executive assistant

administrative assistant Jobs in Istanbul

administrative assistant

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administrative affairs specialist Jobs in Istanbul

administrative affairs specialist

executive assistant / corporate administrator Jobs in Istanbul

executive assistant / corporate administrator

senior administrative assistant

Adecco

<div>
 
 
 The Adecco Group is a leading human resources solutions company operating in more than 60 countries and employing millions of people every day. Listed on the Fortune Global 500 list, The Adecco Group creates better job opportunities with its 34,000 employees by emphasizing inclusivity and collaboration. Headquartered in Zurich, Switzerland, The Adecco Group AG is listed on the SIX Swiss Exchange and has been named one of the &ldquo;World&rsquo;s Best Workplaces&rsquo; &rdquo; by Great Place to Work&reg;.
 
 
 
 
 
 
 
 
 
 
 We are looking for an &ldquo;
 
 Executive Assistant&rdquo;
 
 to provide services for our client, whom we are consulting.
 
 
 
 
 
 
 
 
 
 
 QUALIFICATIONS
 
 
 
 
 
 <ul>
 <li>
 Undergraduate or two-years associate degree in Business Administration, Economics, International Relations, Public Relations, Office Management, Psychology, Sociology, or other relevant fields
 </li>
 <li>
 Minimum 3 years of experience as an Executive Assistant, or in similar senior-level administrative support roles
 </li>
 <li>
 Proven ability to effectively manage Ceo&rsquo;s agendas, communication, and coordination processes
 </li>
 <li>
 Advanced proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Good command of written and spoken English
 </li>
 <li>
 Strong planning, organizational, prioritization, and time-management skills
 </li>
 <li>
 Detail-oriented, solution-focused, responsible, and strong in follow-up
 </li>
 <li>
 Presentable and able to communicate effectively with internal and external stakeholders, demonstrating a professional presence
 </li>
 <li>
 Adaptable to dynamic and fast-paced work environments, capable of managing multiple tasks simultaneously
 </li>
 <li>
 Committed to ethical standards, confidentiality, and handling sensitive information with discretion
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 JOB DESCRIBTION
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Efficiently managing dynamic calendars
 </li>
 <li>
 Organizing daily, weekly, and monthly workflows
 </li>
 <li>
 Providing comprehensive support to Ceo coordinating meetings, calls, and correspondence
 </li>
 <li>
 Quickly evaluating incoming requests, inquiries, and issues, offering solution-oriented approaches
 </li>
 <li>
 Planning and managing domestic and international business travel; handling passport, visa, transportation, and accommodation arrangements
 </li>
 <li>
 Managing logistics and payment processes for business trips
 </li>
 <li>
 Preparing, organizing, and tracking reports, presentations, and documents for Ceo
 </li>
 <li>
 Preparing agendas, reminder lists, taking meeting notes, and ensuring follow-up actions are completed
 </li>
 <li>
 Coordinating projects and tasks, monitoring progress, and supporting timely completion
 </li>
 <li>
 Tracking expenditures of the CEO and preparing relevant reports
 </li>
 <li>
 Facilitating effective communication and collaboration in team and external stakeholders
 </li>
 <li>
 Managing general administrative processes, including mail, courier services, and office supplies
 </li>
 <li>
 Welcoming, guiding, and hosting visitors
 </li>
 <li>
 Prioritizing tasks and processes to optimize executive time management
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 Adecco is a private employment agency under Turkey Employment Organization's authorization 554 license number 10.11.2022.
 
 
 
 
 
 
 Adecco, &Idot;&scedil;kur'un denetiminde 10.11.2022 tarihli 554 No'lu lisans sahibi &ouml;zel istihdam b&uuml;rosudur.
 
 
 
</div>

Executive Assistant

<div>
 
 
 Our Company
 
 
 
 LAV is one of the world&rsquo;s leading glassware manufacturers, proudly serving over 138 countries. Our strength stems not only from our advanced expertise in glass production technologies but also from the lasting, sustainable relationships we cultivate with our customers.
 
 
 
 
 
 With two state-of-the-art production facilities in K&uuml;tahya and offices in Italy and the USA, we are steadily expanding our global footprint. Employing over 2,000 dedicated professionals, we are making a significant impact in international markets.
 
 
 
 
 
 As part of our dedication to gender equality, 52% of our workforce is made up of women, reflecting our commitment to diversity and equal opportunity. We are also deeply committed to fostering an inclusive environment where all individuals are respected and valued, regardless of race, religion, color, nationality, gender, marital status, age, or seniority. #genderequality
 
 
 
 
 
 
 About the Role
 
 
 
 We are seeking a highly organized, proactive, and discreet
 
 Executive Assistant
 
 to support our General Manager in all daily operations. This position requires strong communication skills, the ability to manage complex schedules, and coordination between our &Idot;stanbul headquarters and other locations. The ideal candidate is solution-oriented, detail-driven, and comfortable working in a fast-paced environment with senior-level stakeholders.
 
 
 
 
 
 
 What you'll be doing?
 
 
 <ul>
 <li>
 Manage and optimize the General Manager&rsquo;s daily schedule, appointments, and travel arrangements.
 </li>
 <li>
 Coordinate communication and workflows between the GM, department managers, and the production teams in both &Idot;stanbul and K&uuml;tahya.
 </li>
 <li>
 Organize and prepare meeting agendas, presentations, reports, and follow-up materials.
 </li>
 <li>
 Handle confidential information with the highest level of professionalism and discretion.
 </li>
 <li>
 Support project tracking and ensure timely completion of tasks assigned by the GM.
 </li>
 <li>
 Plan and coordinate business trips, factory visits, events, and executive meetings.
 </li>
 <li>
 Serve as the primary point of contact for internal and external stakeholders on behalf of the GM.
 </li>
 <li>
 Prepare correspondence, emails, minutes of meetings, and documentation as needed.
 </li>
 <li>
 Maintain an organized filing system for digital and physical documents.
 </li>
 <li>
 Perform general administrative tasks and assist with office operations.
 </li>
 </ul>
 
 
 
 
 
 Required Skills &amp; Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred (Business Administration, Communications, Industrial Engineering, or related fields).
 </li>
 <li>
 Minimum 3&ndash;5 years of Executive Assistant or senior-level administrative experience.
 </li>
 <li>
 Excellent command of
 
 Turkish and English
 
 (written and verbal).
 </li>
 <li>
 Strong organizational, time-management, and multitasking abilities.
 </li>
 <li>
 High proficiency in
 
 MS Office (Word, Excel, PowerPoint, Outlook)
 
 and digital productivity tools.
 </li>
 <li>
 Exceptional communication and interpersonal skills.
 </li>
 <li>
 Ability to work independently and make sound decisions under pressure.
 </li>
 <li>
 Strong sense of responsibility, professionalism, and confidentiality.
 </li>
 <li>
 Willingness to travel occasionally.
 </li>
 <li>
 Experience in manufacturing or corporate environments is an advantage.
 </li>
 </ul>
 
 
 
 
 
 Preferred Personal Attributes
 
 
 <ul>
 <li>
 Proactive and solution-oriented mindset
 </li>
 <li>
 Detail-oriented with strong follow-up skills
 </li>
 <li>
 Positive attitude and strong teamwork capabilities
 </li>
 <li>
 High adaptability in dynamic work environments
 </li>
 </ul>
 
 
</div>

Executive Assistant to General Manager

PepsiCo

<div>Overview:
<div>
Are you ready to explore PepsiCo and be part of this iconic multinational?</div><div></div><div> 
PepsiCo's strength is its people. Around the world, we're working hard to give people the tastes they crave and the nutrition they need. We dream globally and act locally, constantly innovating to sustain our planet, our people, our communities, and our business practices for winning together. We are committed to Performance with Purpose; pushing to be best and fully committed to the people we share the planet with.</div><div></div><div> 
Seize the day for real life on the job Learning? Enjoy some flexibility that will ensure you are balancing your personal and professional life?</div><div></div><div> 
Our employees are at the heart of PepsiCo. Through the Company's dedication to Talent Sustainability, we continue to support the development of employees.</div><div></div><div> 
We are looking for a Franchise Sr Admin Assistant to join our team based in Istanbul. The individual will be responsible for Franchise Sr Admin Assistant and directly report to General Manager.</div><div></div><div> 
A Space to Be You
</div><div>PepsiCo is an equal opportunity employer. We are committed to providing an accessible, inclusive, open and welcoming workplace environment for people with different abilities, backgrounds, lifestyles, sexual orientation, gender identity, needs and expectations, helping all individuals to make the most of their professional potential.</div>
Responsibilities:
<ul><li>Manage all day to day activities of the GM</li><li>
Plan the GM&rsquo;s work schedule</li><li>
Help GM and his familiy on their personal matters since they have a language barrier when communicating with locals.</li><li>
Assist GM with his calendar, flights, hotels, visas, meetings, expenses, reservations</li><li>
Prepare and present documents, presentations, prepare and present townhall meetings and anything required from GM&rsquo;s side</li><li>
Support team on team meetings, annual team gatherings, policy updates and announcements, DL-List arrangements</li><li>
Collaborate with other PAs regarding to update employee lists, events, needed documents or upon the request of their manager, TR HR on policy updates, our travel and visa agency, TR IT team on new systems or updates that we should know or announce</li><li>
Comply with applicable laws, internal labor regulations, the Company&rsquo;s Global Code of Conduct, local regulatory acts, Policies, standards and procedures, and work instructions related to assigned activities.</li><li>
Timely and properly execute directives from the immediate supervisor or authorized senior official arising from business needs, in line with the Company&rsquo;s internal rules, procedures, and instructions.</li><li>
Provide regular and ad&#8209;hoc reporting, both within the Company and to regulatory/government authorities, within established deadlines.</li><li>
Notify the immediate manager in advance (before the start of the work shift/day) if unable to report to work.</li><li>
Know and apply in work the key competencies and related behavioral models expected of all employees to achieve the Company&rsquo;s overall goals</li><li>
Perform functional duties within the assigned territory and function</li><li>
Organize business trips for GM and the leadership team (ticket/taxi bookings, visa support, accommodation, and related reporting)</li><li>
Handle incoming calls; monitor inbound/outbound correspondence; prepare messages on behalf of the GM</li><li>
Manage document flow (reports, presentations, translations, etc.)</li><li>
Support the daily calendar and organize meetings</li><li>
Organize meetings and ensure the leader is prepared for sessions</li><li>
Take minutes of meetings and provide general support during meetings/presentations</li><li>
Plan schedules for work and personal events</li><li>
Organize meetings with guests and Company employees</li><li>
Collaborate with key employees to help arrange events</li><li>
Support team members with various projects and administrative matters as needed</li></ul>
Qualifications:
<ul><li>Fluent English and Turkish with excellent interpersonal and communication skills</li><li>
Bachelors degree</li><li>
Experience in assisting top executives</li><li>
Travel and visa processing experience would be preferred</li><li>
Demonstrated experience with MS Excel</li></ul></div>

Franchise Sr Admin Assistant

IPEKYOL GROUP

<div>
 
 As I
 
 pekyol Group
 
 , we have played a significant role in the Turkish retail sector with our brands
 
 &Idot;pekyol
 
 ,
 
 Twist
 
 , and
 
 Machka
 
 since 1986. Our mission is to provide women with a fashion experience that makes them feel special, while our vision is to become a global fashion player who creates value for society by understanding the expectations and needs of the modern woman with innovative solutions and a strong belief.
 
 
 
 
 
 We are looking to meet and grow with talented individuals who are passionate about fashion.
 
 
 
 
 
 
 We believe, TOGETHER WE ARE STRONGER!
 
 
 
 
 
 
 We are looking for an
 
 Executive Assistant Associate
 
 with an excellent command of English to support the daily workflow of our General Manager and
 
 Senior Executive Assistant.
 
 This role will
 
 report directly to the Senior Executive Assistant.
 
 
 
 
 
 
 
 
 
 
 GENERAL QUALIFICATIONS
 
 
 
 
 
 <ul>
 <li>
 Strong organizational and follow-up ability,
 </li>
 <li>
 High sense of confidentiality,
 </li>
 <li>
 Team-oriented and responsible,
 </li>
 <li>
 Able to take initiative and solution-oriented,
 </li>
 <li>
 A clear career ambition in executive assistance,
 </li>
 <li>
 Curiosity for digital and AI productivity tools,
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics,
 </li>
 <li>
 University graduate (Preferably from Economics, Business Administration, Sociology etc.),
 </li>
 <li>
 Excellent written and spoken English ,
 </li>
 <li>
 Proficient in MS Office programs (Word, Excel, PowerPoint, etc.),
 </li>
 <li>
 Previous experience in office/assistant roles is an asset.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 JOB DESCRIPTION
 
 
 
 
 
 <ul>
 <li>
 Supporting the CEO and Senior Executive Assistant in:
 </li>
 <li>
 Managing calendars and meetings,
 </li>
 <li>
 Coordinating travel and organizational processes,
 </li>
 <li>
 Preparing reports and presentations,
 </li>
 <li>
 Handling phone and e-mail communication,
 </li>
 <li>
 Maintaining documents and filing systems,
 </li>
 <li>
 Communicating professionally with internal and external stakeholders.
 </li>
 </ul>
 
 
 
 
 &Idot;pekyol Group olarak Aday Ayd&inodot;nlatma Metnimize ve A&ccedil;&inodot;k R&inodot;za Metnimize a&scedil;a&gbreve;&inodot;daki linklerden ula&scedil;abilirsiniz.
 
 
 
 https://kariyerim.ipekyol.com.tr/calisan-adayi-aydinlatma-metni.html
 
 
 
 https://kariyerim.ipekyol.com.tr/calisan-adaylarinin-ozgecmislerinin-saklanmasina-iliskin-acik-riza-beyani.html
 
 
 
</div>

Executive Assistant Associate

Fersol

<div>
 
 
 Our client
 
 - International Trading company
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 
 Document Control:
 
 Manages all incoming/outgoing documents, including CEO approvals, PoAs, and contract tracking. Ensures compliance with document flow procedures and provides support to employees.
 </li>
 <li>
 
 Protocol &amp; Event Coordination:
 
 Handles visa applications, organizes internal events, and supports participation in external events. Maintains partner database.
 </li>
 <li>
 
 Administrative Support:
 
 Manages phone calls, provides receptionist coverage, supports safety initiatives, assists employees with administrative inquiries, manages internal communications, and handles office supplies procurement.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Completed degree.
 </li>
 <li>
 Relevant experience on the similar position.
 </li>
 <li>
 MS Office - advanced.
 </li>
 <li>
 Languages:
 
 English, Turkish,
 
 
 Russian
 
 </li>
 </ul>
</div>

Administrative Assistant

Evernex

<div>
 
 The role is to secure the right finance controls that our business needs to build upon. A lean and flat structure in a performance driven culture gives you significant independence to shape your role and contributions to the performance of our team and our company.
 
 
 
 
 
 Reporting directly to the Finance Manager MEA, this position will also offer the right candidate the opportunity to have an impact on all aspects of our Accounting function. This position is responsible for all accounting, internal controls and taxes functions for the Turkey office.
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 Accounting:
 
 
 <ul>
 <li>
 Manage employees expenses, AR aging report, supplier payments
 </li>
 <li>
 Client invoicing and collection
 </li>
 <li>
 Coordination of all required audits (internal &amp; external)
 </li>
 </ul>
 
 
 
 
 
 Administration:
 
 
 <ul>
 <li>
 Supports managers and employees through a variety of tasks related to organization and communication.
 </li>
 <li>
 Handle all the Administration tasks to ensure smooth onboarding experience for new employees.
 </li>
 <li>
 Maintain up to date employee leaves records
 </li>
 <li>
 Handling administration of all contract labor.
 </li>
 <li>
 Resolve administrative problems
 </li>
 <li>
 Handling all employee enquiries &amp; grievances.
 </li>
 </ul>
 
 
 
 
 
 Job requirements:
 
 
 <ul>
 <li>
 1 - 3 years relevant experience in corporate accounting and admin
 </li>
 <li>
 Detailed knowledge of basic accounting, client invoicing and collection
 </li>
 <li>
 Fluent in English and Turkish. French is desired.
 </li>
 <li>
 Proficient in MS Office application.
 </li>
 <li>
 BS or higher in Business Administration/Accounting.
 </li>
 </ul>
 
 
 
 
 
 Desired skills:
 
 
 <ul>
 <li>
 Deadline respect
 </li>
 <li>
 Discretion
 </li>
 <li>
 Time and priority management
 </li>
 <li>
 Team building
 </li>
 </ul>
</div>

EPS, Ekspres Personel Servis ve Danışmanlık A.Ş.

<div>
 
 We are looking for an
 
 "Office Admin Assistant"
 
 for our multinational client, for whom we provide consultancy services, based in
 
 Altunizade, Istanbul
 
 .
 
 
 
 
 
 
 QUALIFICATIONS
 
 
 <ul>
 <li>
 University degree
 </li>
 <li>
 Good knowledge of written and spoken English
 </li>
 <li>
 Minimum 2 years administrative assistant experience in a corporate or professional environment
 </li>
 <li>
 Good knowledge of MS Office
 </li>
 <li>
 Strong organizational, communication, and interpersonal skills
 </li>
 <li>
 Proactive and strong attention to detail
 </li>
 <li>
 Ability to multitask &amp; prioritize daily workload
 </li>
 <li>
 Having a professional manner both in written and verbal communications
 </li>
 </ul>
 
 
 
 
 
 JOB DESCRIPTION
 
 
 <ul>
 <li>
 Maintain office files/documentation, handle incoming/out coming correspondences and telephones, direct calls to appropriate parties and take messages.
 </li>
 <li>
 Schedule and organize internal and external meetings, national and international travel, transfer and hotel arrangements, appointments and client meetings.
 </li>
 <li>
 Handle all courier requirements to and from the office.
 </li>
 <li>
 Greet clients and vendors upon arrival and direct them to appropriate people.
 </li>
 <li>
 Maintain and coordinate procurement of office and stationery supplies.
 </li>
 <li>
 Provide all other administrative support as required by the Finance, Accounting, HR team and management.
 </li>
 </ul>
</div>

Office Admin Assistant

Explore 463+ Senior administrative assistant in Istanbul this December. Find roles across top companies and apply now to boost your career.

463 senior administrative assistant jobs IN Istanbul

Executive Assistant

Executive Assistant to General Manager

Franchise Sr Admin Assistant

Executive Assistant Associate

Administrative Assistant

Administrative Assistant

Office Admin Assistant