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senior executive assistant

perfect Craft Pvt. Ltd.

We are seeking a highly organized and detail-oriented Executive Assistant to the CEO to support day-to-day administrative, operational, and executive tasks.The ideal candidate will have an excellent communication abilities, and the confidence to manage executive-level responsibilities in a fast-paced environment.Key Responsibilities:<ul><li>Provide administrative and executive support directly to the CEO.</li><li>Prepare reports, financial summaries, and documentation as required.</li><li>Manage calendars, schedule meetings, and organize travel arrangements.</li><li>Assist with data analysis, budgeting, and basic financial tasks.</li><li>Draft emails, presentations, and official documents with accuracy.</li><li>Coordinate with internal departments on behalf of the CEO.</li><li>Maintain a high level of confidentiality and professionalism.</li><li>Handle daily office operations and ensure smooth workflow.</li></ul>Requirements:<ul><li>Proven experience as an Executive Assistant, Secretary , or similar role.</li><li>Excellent written and spoken English </li><li>Strong organizational, communication, and time-management skills.</li><li>Ability to work independently and handle multiple tasks.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>If you are reliable, motivated, and capable of supporting executive operations efficiently.</li></ul>Requirements:<ul><li>Master&rsquo;s / Bachelor's Degree in Business Administration, Management, or relevant discipline</li><li>5&ndash;8 years of experience as a PA/Executive Assistant to senior management</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li></ul>Job Type: Full-timeJob Type: Full-timeWork Location: In person

Executive Assistant to the CEO

Mechano Elevator (Private) Limited

About the RoleWe are looking for a highly organized, proactive, and driven Executive Assistant to the CEO who will work closely with senior leadership and play a critical role in managing daily operations, communication, and execution.This role is ideal for someone who wants direct exposure to business strategy, operations, and decision making, and is looking to grow into a managerial position over time.Key Responsibilities1. Executive Support<ul><li>Manage CEO&rsquo;s calendar, meetings, and daily schedule</li><li>Coordinate internal and external meetings, including client visits</li><li>Prepare meeting briefs, notes, and follow-ups</li><li>Draft emails, messages, and communications on behalf of the CEO</li></ul>2. Coordination, Workflow Management and Administrative support<ul><li>Act as a communication bridge between CEO and different departments</li><li>Coordinate with field teams, office staff, and external stakeholders</li><li>Ensure smooth information flow across departments</li><li>Track all ongoing tasks, projects, and priorities</li><li>Ensure timely follow-ups with internal teams (Operations, Sales, etc.)</li><li>Maintain a daily task tracker and provide status updates</li><li>Identify delays or bottlenecks and escalate when needed</li><li>Assist in recruitment processes (job postings, CV screening, interview scheduling)</li><li>Maintain hiring pipeline and candidate communication</li><li>Support onboarding of new employees</li></ul>3. Reporting &amp; Documentation<ul><li>Compile daily, weekly, and monthly reports</li><li>Organize and maintain important documents and records</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Assist in building and implementing internal systems and processes (High Priority)</li></ul>Requirements<ul><li>Minimum Bachelor&rsquo;s degree (BBA, Management, Supply Chain or related field preferred)</li><li>Minimum 1&ndash;2 years of experience.</li><li>Strong organizational and time management skills</li><li>Excellent verbal and written communication skills</li><li>Proactive mindset with high ownership and accountability</li><li>Ability to multitask and work in a fast-paced environment</li></ul>Benefits:<ul><li>Market Competitive Salary</li><li>Bonus</li><li>Paid Leaves</li><li>Medical Leaves</li><li>Fuel Allowance</li></ul>Office LocationBlossom Trade Center, Block 1, Gulistan-e-Jauhar, KarachiPay: From Rs45,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Personal Assistant / Executive Assistant / Assistant Manager: 1 year (Required)</li></ul>Work Location: In person

Executive Assistant to CEO

HR Ways

Hiring Executive Assistant - Remote Pakistan (BPO) ﻿ ﻿About the Client: ﻿Top leading BPO firm providing innovative solutions globally. ﻿ ﻿About the Job; ﻿﻿﻿The Executive Assistant serves as the right hand to the executive leadership, enabling focus on high-impact priorities by managing time, communication, and execution workflows. This role ensures strategic alignment and operational efficiency through proactive coordination, information management, and seamless execution of executive tasks. The position requires a high level of discretion, initiative, and organizational intelligence to anticipate needs, remove bottlenecks, and maintain momentum across all executive and business priorities.Key Responsibilities: - ﻿Manage the executive's calendar with strategic prioritization, conflict resolution, and energy optimization to ensure focus on high-impact activities.- Filter and manage all incoming communications, summarizing key points and escalating only critical matters that require executive attention.- Execute end-to-end meeting workflows, including preparation, documentation, follow-ups, and tracking of outcomes to ensure accountability and progress.- Develop and maintain structured systems that promote operational clarity, consistency, and efficiency across all business units.- Track strategic initiatives through live dashboards, ensuring momentum on priorities and timely completion of deliverables.- Monitor deadlines, send proactive reminders, and escalate delays to maintain accountability across teams.- Prepare concise and data-driven decision materials that support efficient and informed executive decision-making.- Align all activities and initiatives with broader organizational priorities, filtering out low-value or non-strategic tasks.- Draft, edit, and refine communications that reflect the executive's voice and intent with professionalism and clarity.- Liaise across internal and external stakeholders while preserving message integrity and executive context.- Respond to correspondence and requests with sound judgment, tailoring tone and content to fit the audience and situation.- Synthesize complex information into clear, actionable summaries that highlight key decisions and implications.- Coordinate selective personal logistics such as travel, appointments, and commitments with absolute confidentiality and precision.- Maintain a seamless integration of business and personal schedules while protecting executive time and maintaining professional boundariesOther Details: ﻿Experience: Minimum 7 years of experience supporting senior executives with a proven track record of enhancing executive productivity by 25% or more through systems, prioritization, and operational excellence.- Ability to work independently with minimal supervision, maintaining high standards of quality and confidentiality.Education: MBA or equivalent business education from a recognized institution.Skills: Hands-on experience with workflow automation or productivity systems (e.g., Notion, ClickUp, Asana, Airtable).﻿Certification: MOS or CEA ﻿Working days: Mon - Fri (5pm - 3am) ﻿Location: Karachi - HybridJob Type: Full-timeWork Location: In person

Executive Secretary| Evening Shift

S. Mehboob & Company, Consulting Engineers

Company Description: S. Mehboob &amp; Company, established in 1980, is a leading Mechanical, Electrical, and Plumbing Consulting Engineering Establishment in Pakistan. With a team of over 120 professionals, the company specializes in Engineering Disciplines, Management Consultancy, and innovative design concepts for a wide range of projects nationally and internationally.Role Description: This is a full-time on-site role as a Admin cum Executive Assistant located in Karachi. The role involves managing and organizing documents, correspondence, and reports while providing executive support to senior management. Responsibilities also include coordinating meetings, handling travel arrangements, and ensuring efficient office operations.Key Responsibilities:<ul><li>Provide executive support and manage calendars, meetings, and travel</li><li>Handle emails, calls, documents, and office coordination</li><li>Organize records, supplies, reports, and internal events</li><li>Maintain confidentiality and ensure smooth office operations</li></ul>You Should Have:<ul><li>Minimum 5 years of experience in executive/admin support</li><li>Strong communication, organization, and multitasking skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>A discreet, professional, and team-oriented approach</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your Expected Net Income ?</li><li>What is your current Net Income ?</li><li>How many years experience do you have with Powerpoint ?</li><li>How many days are you able to join ?</li><li>How many years of Management experience do you currently have?</li><li>Do you have experience in using any App's for office work/management ? Mention them</li><li>How many years of work experience do you have using Microsoft Excel?</li><li>How many years of work experience do you have using Microsoft Outlook?</li></ul>Work Location: In person

Admin cum Executive Assistant

Boston NeuroBehavioral Associates

<div>Citadel Healthcare Management (PVT) LTD. provides healthcare management services for practices across North America. Our dedicated team supports a wide range of medical administration tasks, working collaboratively across multiple disciplines. 
Our mission is to offer employees meaningful opportunities to apply their expertise, grow in their careers, and contribute to the organization&rsquo;s ongoing success. 
We are committed to creating a workplace where employees feel valued, supported, and motivated. By fostering a collaborative and engaging environment, we ensure that every contribution is recognized and appreciated. 
At Citadel, diversity and inclusion are at the heart of our culture. We welcome individuals from all backgrounds&mdash;regardless of gender, ethnicity, age, religion, lifestyle, or disability&mdash;and embrace the unique perspectives and experiences they bring. Through teamwork, innovation, and continuous professional development, we empower our employees to thrive and drive progress within the organization. 
 
We&rsquo;re looking for a proactive and detail-oriented Executive Assistant to partner with our Director of Marketing &amp; Business Development. This isn&rsquo;t just an admin role &mdash; you&rsquo;ll be at the heart of strategic projects, client engagement, and business growth initiatives. If you thrive in fast-paced environments and love being the go-to person who keeps everything running smoothly, this opportunity is for you. 
 
What you will do<ul><li>
Be the Director&rsquo;s right hand: Manage calendars, meetings, travel, and daily priorities.</li><li>
Drive impact: Support marketing campaigns, business development initiatives, and client engagement activities.</li><li>
Keep projects on track: Monitor timelines, follow up on deliverables, and ensure smooth coordination across teams.</li><li>
Own communications: Prepare presentations, reports, and proposals that make an impression.</li><li>
Build relationships: Act as the first point of contact for clients, partners, and internal stakeholders.</li></ul>
What We&rsquo;re Looking For<ul><li>
Bachelor&rsquo;s degree in Business, Marketing, Communications, or related field.</li><li>
3&ndash;5 years of experience supporting senior leaders (Executive Assistant or similar).</li><li>
Strong knowledge of marketing and business development processes.</li><li>
Excellent communication skills &mdash; both written and verbal.</li><li>
Tech-savvy: MS Office Suite, CRM tools, project management software.</li><li>
Discretion, professionalism, and the ability to juggle multiple priorities.</li></ul>
Why Join Us?<ul><li>
Direct exposure to strategic decision-making in marketing and business development.</li><li>
Opportunity to grow into project management, client relations, or operations leadership.</li><li>
A dynamic, collaborative environment where your contributions make a visible impact.</li></ul> 

Benefits:<ul><li>
Provident Fund</li><li>
Leave Encashment</li><li>
Gratuity</li><li>
Health Insurance</li><li>
Inflation Bonus</li><li>
Housing Allowance</li><li>
Patient seen Bonus</li><li>
Eid Bonus</li></ul>
Salary: 
60,000PKR - 80,000PKR
be96CaJ5wr</div>

Executive Assistant To Director

Backtech

Job description:Job Title: Executive AssistantCompany: BacktechLocation: I.I. Chundrigar Road, Karachi, PakistanJob Type: Full-Time (On-site)Working Hours: 8:00 PM &ndash; 5:00 AM (Monday to Friday, aligned with US business hours)Salary Range: PKR 80,000 &ndash; 120,000 (based on experience)Benefits:Yearly performance bonusComprehensive medical coverage, including family benefitsComplimentary meals during shiftsLeave Entitlements:7 days sick leave annually7 days casual leave annually7 days annual leaveKey Responsibilities:Manage calendar, schedule events, and set task remindersDraft and respond to emails based on provided instructionsHandle data entry and miscellaneous tasks related to accounting clientsAssist with general administrative and operational supportEnsure business documents are stored and organized securelyMonitor and ensure timely payment of all personal and business billsRecommend and help implement tools for communication, task management, and checklistsHandle communication across platforms like Slack, Gmail, Outlook, etc., across various companiesQualifications:Proven experience as a virtual assistant or in a similar administrative roleStrong organizational and time management skillsExcellent written and verbal communication skillsProficient in using tools like Slack, Gmail, Outlook, Google Sheets, etc.Familiarity with task management platforms such as Asana, Trello, ClickUp, etc.Discretion and trustworthiness in handling sensitive informationPay: Rs80,000.00 - Rs120,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have supporting executives, especially US-based clients?</li><li>Are you comfortable working in US time zones (night shift)?</li><li>Which tools have you used for calendar and email management?</li><li>How do you prioritize and manage multiple tasks under tight deadlines?</li><li>Are you located in Karachi?</li><li>Can you commute to our location?</li></ul>Work Location: In person

Executive Assistant (US based)

ibex

<div>
 This is a full-time on-site
 
 Senior Admin
 
 
 Executive
 
 role located in Karachi at ibex. The individual will assist in various tasks related to the company's general admin operations, Fleet management. incumbent may also possess strong analytical and problem solving capabilities.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 The incumbent will be the face of the company and would be responsible for supervising housekeeping, travel arrangements, incoming and outgoing calls etc.
 </li>
 <li>
 Proficient with Microsoft office word, excel and PowerPoint.
 </li>
 <li>
 Must possess multi-task handling ability and hands-on with administrative procedures and clerical actions.
 </li>
 <li>
 Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
 </li>
 <li>
 Handling of services i.e. Security, Housekeeping, Transportation, Time Office functions etc.
 </li>
 <li>
 Handle the public relation activates guest facilitation and residential management.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Must have a Bachelor&rsquo;s degree.
 </li>
 <li>
 Fluent English (Oral and Verbal)
 </li>
 <li>
 Basic knowledge of computer skills (MS Word &amp; Excel).
 </li>
 <li>
 Full-time, Rotational Shifts
 </li>
 <li>
 Ability to commute
 </li>
 </ul>
</div>

Senior Administration Executive

Explore 633+ Senior executive assistant in Karachi this May. Find roles across top companies and apply now to boost your career.