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senior administrative services officer

XFLAME TECH DESIGN LLC

<p><b>Job Summary:</b></p><p>We are seeking a highly organized, experienced, and people-oriented <b>Senior Administration Officer cum HR</b> to oversee all aspects of human resources and office administration. The ideal candidate will play a key role in developing HR strategies, implementing company policies, managing employee relations, and ensuring smooth administrative operations.</p><p><b>Key Duties and Responsibilities: </b></p><p><b>Human Resources Responsibilities:</b></p><ul><li>Develop, implement, and monitor HR strategies, policies, and procedures aligned with company goals.</li><li>Manage end-to-end recruitment and selection processes, including job posting, shortlisting, interviewing, and onboarding.</li><li>Oversee performance management systems, appraisals, and employee development programs.</li><li>Maintain and update employee records and HR databases.</li><li>Handle employee relations, conflict resolution, and disciplinary actions in compliance with labor laws.</li><li>Design and manage compensation, benefits, and payroll coordination with the Finance department.</li><li>Ensure compliance with labor laws, company regulations, and occupational health and safety standards.</li><li>Support and advise management on HR planning, workforce development, and succession planning.</li><li>Lead employee engagement, team-building activities, and training initiatives.</li></ul><p><b>Administrative Responsibilities:</b></p><ul><li>Oversee day-to-day office administration and facility management.</li><li>Manage procurement of office supplies, equipment, and services.</li><li>Coordinate logistics for company meetings, events, and travel arrangements.</li><li>Supervise administrative staff and ensure efficient office operations.</li><li>Maintain proper documentation, filing systems, and confidential records.</li><li>Liaise with external partners, vendors, and government agencies when needed.</li></ul><p><b>Qualifications and Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Human Resource Management, Business Administration, or a related field</li><li>Minimum of <b>5&ndash;8 years of progressive HR and administrative experience</b>, with at least 2 years in a senior or supervisory capacity.</li><li>Strong knowledge of labor laws, HR best practices, and compliance requirements.</li><li>Experience with HRIS systems and MS Office</li><li>Excellent communication, leadership, and interpersonal skills.</li><li>Proven ability to handle sensitive information with confidentiality and integrity</li><li>Highly organized, detail-oriented, and proactive problem solver</li><li>Professional HR certification is an advantage.</li></ul><p><b>Key Characteristics / Competencies:</b></p><ul><li><b>Leadership:</b> Capable of managing teams and influencing organizational culture.</li><li><b>Integrity &amp; Ethics:</b> Maintains confidentiality and professionalism in all interactions.</li><li><b>Decision-Making:</b> Uses sound judgment in employee relations and administrative matters.</li><li><b>Communication:</b> Clear and empathetic communicator across all levels</li><li><b>Adaptability:</b> Flexible and able to work in a dynamic, fast-paced environment.</li><li><b>Strategic Thinking:</b> Aligns HR initiatives with business goals.</li><li><b>Attention to Detail:</b> Ensures accuracy and compliance in HR documentation and processes.</li></ul><p>Job Type: Full-time</p><p>Pay: AED6,000.00 - AED7,000.00 per month</p>

Senior Administration Officer cum HR

Mystic Advertising

<p><b>Position:</b> Administrative Officer<br/><b>Industry:</b> Real Estate<br/><b>Location:</b> Al Barsha</p><p>We are seeking a highly organized, proactive, and detail-oriented Administrative Officer to support our client&rsquo;s real estate development administrative operations. The ideal candidate will be responsible for managing documentation, ensuring smooth communication, handling registrations and renewals, and assisting with day-to-day administrative tasks efficiently.</p><p><b>Key Responsibilities:</b></p><p>&middot; Maintain and manage physical and digital documentation, including licenses, registrations, renewals, agreements, and other official records.</p><p>&middot; Organize scanning, filing, and secure storage of important documents to ensure quick retrieval when needed.</p><p>&middot; Handle administrative coordination for registrations, license renewals, and other government or regulatory requirements.</p><p>&middot; Manage front desk operations, including receiving visitors and maintaining a professional reception environment.</p><p>&middot; Respond appropriately to client calls on behalf of the organization, and escalate urgent matters to the CEO in a timely manner.</p><p>&middot; Maintain and manage the CEO&rsquo;s calendar, schedule appointments, and arrange meetings.</p><p>&middot; Assist the accounts team with payment follow-up calls and basic invoicing tasks.</p><p>&middot; Coordinate with internal teams, clients, and vendors for administrative and operational matters.</p><p>&middot; Provide day-to-day administrative support, ensuring smooth office operations.</p><p><b>Required Skills &amp; Qualifications:</b></p><p>&middot; Minimum 2 years of experience in an administrative role, preferably in real estate, real estate development.</p><p>&middot; Exceptional organizational skills with a strong ability to manage documentation.</p><p>&middot; Excellent written and verbal communication (English).</p><p>&middot; Tech-savvy proficient in MS Office, Google Workspace, and digital filing systems.</p><p>&middot; Professional appearance and ability to interact confidently with clients and stakeholders.</p><p>&middot; Prior experience in handling real estate licenses, registrations, or compliance documents.</p><p>Job Type: Full-time</p><p>Pay: From AED3,000.00 per month</p><p>Application Question(s):</p><ul><li>How soon you can join us?</li><li>Please state your current monthly gross salary.</li><li>Please state your expected monthly gross salary.</li><li>Are you able to commute to AL Barsha?</li><li>What is your visa status? (Employment, Sponsored, Freelancer)</li><li>Have you worked in Real Estate or Real Estate Development industry ?</li></ul>

Administrative Officer

Mailbox Smart Services

<p><b>Job Location</b></p>
 
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<span>Administrative Officer<br> <br><b>Job Location : Dubai, United Arab Emirates<br> <br>Key Responsibilities:</b><br> <br>  Assist in preparing and submitting drawings, NOCs, and related documents for authority approvals.<br>  Coordinate with authorities such as Dubai Municipality, Civil Defense, DEWA, DDA, Trakhees, TECOM, and EHS for project-related permits.<br>  Maintain organized records of submissions, approvals, and renewals.<br>  Support the project and design teams in ensuring compliance with authority requirements.<br>  Track the status of applications and follow up with authorities to avoid project delays.<br>  Handle basic administrative tasks such as document control, filing, and correspondence.<br>  Assist the PRO or Government Relations Officer in routine approvals and renewals.<br>  Update management on any changes in procedures or documentation requirements.<br> <br><b>Requirements:</b><br> <br>  Minimum 1 year of UAE experience, preferably in an interior design or fit-out company.<br>  Strong understanding of UAE authority procedures for design and fit-out approvals.<br>  Good communication skills in English<br>  Proficient in MS Office and documentation handling.<br>  Organized, detail-oriented, and able to work under tight deadlines.<br>  UAE driving license is an advantage.<br></span></div>
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Alpha Miles Delivery Services

<p><b>Job Summary:</b></p><p>The Administrative Officer is responsible for providing efficient administrative and clerical support to ensure smooth day-to-day operations of the company. The role involves coordinating between departments, managing documentation, supporting HR and finance functions, and maintaining compliance with company policies and UAE labor regulations.</p><p><b>Key Responsibilities:</b></p><ul><li>Oversee and coordinate office administrative procedures to ensure efficiency and compliance.</li><li>Prepare, manage, and organize official documents, reports, and correspondence.</li><li>Maintain and update employee records, visa and license documents, and company files.</li><li>Support HR functions such as onboarding, leave tracking, and staff communication.</li><li>Handle procurement of office supplies and coordinate maintenance or logistics needs.</li><li>Assist in payroll preparation by providing necessary data such as attendance and deductions.</li><li>Manage communication with suppliers, government authorities, and other external stakeholders.</li><li>Organize internal meetings, prepare meeting minutes, and follow up on action points.</li><li>Ensure timely renewal of trade licenses, vehicle registrations, and insurance policies.</li><li>Maintain confidentiality of company and employee information.</li><li>Support management in preparing periodic reports and ensuring company policies are implemented properly.</li></ul><p><b>Qualifications &amp; Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Minimum 2&ndash;4 years of experience in an administrative or office management role (UAE experience preferred).</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in MS Office (Word, Excel, Outlook) and Google Workspace tools.</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Knowledge of UAE labor law and PRO/documentation processes is a plus.</li><li>Ability to work independently and handle confidential information with professionalism.</li></ul><p><b>Skills:</b></p><ul><li>Time management and attention to detail.</li><li>Problem-solving and decision-making.</li><li>Strong interpersonal and coordination skills.</li><li>Ability to prioritize and meet deadlines.</li></ul><p>Job Type: Full-time</p>

Confidential Company

<h4><strong>. Office & Administrative Management</strong></h4><ul><li>Handle day-to-day administrative operations, including correspondence, filing, document management, and office supplies.</li><li>Maintain a well-organized and safe office environment in compliance with QHSE (Quality, Health, Safety & Environment) standards.</li><li>Coordinate meetings, appointments, and travel arrangements for management and project staff.</li><li>Manage incoming and outgoing communication, courier, and mail distribution.</li></ul><h4><strong>2. Project & Document Support</strong></h4><ul><li>Assist in maintaining project-related documentation such as drawings, transmittals, approvals, and correspondence.</li><li>Work closely with document control and engineering teams to ensure accurate and timely documentation flow.</li><li>Maintain registers for project documentation, vendor records, and contractual documents.</li></ul><h4><strong>3. Procurement & Logistics Coordination</strong></h4><ul><li>Support procurement by preparing purchase requisitions, obtaining quotations, and coordinating with suppliers and contractors.</li><li>Track material deliveries, invoices, and ensure timely follow-up with vendors.</li><li>Arrange logistics for personnel and materials between office, site, and client facilities.</li></ul><h4><strong>4. HR & Compliance Assistance</strong></h4><ul><li>Maintain employee attendance, leave records, and timesheets for office and project staff.</li><li>Support HR with onboarding, induction, and mobilization/demobilization processes for employees and subcontractors.</li><li>Ensure administrative activities comply with company standards, legal, and regulatory requirements.</li></ul><h4><strong>5. Financial & Reporting Responsibilities</strong></h4><ul><li>Assist in managing petty cash, office expenses, and administrative cost tracking.</li><li>Prepare periodic administrative and logistics reports for management.</li><li></li></ul>

Senior Administration Officer

<p>Office general administrative tasks assigned by the company. You Must work well with team members as well as independently.</p><p>Office support includes emails, basic bookkeeping, all filing, and organizational requirements.</p><p>Assist on data entry of all admin and account matters in ERP and in XL file</p><p>Contact vendors & customers and ensure that all administrative tasks are completed accurately and efficiently. Prepare all index files, invoices, purchase orders, etc. for completeness and accuracy; compile data and generate reports.</p><p>Support with proper reports for a wide variety of ongoing projects including day-to-day site operations, sales, customer service, tech support, and marketing duties.</p><p>Maintain accurate reports in ERP and EXCEL database of all customer enquiries, quotations, PO&#x27;s, and invoices etc</p>

Chuanqing Drilling Engineering Company Limited Mid -east Branch

<p>Manage all external liaison work with the Free Zone authorities and relevant institutions.
Support daily administrative and logistic operations, including procurement of office and living supplies, facility maintenance, vehicle and driver management.
Assist with passport, visa, and driving license management for company staff in the Middle East region.
Handle the renewal and amendment of business licenses for the Middle East and Iran branches.
Coordinate with service providers for residence maintenance and ensure smooth operation of staff accommodations.
Support ERP data entry and related administrative processes.</p><p>负责分公司注册地自由区的各项外联工作；
负责分公司（中东区域）的对外沟通联系与接待工作；
协助开展办公用品、生活物资采购与后勤保障、车辆及驾驶员管理等工作；
协助办理护照、签证、驾照等相关事务；
负责中东及伊朗分公司营业执照更新、增项等手续；
协调宿舍、办公区域设备设施维护，确保日常运行；
协助开展ERP录入工作。</p>

Explore 6723+ Senior administrative services officer in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

6723 senior administrative services officer jobs IN Dubai United Arab Emirates

Senior Administration Officer cum HR

Administrative Officer

Administrative Officer

Administrative Officer

Senior Administration Officer

Administrative Officer

Administrative Officer