Open-minded, proactive, and thrives in dynamic surroundings</p><p><b>What You'll Do:</b></p><p>Manage schedules, calls, meetings, and daily priorities</p><p>Join executives on-site and occasionally at off-site meetings/events</p><p>Handle document prep, light coordination, and communication follow-ups</p><p>Bring <b>energy and elegance</b> to business interactions &mdash; you&rsquo;ll represent the brand&rsquo;s vibe</p><p>Bonus Points If You:</p><p>Have prior experience in construction, contracting, or events</p><p>Speak English and Arabic</p><p>Have a sense of humor, sass, and smart intuition</p><p>&#1606;&#1608;&#1593; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1577;: &#1583;&#1608;&#1575;&#1605; &#1603;&#1575;&#1605;&#1604;</p><p>&#1575;&#1604;&#1585;&#1575;&#1578;&#1576; &#1575;&#1604;&#1605;&#1583;&#1601;&#1608;&#1593;: AED&#1635;&#1644;&#1632;&#1632;&#1632;&#1643;&#1632;&#1632;&nbsp;&#1604;&#1603;&#1604; &#1588;&#1607;&#1585;</p><p>&#1575;&#1604;&#1582;&#1576;&#1585;&#1577;:</p><ul><li>do u have experience in construction: &#1587;&#1606;&#1578;&#1575;&#1606; (&#1605;&#1591;&#1604;&#1608;&#1576;)</li></ul><p>&#1575;&#1604;&#1604;&#1594;&#1577;:</p><ul><li>Arabic or Russian (&#1605;&#1591;&#1604;&#1608;&#1576;)</li></ul>

Drassa

<p><b>Key Responsibilities:</b></p><ul><li>Provide administrative support to executives and department heads, including calendar management, meeting coordination, and correspondence drafting.</li><li>Organize and maintain filing systems, records, and official documentation in accordance with international sports governance standards.</li><li>Assist in preparing materials for board meetings, international delegations, and aquatic sport events.</li><li>Coordinate logistics for travel, conferences, and World Aquatics meetings or events.</li><li>Serve as a liaison between internal teams and external stakeholders including national federations, committees, and international partners.</li><li>Draft, proofread, and manage communication, including memos, meeting minutes, and reports.</li><li>Ensure compliance with policies and procedures established by World Aquatics and other relevant governing bodies.</li><li>Support planning and execution of aquatic events, including logistics and scheduling.</li></ul><p><b>Qualifications:</b></p><ul><li>Proven administrative or secretarial experience, preferably in international sport organizations.</li><li>Familiarity with FINA / World Aquatics governance, structure, and terminology strongly preferred.</li><li>Excellent written and verbal communication skills in English, Arabic is a plus.</li><li>Strong organizational and time-management skills, with the ability to manage multiple priorities.</li><li>Proficiency in Microsoft Office Suite and virtual communication platforms (Zoom, Teams)</li><li>Experience working in a fast-paced, multicultural, and deadline-driven environment</li><li>Degree or diploma in Business Administration, Sports Management, or related field preferred.</li></ul><p><b>Preferred Experience:</b></p><ul><li>Prior work or volunteer experience with FINA, World Aquatics, a National Federation, or a major international sports event.</li><li>Understanding of aquatic disciplines: swimming, diving, water polo, artistic swimming, and open water swimming.</li><li>Event coordination or support experience at the international level.</li></ul><p>Job Type: Full-time</p>

Confidential Company

<p>•	Prepare, format, and maintain official correspondence, reports, and documents related to government transactions (e.g., DEWA,  DLD, Dubai Municipality, MOE, etc.).</p><p>•	Good Knowledge on project registration in OQOOD system, Tarkheesi, TAS, Nooqdi.</p><p>•	Off plan and induvial unit registration as well in OQOOD </p><p>•	Manage filing systems (both physical and digital) for government-related documentation, ensuring confidentiality and traceability.</p><p>•	Schedule meetings, prepare agendas, take minutes, and ensure timely circulation of follow-up actions.</p><p>•	Track all applications and renewals (licenses, permits, title deeds, etc.) and maintain updated records.</p><p>•	Act as a liaison between the Government Relations Officers (PROs) and internal departments to ensure timely submission of documents and information.</p><p>•	Coordinate with relevant government authorities and service centers when required.</p><p>•	Communicate status updates of ongoing transactions to management and concerned departments.</p><p>•	Support in responding to government-related inquiries from internal stakeholders.</p><p>•	Ensure all government transactions comply with applicable laws and company policies.</p><p>•	Prepare periodic reports on the status of government relations activities for management review.</p><p>•	Support in audit preparations and document verification processes.</p><p>•	Assist PROs in obtaining necessary approvals, attestations, or documentation when required.</p><p>•	Arrange transportation, courier services, and document dispatch for government submissions.</p><p>•	Handle petty cash and expense claims related to government transactions (if assigned).</p>

secretary - government relations

Woodlem Park School

<p>Job Location</p>
 
 <div>
 <p> <span>Dubai, <br> United Arab Emirates</span> </p>
 </div>
 
 <div>
 <div>
 <p>Experience</p>
 </div>
 <div>
 <p> <span>2 to 5 years</span> </p>
 </div>
 </div>
 <div>
 <div>
 <p>Qualification Level</p>
 </div>
 <div>
 <p> <span>Graduate</span> </p>
 </div>
 </div>
 <div>
 <div>
 <p>Job Function</p>
 </div>
 <div>
 <p> <span>Secretary / Front Office<br> </span> </p>
 </div>
 </div>
 <div>
 <div>
 <p>Skillset</p>
 </div>
 <div>
 <p> <span>MS Office proficient</span> </p>
 </div>
 </div>
 <div>
 <div>
 <p>Preferred Jobseekers</p>
 </div>
 <div>
 <p>Jobseekers from any country</p> 
 <div>
</div>
 <div>
<span>Office Secretary<br> <br>Job Location : Dubai, UAE<br> <br><b>Requirements</b> :<br> <br>  Should have experience as Office Secretary<br>  Any Nationals<br> </span>
 </div>
 </div>
 <div>
 <div>
</div>
 </div>
 <div>
 <div>
</div></div></div>

Office Secretary

Explore 10000+ Secretary of state in Dubai this November. Find roles across top companies and apply now to boost your career.

10000 secretary of state jobs IN Dubai

Secretary

Secretary

Secretary

Secretary

Secretary

secretary - government relations

Office Secretary