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senior administrative assistant

Masrouji

Role Description<ul><li>The Administrative Assistant will be responsible for providing assistance for professional team in our Abu Dhabi Office.</li><li>The candidate (Female) will be responsible for providing seamless, professional support to enable the smooth running of the team, the office and the business.</li><li>The person in this role must be a self-starter, take initiative and demonstrate excellent follow-up skills as well as be able to handle a large workload in a fast-paced environment.</li></ul>Key Responsibilities:Administrative Assistance :<ul><li>Provide comprehensive secretarial assistance the departmental senior leadership.</li><li>Prepares presentations, meeting agendas &amp; takes the minutes of meetings.</li><li>Handle document management, filing systems, and record maintenance.</li><li>Update spreadsheets, dashboards, and trackers with high accuracy.</li></ul>Sales &amp; Marketing Coordination:<ul><li>Coordinate between Sales, Marketing, and Operations.</li><li>Follow up sales pipeline, CRM reporting, marketing execution, social posts / enquiries, proposals, events, and internal communication.</li><li>Generate commercial department monthly reports in addition to any ad hoc reports requested by the Commercial Head.</li></ul>External Affairs: <ul><li>Act as the main point of contact with Municipalities, Tender Authorities, ADNOC, ISO, ICV and other government and non-governmental entities.</li><li>Manage online portal uploads, handle all submissions, applications, and registrations related to company projects for all government platforms.</li><li>Build strong professional relationships with government officials and departments.</li><li>Coordinate internally with departments to gather required documentation for government submissions.</li></ul>Office Correspondence:<ul><li>Act as a key point of contact for internal and external communication.</li><li>Screen calls, emails, compose and prepare all related correspondence.</li><li>Meet &amp; Greet visitors &amp; handle their inquiries or direct them to the appropriate manager.</li><li>Track all projects &amp; correspondence in both internal &amp; external stakeholders.</li></ul>Office Management:<ul><li>Key contact for Building management with regards to maintenance issues.</li><li>Arranging Building Access Cards and managing all security requirements for the office</li><li>Managing Health and Safety and Fire Safety protocols.</li><li>Setting up and managing Office Supply contracts and dealing with all invoicing and accounts with relation to these.</li></ul>General Administrative:<ul><li>Renewal of different companies' licences.</li><li>Maintains personnel files and maintains confidentiality of all personnel data.</li><li>Ordering Groceries and supplies for the office.</li></ul>Requirements:<ul><li>Previous experience as an Executive Assistant, Coordinator, or Secretarial role.</li><li>Proven experience with online government portals and submission platforms.</li><li>Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools</li><li>Excellent written and verbal English communication skills.</li><li>Strong organisational and multitasking abilities</li><li>Detail-oriented with strong follow-through</li><li>Well-presented &amp; Service-oriented mindset</li><li>Female</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree, diploma, a relevant degree in Hospitality or a related field.</li></ul>About Landscape Arabia:<ul><li>Landscape Arabia: has worked on numerous residential architecture projects giving a view of your dream house</li><li>Landscape Arabia: Your landscape will increase the value of your residence, by providing an integrated landscaping plan</li><li>Landscape Arabia: We have one of the biggest and competitive nurseries in UAE (Pheladelfia) that supplied a high quality of unique and specimen trees from worldwide countries.</li></ul>About Pheladelfia Agriculture:<ul><li>Pheladelfia: Our expert landscaping services are designed to transform spaces into lush and inviting environments, ranging from residential gardens to large commercial projects.</li><li>Pheladelfia: We take great pride in offering a wide range of high-quality horticultural products to cater to all your landscaping and gardening needs.</li><li>Pheladelfia: Our tree collection features a diverse array of species, including both native and exotic varieties.</li></ul>How to Apply:Please send your CV along with Cover Letter to:<ul><li>Email: HR@Pheladelfia.com</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED5,000.00 per monthExperience:<ul><li>Government / External Affairs : 1 year (Required)</li><li>Administrative assistant / Coordinator: 3 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Administrative Assistant / Government Affairs (Female)

Panorama Plus Real Estate & General Maintenance Mngt.

Job descriptionAt Panorama Plus General Maintenance and Cleaning, we owe our success to people and processes. An administrative assistant is the supportive force behind both and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in cleaning company minimum 2 years an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position. We are looking for admin who can speak Arabic &amp; English as Moslty our clients Speaks Arabic &amp; English.Objectives of this role<ul><li>Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests for our clients</li><li>Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance</li><li>Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout</li><li>Coordinate internal and external resources to expedite workflow</li><li>Oversee and achieve organizational goals while upholding best practices</li></ul>Responsibilities<ul><li>Provide front-desk coverage by managing a busy, multiline phone system, greeting Client during the phone calls, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment</li><li>Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes</li><li>Plan, organize, and schedule company meetings in the office, off-site, and via videoconference</li><li>Coordinate domestic and international travel arrangements for employees</li><li>Maintain filing system, contact database, employee list, and inventory</li><li>Order and oversee office supplies and food deliveries for group meetings</li></ul>Required skills and qualifications<ul><li>High school diploma or equivalent</li><li>Proven administrative experience</li><li>Superb written and verbal communication skills</li><li>Strong time-management skills and multitasking ability</li><li>Aptitude for learning new software and systems</li><li>Good knowledge in Arabic &amp; English</li></ul>Preferred skills and qualifications<ul><li>College degree or equivalent</li><li>Previous success in office management</li><li>Experience managing budgets and expenses</li><li>Experience developing internal processes and filing systems</li><li>Comfortable handling confidential information</li></ul>Interested Candidates may send cv emailJob Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthLanguage:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Administrative Assistant

Arab Wood Industry

Job Summary:Arab Wood Industry LLC is looking for an Administrative Assistant to accurately enter and maintain company data in ERP systems and Excel, ensuring data accuracy, confidentiality, and timely administrative support.Key Responsibilities:&middot; Accurately enter, update, and maintain data in ERP systems and Excel&middot; Verify data for errors and ensure high levels of accuracy&middot; Review and correct data discrepancies&middot; Maintain organized digital and physical records&middot; Generate basic reports as required by management&middot; Handle confidential information with integrity&middot; Support administrative tasks when requiredRequirements:&middot; Proven experience in data entry or administrative role preferred&middot; Computer knowledge is mandatory&middot; Proficiency in MS Office, especially Excel and Word&middot; Familiarity with ERP systems is an advantage&middot; Fast and accurate typing skills&middot; Strong attention to detail&middot; Good organizational and time management skills&middot; Ability to work under pressure and meet deadlines&middot; Ability to commute reliably or willingness to relocateInterested candidates may send their CV to recruitment@arabwood.aeJob Type: Full-timePay: AED1,800.00 per month

Future Centre for Special Needs

Position Overview: Administrative AssistantThe Administrative Assistant's role entails managing the office's daily operations and providing essential support to the executive team. The ideal candidate will possess significant professional experience accompanied by exceptional organizational, communication, event coordination, and customer service skills. It is imperative that the candidate demonstrates the ability to work independently and possesses a proactive approach to problem-solving.Duties and Responsibilities:&Oslash; Uphold a high standard of customer service by delivering prompt, accurate, and courteous responses to inquiries.&Oslash; Communicate effectively with both internal and external stakeholders to resolve issues in a timely manner.&Oslash; Serve as a knowledgeable resource for staff regarding relevant policies, procedures, and processes.&Oslash; Assist in the formulation and execution of departmental goals, objectives, and priorities.&Oslash; Plan, organize, and oversee the workflow of subordinates, ensuring the timely and efficient completion of all assigned tasks.&Oslash; Manage the planning and execution of both internal and external events.&Oslash; Act as the primary point of contact for visitors and volunteers.&Oslash; Maintain current knowledge of trends and developments within the field of administration.&Oslash; Execute other duties as assigned.Required Skills and Qualifications<ul><li>Bachelor&rsquo;s degree in business, management, or a related field</li><li>2+ years&rsquo; of experience in an administrative role</li><li>Proven leadership and team-building skills</li><li>Excellent communication, interpersonal, and organizational skills</li><li>Working knowledge of Microsoft Office</li><li>Ability to work under pressure and meet deadlines</li><li>Experience developing and implementing office policies and procedures</li><li>Preferred UAE national</li></ul>SALARY NEGOTIABLEJob Type: Full-time

Brainstorm Human Resource Consultant

Position - Personal Assistant to ChairmanLocation - Abu DhabiJob OverviewWe are seeking a highly professional, proactive, and well-organized Personal Assistant to the Chairman to provide comprehensive administrative and executive support. The ideal candidate will be discreet, detail-oriented, and capable of handling confidential matters with a high level of professionalism and efficiency.Key Responsibilities<ul><li>Provide full administrative and secretarial support to the Chairman</li><li>Manage and coordinate the Chairman&rsquo;s calendar, meetings, appointments, and travel arrangements</li><li>Prepare and draft correspondence, reports, presentations, and other documentation</li><li>Handle confidential information and sensitive documents with utmost discretion</li><li>Coordinate effectively with internal departments and external stakeholders</li><li>Follow up on assigned tasks and ensure timely completion</li><li>Assist with personal matters and special projects as required</li><li>Organize events, meetings, and business engagements when needed</li></ul>Requirements<ul><li>Female candidate preferred</li><li>Below 35 years of age</li><li>Minimum 5 years of experience as a Personal Assistant or Executive Assistant to senior management / C-level executives</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>High level of integrity and professionalism</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to multitask and work under pressure</li></ul>Preferred Skills<ul><li>Experience supporting high-profile executives or Chairmen</li><li>Strong coordination and interpersonal skills</li><li>Ability to handle last-minute changes and urgent requests</li></ul>Job Type: Full-timePay: AED12,000.00 - AED15,000.00 per monthApplication Question(s):<ul><li>Have you previously supported a Chairman, CEO, or senior executive?</li><li>Do you have experience with international travel bookings and visa coordination</li></ul>?<ul><li>Are you proficient in MS Office (Word, Excel, PowerPoint, Outlook)?</li><li>Can you prepare professional presentations independently?</li><li>Do you have experience in managing expense reports or budgets?</li><li>Do you have a valid UAE driving License?</li><li>Do you speak Tagalog &amp; English fluently?</li></ul>Experience:<ul><li>Administrative &amp; Executive support: 5 years (Required)</li><li>meetings,appointments &amp; travel arrangements: 4 years (Required)</li><li>Personal Asst /Exec Asst to Senior Management: 5 years (Required)</li></ul>

Personal Assistant to Chairman

PROPERTY SHOP INVESTMENT LLC - HQ

Personal Assistant to CEOAbu Dhabi, UAE | Full-Time | OnsiteAs Property Shop Investments (PSI)&mdash;the UAE&rsquo;s #1 real estate company with 1,300+ professionals across 50+ nationalities&mdash;continues its ambitious global expansion, we are looking for a highly organized, proactive, and experienced Personal Assistant to support our Executive Leadership Team.This is a high-impact role within the Executive Office, ideal for a professional who thrives in a fast-paced, confidential, and results-driven environment.Qualifications<ul><li>Bachelor's degree or equivalent experience</li><li>Proficient in Microsoft Office suite</li><li>Experience in managing multiple priorities, administrative coordination, and logistics</li><li>Well-organized, detail-oriented, ability to multi-task with great follow-up skills</li><li>Strong written and verbal communication skills</li><li>Ability to establish and maintain strong external collaborations and strategic alliances.</li><li>Strong administrative skills to support operational and coordination tasks.</li><li>Capable of balancing technical, commercial, and administrative responsibilities effectively.</li></ul>Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage executive calendars, meetings, and complex travel arrangements</li><li>Prepare presentations, agendas, reports, and briefing documents</li><li>Handle confidential correspondence and official communications with discretion</li><li>Screen, prioritize, and manage communications on behalf of the Executive Office</li></ul>Operational &amp; Strategic Coordination<ul><li>Liaise with internal departments to align with leadership priorities</li><li>Prepare executive summaries, business reports, and project updates</li><li>Attend meetings when required, manage minutes, and track follow-ups</li><li>Support strategic initiatives and special leadership projects</li></ul>Travel, Events &amp; Office Coordination<ul><li>Organize domestic and international travel, visas, and logistics</li><li>Coordinate executive participation in meetings, conferences, and corporate events</li><li>Maintain organized records, databases, and executive documentation</li><li>Communicate professionally with senior stakeholders, partners, and external entities</li></ul>Apply online or share your CV at darshika.chugh@psinv.netJob Type: Full-timeApplication Question(s):<ul><li>Can you join immediately?</li><li>Are you fluent in Arabic and English?</li></ul>Experience:<ul><li>Personal Assistant: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Preferred)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>Willingness to travel:<ul><li>100% (Preferred)</li></ul>Work Location: In person

Personal Assistant to CEO

INFINITY HOMES PROPERTIES

Jop Scope:<ul><li>Greet clients and visitors with a positive, helpful attitude.</li><li>Assisting colleagues with administrative tasks.</li><li>Answering, forwarding, and screening phone calls.</li></ul>Skills &amp; Experience:<ul><li>Excellent written and verbal communication skills.</li><li>Competency in Microsoft applications including Word, Excel, and Outlook.</li><li>Good time management skills.</li></ul>Job Type: Full-timeJob Type: Full-timePay: From AED2,500.00 per month

Administrative Assistant (Female)

Explore 459+ Senior administrative assistant in Abu Dhabi this March. Find roles across top companies and apply now to boost your career.

459 senior administrative assistant jobs In Abu Dhabi

Administrative Assistant / Government Affairs (Female)

Administrative Assistant

Administrative Assistant

Administrative Assistant

Personal Assistant to Chairman

Personal Assistant to CEO

Administrative Assistant (Female)