executive secretary

hr assistant

accounting assistant

admin assistant

administrative officer

senior administrative assistant

Inspire Management Training Center

We are looking for a mature, highly professional, and self-driven Secretary to support the General Manager in day-to-day executive functions. This role extends beyond routine administrative tasks &mdash; it requires someone who can anticipate needs, make independent decisions, and communicate confidently on behalf of the General Manager. The ideal candidate will possess strong organizational and interpersonal skills and be able to handle sensitive information with the utmost discretion and professionalism.Key Responsibilities<ul><li>Manage the General Manager&rsquo;s calendar, appointments, and meetings.</li><li>Coordinate internal and external communications on behalf of the GM.</li><li>Handle confidential and sensitive information with strict discretion.</li><li>Prepare correspondence, reports, memos, presentations, and other required documents.</li><li>Arrange domestic and international travel, accommodations, and logistics for the GM.</li><li>Organize and support meetings, prepare agendas, take minutes, and follow up on action items.</li><li>Serve as the first point of contact for the GM&rsquo;s office &mdash; screen calls, emails, and visitors.</li><li>Maintain well-organized digital and physical filing systems.</li><li>Liaise professionally with department heads, clients, and external stakeholders.</li><li>Provide general administrative assistance and support executive-level projects as assigned.</li></ul>Qualifications &amp; Requirements:Education:<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration, Secretarial Studies, or a related field.</li></ul>Experience:<ul><li>Minimum 7&ndash;10 years of experience in a senior administrative or executive assistant position, preferably supporting C-level or senior leadership.</li><li>Proven ability to work independently, show initiative, and make well-informed decisions.</li></ul>Skills &amp; Competencies:<ul><li>Exceptional written and verbal communication skills.</li><li>High level of discretion, integrity, and professionalism.</li><li>Strong organizational, time management, and multitasking abilities.</li><li>Ability to manage pressure, tight deadlines, and confidential matters.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint); experience with ERP systems or SharePoint is an advantage.</li><li>Calm, diplomatic, and assertive professional demeanor.</li></ul>Why Join Us?<ul><li>Opportunities for career growth and professional development.</li><li>Collaborative, dynamic, and supportive work environment.</li></ul>Job Types: Full-time, PermanentEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Senior admin/executive assistant to C-level executives: 7 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Secretary to General Manager

Wataniya Water

Job title and summary<ul><li>Job title: Arabic Speaking Executive Secretary &ndash; Qatar</li><li>Summary: Provides high‑level bilingual (Arabic and English) administrative and secretarial support to senior management, ensuring efficient office operations, professional communication, and effective coordination of meetings, travel, and confidential documents.​</li></ul>Key responsibilities<ul><li>Manage the executive&rsquo;s calendar, schedule meetings, and coordinate internal and external appointments, ensuring priorities are respected.​</li><li>Prepare meeting agendas, take minutes in Arabic and English, and follow up on action items with relevant departments.​</li><li>Draft, translate, and format correspondence, emails, reports, and presentations in Arabic and English, ensuring accuracy and professionalism.​</li><li>Receive and screen phone calls, visitors, and emails; handle inquiries in Arabic and English and route them appropriately.​</li><li>Organize travel arrangements (flights, hotels, visas) and prepare detailed itineraries and expense reports for the executive.​</li><li>Maintain organized filing systems (electronic and hard copy), including confidential records, contracts, and legal or HR documents.​</li><li>Coordinate with internal departments and external stakeholders (clients, suppliers, government entities) to support executive decisions and projects.​</li><li>Handle basic office administration tasks such as preparing forms, following up on approvals, and supporting HR or finance documentation as needed.​</li></ul>Qualifications and skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Office Management, Languages, or a related field (or equivalent experience).​</li><li>Minimum 3&ndash;5 years&rsquo; experience as Executive Secretary, Executive Assistant, or Senior Administrative Assistant, preferably in Qatar or the GCC.​</li><li>Native or fluent Arabic, with strong written and spoken English.​</li><li>Excellent MS Office skills (Word, Excel, PowerPoint, Outlook) and good familiarity with office equipment and digital filing systems.​</li><li>Strong organizational skills, attention to detail, and ability to manage multiple priorities under pressure.​</li><li>High level of confidentiality, professionalism, and discretion when handling sensitive information.​</li></ul>Preferred/Qatar‑specific requirements<ul><li>Good knowledge of local business culture, government procedures, and basic document types used in Qatar (letters to ministries, NOCs, etc.).</li></ul>Job Type: Full-time

ARABIC SPEAKING EXECUTIVE SECRTARY

Raytheon

<div>
 
 Date Posted:
 
 
 
 2025-11-25
 
 
 
 Country:
 
 
 
 Qatar
 
 
 
 Location:
 
 
 
 QATDA111: Doha, Qatar, Alfardan Office Tower, 26th Floor, 61 Alfunduq Street, West Bay, P.O.Box 23875, Doha, Qatar
 
 
 
 Position Role Type:
 
 
 
 Unspecified
 
 
 
 About Us:
 
 
 
 At Raytheon, the foundation of everything we do is rooted in our values and a higher calling &ndash; to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today&rsquo;s mission and stay ahead of tomorrow&rsquo;s threat. Our team solves tough, meaningful problems that create a safer, more secure world.
 
 
 
 Job Summary:
 
 
 
 Raytheon Doha is seeking a Senior Administrator/Office Coordinator reporting to the Managing Director. This is a hybrid role that bridges office management responsibilities, cross functional administrative tasks and Executive support. The role&rsquo;s primary responsibility is to oversee the smooth and efficient operation of the office, ensuring administrative processes, systems and resources support organizational goals. The role provides high-level administrative and operational support, manages office services and supplies, coordinates communications and logistics, and ensures compliance with company policies and standards.
 
 
 Acting as a central point of contact for staff, management, program and external partners, the Senior Administrator fosters a professional, organized, and productive work environment. This position requires strong coordination skills, the ability to work cross-functionally, and a proactive approach to keeping the office operating efficiently, safely, and cost-effectively. In addition this position deals with Export Control information during day-to-day activities while support coordination across programs.
 
 
 
 Responsibilities:
 
 
 
 Cross Functional Coordination:
 
 
 <ul>
 <li>
 Coordinates across major programs to track actions, optimize cadence of meetings for the leadership team across Qatar and other international locations to include external stakeholders.
 </li>
 <li>
 Streamlines reporting of functional inputs to Managing Director.
 </li>
 <li>
 Develop tracking tools to ensure timely follow-up and closure of Raytheon Doha level taskings.
 </li>
 <li>
 Serve as the central point for coordinating cross-functional and inter-program efforts.
 </li>
 <li>
 Monitors items beyond suspense or due dates and escalate issues when necessary. Synchronized priorities and deadlines across multiple teams, facilitating timely and effective completion of organizational goals.
 </li>
 <li>
 Coordinates with Requirement &amp; Capabilities, HR Ops, Finance, Global Trade, Operations &amp; Supply Chain, Digital Technology teams with Qatar and functions and program team leaders within United States.
 </li>
 <li>
 Coordinates Quarterly reviews with Finance, Monthly Operations Reviews with Leadership Team and Weekly schedule cadence to include weekly and monthly report inputs to Raytheon SBUs.
 </li>
 <li>
 Track deadlines and ensure organizational processes are followed, maintaining accurate records and supporting leadership with timely insights into employee readiness and status.
 </li>
 <li>
 Coordinates and plans with Security, Requirements &amp; Capabilities and Managing Director for RTX &amp; Raytheon Senior Leadership engagements within Qatar.
 
 
 </li>
 </ul>
 Office Management:
 
 
 <ul>
 <li>
 Manages the office needs and space.
 </li>
 <li>
 Will have a responsibility to supervise sub-contractors and coordinate office visitors.
 </li>
 <li>
 Managing the Visitor Management System.
 </li>
 <li>
 Supports and manages office maintenance requirements.
 </li>
 <li>
 Responsible for routine office supplies budget and creating necessary processes to ensure office orders are compliant with RTX standards.
 
 
 </li>
 </ul>
 Travel &amp; Expense Coordination:
 
 
 <ul>
 <li>
 Plan and manage domestic and international travel, including compliance with export/import requirements.
 </li>
 <li>
 Prepare, review, and reconcile expense reports accurately, ensuring timely submission and adherence to organizational and program policies.
 
 
 </li>
 </ul>
 
 Qualifications You Must Have:
 
 
 
 <ul>
 <li>
 A University Degree or equivalent experience and minimum two years prior relevant experience, or An Advanced Degree in a related field.
 </li>
 <li>
 Ability to obtain and maintain a Raytheon-issued work authorization and any required local permits in Qatar.
 </li>
 <li>
 Able to access to ITAR and EAR controlled technical data.
 </li>
 <li>
 Must possess a valid Qatar Residence, Driving License and transportation.
 </li>
 <li>
 Analytical Skills: Strong analytical skills with experience in data analysis and process improvement.
 </li>
 <li>
 Communication: Excellent communication and interpersonal skills, with the ability to work effectively with suppliers and internal stakeholders.
 </li>
 <li>
 Detail-oriented: Highly detail-oriented with strong organizational skills and the ability to manage multiple tasks simultaneously.
 </li>
 <li>
 Software Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
 </li>
 <li>
 Fluency in written and spoken English
 
 
 </li>
 </ul>
 
 Qualifications We Value:
 
 
 
 <ul>
 <li>
 Prior experience working with U.S. government contractors or within defense/aerospace industry.
 </li>
 <li>
 Knowledge of U.S. government acquisition and procurement regulations (e.g., FAR/DFARS).
 </li>
 <li>
 Familiarity with Qatari regulations and business practices.
 </li>
 <li>
 Working knowledge of Qatar customs and norms. Arabic language skills are a plus.
 
 
 </li>
 </ul>
 
 RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.
 
 
 
 
 Privacy Policy and Terms:
 
 
 
 Click on this link to read the Policy and Terms
</div>

Senior Administrator & Office Coordinator

Hot n cool

Job SummarySenior Executive Assistant will provide high-level administrative support to the Managing Director, ensuring efficient operation of the executive office. Role requires exceptional organizational, communication, and time-management skills, with the ability to handle confidential information with discretion. Acts as a key liaison between the Managing Director, internal teams, clients, and external stakeholders.Key Responsibilities1. Manage the Managing Director&rsquo;s calendar, scheduling meetings, appointments, and travel arrangements efficiently.2. Screen calls, emails, and correspondence, prioritizing urgent matters and drafting responses when appropriate.3. Prepare and review reports, presentations, and other documents to ensure accuracy and consistency.4. Organize and coordinate meetings, including agendas, minutes, follow-ups, and action items.5. Maintain a filing system and ensure documents, contracts, and confidential information are stored securely.6. Serve as the primary point of contact for internal and external stakeholders on behalf of the Managing Director.7. Draft and edit emails, letters, reports, and presentations with a professional tone.8. Coordinate and communicate effectively with board members, senior management, clients, and partners.9. Represent the Managing Director in meetings and correspondence as required.10. Assist in strategic projects, tracking progress, deadlines, and deliverables.11. Conduct research, compile data, and prepare briefing notes to support decision-making.12. Support HR, operations, and other departments as needed for executive initiatives.13. Facilitate internal communication between the Managing Director and other departments.14. Coordinate team events, executive retreats, and important corporate meetings.15. Ensure smooth office operations, including administrative workflows, travel logistics, and vendor coordination.16. Handle sensitive information with absolute discretion and maintain the highest ethical standards.17. Exercise sound judgment and anticipate the needs of the Managing Director and the organization.18. Performs other duties assigned.Qualification, Experience &amp; Knowledge&middot; Bachelor's degree in business administration, or a related field.&middot; Minimum 5 years proven experience as an Executive Assistant or Senior Executive Assistant supporting senior leadership.&middot; Proven track record of managing complex schedules and high-volume administrative tasks.&middot; Excellent written and verbal communication skills.&middot; Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.&middot; Strong interpersonal skills and the ability to manage relationships at all organizational levels.&middot; Exceptional organizational, multitasking, and problem-solving abilities.&middot; Demonstrated ability to maintain confidentiality and handle sensitive information.&middot; Highly proactive, resourceful, and self-motivated.&middot; Strong analytical and strategic thinking skills.&middot; Ability to work under pressure and manage multiple priorities.&middot; Professional, approachable, and adaptable demeanor.&middot; Strong attention to detail and commitment to excellence.Job Types: Full-time, PermanentApplication Question(s):<ul><li>What is your Nationality?</li><li>How much is your Expected Salary?</li><li>You can join Immediately?</li></ul>

EXECUTIVE ASSISTANT

Rosa Massage Services

Supervisor Assistant &ndash; Job DescriptionPosition Title: Supervisor AssistantReports To: Operations Supervisor &amp; General ManagerDepartment: Operations / AdministrationLocation: Rosa Wellness &amp; Spa (Home Service Operations)Employment Type: Full-TimePosition SummaryThe Supervisor Assistant plays a key operational role in supporting the daily functions of Rosa Wellness &amp; Spa. The position ensures smooth coordination of bookings, therapists, resources, and customer handling. This role works closely with the Supervisor to maintain service quality, manage communication, assist with scheduling, and support administrative activities to enhance overall workflow by efficiency and client satisfaction.Key Responsibilities1. Operational Support<ul><li>Assist in planning and organizing daily therapist schedules.</li><li>Communicate appointment details, locations, and client needs clearly to therapists.</li><li>Monitor therapist performance logs, attendance, and punctuality.</li><li>Track inventory of massage oils, towels, equipment, and consumables.</li><li>Assist in procurement requests and follow-up with vendors.</li></ul>2. Client Coordination<ul><li>Coordinate with clients for booking confirmation, rescheduling, and inquiries.</li><li>Help address customer concerns promptly and escalate when needed.</li><li>Gather feedback post-session and enter into the evaluation system.</li><li>Maintain a polite and professional communication tone at all times.</li></ul>3. Administrative &amp; Reporting Support<ul><li>Support the Supervisor with data entry and documentation workflows.</li><li>Assist in preparing commission calculation sheets for therapists.</li><li>Organize monthly payroll support documents.</li><li>Handle filing, digital record keeping, and contract documentation.</li><li>Coordinate service receipts, payment tracking, and SkipCash/MyPOS logs.</li></ul>4. Quality &amp; Compliance<ul><li>Ensure therapists follow hygiene, uniform, and presentation standards.</li><li>Assist in monitoring equipment condition and reporting damage or loss.</li><li>Follow internal policies, privacy standards, and professionalism guidelines.</li><li>Support onboarding of new therapists and orientation sessions.</li></ul>Skills &amp; QualificationsRequired<ul><li>Excellent communication in English; Arabic is a plus.</li><li>Strong organizational and coordination skills.</li><li>Ability to multitask and work under time-sensitive conditions.</li><li>Basic proficiency in Microsoft Excel / Google Sheets.</li><li>Customer service mindset with a calm, solution-oriented approach.</li></ul>Preferred<ul><li>Experience in admin, call center, spa, hotel, or wellness field.</li><li>Familiarity with scheduling tools or POS systems.</li><li>Basic marketing or social media coordination skills.</li></ul>Personal Attributes<ul><li>Responsible, reliable, and punctual.</li><li>Positive attitude and professional behavior.</li><li>High attention to detail and accuracy.</li><li>Empathetic, patient, and client-centered.</li><li>Able to support supervisor decisions and follow instructions clearly.</li></ul>Working Hours &amp; Conditions<ul><li>6-day workweek (operational flexibility required).</li><li>Peak time readiness is required during evenings/weekends.</li><li>Must be available for WhatsApp communication during working hours.</li><li>Occasional field tasks for material purchase and banking errands.</li></ul>Growth PathThis role can progress to:➡ Senior Supervisor Assistant➡ Operations Supervisor➡ Operations Coordinator / ManagerBased on performance, KPI achievement, and training.Job Type: Full-timePay: QAR2,500.00 - QAR4,000.00 per monthApplication Question(s):<ul><li>Do you have no objection certificate to transfer visa? </li></ul>Education:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Assistant Supervisor : 2 years (Preferred)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Female Assistant Supervisor

Alhamal Trading and Contracting W.L.L

Full job description* Administrative Support: Provide comprehensive administrative support, including managing calendars, scheduling meetings, arranging travel, preparing documents, and handling correspondence.* Communication Management: Serve as the primary point of contact for internal and external stakeholders, screen incoming communications, prioritize requests, and facilitate communication flow between the various departments or individuals.* Meeting Coordination: Plan, coordinate, and organize meetings, conferences, and events attended by the CEO/ C level, including preparing agendas, coordinating logistics, taking minutes, and following up on action items* Information Management: Maintain accurate and up-to-date records, files, and databases, including confidential information related to the CEO's / C level activities, projects, and contacts.* Documentation and Reporting: Prepare and edit reports, presentations, memos, and other documents as requested by the CEO / C level, ensuring accuracy, quality, and adherence to deadlines.* Relationship Management: Build and maintain positive relationships with key stakeholders, including board members, senior executives, clients, partners, and external contacts, representing the CEO / C level professionally at all times.* Confidentiality and Discretion: Handle confidential and sensitive information with the utmost discretion, integrity, and confidentiality, following company policies and protocols.* Project Coordination: Assist in coordinating special projects, initiatives, and strategic priorities led by the CEO / C-Level, providing administrative support, research, and coordination as needed.* Follow-Up and Action Items: Track action items, deadlines, and commitments made by the CEO / C Level, ensuring timely follow-up, reminders, and coordination with relevant parties.* Continuous Improvement: Identify opportunities for process improvement, efficiency enhancement, and organizational effectiveness within the executive office, contributing to a positive and productive work environment.Requirements:* Bachelor's degree of Commerce, management or equivalent* Proven experience as an executive secretary, executive assistant, or similar role supporting C-level executives.* 5+ years of related experience required in working in an executive assistant role supporting C-level executives.* Strong organizational skills, attention to detail, and the ability to multitask and prioritize tasks effectively.* Excellent written and verbal communication skills, including professional etiquette and diplomacy.* Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and digital communication tools.* Discretion, integrity, and the ability to handle confidential information with professionalism and sensitivity.* Strong problem-solving skills, adaptability, and the ability to work independently and collaboratively in a fast-paced environment.Job Types: Full-time, Permanent

Executive Secretary

Explore 715+ Senior administrative assistant in Doha this December. Find roles across top companies and apply now to boost your career.

715 senior administrative assistant jobs IN Doha

Executive Secretary to General Manager

ARABIC SPEAKING EXECUTIVE SECRTARY

Senior Administrator & Office Coordinator

Senior Administrator & Office Coordinator

EXECUTIVE ASSISTANT

Female Assistant Supervisor

Executive Secretary