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senior executive assistant

perfect Craft Pvt. Ltd.

We are seeking a highly organized and detail-oriented Executive Assistant to the CEO to support day-to-day administrative, operational, and executive tasks.The ideal candidate will have an excellent communication abilities, and the confidence to manage executive-level responsibilities in a fast-paced environment.Key Responsibilities:<ul><li>Provide administrative and executive support directly to the CEO.</li><li>Prepare reports, financial summaries, and documentation as required.</li><li>Manage calendars, schedule meetings, and organize travel arrangements.</li><li>Assist with data analysis, budgeting, and basic financial tasks.</li><li>Draft emails, presentations, and official documents with accuracy.</li><li>Coordinate with internal departments on behalf of the CEO.</li><li>Maintain a high level of confidentiality and professionalism.</li><li>Handle daily office operations and ensure smooth workflow.</li></ul>Requirements:<ul><li>Proven experience as an Executive Assistant, Secretary , or similar role.</li><li>Excellent written and spoken English </li><li>Strong organizational, communication, and time-management skills.</li><li>Ability to work independently and handle multiple tasks.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>If you are reliable, motivated, and capable of supporting executive operations efficiently.</li></ul>Requirements:<ul><li>Master&rsquo;s / Bachelor's Degree in Business Administration, Management, or relevant discipline</li><li>5&ndash;8 years of experience as a PA/Executive Assistant to senior management</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li></ul>Job Type: Full-timeJob Type: Full-timeWork Location: In person

Executive Assistant to the CEO

Emirates Talent Solution

Position Title: Executive Secretary - Signage Location: Clifton, Karachi Industry: Signage / Media / Advertising Job Type: Full-time | Permanent Salary: Competitive (based on experience)About the Role: We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative and secretarial support to senior management in the signage industry. The ideal candidate will manage daily coordination, communication, and documentation while maintaining strict confidentiality and efficiency.Key Responsibilities:<ul><li>Provide full administrative and secretarial support to senior management.</li><li>Manage calendars, meetings, appointments, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and official documents.</li><li>Handle emails, phone calls, and internal/external communication professionally.</li><li>Maintain and organize physical and digital filing systems.</li><li>Coordinate with internal departments, clients, suppliers, and authorities.</li><li>Assist in preparing contracts, quotations, and project documentation.</li><li>Ensure confidentiality of sensitive company and executive information.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>3-5 years of experience as an Executive Secretary or Personal Assistant or Executive Assistant , preferably in signage, advertising, or a related industry.</li><li>Excellent verbal and written communication skills in English .</li><li>Strong command of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational, multitasking, and time-management skills.</li></ul>Core Competencies:<ul><li>Professional communication and coordination</li><li>Strong administrative and organizational skills</li><li>High attention to detail and accuracy</li><li>Ability to work independently and under pressure</li><li>Discretion and confidentiality</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Professional and stable work environment</li><li>Long-term career growth opportunities</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Advertising : 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Assistant - Signage

Mechano Elevator (Private) Limited

About the RoleWe are looking for a highly organized, proactive, and driven Executive Assistant to the CEO who will work closely with senior leadership and play a critical role in managing daily operations, communication, and execution.This role is ideal for someone who wants direct exposure to business strategy, operations, and decision making, and is looking to grow into a managerial position over time.Key Responsibilities1. Executive Support<ul><li>Manage CEO&rsquo;s calendar, meetings, and daily schedule</li><li>Coordinate internal and external meetings, including client visits</li><li>Prepare meeting briefs, notes, and follow-ups</li><li>Draft emails, messages, and communications on behalf of the CEO</li></ul>2. Coordination, Workflow Management and Administrative support<ul><li>Act as a communication bridge between CEO and different departments</li><li>Coordinate with field teams, office staff, and external stakeholders</li><li>Ensure smooth information flow across departments</li><li>Track all ongoing tasks, projects, and priorities</li><li>Ensure timely follow-ups with internal teams (Operations, Sales, etc.)</li><li>Maintain a daily task tracker and provide status updates</li><li>Identify delays or bottlenecks and escalate when needed</li><li>Assist in recruitment processes (job postings, CV screening, interview scheduling)</li><li>Maintain hiring pipeline and candidate communication</li><li>Support onboarding of new employees</li></ul>3. Reporting &amp; Documentation<ul><li>Compile daily, weekly, and monthly reports</li><li>Organize and maintain important documents and records</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Assist in building and implementing internal systems and processes (High Priority)</li></ul>Requirements<ul><li>Minimum Bachelor&rsquo;s degree (BBA, Management, Supply Chain or related field preferred)</li><li>Minimum 1&ndash;2 years of experience.</li><li>Strong organizational and time management skills</li><li>Excellent verbal and written communication skills</li><li>Proactive mindset with high ownership and accountability</li><li>Ability to multitask and work in a fast-paced environment</li></ul>Benefits:<ul><li>Market Competitive Salary</li><li>Bonus</li><li>Paid Leaves</li><li>Medical Leaves</li><li>Fuel Allowance</li></ul>Office LocationBlossom Trade Center, Block 1, Gulistan-e-Jauhar, KarachiPay: From Rs45,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Personal Assistant / Executive Assistant / Assistant Manager: 1 year (Required)</li></ul>Work Location: In person

Executive Assistant to CEO

Ambrosia Pharmaceuticals

Job Title: Executive Secretary to ManagementLocation: I.I. Chundrigar Road, KarachiGender: FemaleDescription: We are looking for a versatile and highly-organized personal secretary to perform administrative duties for senior management.Responsibilities:<ul><li>Maintain comprehensive and accurate business memos, agendas, records and reports, submitting documents for Management signing as required.</li><li>Sitting in on meetings to take minutes</li><li>Manage office aesthetics, ensuring Management offices are well-maintained.</li><li>Organize and manage multiple complex calendars for meetings, scheduling and sending reminders, managing day-to-day calendar of Management.</li><li>Handle correspondence, including emails and phone calls.</li><li>Coordinate on travel arrangements (both domestic and international) and trip itineraries including flights, accommodations, and transportation with travel agents for in-office professionals and a special visitors.</li><li>Provide administrative assistance, such as preparing presentations, writing and editing emails, drafting memos, preparing meeting agendas and other communications as required.</li><li>Confirm executed tasks and assignments on email.</li><li>Act as a point of contact between the executive and internal/ external stakeholders.</li><li>Support procurement and marketing tasks</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent experience (preferred 1 year)</li><li>Proven experience as a Personal Assistant or in a similar administrative role</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Discretion and confidentiality are essential</li><li>Language: English fluent (Required)</li></ul>How to Apply: Send your resume and cover letter to recruitment@ambrosiapharma.com with the subject line &quot;Executive Secretary&quot;.Deadline for applications: 31st March 2026Job Type: Full-timeExperience:<ul><li>relevant: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Secretary to Management (Fresh - 1 year)

Treadstone Technologies Private Limited

We Are Hiring &ndash; Executive AssistantTreadstone Technologies Private Limited is looking for an Executive Assistant for our Karachi office.Timings: 9:00 AM to 6:00 PMLocation: Block 3-A, Gulistan-e-Jauhar, Near Kings Presidency Street, KarachiSalary Range: Between 50,000 PKR to 80,000 PKR (Depend on the experience)Requirements:<ul><li>Good communication skills</li><li>MS Office and email handling knowledge</li><li>Organized and professional attitude</li><li>Prior experience will be preferred</li><li>Meeting Scheduling, hotel booking &amp; assist in day to day business tasks.</li></ul>Apply at: hr@treadstonetechs.com Contact: 0335-7041058Job Type: Full-timePay: Rs50,000.00 - Rs80,000.00 per monthWork Location: In person

Executive Assistant

INDUSTRY: Property Development, Real Estate, ConstructionLOCATION: Karachi, Pakistan (with focus on Karachi based Sharz One project)SALARY BRACKET: Up-to PKR 100,000/-FUNCTION: Executive Support | Office &amp; Document Management | Cross-Border Coordination | Scheduling &amp; Reporting | Stakeholder LiaisonJOB SUMMARY:We are hiring hiring for an emerging and rapidly growing private property developer with operations in Dubai and Karachi, seeking a highly organized and proactive Executive Secretary &ndash; Property to provide executive-level support to senior management and ensure smooth administrative and operational coordination for a landmark real estate project in Karachi. This role will be based in Karachi, acting as a vital bridge between the Dubai head office and Karachi project team. The successful candidate will be responsible for managing executive calendars, preparing high-quality reports, maintaining confidential records, coordinating cross-border communication, and ensuring seamless workflow across departments.KEY RESPONSIBILITIES:<ul><li>Provide high-level administrative support to the Managing Director and senior leadership, including scheduling, travel arrangements, and meeting coordination.</li><li>Prepare, review, and maintain professional documentation including contracts, project reports, presentations, and correspondence.</li><li>Act as a central point of communication between Dubai and Karachi offices, ensuring alignment of timelines, deliverables, and project milestones.</li><li>Manage and prioritize executive calendars, ensuring efficient time management and coordination with stakeholders.</li><li>Support project documentation processes including filing, record-keeping, and maintaining confidential property-related files.</li><li>Draft and circulate meeting agendas, take accurate minutes, and follow up on action items with relevant teams.</li><li>Coordinate with legal, finance, sales, and project teams to ensure timely submission of reports, agreements, and compliance documentation.</li><li>Support event planning and coordination for project launches, investor meetings, and stakeholder engagement activities.</li><li>Handle sensitive information with discretion and maintain strict confidentiality at all times.</li><li>Monitor office workflows, assist in budget tracking, and prepare summary reports for management review.</li></ul>JOB REQUIREMENTS:Qualification: Bachelor&rsquo;s degree in Business Administration, Management, or related field. Secretarial or executive assistant certification preferred.Experience:<ul><li>Minimum 5+ years of proven experience as an Executive Secretary, Executive Assistant, or similar role (experience in real estate/property development preferred).</li><li>Demonstrated ability to support senior executives in a cross-border or multinational environment.</li><li>Strong background in handling corporate documentation, reporting, and confidential records.</li></ul>Technical Proficiency:<ul><li>Excellent MS Office Suite (Word, Excel, PowerPoint, Outlook) skills.</li><li>Familiarity with CRM systems, project management tools, and document control systems.</li><li>Strong written and verbal communication skills in English and Urdu.</li></ul>Soft Skills:<ul><li>High level of professionalism, discretion, and integrity.</li><li>Strong organizational, time-management, and multitasking abilities.</li><li>Excellent interpersonal and stakeholder management skills.</li><li>Ability to work independently with minimal supervision in a fast-paced environment.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthWork Location: In person

Executive Secretary/Assistant – Property

Kifayat Publishers

ROLE OVERVIEWThe Personal Assistant (PA) will provide high-level administrative and organizational support to the Director of Kifayat Publishers. This role requires exceptional discretion, strong communication skills, and the ability to manage a busy executive schedule while handling sensitive business information with professionalism.KEY RESPONSIBILITIES<ul><li>Manage the Director's calendar, schedule meetings, appointments, and travel arrangements.</li><li>Screen and manage incoming calls, emails, and correspondence on behalf of the Director.</li><li>Prepare and proofread letters, memos, presentations, reports, and executive communications.</li><li>Maintain organized filing systems (physical and digital) for executive documents and contracts.</li><li>Coordinate with department heads and external stakeholders on behalf of the Director.</li><li>Take minutes of meetings and follow up on action items assigned by the Director.</li><li>Handle confidential business matters with complete discretion and professionalism.</li><li>Assist in preparing for board meetings, senior management reviews, and stakeholder presentations.</li><li>Manage petty cash, expense claims, and reimbursements for the executive office.</li><li>Handle ad-hoc tasks and personal administrative requests from the Director as required.</li></ul>REQUIREMENTS<ul><li>Bachelor's degree in Mass Communication, English, or equivalent.</li><li>Minimum 3 years of experience as a Personal Assistant, Executive Secretary, or Administrative Assistant.</li><li>Prior experience supporting C-suite executives in a corporate or publishing environment is preferred.</li><li>Excellent proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Graphic design software</li><li>Strong verbal and written communication skills in both English and Urdu.</li></ul>KEY SKILLS<ul><li>Exceptional organizational and time-management skills.</li><li>High level of discretion and ability to handle confidential information.</li><li>Professional demeanour, polished communication, and presentation.</li><li>Proactive problem-solving and ability to anticipate needs.</li><li>Ability to multitask and prioritize in a fast-paced executive environment.</li><li>Drafting and proofreading proficiency in English.</li></ul>Work Location: In person

Assistant to Director

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