administrative assistant

procurement specialist

logistics coordinator

warehouse assistant

logistics specialist

supply and logistics administrator

VanCleef-Aprels

<div>Who are we?
A High Jewelry Maison with a strong heritage who promotes exceptional know-how in an enchanting and creative environment. Our Maison is looking for talented individuals who contribute to developing and transmitting their expertise with care and no compromise. At Van Cleef &amp; Arpels you will be surrounded by passionate experts and will contribute to many new projects which allows our Maison to regularly reinvent itself. At Van Cleef &amp; Arpels, we are proud to hire talents from many different backgrounds and experiences. We believe that when diversity and inclusion are fully embraced and empowered, creativity and knowledge emerge to deliver excellence.
Are you a good match?
Do you have a passion for supply chain and operations, with strong analytical and organizational skills? Are you detail-oriented, solution-driven, and comfortable working with multiple stakeholders in a fast-paced environment? If you enjoy improving processes, managing logistics activities, and contributing to operational excellence, this opportunity could be the perfect next step in your career.
What are we expecting from you?
As a Supply Chain Executive, you will support the day-to-day execution of logistics and supply chain operations, ensuring efficiency, accuracy, and continuous improvement across processes. 
 
You will: 
 
<ul><li>Coordinate and monitor logistics activities to ensure smooth day-to-day operations.
</li><li>Support planning activities and contribute to supply chain execution within established processes.
</li><li>Manage and maintain supply chain tools, systems, and databases.
</li><li>Collect, analyze, and interpret operational data to identify trends and recommend improvements.
</li><li>Coordinate product testing, inspections, and corrective actions to enhance operational performance.
</li><li>Collaborate with suppliers and internal stakeholders to ensure effective service delivery.
</li><li>Resolve operational queries while providing accurate information and timely support.
</li><li>Review existing processes and identify opportunities for continuous improvement.
</li><li>Ensure compliance with company policies, procedures, and relevant regulatory requirements.
</li><li>Prepare reports, maintain documentation, and provide administrative support to the Supply Chain team.
</li><li>Coordinate short-term operational priorities and support cross-functional initiatives when required.
</li></ul>More than a role, we recruit for a career
At Van Cleef &amp; Arpels, we believe in developing our people and supporting long-term careers. From your first day, you will be part of a collaborative environment where excellence, craftsmanship, and continuous learning are at the heart of everything we do.
You will have access to ongoing learning opportunities, development programs, and the chance to grow within one of the world&rsquo;s leading luxury Maisons.
The recruitment process
Submit your application. If your profile matches our requirements, our Talent Acquisition team will contact you for an initial conversation. You will then meet with the Hiring Manager and key stakeholders.</div>

Supply Chain Executive - UAE National

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div> 
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div> 
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.
Job Description:
<div>
Job summary:
</div><div>We are looking for a reliable and proactive Office Administrator to join our team. The ideal candidate will be responsible for providing administrative support, ensuring the smooth running of the office, and maintaining a positive and productive work environment.</div> 
Daily Responsibilities of the Office Administrator include but not limited to the following:<ul><li>
Active member of the Fire Marshall team.</li><li>
Active member of the First Aider team.</li><li>
Assists in office refurbishments, office relocations and seating re-arrangements.</li><li>
Prepare Purchase Requests, Purchase Orders and Payment Vouchers for office-related suppliers.</li><li>
Maintaining all office-related folders, trackers &amp; inventories.</li><li>
Assist in handling office maintenance issues (AC related issues, equipment for repair&hellip;).</li><li>
Responsible for ordering, distributing, and arranging the office stationery.</li><li>
Responsible for ordering food for the clients, daily water supply, weekly pantry supplies &amp; cleaning materials and supplies.</li><li>
Track and schedule AMCs of office-related suppliers (Pest Control, AC, Water filter, Air freshener&hellip;).</li><li>
Source suppliers for office requirements (table, chairs, equipment&hellip;).</li><li>
Monitor the maintenance of the AED machines (battery, adult &amp; pediatric pads).</li><li>
Assist in replenishing First Aid kit supplies.</li><li>
Assist in document destruction.</li><li>
Prepare building work permits for contractors and suppliers.</li><li>
Assist with incident report documentation.</li><li>
Handle migration and retrieval of files from outsourced storage, ensuring tracker accuracy.</li><li>
Arrange uniforms and name badge for the Drivers, Handyman, Office Help, Pantry Assistant &amp; Doormen.</li><li>
Assists for parking access for the Visitors and Drive In clients by calling the Building Management/Security.</li><li>
Reporting concerns/issues related to the common areas such as toilets, corridor, staircase &amp; parking</li></ul>
Desired Skill &amp; Expertise:
<div>
Qualifications:</div><ul><li>
Bachelor's degree in business administration or a related field
</li><li>Proven experience as an office administrator, office assistant, or similar role
</li><li>Knowledge of office management systems and procedures</li><li>
Strong organizational and time management skills
</li><li>Excellent communication and interpersonal skills
</li><li>Ability to multitask and prioritize tasks effectively</li><li>
Proactive and independent</li><li>
Proficiency in Microsoft Office Suite and other office software
</li><li>Fluent in English</li><li>
UAE National with Family Book.</li></ul></div>

Administrator - Office Management (UAE National)

SIDCO FOODS MEAT TRADING L.L.C

We are seeking a proactive and technically skilled IT Administrator to manage and support IT infrastructure across office, warehouse, factory, and logistics operations. This role is ideal for a hands-on IT professional who enjoys troubleshooting, maintaining secure systems, supporting end users, and driving continuous technology improvements.Key Responsibilities<ul><li>Provide Level 1 &amp; Level 2 technical support for desktops, laptops, printers, mobile devices, and business applications.</li><li>Install, configure, maintain, and troubleshoot Windows operating systems and user devices.</li><li>Manage Microsoft 365 administration, Active Directory, user accounts, permissions, and email services.</li><li>Support and maintain LAN, WAN, Wi-Fi, VPN, switches, routers, and internet connectivity.</li><li>Configure and troubleshoot Ruijie/Reyee and Cisco networking equipment.</li><li>Assist with FortiGate firewall administration and network security.</li><li>Manage Windows Server environments, file sharing, DNS, DHCP, and Group Policies.</li><li>Maintain backup systems, NAS storage, disaster recovery, and endpoint security.</li><li>Support IP Telephony systems (Yealink, Yeastar, Avaya).</li><li>Maintain Hikvision CCTV systems and NVR infrastructure.</li><li>Support ERP, CRM, Tally, warehouse management systems, and other business applications.</li><li>Maintain IT asset inventory, software licences, warranties, and technical documentation.</li><li>Coordinate with external vendors for installations, repairs, and annual maintenance contracts.</li><li>Identify opportunities to automate processes using AI tools and modern technologies.</li><li>Ensure IT systems remain secure, reliable, and available across all company locations.</li></ul>Requirements<ul><li>Bachelor's Degree or Diploma in Information Technology, Computer Science, Networking, or a related field.</li><li>Minimum 2 years of hands-on IT experience in the UAE (Mandatory).</li><li>Strong experience with:</li><li>Windows Desktop &amp; Windows Server</li><li>Microsoft 365 Administration</li><li>Active Directory &amp; Group Policy</li><li>TCP/IP, DNS, DHCP, VLANs, VPN</li><li>Cisco and Ruijie/Reyee networking</li><li>IT helpdesk and ticketing systems</li><li>Experience supporting IP telephony, CCTV, backup systems, and IT security.</li><li>Knowledge of ERP systems, cloud applications, APIs, and automation is an advantage.</li><li>Experience with AI productivity tools or automation platforms will be considered an added advantage.</li><li>Microsoft, Cisco (CCNA), Fortinet, or ITIL certifications are preferred.</li></ul>Skills<ul><li>Excellent troubleshooting and problem-solving abilities.</li><li>Strong customer service and communication skills.</li><li>Ability to work independently and manage multiple priorities.</li><li>Good documentation and vendor coordination skills.</li><li>High level of integrity when handling confidential information.</li><li>Fluent in English; Hindi is an advantage.</li></ul>Additional InformationCandidates who are currently available in the UAE and can join immediately will be given preference.Application Question(s):<ul><li>How many years of hands-on IT Administrator experience do you have in the UAE?</li><li>Do you have experience troubleshooting LAN, WAN, Wi-Fi, VPN, DNS, and DHCP issues?</li><li>Why do you believe you are the right candidate for this position? (Short answer)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>IT service management: 3 years (Preferred)</li></ul>Language:<ul><li>English and Hindi (Preferred)</li></ul>Work Location: In person

IT Administrator

Bella Coffee

<div>
 
 
 SUPPLY CHAIN SPECIALIST
 
 
 
 
 
 
 📍 Dubai, UAE
 
 
 🕰️ Full-Time | Permanent
 
 
 🇦🇪 Must be already based in the UAE
 
 
 
 
 
 
 About Bella Coffee
 
 
 
 We distribute some of the most exciting FMCG brands in the world &mdash; matcha from PerfectTed, Oatly, Rude Health and many more &mdash; across the UAE's best caf&eacute;s, hotels, restaurants, retailers, and wellness destinations.
 
 
 
 
 
 
 The Role
 
 
 
 We're looking for a hands-on Supply Chain Specialist to own our import/export operations end to end &mdash; from coordinating with international suppliers and shipping partners to managing customs clearance and ensuring our warehouses are always stocked with what our clients need. You'll also own demand forecasting across our portfolio, making sure we never miss a sale because of a stockout. 📦
 
 
 
 
 
 
 What You'll Be Doing
 
 
 <ul>
 <li>
 Managing import and export shipments end to end &mdash; documentation, scheduling, and tracking
 </li>
 <li>
 Coordinating with international suppliers, freight forwarders, and shipping partners
 </li>
 <li>
 Handling customs clearance processes and liaising with local authorities when needed
 </li>
 <li>
 Building and maintaining demand forecasts across our product portfolio
 </li>
 <li>
 Monitoring stock levels and ensuring product availability across our warehouses
 </li>
 <li>
 Flagging supply risks early and proposing solutions before they become problems
 </li>
 <li>
 Working closely with operations, sales, and accounting to align supply with demand
 </li>
 <li>
 Keeping shipment records, landed costs, and inventory data accurate and up to date
 </li>
 </ul>
 
 
 
 
 
 What We're Looking For
 
 
 <ul>
 <li>
 3-4 years of experience in supply chain, logistics, or import/export operations in the UAE
 </li>
 <li>
 Solid understanding of UAE customs processes and shipping documentation
 </li>
 <li>
 Strong Excel/spreadsheet skills and comfort working with data and forecasts
 </li>
 <li>
 Organised, detail-oriented, and calm under pressure
 </li>
 <li>
 Strong communication skills in English; Arabic is a plus
 </li>
 </ul>
 
 
 
 
 
 Advantageous:
 
 experience in F&amp;B or FMCG, familiarity with food import regulations (Dubai Municipality, MOCCAE), experience with ERP or inventory systems
 
</div>

Supply Chain Specialist

Noorka

<div>Noorka Logistics is seeking an experienced and highly organized Office Manager to oversee its daily administrative and office operations in Dubai. This role is ideal for a proactive professional with strong leadership, communication, and organizational skills who can coordinate office activities and support multiple departments. The successful candidate will help maintain an efficient, professional, and productive workplace while ensuring smooth administrative processes.
Key Responsibilities:
<ul><li>Manage the day-to-day administrative operations of the office.</li>
<li>Coordinate office activities, schedules, meetings, and appointments.</li>
<li>Supervise administrative staff and allocate daily tasks effectively.</li>
<li>Maintain office supplies, equipment, furniture, and other essential resources.</li>
<li>Coordinate with suppliers, service providers, and external vendors.</li>
<li>Monitor office expenses, purchase requests, and administrative budgets.</li>
<li>Maintain accurate company records, correspondence, and confidential documents.</li>
<li>Support HR activities such as employee onboarding, attendance, leave records, and staff coordination.</li>
<li>Prepare administrative reports and presentations for management.</li>
<li>Organize meetings, business events, travel arrangements, and office functions when required.</li>
<li>Ensure office policies, procedures, and workplace standards are followed.</li>
<li>Coordinate with logistics, finance, warehouse, and other departments to resolve administrative requirements.</li>
<li>Maintain a clean, organized, safe, and professional office environment.</li>
</ul>Requirements:
<ul><li>Bachelor&rsquo;s degree in Business Administration, Office Management, Management, or a related field.</li>
<li>3&ndash;5 years of experience as an Office Manager, Administrative Manager, or in a similar position.</li>
<li>Strong knowledge of office administration and business support procedures.</li>
<li>Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.</li>
<li>Excellent organizational, multitasking, and time-management skills.</li>
<li>Strong leadership and interpersonal abilities.</li>
<li>Good written and verbal communication skills.</li>
<li>Ability to handle confidential information with professionalism.</li>
<li>Strong problem-solving and decision-making capabilities.</li>
</ul>Skills &amp; Competencies:
<ul><li>Office administration and operations management</li>
<li>Staff coordination and supervision</li>
<li>Vendor and supplier coordination</li>
<li>Budget and expense monitoring</li>
<li>Document and record management</li>
<li>Excellent communication and interpersonal skills</li>
<li>Time management and multitasking</li>
<li>Problem-solving and decision-making</li>
<li>Professionalism and confidentiality</li>
</ul>Why Join Noorka Logistics?
At Noorka Logistics, efficient administration is an important part of maintaining reliable logistics and supply chain operations. This Office Manager position in Dubai offers an excellent opportunity to lead office activities, work closely with experienced professionals, develop your management skills, and build a rewarding long-term career within a growing logistics organization.</div>

Office Manager

NRTC Group Of Companies

About NRTC Group:&middot; Glorious legacy of over 50 years in the U.A.E&middot; Growth from humble beginnings to an industry pioneer&middot; Leading importer and exporter of fruits and vegetables.&middot; A dynamic group of 3000 associates and growing!!&middot; Modern storage facilities compliant with ISO standards.&middot; Fleet of 300+ vehicles.Job Role: Project ManagerLocation: Dubai, UAEReporting to: Head Of Supply ChainWe are looking for an experienced Project Manager to lead the activation, commissioning, and operational readiness of a cold store project in the UAE.Job PurposeThe Project Manager will be responsible for the end-to-end activation and go-live of the cold store facility, ensuring that the infrastructure, refrigeration systems, warehouse operations, technology, manpower, processes, compliance requirements, and supporting systems are fully ready for commercial operations.The role will coordinate closely with contractors, consultants, IT, Operations, Supply Chain, Procurement, Quality, Food Safety, HR, Finance, and senior management to ensure the project is delivered on time, within budget, and in line with operational and cold-chain requirements.Key Responsibilities<ul><li>Manage the project from completion stage through commissioning and go-live.</li><li>Develop and monitor project timelines, milestones, budgets, risks, and critical dependencies.</li><li>Coordinate cold store, refrigeration, MEP, warehouse equipment, IT, ERP/WMS, and e-commerce system readiness.</li><li>Ensure efficient workflows for receiving, storage, picking, packing, staging, dispatch, and returns.</li><li>Manage contractors, consultants, suppliers, and service providers.</li><li>Conduct testing, UAT, trial runs, and operational simulations before launch.</li><li>Ensure compliance with UAE regulatory, food safety, hygiene, and cold-chain requirements.</li><li>Coordinate manpower planning, training, SOP development, and operational readiness.</li><li>Ensure all critical equipment, systems, permits, documentation, and approvals are completed before go-live.</li><li>Provide regular project progress reports and escalation of risks to senior management.</li></ul>Candidate Requirements<ul><li>Minimum 5 years of direct project management experience in cold storage, refrigerated warehouses, temperature-controlled logistics, or similar projects.</li><li>Proven experience managing a cold store project through commissioning, activation, and operational go-live.</li><li>Fruits &amp; vegetables, fresh produce, food trading, FMCG, or perishable-goods experience in the UAE is highly preferred.</li><li>Strong knowledge of refrigeration systems, cold rooms, warehouse operations, MEP coordination, and cold-chain requirements.</li><li>Experience with ERP, WMS, e-commerce fulfilment systems, and warehouse technology is preferred.</li><li>Strong experience in contractor, vendor, budget, timeline, and stakeholder management.</li><li>UAE/GCC project experience is preferred.</li></ul>Education &amp; Certification<ul><li>Bachelor&rsquo;s degree in Engineering, Project Management, Construction Management, Supply Chain, Logistics, or a related discipline.</li><li>PMP, PRINCE2 Practitioner, or equivalent recognized Project Management certification is mandatory.</li><li>Cold Chain, Supply Chain, HACCP, Lean Six Sigma, or Health &amp; Safety certification is an added advantage.</li></ul>Key SkillsProject Management | Cold Storage | Refrigeration | E-Commerce Fulfilment | Warehouse Operations | MEP Coordination | ERP/WMS | Budget Control | Vendor Management | Commissioning | Food Safety | Cold Chain | Operational ReadinessCandidates with proven experience in activating cold stores or fulfilment facilities for fruits, vegetables, fresh produce, or other perishable food businesses in the UAE will be given preference.What do we offer:&middot; Competitive salary.&middot; Medical Insurance.&middot; Opportunities for career growth.Note to Candidates:&middot; Only shortlisted candidates will be contacted.&middot; Prefer candidates who can join immediately.Pay: AED14,000.00 - AED16,000.00 per monthApplication Question(s):<ul><li>Are you available to join immediately?</li><li>What is your expected salary in AED?</li></ul>Experience:<ul><li>Project management: 5 years (Preferred)</li><li>FMCG or ECommerce: 3 years (Preferred)</li></ul>License/Certification:<ul><li>UAE Driving License (Preferred)</li><li>Project Management Professional (PMP) (Preferred)</li></ul>Work Location: In person

Project Manager

B&B Hotel Hannover-City

Job BriefAre you an experienced Procurement Assistant with hands-on exposure to end-to-end procurement, RFQ handling, supplier coordination, and Letter of Credit (LC) documentation?Are you a native Arabic speaker with the confidence to communicate effectively with Arabic-speaking clients, suppliers, banks, and government authorities?If you have strong negotiation skills, experience in import/export documentation, and the ability to coordinate closely with Finance, Logistics, and external stakeholders, then you are the one we are looking for.Key Responsibilities:Supplier Sourcing &amp; Vendor Management<ul><li>Identify and research new suppliers to meet emerging business requirements.</li><li>Source alternative suppliers for existing procurement needs to ensure continuity.</li><li>Build, populate, and maintain a comprehensive supplier database.</li><li>Demonstrate strong negotiation and procurement skills to achieve cost-effective purchasing.</li></ul>RFQ &amp; Procurement Operations<ul><li>Manage the end-to-end RFQ (Request for Quotation) process in coordination with the Logistics Manager.</li><li>Ensure RFQs and tenders issued to vendors meet company specifications and timelines.</li><li>Review all existing and pending purchase orders and follow up with suppliers to ensure timely shipment.</li></ul>Letter of Credit (LC) &amp; Trade Documentation<ul><li>Handle invoicing and follow up on Letters of Credit (LCs).</li><li>Work closely with the Finance Department on LC-related purchases.</li><li>Review LC drafts received from customers and advise on required amendments.</li><li>Check Export LCs and request amendments where necessary.</li><li>Prepare and sign Export Letters of Credit and Collection Documents.</li><li>Prepare Bill of Lading (BL) instructions for the import team in line with LC requirements.</li><li>Follow up with banks on submitted documents for LC negotiation, approval, or collection.</li></ul>Logistics &amp; Shipment Coordination<ul><li>Coordinate with suppliers and logistics companies for shipment arrangements.</li><li>Liaise with local authorities for shipment-related requirements.</li><li>Communicate with suppliers regarding delivery discrepancies and resolve claims.</li><li>Coordinate with insurance service providers/agencies for required insurance documents.</li></ul>Finance &amp; Internal Coordination<ul><li>Liaise with the Finance Department to process payments to:</li><li>Government authorities</li><li>Suppliers</li><li>Service providers</li><li>Follow up with customers on past-due bills and outstanding payments.</li></ul>Compliance, Attestation &amp; Documentation<ul><li>Apply for attestation and legalization of documents.</li><li>Obtain Certificates of Origin and other trade documents from relevant government agencies.</li></ul>Reporting &amp; MIS<ul><li>Maintain daily MIS reports related to procurement, documentation, and shipments.</li><li>Ensure proper documentation control and audit readiness.</li></ul>Required Skills/Qualifications/Experience<ul><li>Bachelor&rsquo;s Degree in Business Administration, Supply Chain Management, Logistics Management, International Business, Commerce, Finance, Accounting, or any related field.</li><li>Minimum 2 years of experience in procurement, logistics, or trade operations.</li><li>Hands-on experience with:</li><li>Letters of Credit (Import &amp; Export)</li><li>RFQs and vendor coordination</li><li>Trade and shipping documentation</li><li>Fluency in Arabic (Mandatory) &ndash; spoken and written.</li><li>Strong negotiation and vendor management skills.</li><li>Good understanding of LCs, invoicing, and export/import documentation.</li><li>Strong coordination and follow-up skills.</li><li>High attention to detail and ability to manage multiple priorities.</li><li>Proficient in MS Excel and MS Office.</li><li>Ability to work independently with minimal supervision.</li></ul>What We OfferGross salary - AED 6,000 - 7,000 / monthMedical insurance.Annual vacationJob Types: Full-time, PermanentPay: AED6,000.00 - AED7,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have in procurement, logistics, or trade operations?</li></ul>Work Location: In person

Procurement Assistant

Explore 804+ Supply and logistics administrator in Dubai this August. Find roles across top companies and apply now to boost your career.