sales coordinator

project coordinator

operations coordinator

logistics coordinator

hr coordinator

special events coordinator

Hilton

<div>Groups and Events Coordinator
A Groups and Events Coordinator is responsible for receiving groups and events in the hotel, serving as an intermediary between the customer and the commercial and operational areas. It is the customer contact at the time this arrives at the hotel with your event, working with the hotel to achieve the set goals. 
 
 
What will I be doing? 
As a Groups and Events Coordinator, you will work following the events that occur in the Hotel from initial contact with the head of the event to prepare contracts for groups and events, until the end of the event and therefore must perform the following tasks with the higher standards:<ul>
<li>Receive groups and events and keep up to date the hotel even output</li>
<li>Draw up contracts for groups and events</li>
<li>Insert Rooming List in the system, update payment instructions and enter important information relevant to the group</li>
<li>Negotiate budgets with customers</li>
<li>Develop events Work Orders in the system with all relevant information</li>
<li>Conduct instructional groups with all relevant information to the group (number of able, category, price, form of payment, contact the company, special notes, etc.)</li>
<li>Perform monthly report groups and update closing information groups</li>
<li>Interact permanently with the Account Managers, Sales Coordinators, Reservations, Front Desk, Department Parties, Hilton Meetings and kitchen</li>
<li>Act directly with the guest or client during the stay of groups and events</li>
<li>Participate in special activities such as secretaries of cocktails, welcome tour groups, etc.</li>
<li>Ensure that all client requests are answered efficiently and with agility</li></ul>
What are we looking for? 
A Groups and Events Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Graduate or MBA in Management, Hospitality and Marketing</li>
<li>Previous sales groups and events, preferably in Hospitality</li>
<li>Ability to analyze and manage multiple tasks</li>
<li>Ability to solve problems quickly and efficiently
</li><li>Sense of organization and planning</li>
<li>Good computer skills including Excel, PowerPoint and Word</li>
<li>Proactive approach to meet deadlines and objectives</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Groups and Events Coordinator

Swim Squads

Position: Competitions &amp; Events CoordinatorOrganization: Speedo Swim Squads DubaiReporting to: General ManagementContract: Full-time - Position based in DubaiExperience: Minimum 2 &ndash; 3 years of experienceOverall MissionThe Competitions &amp; Events Coordinator is responsible for the logistical, administrative, and financial implementation of competitions, training camps, and special events for the club, working directly with the coaching team. They serve as a link between the sports divisions, families, and management, without overlapping with planning duties (Head of Club Operations) or central admin responsibilities (Head of Admin). They work closely across teams, particularly with the Head of Performance, to support the competition division and provide assistance to other division throughout the year.Competition and Camp Coordination (Excluding Sports Content)&middot; Gather needs and input from the Head of Performance and group coaches&middot; Implement travel logistics: official registrations, transport, accommodation, accreditations, staff assignments&middot; Draft and distribute family convocations and itineraries (content validated by coaches)&middot; Create distribution charts (groups, staff, additional logistics)&middot; Coordinate and manage the running of swim events and galas including but not limited to the collection of swimming entries and recording them into Hy-Tek, ensuring registrations for swim events are completed, running the Hy-Tek software, reviewing and communicating results, ensuring all swim gala event is set up according to a master checklist maintained by the coordinator.&middot; Lead planning &amp; organizing of all activities related to swim event &amp; gala management including but not limited to event planning, registration, ticketing, venue identification and preparation, finalizing requirements with all event stakeholders including clubs, venue, sponsors, permit and related authorities, Dubai Sports Council if required, UAE Swimming Federation etc.Financial Oversight for Competitions &amp; Camps&middot; Build forecast budgets per event, validated by management&middot; Define cost per swimmer/family and communicate clearly&middot; Track event-related payments (competitions, camps) in coordination with the Head of Admin&middot; Manage cash advances, reimbursements, and event-specific expense claims&middot; Prepare a post-event report (logistics, costs, improvement points)Support for Internal Club Events&middot; Handle the logistics for internal events organized by management or departments (award ceremonies, club evenings, internal meets, etc.)&middot; Contribute ideas and propose new event initiatives to enhance club identity&middot; Family Communication and Coordination with Sports Staffo Act as the family liaison for logistical information related to events (never training content)o Respect communication deadlines agreed upon with the Head of Performanceo Keep shared documents updated with coaches and ensure traceability of shared informationKey Skills<ul><li>Excellent logistical planning and event project management skills</li></ul><ul><li>Good understanding of competitive swimming operations</li></ul><ul><li>Proficiency with tracking tools (Excel, budget management tools, shared documents)</li></ul><ul><li>Strong interpersonal skills with families and staff</li></ul><ul><li>Ability to adapt to the demands of the sports calendar</li></ul><ul><li>Quick to learn software management mainly Hytek for competition</li></ul>Key Collaborations<ul><li>With the Head of Performance: to gather needs for the sports calendar, validate itineraries, coordinate coach attendance, and adjust travel logistics</li></ul><ul><li>With the Head of Admin: for payment tracking, family coordination, and event-specific billing</li></ul><ul><li>With the Head of Club Operations: only for internal venue bookings or one-off validation of external providers</li></ul><ul><li>With Management: for budget approval, post-event evaluations, and strategic decisions</li></ul>Job Type: Full-time

Competitions and Events Coordinator

confidentiial

Job Title: Event Coordinator &ndash; Sterling Perfumes IndustriesDepartment: Marketing / Brand ActivationLocation: Dubai, UAEReports To: Marketing Manager / Brand ManagerJob Summary:The Event Coordinator will support Sterling Perfumes in planning, executing, and managing brand-driven events such as product launches, exhibitions, trade shows, in-store activations, and promotional campaigns. The role requires strong creativity, brand understanding, and coordination skills to ensure premium event delivery aligned with Sterling Perfumes' standards.Key Responsibilities:Event Planning &amp; Execution<ul><li>Assist in planning and organizing brand events, fragrance &amp; cosmetic launches, trade fairs, and exhibitions (e.g., Beautyworld, Gulfood, etc.).</li><li>Coordinate event logistics including venue booking, stand design, branding materials, and product displays.</li><li>Manage event timelines, task lists, and on-ground execution to ensure flawless delivery.</li><li>Support in creating event concepts, themes, and product presentation layouts.</li></ul>Vendor &amp; Supplier Coordination<ul><li>Liaise with agencies, suppliers, fabrication teams, and printing vendors for booths, branding, giveaways, and installations.</li><li>Obtain quotations, compare budgets, and coordinate approvals.</li><li>Ensure timely delivery of all event-related materials.</li></ul>Branding &amp; Product Display<ul><li>Work closely with the in-house design and 3D teams for booth visuals, branding artworks, and event creatives.</li><li>Ensure correct product arrangement, props setup, and premium brand presentation at all events.</li><li>Coordinate samples, testers, and product stock for event activations.</li></ul>Internal Coordination<ul><li>Work with the Sales, Marketing, and Product Development teams to align event objectives.</li><li>Prepare event briefs, schedules, and communication updates for internal departments.</li><li>Coordinate with warehouse/logistics for product movement and event materials.</li></ul>Budget &amp; Reporting<ul><li>Assist in preparing event budgets and maintain expense trackers.</li><li>Prepare pre- and post-event reports, performance insights, and improvement suggestions.</li><li>Maintain a database of vendors, assets, and event inventories.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s degree in Marketing, Event Management, Communications, or related field.</li><li>2&ndash;4 years of experience in events, exhibitions, or brand activations (FMCG/Perfume/Cosmetics preferred).</li><li>Experience handling trade shows, brand events, or marketing activations in the UAE.</li><li>Strong proficiency in MS Office; knowledge of booth design basics is a plus.</li><li>Excellent communication, negotiation, and coordination skills.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per month

Event Coordinator

Econstruct

A leading engineering firm in Dubai is seeking a People Coordinator to provide administrative support to HR functions. The role involves managing correspondence, organizing events, coordinating travel, and conducting research. Ideal candidates should have a relevant degree, strong organizational skills, and experience in administrative support. This role requires excellent communication skills and proficiency in Microsoft Office.

People & Admin Coordinator (Events & Travel)

Next Gen Home

UV Events is a fast-growing events company specializing in planning, producing, and executing high-impact events ranging from corporate conferences and brand activations to private celebrations. We pride ourselves on delivering exceptional experiences through seamless operations, creative solutions, and outstanding service.Position OverviewWe are seeking an organized, detail-oriented Operations Coordinator to support the planning and execution of our events. This role is essential to ensuring all logistics run smoothly from vendor coordination to onsite setup and breakdown. The ideal candidate thrives in a fast-paced environment, communicates clearly, and enjoys problem-solving on the fly.Key Responsibilities<ul><li>Assist with the operational planning and logistics for events of various sizes</li><li>Coordinate with vendors, venues, and internal teams</li><li>Manage event timelines, production schedules, and checklists</li><li>Support inventory management, equipment tracking, and supply ordering</li><li>Oversee event setup, onsite execution, and breakdown</li><li>Troubleshoot logistical issues during events</li><li>Maintain documentation, reports, and post-event evaluations</li><li>Ensure compliance with safety, permitting, and event-specific regulations</li><li>Provide general administrative and operational support as needed</li></ul>Qualifications<ul><li>Experience in event operations, event planning, or related field preferred</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and stakeholder-management abilities</li><li>Ability to work flexible hours, including evenings and weekends based on event schedules</li><li>Proficiency in Microsoft Office/Google Workspace</li></ul>What We Offer<ul><li>Competitive pay</li><li>Opportunities for career growth within a rapidly expanding company</li><li>A dynamic, creative, and supportive work environment</li><li>Hands-on experience in diverse and exciting events</li></ul>Job Type: Full-timePay: From AED1.00 per monthApplication Deadline: 15/12/2025

Operations Coordinator – Events Company

ESM - East Sports Management

We are looking for a motivated and results-oriented Corporate Events Coordinator to join the team at ESM. In this role, you will drive business growth by securing corporate clients, partnerships, and sponsorships to support the successful delivery of events.You will focus on identifying and engaging potential clients, developing tailored event solutions, and negotiating contracts to maximise value for both the company and its partners. Alongside managing key corporate relationships, you will also lead and mentor the Events Coordinator &ndash; Corporate to ensure exceptional service delivery, efficient operations, and consistent achievement of departmental goals.If you have strong commercial acumen, proven experience in corporate events or sponsorships, and a passion for creating impactful partnerships, we want to hear from you.Key Objectives<ul><li>Actively identify and secure new corporate clients and sponsorship opportunities through networking and outreach. Develop tailored proposals and negotiate contracts to achieve revenue growth targets and build long-term partnerships.</li><li>Build and maintain strong relationships with corporate clients and sponsors, ensuring continued engagement and satisfaction. Collaborate with marketing teams to develop effective promotional strategies and drive client retention.</li><li>Lead the planning, coordination, and delivery of corporate events, ensuring seamless execution from start to finish. Manage budgets, timelines, logistics, and vendor relationships to deliver high-quality experiences.</li><li>Manage and mentor the Events (Corporate) Coordinator, providing guidance, support, and performance feedback. Delegate tasks effectively and foster collaboration within the events team and across departments.</li><li>Conduct post-event evaluations to measure success, client satisfaction, and identify areas for improvement. Prepare concise reports on event outcomes, budgets, and sales performance for management review.</li><li>Oversee event inventory and resource allocation to ensure materials are available, organised, and well-maintained. Ensure compliance with company policies, operational standards, and financial procedures throughout event planning and execution.</li></ul>Set of Required Skills, Knowledge and BehavioursDesired Qualifications<ul><li>Degree in Management, Marketing, Business, or a related field</li><li>Proven experience in event coordination with a focus on securing corporate clients</li><li>Strong sales, negotiation, and client relationship management skills</li><li>Excellent communication and interpersonal abilities</li><li>Ability to manage multiple projects and deadlines in a fast-paced environment</li><li>Familiarity with event management software and CRM tools</li><li>Knowledge of corporate event trends and best practices</li></ul>Desired Experience<ul><li>3+ years in events, sales, and/or similar roles</li><li>Demonstrated success in securing corporate sponsorships and partnerships</li><li>Experience planning and executing large-scale corporate events such as conferences, trade shows, and client entertainment</li><li>Proven ability to manage client relationships and ensure satisfaction throughout the event lifecycle</li><li>Experience working with cross-functional teams, including marketing, logistics, and sales</li><li>Familiarity with budgeting, contract negotiation, and vendor management in an event setting</li></ul>Job-Specific Knowledge &amp; Skills<ul><li>Ability to convert leads and deliver partnerships under pressure</li><li>Familiarity with the sports industry</li><li>Market knowledge of the region and relevant contacts</li><li>Strong communication skills at all levels</li><li>Excellent verbal and written communication</li><li>Relationship management and customer service skills</li><li>Ability to negotiate and close deals</li><li>Strong time management</li><li>IT proficiency</li><li>Risk assessment and management</li><li>Financial acumen</li><li>Problem-solving and conflict resolution</li><li>Initiative to create and develop own events</li></ul>What We Offer<ul><li>A monthly salary ranging from 9,000 - 10,000 (inclusive of all allowances)</li><li>Annual flight allowance</li><li>Private medical insurance</li><li>End of service benefit</li><li>Access to lifestyle discounts</li></ul>How to Apply If you are ready for this exciting challenge, please email careerslive@esm.ae, quoting reference CEC-Oct25. Please include your covering letter, your CV, and any relevant supporting documents or certifications.Job Type: Full-timePay: AED9,000.00 - AED10,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>What is your notice period or availability to join?</li><li>Do you have events experience in UAE?</li><li>How many years of experience do you have in corporate events, sponsorships, or client relationship management?</li><li>Are you available to work on weekends or evenings when required for events?</li><li>What is your expected monthly salary (AED, inclusive of all allowances)?</li></ul>Experience:<ul><li>Events: 3 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Corporate Events Coordinator

Prime Reliance Facilities Management Services CO LLC SOC

<ul><li>Developing and executing marketing strategies for events</li><li>Collaborating with various departments to align company messages, promotions, and goals</li><li>Coordinating and managing all event details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material, etc</li><li>Conducting market research and analyzing event performance and outcome</li><li>Building relationships with vendors, venues, and other industry professionals</li><li>Ensuring all event activities comply with legal, health, and safety regulations</li><li>Monitoring event budgets and ensuring all costs stay within budget</li><li>Creating and distributing event listings and promotional materials</li><li>Tracking event key performance areas and identifying items to work on for future events</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>event: 1 year (Preferred)</li></ul>Willingness to travel:<ul><li>75% (Preferred)</li></ul>

Explore 2117+ Special events coordinator in Dubai this December. Find roles across top companies and apply now to boost your career.

2117 special events coordinator jobs IN Dubai

Groups and Events Coordinator

Competitions and Events Coordinator

Event Coordinator

People & Admin Coordinator (Events & Travel)

Operations Coordinator – Events Company

Corporate Events Coordinator

Event Coordinator