senior administrative assistant

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, UAE 
Industry: Hospital / Health Care 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and professional Executive Assistant in Abu Dhabi to support senior management within our healthcare operations. The ideal candidate will have strong experience in executive support, calendar management, administrative coordination, confidential documentation, and healthcare administration.
This role is ideal for candidates searching for Executive Assistant jobs in Abu Dhabi, Personal Assistant UAE, Senior Administrative Assistant roles, Executive Secretary jobs, or Healthcare Administration support positions in UAE.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide high-level administrative and executive support to senior management</li><li>
Manage calendars, appointments, and meeting coordination</li><li>
Prepare reports, presentations, and executive documentation</li><li>
Handle confidential information with professionalism and discretion</li><li>
Coordinate internal and external communications</li><li>
Organize travel arrangements, events, and executive schedules</li><li>
Maintain records, files, and administrative systems</li><li>
Liaise with healthcare departments and stakeholders</li><li>
Support strategic and operational activities as required</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Administration, or related field</li><li>
Experience in healthcare or hospital environment preferred</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>
High level of confidentiality and attention to detail</li><li>
Ability to work in a fast-paced executive environment</li><li>
Immediate availability preferred</li></ul></div>

Executive Assistant

International Community Schools (ICSchools)

<div>
 
 Job Title: Executive Assistant to the CEO
 
 
 
 
 Location:
 
 
 
 Abu Dhabi, UAE.
 
 
 
 Organization:
 
 International Community Schools (ICS)
 
 
 
 Job Summary
 
 
 
 
 International Community Schools (ICS), a leading group of schools with multiple branches across Abu Dhabi, is seeking a highly professional and proactive female
 
 Executive Secretary to the CEO
 
 . The ideal candidate will provide high-level administrative and executive support to the CEO, ensuring smooth coordination of executive operations.
 
 
 
 The candidate must be
 
 fluent in both Arabic and English (written and spoken)
 
 and capable of handling confidential matters with integrity and professionalism.
 
 
 
 
 International Community Schools
 
 is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory references and the receipt of police clearance. We strongly encourage UAE Nationals to apply.
 
 
 
 
 Key Responsibilities
 
 
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 Provide comprehensive administrative and executive support to the CEO.
 
 
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 Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.
 
 
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 Prepare correspondence, reports, presentations, and official documents in Arabic and English.
 
 
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 Draft, translate, and review internal and external communications.
 
 
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 Coordinate with school branch leaders, department heads, and external stakeholders.
 
 
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 Organize executive meetings, prepare agendas, record minutes, and follow up on action items.
 
 
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 Handle confidential information with the highest level of discretion.
 
 
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 Screen and prioritize emails, phone calls, and inquiries.
 
 
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 Maintain organized filing systems (physical and digital).
 
 
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 Assist in preparing board reports and executive summaries.
 
 
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 Ensure timely communication between the CEO&rsquo;s office and all departments.
 
 
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 Support strategic initiatives and special projects as assigned by the CEO.
 
 
 
 
 
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 Requirements
 
 
 
 Requirements &amp; Qualifications
 
 
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 Bachelor&rsquo;s degree in Business Administration or a related field.
 
 
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 Minimum 2-3 years of experience as an Executive Secretary, Executive Assistant, or similar senior administrative role.
 
 
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 Fluency in Arabic and English (mandatory).
 
 
 
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 Excellent written and verbal communication skills in both languages.
 
 
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 Strong organizational and time-management skills.
 
 
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 High level of professionalism and confidentiality.
 
 
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 Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 
 
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 Ability to multitask and work under pressure in a fast-paced environment.
 
 
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 Strong interpersonal skills with the ability to interact with senior management and stakeholders.
 
 
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 Experience in the education sector in the UAE is an advantage.
 
 
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 Knowledge of UAE professional and corporate etiquette is preferred.
 
 
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 Personal Attributes
 
 
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 Highly organized and detail-oriented
 
 
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 Proactive and solution-oriented
 
 
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 Strong decision-making support capability
 
 
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 Professional appearance and demeanor
 
 
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 Loyal, trustworthy, and discreet
 
 
 
 
 
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 Benefits
 
 
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 Competitive salary package aligned with experience and qualifications
 
 
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 End-of-service benefits as per UAE Labour Law
 
 
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 Opportunity to work directly with executive leadership and gain strategic exposure
 
 
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 Professional and respectful work culture
 
 
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 Career growth opportunities within a leading education group in Abu Dhabi
 
 
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 Supportive and collaborative leadership environment
 
 
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</div>

Executive Assistant to the CEO

971 Hospitality

Job summary:We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will handle administrative tasks, coordinate communications, and assist management in ensuring smooth and efficient workflow.Key Responsibilities:* Provide general administrative and clerical support* Handle phone calls, emails, and correspondence* Maintain filing systems (physical and digital)* Schedule meetings, appointments, and calendars* Prepare reports, documents, and presentations* Coordinate with internal departments and external partners* Assist in data entry and record management* Support HR and finance tasks when required* Monitor office supplies and place ordersRequirements:* Proven experience as an Administrative Assistant or similar role* Proficient in *Microsoft Office (Word, Excel, Outlook)** Excellent communication and organizational skills* Ability to multitask and prioritize workload* Strong attention to detail* Professional attitude and appearance* Knowledge of Russian/Arabic language is an advantageQualifications:* Experience in hospitality or hotel industry* Knowledge of basic HR or accounting processes* Familiarity with office management systemsHow to apply?Interested candidates may apply via Indeed or send their CV to careers@971hospitality.com and mention the position you are applying for.Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per monthWork Location: Hybrid remote in Abu Dhabi (Abu Dhabi)

Administrative Assistant

UNCLE SHAWERMA RESTAURANT

Job Title: Admin / Accountant Assistant (Female) Industry: Food &amp; Beverage (F&amp;B) Location: Abu Dhabi Experience Required: Minimum 2 years in UAEJob Summary:We are seeking a detail-oriented and proactive Female Admin/Accountant Assistant to support our daily operations in the Food &amp; Beverage industry. The ideal candidate will have a strong background in administration and accounting, with hands-on experience in the UAE market.Key Responsibilities:<ul><li>Handle day-to-day administrative tasks including documentation, filing, and correspondence.</li><li>Assist in preparing invoices, purchase orders, and payment vouchers.</li><li>Manage petty cash, expense reports, and daily sales reports.</li><li>Support the accountant in bookkeeping and maintaining accurate financial records.</li><li>Coordinate with suppliers for quotations, LPOs, and payment follow-ups.</li><li>Maintain and update company records, contracts, and employee files.</li><li>Assist in attendance tracking.</li><li>Ensure compliance with company policies and UAE regulations.</li><li>Provide administrative support to management and other departments as needed.</li></ul>Qualifications &amp; Requirements:<ul><li>Female candidate, currently residing in UAE.</li><li>Minimum 2 years of experience in Administration and Accounting within the UAE.</li><li>Experience in the Food &amp; Beverage industry is a strong advantage.</li><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field is an advantage.</li><li>Proficiency in MS Office (Excel, Word, Outlook) and accounting software.</li><li>Strong organizational, multitasking, and communication skills.</li><li>Ability to work independently and as part of a team.</li><li>Attention to detail and confidentiality in handling company records.</li><li>IMMEDIATE HIRING . MUST BE WILLING TO JOIN IMMEDIATELY</li></ul>Employment Type:<ul><li>Full-time</li></ul>Salary &amp; Benefits:<ul><li>Competitive salary based on experience.</li></ul>Please send your CV on this number 0565214444 Job Type: Contract Contract length: 24 monthsPay: AED2,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Willingness to Work ? Rate 1-10 , 10 being the highest. </li></ul>Work Location: In person

FEMALE ADMIN ASSISTANT

KTalk Coaching & Consulting

Job Overview: We are seeking a highly organized and proactive Executive Assistant with experience in art gallery management. The role combines executive support with hands-on involvement in exhibitions, inventory control, and gallery coordination.Key Responsibilities:<ul><li>Provide full executive support including scheduling, correspondence, and coordination</li><li>Manage and organize art exhibitions, including setup and logistics</li><li>Maintain accurate inventory of artworks and gallery assets</li><li>Coordinate with artists, clients, and vendors</li><li>Assist in planning gallery events and exhibitions</li><li>Ensure proper handling, documentation, and storage of artwork</li><li>Maintain records, reports, and administrative files</li></ul>Requirements:<ul><li>Proven experience in an art gallery, museum, or similar environment</li><li>Proven experience in an Executive Assistant role</li><li>Strong background in artwork handling, exhibition management, and inventory control</li><li>Excellent organizational and multitasking skills</li><li>Strong communication and interpersonal abilities</li><li>Proficient in Microsoft Office and administrative systems</li><li>Ability to work independently and manage priorities effectively</li><li>Fluent in English (spoken and written)</li><li>Ability to work independently and manage priorities in a fast-paced environment</li></ul>Preferred Qualifications:<ul><li>Experience supporting senior management or executives</li><li>Knowledge of art curation or gallery operations</li><li>Experience in galleries, museums, or creative/art institutions</li><li>Strong attention to detail and professional presentation</li></ul>If you are passionate about art and have strong administrative and gallery management experience, we would love to hear from you.Job Type: Full-timeWork Location: In person

Executive Assistant – Art Gallery & Exhibitions

Confidential Jobs

<div>
 
 The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
 
 
 
 
 
 
 Operations Support
 
 
 
 Serve as &lsquo;coordinator,&rsquo; improving internal functions, processes, knowledge management, department awareness, etc.
 
 
 Liaise with the all the departments and other functions within the entity so the department is fully informed of needs, requirements, company policy &amp; procedures while boosting team morale.
 
 
 Keep track of CSO expenses and department roster whilst ensuring operations are within company policy and procedures.
 
 
 Maintain Corporate Credit Card tracker and organization of use.
 
 
 Support in arranging department meetings, external meetings, and working groups called by the CEO.
 
 
 Arrange the relevant local and international bookings for venues, accommodations, company events, and important meetings for CSO and stakeholder Leadership.
 
 
 Offering on hand assistance at flagship events.
 
 
 
 Administrative Support
 
 
 
 Establish and update an electronic filing system so that all documents are properly filed and easily retrieved, when required.
 
 
 Organize the CSO&rsquo;s schedule of meetings and visits, business travel, ensuring that the diary is kept current.
 
 
 Organize travel and accommodation arrangements related to visitors, when required, through coordination with the relevant departments.
 
 
 Prepare and update office spreadsheets and presentations in line with requirements.
 
 
 
 
 
 
 Qualifications
 
 
 
 University Degree in a relevant discipline
 
 
 
 
 
 
 Experience
 
 
 
 Related experience in managing a similar position.
 
 
 Experience working in a multi-cultural environment.
 
 
 
 
 
 
 Knowledge and Skills
 
 
 
 Good organizing and coordination skills
 
 
 Good people skills
 
 
 Good interpersonal skills
 
 
 Ability to handle administrative tasks and requests
 
</div>

Vibes Staffing

<div>
 
 
 
 ROLE PURPOSE
 
 
 
 
 
 
 
 The Executive Secretary to the Managing Director serves as a trusted operational partner to the MD, enabling her to focus exclusively on high-priority strategic and leadership activities. This role goes beyond traditional secretarial support - it functions as a critical filter, coordinator, and executor, ensuring that decisions, delegated tasks, and communications flow efficiently between the MD, internal teams, and external stakeholders. The Executive Secretary is expected to bring a proactive, technology-forward mindset, introducing and championing digital tools and modern workflows that elevate the efficiency and professionalism of the MD's office. Operating with a high degree of independence, sound judgment, and strong interpersonal confidence, the role demands someone who can manage competing priorities seamlessly, maintain discretion under pressure, and represent the MD's standards in every interaction.
 
 
 
 
 
 
 
 CORE RESPONSIBILITIES
 
 
 
 
 
 
 
 
 Strategic Priority Management &amp; Executive Filtering
 
 
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 Proactively manage the MD's calendar, daily schedule, and priorities &mdash; identifying what requires her direct attention versus what can be delegated, deferred, or handled independently.
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 Filter and triage all incoming communications, meeting requests, and tasks, escalating only what is genuinely critical to the MD.
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 Prepare daily and weekly priority briefings for the MD to ensure focus remains on high-impact strategic matters.
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 Anticipate needs and create structured plans that allow the MD to operate at peak effectiveness.
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 Task Delegation, Follow-Up &amp; Gatekeeping
 
 
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 Actively follow up with internal team members and external vendors on tasks, commitments, and deliverables delegated by the MD &mdash; ensuring timely completion without requiring the MD to chase.
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 Maintain a live task and delegation tracker, monitoring progress and flagging delays proactively.
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 Liaise between the MD and team members to resolve issues, provide clarity, and ensure smooth handovers.
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 Act as a professional gatekeeper &mdash; managing access to the MD's time and office, redirecting ad-hoc requests through appropriate channels to protect focus and productivity.
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 Communication &amp; Documentation
 
 
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 Draft, review, and send high-quality correspondence on behalf of the MD, including emails, memos, letters, and official communications.
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 Prepare and format professional presentations, reports, meeting materials, and briefing documents.
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 Minute-take during key meetings, distribute action items, and track follow-through.
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 Manage confidential information with absolute discretion.
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 Technology &amp; Process Improvement
 
 
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 Introduce and implement technology-based tools to modernise the MD's office operations &mdash; including AI productivity tools (e.g., Claude, ChatGPT, Gamma, etc.), project and task management platforms (e.g., Notion, Monday.com), and collaboration tools.
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 Build and maintain efficient digital filing, documentation, and workflow systems.
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 Champion the move from manual and paper-based processes to streamlined, technology-enabled ways of working.
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 Proactively research and recommend tools, templates, and process improvements that increase organisational efficiency.
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 </ul>
 
 
 
 
 
 Administrative &amp; Operational Support
 
 
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 Coordinate logistics for internal and external meetings, including venue, agenda, materials, and attendee management.
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 Arrange travel, accommodation, and itineraries for the MD and senior guests as required.
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 Manage office supplies, vendor relationships, and administrative contracts pertaining to the MD's office.
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 Support the preparation and submission of expense reports and relevant administrative documentation.
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 KNOWLEDGE &amp; SKILLS
 
 
 
 
 
 
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 Minimum 5 years of relevant experience as an Executive Secretary or Executive Assistant supporting C-suite executives, preferably in a fast-paced, multi-stakeholder environment.
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 Bachelor's degree in Business Administration, Communications, Office Management, or a related field.
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 Minimum 5 years of experience in an Executive Secretary or Executive Assistant role directly supporting C-suite or senior leadership.
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 Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with demonstrable ability to produce polished, professional outputs.
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 Hands-on experience with modern productivity and AI-powered tools including but not limited to: Claude, ChatGPT, Gamma, Notion, Monday.com, or similar platforms.
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 Exceptional written and verbal English communication skills, including professional email and business writing.
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 Strong presentation design skills with proven ability to create clear, visually compelling materials for executive audiences.
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 Experience introducing or implementing technology-driven process improvements within an executive office or similar environment is a strong advantage.
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 Excellent English language skills (written and spoken) are required.
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 Arabic language proficiency is an advantage.
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 </ul>
</div>

Executive Secretary

Explore 467+ Senior administrative assistant in Abu Dhabi this April. Find roles across top companies and apply now to boost your career.

467 senior administrative assistant jobs In Abu Dhabi

Executive Assistant

Executive Assistant to the CEO

Administrative Assistant

FEMALE ADMIN ASSISTANT

Executive Assistant – Art Gallery & Exhibitions

Administrative Assistant

Executive Secretary