receptionist

administrative assistant

office administrator

front desk receptionist

office assistant

secretary receptionist

Elegant Engineering and Constructions Pvt Ltd

Receptionist / Administrative Assistant &ndash; Job DescriptionThe Receptionist / Administrative Assistant is responsible for providing professional front-desk reception services while supporting the day-to-day administrative operations of the company. This role requires excellent communication, organizational, and customer service skills to ensure smooth office operations.Key Responsibilities:<ul><li>Welcome and assist visitors, clients, and guests in a professional manner.</li><li>Answer, screen, and direct incoming telephone calls.</li><li>Manage incoming and outgoing emails, courier services, and office correspondence.</li><li>Maintain reception and office areas in a clean and organized condition.</li><li>Schedule meetings, appointments, and conference room bookings.</li><li>Prepare letters, reports, and other administrative documents.</li><li>Maintain filing systems and organize company records.</li><li>Assist with HR administrative tasks, including maintaining employee files and coordinating interviews.</li><li>Monitor and order office supplies and maintain inventory.</li><li>Coordinate with vendors, suppliers, and service providers.</li><li>Support management with administrative tasks and special projects.</li><li>Handle confidential information with professionalism and discretion.</li><li>Perform other duties assigned by management.</li></ul>Qualifications:<ul><li>Bachelor's degree or diploma in Business Administration or a related field.</li><li>Minimum 1&ndash;2 years of experience as a Receptionist or Administrative Assistant.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).</li><li>Excellent verbal and written communication skills in English.</li><li>Strong organizational and time-management skills.</li><li>Professional appearance and positive attitude.</li><li>Ability to multitask and work under pressure.</li><li>Knowledge of office equipment and administrative procedures.</li></ul>Preferred Skills:<ul><li>Experience in the UAE is an advantage.</li><li>Familiarity with document management and office coordination.</li><li>Strong customer service and interpersonal skills.</li><li>Ability to maintain confidentiality and work independently.</li></ul>Reports To: HR/Admin Manager or General ManagerPay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Receptionist

TALENT SPARK HR

We are looking for a Female Receptionist phillpines with a minimum of 2 years of relevant experience.Key Responsibilities<ul><li>Act as the first point of contact for visitors, clients, and callers.</li><li>Manage the front desk, incoming calls, and customer enquiries professionally.</li><li>Welcome visitors and notify the concerned employees upon arrival.</li><li>Manage the office telephone and communication system.</li><li>Perform general clerical and administrative tasks as required.</li><li>Maintain office filing, documentation, printing, and data-entry records.</li><li>Track and maintain records of all incoming and outgoing mails and courier items.</li><li>Respond to emails and urgent enquiries in a timely and professional manner.</li><li>Prepare invoices and send confirmation messages to customers on time.</li><li>Manage calendar bookings and notify the Operations Manager of appointments and schedules.</li><li>Guide customers and visitors to the appropriate office/location.</li><li>Maintain proper communication and coordination with internal departments.</li><li>Maintain records and tracking of company vehicle usage, including daily kilometer readings and vehicle-related information.</li><li>Assist with general office administration and other duties assigned by management.</li></ul>Qualifications &amp; Skills<ul><li>Minimum 2 years of experience as a Receptionist, Front Desk Executive, or similar role.</li><li>Excellent telephone, verbal communication, and listening skills.</li><li>Pleasant, calm, and professional personality.</li><li>Good customer service and interpersonal skills.</li><li>Administrative or clerical experience preferred.</li><li>Proficiency in MS Office (Word and Excel).</li><li>Good organizational and multitasking skills.</li><li>Bachelor's degree is preferred.</li></ul>Job Type: Full-timeWork Location: In person

MTL HUMAN RESOURCES CONSULTANCIES

Job description:Urgent Hiring &ndash; Receptionist cum Social Media ExecutiveLocation: Dubai, UAESalary: AED 3,500 &ndash; AED 4,500 per monthJob Type: Full-timeJoining: ImmediateWe are urgently looking for a Receptionist cum Social Media Executive with a creative mindset and excellent communication skills to join our growing team.Key ResponsibilitiesWelcome and assist patients and visitors in a professional manner.Handle reception duties, calls, appointments, and customer inquiries.Capture high-quality photos and videos for social media content.Edit photos, videos, reels, and promotional content.Manage daily social media posting across multiple platforms.Coordinate with the team to create engaging marketing content.Maintain a clean, organized, and professional reception area.RequirementsPrevious experience in reception, customer service, or a similar role.Knowledge of social media platforms (Instagram, Facebook, TikTok, LinkedIn, etc.).Proficiency in photo and video editing using Canva, CapCut, Adobe Express, Photoshop, or similar tools.Ability to capture high-quality photos and videos using a smartphone or camera.Excellent communication and interpersonal skills.Well-groomed, friendly, and customer-focused personality.Strong multitasking and organizational skills.Candidates who can join immediately will be given preference.BenefitsCompetitive salary: AED 3,000 &ndash; AED 4,500Visa and other benefits as per UAE Labour LawCareer growth opportunitiesProfessional and supportive work environmentHow to ApplyHR@MeridianTradeLinksUAE.com+971 50 663 0283Apply today and become part of our dynamic team!Work Location: In personPay: AED3,500.00 - AED4,500.00 per monthWork Location: In person

Receptionist cum Social Media Executive

Vista Corporate Global

Position: Real Estate Admin Cum Receptionist Location: Dubai, UAE Department: Real Estate / Business Center Employment Type: Full-Time Reporting To: Management / Operations ManagerJob SummaryWe are looking for a professional, organized, and customer-focused Real Estate Admin Cum Receptionist to manage front-desk operations, administrative tasks, client coordination, and day-to-day activities of our Business Center. The ideal candidate should have good communication skills, a pleasant personality, strong administrative abilities, and preferably experience in real estate, business centers, or a corporate services environment in Dubai.Key ResponsibilitiesReception &amp; Front Desk<ul><li>Welcome and assist clients, visitors, and business partners professionally.</li><li>Handle incoming calls, emails, WhatsApp messages, and general enquiries.</li><li>Manage reception area and ensure a professional office environment.</li><li>Coordinate meetings, appointments, and visitor access.</li><li>Receive and distribute documents, courier deliveries, and correspondence.</li><li>Maintain visitor and client records.</li></ul>Real Estate Administration<ul><li>Provide administrative support to the real estate team.</li><li>Maintain property listings, client records, documents, and databases.</li><li>Coordinate with property agents, landlords, tenants, and clients.</li><li>Schedule property viewings and follow up with clients.</li><li>Prepare basic reports, quotations, documents, and presentations.</li><li>Maintain proper filing and documentation for real estate transactions.</li><li>Follow up on leads and update the CRM regularly.</li></ul>Business Center Management<ul><li>Handle day-to-day administrative operations of the Business Center.</li><li>Coordinate with tenants regarding office requirements, meeting rooms, access cards, maintenance, and other services.</li><li>Manage meeting room bookings and shared office facilities.</li><li>Coordinate with maintenance, cleaning, security, and other service providers.</li><li>Maintain records of office allocations, contracts, invoices, and client requirements.</li><li>Assist clients with general Business Center-related requests.</li><li>Ensure the Business Center is clean, organized, and professionally maintained.</li><li>Coordinate with management regarding tenant issues and operational requirements.</li></ul>Administrative &amp; Office Support<ul><li>Maintain office supplies and coordinate replenishment when required.</li><li>Prepare daily/weekly administrative reports.</li><li>Maintain accurate records and confidential documents.</li><li>Assist the HR/Admin team with basic office administration when required.</li><li>Coordinate with accounts for invoices, payments, and client documentation.</li><li>Support management with additional administrative tasks as required.</li></ul>Requirements<ul><li>Minimum 1&ndash;3 years of relevant experience in administration, reception, real estate, business center, or a similar role.</li><li>Experience in the UAE/Dubai is preferred.</li><li>Good communication and interpersonal skills.</li><li>Professional appearance and pleasant personality.</li><li>Good knowledge of MS Office (Word, Excel, Outlook).</li><li>Familiarity with CRM systems is an advantage.</li><li>Strong organizational and multitasking skills.</li><li>Ability to handle clients professionally and independently.</li><li>Good English communication skills; Arabic or Hindi/Urdu would be an advantage.</li><li>Ability to work under pressure and manage multiple responsibilities.</li><li>Candidates with experience in Business Center / Real Estate / Corporate Services will be preferred.</li></ul>Key Skills<ul><li>Reception &amp; Customer Service</li><li>Real Estate Administration</li><li>Business Center Operations</li><li>Client Coordination</li><li>Documentation &amp; Filing</li><li>CRM Management</li><li>Microsoft Office</li><li>Communication &amp; Follow-up</li><li>Time Management</li><li>Problem Solving</li></ul>Pay: AED2,500.00 - AED4,000.00 per monthWork Location: In person

Real Estate Admin Cum Receptionist

Arab Center for Engineering Studies

We are looking a fresher Female Secretary that provide secretarial, administrative and clerical support for management and staff. Greet visitors, answer telephone calls, conduct assignments and projects, receive and distribute correspondence and mail, gather information and compile diverse reports for management.Principal Duties and Responsibilities:&middot; Perform various executive and administrative support duties that are sensitive and sometimes confidential.&middot; Read and screen incoming reports and correspondence; make preliminary assessment and organize documents.&middot; Research, compile, assimilate, and prepare sensitive and sometimes confidential documents.&middot; Follow up and arrange for issuing visas and traveling permits, travel flights, hotel reservation and car renting, etc. and coordinate with the Human Resources for that. Also, maintain travel records and vouchers.&middot; Recommend actions to be carried on office expenditures like supply and equipment need.&middot; Operate electronic mail systems and coordinate the flow of information both internally externally.&middot; Review work done by others to check for correct spelling and grammar, ensure that Center format policies are followed, and recommend revisions.&middot; Operate office equipment such as fax machines, copiers and phone systems, and use computers for spreadsheet, word processing, database management and other applications.&middot; Answer telephones and give information to callers, take messages or transfer calls to appropriate individuals.&middot; Compose, type and distribute meeting notes, routine correspondence and reports.&middot; Open, read, route and distribute incoming mail and other material, and prepare answers to routine letters.&middot; Set up and maintain paper and electronic filing systems for records, correspondence and other materials.&middot; Conduct searches to find needed information, using such sources as the Internet.&middot; Screen and ensure orderly schedule of employee and visitor appointments to the office.&middot; Make sure that every department in the office has the needed office supplies and monitor the equipment usage in the office&middot; Take care of plants and straightening magazines to maintain lobby or reception area.&middot; Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.&middot; Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.&middot; Hear and resolve complaints from customers and public.&middot; Transmit information or documents to customers, using computer, mail or facsimile machine.&middot; Schedule appointments, maintain and update appointment calendars.&middot; Provide information about establishment, such as location of departments or offices, employees within the organization or services provided.&middot; Take orders for merchandise or materials and send them to the proper departments to be filled.&middot; Schedule space and equipment for special programs and prepare lists of participants&middot; Any duties or responsibilities assigned by the management.Education and Related Work Experience:Bachelor or Diploma Degree in Business Administration, or any related field 2-4 years of Experience in the field of Secretarial work.Interested applicants can also apply through the link below:https://menaitech.aces-int.net/Menaitech/OnlineApp/ShareOnlineApplication/ACES/DXB/1/100059Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Secretary

Al-Futtaim

<div>Job Requisition ID: 178408
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A&rdquo;rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day. 

Overview Of The Role:

The Receptionist plays a crucial role in managing the day-to-day administrative functions to ensure a smooth operation of the office. This includes assisting supervisors, providing support to senior staff, and exhibiting professional communication with stakeholders. Success in this role involves proactive problem-solving and creating a positive experience for office visitors and team members. 

What You Will Do:
<ul>
<li>Provide administrative support to ensure efficient operation of the office.</li>
<li>Answer phone calls, schedule meetings, and support visitors.</li>
<li>Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.</li>
<li>Complete operational requirements by scheduling and assigning administrative projects and expediting work results.</li>
<li>Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.</li>
<li>Exhibit polite and professional communication via phone, e-mail, and mail.</li>
<li>Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies.</li>
<li>Assist in the development of presentations and reports as required.</li></ul> 
 
Required Skills To Be Successful:
<ul>
<li>Proficiency in Microsoft Office applications, including Word, Outlook, PowerPoint, and Excel.</li>
<li>Strong organizational skills with the ability to manage multiple tasks and attention to detail.</li>
<li>Excellent communication skills, both written and verbal.</li>
<li>Proactive approach with a focus on creating positive experiences for office visitors and team members.</li></ul> 
 
What Qualifies You For The Role:
<ul>
<li>Associate's Degree in a related field.</li>
<li>Prior administrative experience.</li>
<li>Proficiency in Microsoft Office, including Word, Outlook, PowerPoint, and Excel.</li>
<li>Knowledge of Xero or MYOB packages is an advantage.</li></ul> 
We&rsquo;re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish. 

Before you click &ldquo;apply&rdquo;: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence. 

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.</div>

UAE National_Receptionist

Diligent

<div>Position Overview:

The Solutions Sales Director will play an instrumental role in driving revenue growth for Diligent's solutions across existing and new accounts. This role is focused on candidates with strong expertise in entity management space, either as a practitioner (e.g., company secretary) or someone who has directly used entity management tools in a commercial or operational setting. The Solutions Sales Director is responsible for managing larger, complex accounts with longer sales cycles and driving adoption of the Diligent One Platform.

This individual contributor position manages the full sales cycle, from initial prospect/customer meetings through to deal completion, while orchestrating internal expertise to deliver on and grow accounts. Providing coaching, guidance, and support to Sales stakeholders is a key element to enable team members to learn best practices. Success in this role is measured by expanding product usage in existing customers, migrating customers to the Diligent One Platform, and selling to new accounts.

Key Responsibilities:
<ul>
<li>Demonstrate and maintain expert-level knowledge of Diligent's ethics and compliance solutions.</li>
<li>Prospect and manage new and existing business within the designated territory, focusing on larger, complex accounts with longer sales cycles.</li>
<li>Apply a consultative 'solutions selling' approach, using deep domain expertise to understand customer needs and position the Diligent One Platform effectively.</li>
<li>Leverage industry-focused insights to create long-term competitive advantages for customers.</li>
<li>Expand strategic customer relationships and drive growth across multiple areas of the organisation.</li>
<li>Gather feedback from customers on needs, products, and features; collaborate with product management and marketing to drive improvements.</li>
<li>Develop strategic account plans that generate new business and upsell opportunities, coordinating cross-functional teams to execute plans.</li>
<li>Manage the end-to-end sales cycle using Diligent-approved methodologies.</li>
<li>Utilize sales tools to identify leads, schedule meetings, and increase win rates.</li>
<li>Maintain accurate CRM records, forecasts, and regular reporting on pipeline and bookings.</li>
<li>Understand competitor landscape, customer strategy, and industry trends.</li>
<li>Partner with Sales stakeholders to discover and qualify new opportunities, building a structured pipeline.</li>
</ul>
Required Experience/Skills:
<ul>
<li>Experience in the entity management space, either as a practitioner or in selling ethics and compliance solutions.</li>
<li>Proven success in account management or new business, achieving revenue targets in the technology, SaaS, or GRC sectors.</li>
<li>Ability to build and maintain relationships with diverse stakeholders at all levels.</li>
<li>Continuous learning mindset with a desire to expand knowledge of products, industry trends, and customer challenges.</li>
<li>Excellent communication, presentation, and influencing skills.</li>
<li>High curiosity and empathy to understand customer context, issues, and pain points through effective questioning and listening.</li>
<li>Self-motivated, results-driven, and able to operate effectively in a fast-paced, dynamic environment.
<div>
#LI-SM1</div>
<div>
#LI-Hybrid</div>
</li>
</ul><div>About Us

Diligent is the AI leader in governance, risk and compliance (GRC) SaaS solutions, helping more than 1 million users and 700,000 board members to clarify risk and elevate governance. The Diligent One Platform gives practitioners, the C-Suite and the board a consolidated view of their entire GRC practice so they can more effectively manage risk, build greater resilience and make better decisions, faster.
<div>
At Diligent, we're building the future with people who think boldly and move fast. Whether you're designing systems that leverage large language models or part of a team reimaging workflows with AI, you'll help us unlock entirely new ways of working and thinking. Curiosity is in our DNA, we look for individuals willing to ask the big questions and experiment fearlessly - those who embrace change not as a challenge, but as an opportunity. The future belongs to those who keep learning, and we are building it together. At Diligent, you're not just building the future - you're an agent of positive change, joining a global community on a mission to make an impact.</div>

Learn more at diligent.com or follow us on LinkedIn and Facebook 


What Diligent Offers You
<ul>
<li>Creativity is ingrained in our culture. We are innovative collaborators by nature. We thrive in exploring how things can be differently both in our internal processes and to help our clients</li>
<li>We care about our people. Diligent offers a flexible work environment, global days of service, comprehensive health benefits, meeting free days, generous time off policy and wellness programs to name a few</li>
<li>We have teams all over the world. We may be headquartered in New York City, but we have office hubs in Washington D.C., Vancouver, London, Galway, Budapest, Munich, Bengaluru, Singapore, and Sydney.</li>
<li>Diversity is important to us. Growing, maintaining and promoting a diverse team is a top priority for us. We foster and encourage diversity through our Employee Resource Groups and provide access to resources and education to support the education of our team, facilitate dialogue, and foster understanding.</li>
</ul>
Diligent created the modern governance movement. Our world-changing idea is to empower leaders with the technology, insights and connections they need to drive greater impact and accountability &ndash; to lead with purpose. Our employees are passionate, smart, and creative people who not only want to help build the software company of the future, but who want to make the world a more sustainable, equitable and better place.

Headquartered in New York, Diligent has offices in Washington D.C., London, Galway, Budapest, Vancouver, Bengaluru, Munich, Singapore and Sydney. To foster strong collaboration and connection, this role will follow a hybrid work model. If you are within a commuting distance to one of our Diligent office locations, you will be expected to work onsite at least 50% of the time. We believe that in-person engagement helps drive innovation, teamwork, and a strong sense of community. 


Diligent is proud to be an equal opportunity employer. We do not discriminate based on race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental disability, age, military status, protected veteran status, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also Diligent's EEO Policy and US EEOC's Know Your Rights. We are a drug free workplace.

We are committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at recruitment@diligent.com.
<div>
To support a fair and consistent hiring process, we use AI and digital automated tools to assist our recruitment team in organizing candidate data, surfacing relevant applications, coordinating interview scheduling and summarizing interview notes. All final screening, evaluation, and hiring decisions are made by humans on our team. To learn more about how we collect, protect, and process your information, please review our Candidate Privacy Policy.</div>
<div>At Diligent, we recognize the value of a diverse global workforce. Visa sponsorship may be available for select positions based on business needs and specific role requirements. Sponsorship decisions are evaluated on a case-by-case basis, and eligibility should not be assumed for all opportunities.</div>
<div></div>
<div>Recruitment agencies: Diligent does not accept unsolicited agency resumes. Please do not forward resumes to our jobs alias, Diligent employees or any other organization location. Diligent is not responsible for any fees related to unsolicited resumes</div></div></div>

Entity Management - Solution Sales Director

Explore 7+ Secretary receptionist in Dubai this August. Find roles across top companies and apply now to boost your career.

7 secretary receptionist jobs In Dubai

Receptionist

Receptionist

Receptionist cum Social Media Executive

Real Estate Admin Cum Receptionist

Secretary

UAE National_Receptionist

Entity Management - Solution Sales Director