secretary

executive secretary

admin secretary

administration secretary

administrative secretary

secretary of state

homewalkers

We are looking for a professional and experienced Secretary to join our team.The ideal candidate must have proven experience in the field, particularly in courts, legal affairs, and related administrative workRequirements:<ul><li>Minimum of 2 years of experience as a Secretary (preferably in legal offices, courts, or legal affairs departments).</li><li>Strong knowledge of legal documentation and procedures.</li><li>Excellent organizational and administrative skills.</li><li>Proficiency in MS Office and office management systems.</li><li>Strong communication skills in English&amp; Arabic.</li><li>Ability to handle confidential information with integrity and discretion.</li></ul>Responsibilities:<ul><li>Managing schedules, appointments, and correspondence.</li><li>Preparing and organizing legal documents and files.</li><li>Coordinating with courts, legal departments, and clients when necessary.</li><li>Ensuring efficient day-to-day administrative operations.</li></ul>Benefits:<ul><li>Attractive salary package.</li><li>Incentives.</li></ul>If you meet the above requirements and are ready to take on this opportunity, please send your CV to [ +971 54 310 5111 ] with the subject line: Secretary Application.Job Type: Full-timePay: From AED4,000.00 per month

Secretary

Giffin Graphics

Urgently Looking for Secretary Duties and Responsibilities of Secretary to Department Manager<ul><li>Administrative Support</li><li>Provide comprehensive secretarial and administrative assistance to the Department Manager.</li><li>Manage and organize daily schedules, meetings, and appointments.</li><li>Prepare, draft, and format correspondence, reports, presentations, and other documents.</li><li>Communication &amp; Coordination</li><li>Handle incoming calls, emails, and correspondence on behalf of the manager.</li><li>Coordinate between the department and other internal teams or external parties.</li><li>Relay accurate and timely information to stakeholders.</li><li>Meeting &amp; Event Management</li><li>Schedule, coordinate, and prepare agendas for meetings.</li><li>Record, transcribe, and distribute meeting minutes.</li><li>Arrange logistics for departmental events, workshops, and conferences.</li><li>Document &amp; Records Management</li><li>Maintain accurate filing systems (electronic and physical) for confidential and sensitive information.</li><li>Track and monitor departmental reports, deadlines, and follow-ups.</li><li>Ensure proper documentation control and retrieval.</li><li>Travel &amp; Logistics</li><li>Arrange travel itineraries, accommodations, and transportation for the manager.</li><li>Prepare expense claims, reimbursements, and travel reports.</li><li>Operational Support</li><li>Quotation Preparation</li><li>Assist in preparing departmental budgets, reports, and presentations.</li><li>Support in following up on projects, tasks, and key deliverables assigned by the manager.</li><li>Confidentiality &amp; Professionalism</li><li>Handle sensitive and confidential information with discretion.</li><li>Represent the manager professionally in all interactions.</li></ul>Job Type: Full-time

TNH Orient

We are urgently looking for a Secretary that has experience in fit-out/interior company.- Performed secretarial duties, data entry, received and screened office emails and calls.- Responding to email correspondence from different suppliers and clients.- Preparation and submission of quotation, invoices and LPO.- Handling the process visa change and employment visa of employees.- Maintains customer confidence and protects operations by keeping information confidential.- Female applicant onlyJob Type: Full-timePay: From AED1.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

Venco Imtiaz Contracting Co

Job Title: Secretary - FEMALE ONLY Location: Dubai, UAEEmployment Type: Full-TimeKey Responsibilities:<ul><li>&middot; Maintain and organize project documents, including drawings, contracts, correspondence, and reports.</li><li>Ensure proper document classification, sorting, filing, and archiving in accordance with company standards.</li><li>Control and track the distribution of project documents to relevant stakeholders.</li><li>Manage document versions to ensure the latest revisions are accessible.</li><li>Coordinate with project teams to gather and review necessary documents for accuracy and completeness.</li><li>Assist the Project Manager with administrative tasks, including scheduling meetings, preparing agendas, and organizing project updates.</li><li>Support the Project Manager in tracking project progress and maintaining project logs.</li><li>Ensure compliance with company document management standards and procedures.</li><li>Manage electronic document management systems (EDMS) and ensure accurate data entry.</li><li>Perform regular audits to ensure all documents are accurately filed and easily accessible.</li><li>Handle confidential documents securely to maintain data integrity and confidentiality.</li><li>Provide training and support to team members on document control procedures and systems.</li><li>Identify opportunities to improve document control processes and recommend solutions.</li><li>Provide administrative and secretarial support to the line managers, ensuring smooth operations across multiple sites.</li><li>Coordinate with various construction sites and ensure effective communication between site teams and the MEP Team.</li><li>Manage and track all correspondence between the site teams, contractors, clients, and other stakeholders, ensuring timely responses and actions</li><li>Identify and highlight critical issues or concerns from sites or stakeholders, bringing them to the immediate attention of the Projects Director</li><li>Assist in scheduling meetings, preparing reports, and maintaining accurate records of project activities and communications</li><li>Handle incoming and outgoing documents, ensuring proper documentation and filing</li><li>Act as a liaison between the Projects Director and site teams to facilitate swift decision-making and problem resolution</li><li>Monitor project timelines and deliverables, ensuring key milestones and updates are communicated effectively to all parties</li><li>Maintain and organize project documents such as contracts, permits, drawings, specifications, and correspondence.</li><li>Arrange and coordinate project meetings, prepare agendas, take minutes, and distribute meeting materials.</li><li>Maintain accurate records of project activities, timelines, and progress reports.</li><li>Assist in coordinating the delivery of project materials, equipment, and manpower.</li><li>Manage project-related information systems, databases, and file-sharing platforms.</li></ul>Requirements:&middot; Diploma in Engineering or Bachelor&rsquo;s degree in any discipline.&middot; 5 or more years of experience preferably within MEP in the UAE.&middot; Proficiency in document management software (Aconex, SharePoint, Procore, or similar).Job Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation?</li></ul>Experience:<ul><li>building construction: 5 years (Preferred)</li></ul>Language:<ul><li>tagalog (Required)</li></ul>

Grand Technology

Key Responsibilities&nbsp;<ul><li>Perform general administrative tasks and other clerical duties.</li><li>Maintain both digital and manual filing systems to ensure organized recordkeeping.</li><li>Draft and manage correspondence, including letters and emails.</li><li>Provide comprehensive secretarial and administrative support to the Directors, General Manager, and Accounts Department.</li><li>Manage and update the DAFZA portal efficiently.</li><li>Prepare and submit required documents to respective Consulates for visa processing.</li><li>Maintain a document register, track expiry dates, and process renewals for company documents such as trade licenses, leases, establishment cards, insurance, and PO Box.</li><li>Handle employees’ visa renewals and ensure timely processing.</li><li>Support the Content Acquisition and Marketing team by conducting research and gathering relevant information.</li><li>Oversee general office management and day-to-day operational needs.</li><li>Maintain accurate records of customer contract agreements and content-related documentation.</li><li>Organize and manage filing systems for contracts, agreements, and financial records.</li><li>Prepare, submit, and reconcile expense reports, including managing petty cash transactions.</li><li>Handle VAT filing in compliance with regulatory requirements.</li><li>Prepare quotations, delivery notes, and receipt vouchers as required.</li><li>Process purchase orders and ensure timely coordination with customers.</li><li>Prepare and send invoices, ensuring accurate and timely payment processing.</li><li>Generate and share management reports, including purchase order reports and accounts receivable statements.</li><li>Follow up on outstanding payments via email and telephone correspondence.</li><li>Process bank transactions, including cash, cheque, and online payments, accurately and securely.</li><li>Coordinate and manage all aspects of incoming international shipments, including tracking, documentation, and ensuring timely delivery to the designated warehouse.</li><li>Manage and maintain QuickBooks Online for accounting and financial tracking.</li></ul>

Secretary / Admin Assistant

Aims Healthcare LLC

About the RoleWe are hiring a dedicated and detail-oriented Male Secretary to support our executive team and business operations in Dubai. This role is ideal for someone who speaks fluent Hindi, understands professional business etiquette, and can manage both communication and coordination tasks efficiently.The ideal candidate will have prior experience in secretarial or executive support roles and be comfortable working closely with leadership and the Business Development team.Key ResponsibilitiesGeneral Office Support<ul><li>Manage day-to-day office operations, vendor coordination, and supplies</li><li>Maintain company files, digital records, and documentation systems</li><li>Draft and format internal communications, reports, and letters</li><li>Facilitate internal communication and departmental follow-ups</li></ul>Business Development Assistance<ul><li>Track client leads, proposals, and meeting schedules</li><li>Prepare business presentations and documentation for client meetings</li><li>Maintain and update CRM systems</li><li>Coordinate logistics for meetings, events, and business travel</li></ul>Executive Support<ul><li>Manage senior executives&rsquo; calendars, appointments, and travel arrangements</li><li>Prepare meeting agendas, notes, and follow-up documentation</li><li>Communicate professionally on behalf of executives, both internally and externally</li><li>Handle confidential information with discretion and professionalism</li></ul>Candidate Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field</li><li>1&ndash;3 years of experience in a secretarial or coordination role</li><li>Male candidates only</li><li>Fluent in Hindi (spoken and written)</li><li>Strong organizational and communication skills</li><li>Proficiency in Microsoft Office and Google Workspace</li><li>CRM knowledge is a plus</li><li>Preference for candidates from North India due to regional alignment</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per monthApplication Question(s):<ul><li>Are you fluent in Hindi (spoken and written)?</li><li>Are you originally from North India? (If yes, please specify the state/city)</li><li>Do you have 1&ndash;3 years of experience in a secretarial or executive support role?</li><li>Are you available to join immediately?</li><li>Do you have at least 1 year of experience as a secretary or in a similar coordination role?</li></ul>

Male Secretary – Hindi Speaker

Karst Landscapes LLC

We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative support to senior management. Responsibilities include managing calendars, coordinating meetings and travel, preparing reports, handling confidential correspondence, and liaising with internal and external stakeholders. The ideal candidate will have excellent communication skills, strong attention to detail, and proficiency in MS Office.Key Responsibilities:<ul><li>Manage executive&rsquo;s calendar, schedule meetings, and coordinate appointments.</li><li>Draft, review, and manage correspondence, emails, reports, and presentations.</li><li>Organize and maintain confidential records, files, and documents.</li><li>Prepare agendas, take minutes, and follow up on action items from meetings.</li><li>Serve as a liaison between the executive and staff, clients, or business partners.</li><li>Monitor deadlines, prioritize tasks, and ensure timely completion of projects.</li></ul>Qualifications:<ul><li>3&ndash;5 years of experience as an executive secretary, administrative assistant, or similar role.</li><li>Proven track record of handling confidential and sensitive information.</li><li>Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, or related field (preferred).</li><li>Proven experience as an Executive Secretary, Executive Assistant, or similar administrative role.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li></ul>Job Type: Full-time

Executive Secretary

Explore 7583+ Secretary of state in Dubai this September. Find roles across top companies and apply now to boost your career.

7583 secretary of state jobs IN Dubai

Secretary

Secretary

Secretary

Secretary

Secretary / Admin Assistant

Male Secretary – Hindi Speaker

Executive Secretary