administrative assistant

office administrator

it support engineer

site supervisor

admin assistant

system administrator

Aspen Pharma Group

<div>
 
 Job Purpose:
 
 
 
 The
 
 Group Administrator: Regulatory and Quality Applications
 
 is an operational role in the Group Digital Technology team, responsible for providing day-to-day application support, issue resolution, and user assistance for the Regulatory and Quality Application which includes primarily
 
 Veeva
 
 and related systems like Esko Pulse, TVT, Argus PV and Track wise Digital. This role is support-focused, ensuring that Regulatory Affairs teams can operate efficiently and in compliance using the Regulatory IT platforms. The Administrator acts as a first line of support for users, manages incidents, service requests and changes, coordinates with internal Regulatory Application Analyst / Specialist, Internal IT Teams and Vendor (like Veeva) for issue escalation, and plays a critical role in maintaining system stability and user satisfaction. Basic Veeva system configuration and reporting skills are essential.
 
 
 
 Job Requirements:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in computer science, Information Technology, Life Sciences, or related field.
 </li>
 <li>
 ITIL Foundation (a plus).
 </li>
 <li>
 Veeva Vault certification (required).
 </li>
 <li>
 3+ years administering Regulatory, Quality, or other GxP‑validated systems.
 </li>
 <li>
 Strong knowledge of GxP / CSV / 21 CFR Part 11
 </li>
 <li>
 Experience supporting one or more of the following highly desirable:
 </li>
 <li>
 eQMS platforms (Veeva QMS)
 </li>
 <li>
 RIMS systems
 </li>
 <li>
 Document Control systems (SharePoint DMS, Veeva Qdocs, OpenText)
 </li>
 <li>
 Audit &amp; Compliance applications
 </li>
 <li>
 Experience maintaining validated systems (URS, IQ/OQ/PQ, trace matrices).
 </li>
 <li>
 Familiarity with workflow design, role‑based security, reporting tools, and configuration rules
 </li>
 <li>
 Strong understanding of GxP requirements, data integrity, ALCOA+, and validation processes.
 </li>
 <li>
 Experience analysing and interpreting regulatory guidelines and applying them to system operations.
 </li>
 <li>
 Strong knowledge of role-based access administration and security controls.
 </li>
 <li>
 Application configuration, workflow administration, and user access management.
 </li>
 <li>
 Incident, problem, change, and request management using ITIL frameworks.
 </li>
 <li>
 Strong analytical and troubleshooting capability for application and workflow issues.
 </li>
 <li>
 Documentation discipline, including SOPs, work instructions, validation artefacts, and system logs.
 </li>
 <li>
 Ability to work collaboratively with Quality, Regulatory, and cross-functional stakeholders.
 </li>
 <li>
 Strong analytical and methodical problem‑solving skills.
 </li>
 <li>
 High attention to detail and disciplined approach to documentation and configuration control.
 </li>
 <li>
 Excellent communication skills, particularly in translating system concepts into business language.
 </li>
 <li>
 Ability to remain calm and effective under pressure or audit conditions.
 </li>
 <li>
 Proactive, collaborative, and committed to continuous improvement.
 </li>
 <li>
 High level of accountability and ownership of allocated tasks.
 </li>
 <li>
 Deep understanding of Regulatory Affairs and Quality Management processes.
 </li>
 <li>
 Knowledge of eQMS, RIMS, Document Control, and Audit &amp; Compliance systems.
 </li>
 <li>
 Strong understanding of validation lifecycle, SOP standards, and compliance frameworks.
 </li>
 <li>
 Knowledge of integration patterns between enterprise systems (e.g., Veeva, SAP, Argus).
 </li>
 <li>
 Understanding of electronic records/e-signature regulations and data integrity requirements.
 
 
 </li>
 </ul>
 
 KPA:
 
 
 
 
 Application Support and Troubleshooting
 
 
 
 <ul>
 <li>
 Provide 1st and 2nd line support for users of the Regulatory applications, E.g. Registrations, Submissions, Archive, CRM and Safety.
 </li>
 <li>
 Monitor support queues, investigate and resolve incidents, log service requests, and ensure timely follow-up and closure.
 </li>
 <li>
 Troubleshoot common issues such as document upload failures, user access problems, metadata mismatches, and workflow errors.
 </li>
 <li>
 Ensure SLAs are met, and tickets are closed on time (Incidents, Requests, Change &amp; Problem)
 </li>
 <li>
 Ensure Problem Management is followed, and RCA is provided for major &amp; recurring incidents
 </li>
 <li>
 Follow GxP &amp; CSV methods and ensure system stays in validated state with no deviations
 
 
 </li>
 </ul>
 
 User Access Management
 
 
 
 <ul>
 <li>
 Manage user onboarding/offboarding, access rights, and role-based permissions in compliance with internal SOPs.
 </li>
 <li>
 Assist with system audits of user access and role reviews to ensure regulatory compliance.
 
 
 </li>
 </ul>
 
 Incident Management &amp; Escalation
 
 
 
 <ul>
 <li>
 Collaborate with other team members, management, and service providers to escalate and resolve complex technical issues.
 </li>
 <li>
 Track and manage open issues using ticketing tools (e.g., ServiceNow), ensuring timely updates and user communication.
 
 
 </li>
 </ul>
 
 System Monitoring &amp; Maintenance
 
 
 
 <ul>
 <li>
 Perform daily health checks and monitor system performance to ensure uptime and data integrity.
 </li>
 <li>
 Track usage metrics, system logs, and user behaviour to proactively identify potential issues.
 
 
 </li>
 </ul>
 
 Documentation &amp; Training
 
 
 
 <ul>
 <li>
 Maintain system support documentation including troubleshooting guides, FAQ articles, and job aids.
 </li>
 <li>
 Assist in user training sessions and creation of quick reference materials to improve adoption and reduce support requests.
 
 
 </li>
 </ul>
 
 Release Readiness &amp; Testing
 
 
 
 <ul>
 <li>
 Review release notes (E.g. Veeva Release notes) and assist in testing new features and updates.
 </li>
 <li>
 Support quarterly releases by validating critical functionality and reporting potential issues before go-live.
 
 
 </li>
 </ul>
 
 Continuous Improvements
 
 
 
 <ul>
 <li>
 Collect feedback from end-users to identify pain points and suggest system enhancements.
 </li>
 <li>
 Participate in projects related to system upgrades, enhancements, or integrations (e.g., with Argus, ERP, or EDMS systems).
 
 
 </li>
 </ul>
 #NB
</div>

Group Administrator: Regulatory and Quality Applications

freehold mediation and information

We are looking for accountant/administrator for our real estate company. Candidates must have at least 4 years of experience in a similar role, with strong knowledge of accounting, Microsoft Office and proven skills in Administrator. Tagalog and English language only.only If you meet the above criteria and are interested, please share your CV. Shortlisted candidates will be contacted for an interviewJob Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthExperience:<ul><li>accountant/administrator : 3 years (Required)</li></ul>Language:<ul><li>tagalog (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Accountant & Administrator

MINDTEL

<div>
 
 
 🚀 We're Hiring: Resident Engineer &ndash; Red Hat OpenShift &amp; Infrastructure
 
 
 
 Are you an experienced
 
 Red Hat OpenShift &amp; Linux Infrastructure Engineer
 
 looking for your next challenge? Join our team as a
 
 Resident Engineer
 
 and become the trusted technical advisor for a leading enterprise customer, ensuring the reliability, security, and performance of their mission-critical Red Hat infrastructure.
 
 
 📍 Job Title
 
 
 
 Resident Engineer &ndash; Red Hat OpenShift &amp; Infrastructure
 
 
 
 💼 Experience
 
 
 
 5+ Years
 
 
 
 
 Position Type-Contract(1 Years Extendable)
 
 
 
 🎯 Role Overview
 
 
 As a Resident Engineer, you will work onsite as an extension of the customer's IT team, providing expert administration, optimization, and strategic support for
 
 Red Hat OpenShift
 
 ,
 
 Red Hat Enterprise Linux (RHEL)
 
 , and
 
 Red Hat Satellite Server
 
 environments. You'll play a critical role in maintaining highly available, secure, and scalable enterprise infrastructure while collaborating closely with customer stakeholders and Red Hat support teams.
 
 
 🔧 Key Responsibilities
 
 <ul>
 <li>
 Administer, maintain, and upgrade
 
 Red Hat OpenShift Container Platform (OCP)
 
 clusters.
 </li>
 <li>
 Perform OpenShift patching, upgrades, lifecycle management, and day-2 operations.
 </li>
 <li>
 Manage
 
 Red Hat Enterprise Linux (RHEL 7/8/9/10)
 
 environments, including installation, configuration, performance tuning, troubleshooting, and patch management.
 </li>
 <li>
 Administer
 
 Red Hat Satellite Server
 
 for provisioning, content views, lifecycle environments, activation keys, and compliance.
 </li>
 <li>
 Coordinate with
 
 Red Hat Technical Support
 
 and Technical Account Managers (TAMs) for incident resolution and root cause analysis.
 </li>
 <li>
 Conduct proactive health checks, monitoring, capacity planning, and infrastructure optimization.
 </li>
 <li>
 Ensure high availability, security, and operational excellence across the enterprise environment.
 </li>
 </ul>
 
 ✅ Required Skills
 
 <ul>
 <li>
 5+ years of Linux System Administration and Enterprise Infrastructure experience.
 </li>
 <li>
 Strong hands-on experience with
 
 Red Hat OpenShift Container Platform (OCP v4.x)
 
 .
 </li>
 <li>
 Deep expertise in
 
 Red Hat Enterprise Linux (RHEL)
 
 administration.
 </li>
 <li>
 Experience with
 
 Red Hat Satellite Server
 
 for patching, provisioning, and subscription management.
 </li>
 <li>
 Strong troubleshooting, communication, and stakeholder management skills.
 </li>
 <li>
 Ability to work independently in a customer-facing environment.
 </li>
 </ul>
 
 ⭐ Nice to Have
 
 <ul>
 <li>
 Experience with
 
 Red Hat Advanced Cluster Management (RHACM)
 
 .
 </li>
 <li>
 Knowledge of
 
 Red Hat Advanced Cluster Security (RHACS)
 
 .
 </li>
 <li>
 Experience with
 
 OpenShift Data Foundation (ODF)
 
 .
 </li>
 <li>
 Familiarity with
 
 Red Hat Quay
 
 Container Registry.
 </li>
 <li>
 Red Hat Certifications:
 </li>
 <li>
 RHCE (Red Hat Certified Engineer)
 </li>
 <li>
 RHCSA (Red Hat Certified System Administrator)
 </li>
 <li>
 Red Hat Certified Specialist in OpenShift Administration
 </li>
 </ul>
 
 📩
 
 Interested?
 
 
 
 Share your updated resume at tahir@mindtelglobal.com
 
</div>

Resident Engineer

Emirates

<div>
 
 Job Purpose
 
 
 
 At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always &lsquo;Fly Better.&rsquo; As one of the most recognised and admired brands globally, we&rsquo;re driven by innovation and excellence. Join us as a
 
 Administrator - Crew Connect Services (Emiratisation)
 
 and experience a fast-paced, multicultural environment where your ideas and expertise will help shape the future of aviation. Here, you&rsquo;ll grow alongside professionals from diverse backgrounds, contributing to our shared success and making your mark on a global stage.
 
 
 As an
 
 Administrator
 
 , you will be responsible to review and provide a comprehensive administration support required for coordinating department section functions and ensuring the smooth day to day operation of the department. This role is typically focussed on the update and maintenance of administration databases and/or systems. Interaction with contacts within other departments is routine and usually uncomplicated. The use of a computer and applications is at a more advanced level and somewhat frequent.
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Respond to and resolve crew queries via emails, calls, and walk-ins by providing accurate information, updating systems, escalating issues when required, and ensuring a professional and timely service experience.
 </li>
 <li>
 Track and maintain accurate records of applications, document expiries, and renewals.
 </li>
 <li>
 Coordinate with crew and internal departments on documentation processes, eligibility, and submission guidelines while ensuring compliance with data protection and company policies.
 </li>
 <li>
 Manage tasks by updating trackers, handling confidential reports, monitoring payment discrepancies, and overseeing the distribution and return of Cabin Crew corporate devices with proper accountability.
 </li>
 <li>
 Prepare detailed reports, highlight findings, and provide recommendations to enhance efficiency, accuracy, governance, compliance, and overall crew service processes.
 
 
 </li>
 </ul>
 Qualification
 
 
 
 To be considered for this role, you must meet the below requirements:
 
 
 
 <ul>
 <li>
 12 years schooling or equivalent.
 </li>
 <li>
 Proven experience as an office administrator, office assistant or relevant role.
 </li>
 <li>
 Outstanding communication and interpersonal abilities.
 </li>
 <li>
 Excellent organizational skills.
 </li>
 <li>
 Familiarity with office management procedures and basic admin principles.
 </li>
 <li>
 Excellent knowledge of MS Office and office management software.
 </li>
 <li>
 Proficiency in managing and analysing data.
 
 
 </li>
 </ul>
 At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
 
 
 Salary &amp; benefits
 
 
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 
 
 Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers.
</div>

Administrator - Crew Connect Services (Emiratisation)

GOLDEN WINGS LUBRICANTS AND GREASE TRADING L.L.C

Admin,We are looking for an office administrator to work for a trading company.Pay: AED2,500.00 - AED4,500.00 per monthWork Location: In person

Admin Assistant

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div> 
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div> 
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.
Job Description:
<div>
Job summary:
</div><div>We are looking for a reliable and proactive Office Administrator to join our team. The ideal candidate will be responsible for providing administrative support, ensuring the smooth running of the office, and maintaining a positive and productive work environment.</div> 
Daily Responsibilities of the Office Administrator include but not limited to the following:<ul><li>
Active member of the Fire Marshall team.</li><li>
Active member of the First Aider team.</li><li>
Assists in office refurbishments, office relocations and seating re-arrangements.</li><li>
Prepare Purchase Requests, Purchase Orders and Payment Vouchers for office-related suppliers.</li><li>
Maintaining all office-related folders, trackers &amp; inventories.</li><li>
Assist in handling office maintenance issues (AC related issues, equipment for repair&hellip;).</li><li>
Responsible for ordering, distributing, and arranging the office stationery.</li><li>
Responsible for ordering food for the clients, daily water supply, weekly pantry supplies &amp; cleaning materials and supplies.</li><li>
Track and schedule AMCs of office-related suppliers (Pest Control, AC, Water filter, Air freshener&hellip;).</li><li>
Source suppliers for office requirements (table, chairs, equipment&hellip;).</li><li>
Monitor the maintenance of the AED machines (battery, adult &amp; pediatric pads).</li><li>
Assist in replenishing First Aid kit supplies.</li><li>
Assist in document destruction.</li><li>
Prepare building work permits for contractors and suppliers.</li><li>
Assist with incident report documentation.</li><li>
Handle migration and retrieval of files from outsourced storage, ensuring tracker accuracy.</li><li>
Arrange uniforms and name badge for the Drivers, Handyman, Office Help, Pantry Assistant &amp; Doormen.</li><li>
Assists for parking access for the Visitors and Drive In clients by calling the Building Management/Security.</li><li>
Reporting concerns/issues related to the common areas such as toilets, corridor, staircase &amp; parking</li></ul>
Desired Skill &amp; Expertise:
<div>
Qualifications:</div><ul><li>
Bachelor's degree in business administration or a related field
</li><li>Proven experience as an office administrator, office assistant, or similar role
</li><li>Knowledge of office management systems and procedures</li><li>
Strong organizational and time management skills
</li><li>Excellent communication and interpersonal skills
</li><li>Ability to multitask and prioritize tasks effectively</li><li>
Proactive and independent</li><li>
Proficiency in Microsoft Office Suite and other office software
</li><li>Fluent in English</li><li>
UAE National with Family Book.</li></ul></div>

Administrator - Office Management (UAE National)

Irwin & Dow

<div>The Role
Our client is a privately owned real estate investment company managing a diverse property portfolio across the UAE. Operating within a fast-paced, entrepreneurial environment, they are seeking a proactive and highly organised Executive Assistant &amp; Office Administrator to provide dedicated support to the CEO while ensuring the smooth day-to-day running of the office.
This is a varied role that will suit someone who enjoys taking ownership and thrives in a position where no two days are the same. Alongside managing a busy diary, coordinating meetings, handling correspondence and arranging travel when required, you will oversee general office administration, maintain accurate records, liaise with external suppliers and support the wider business with a range of operational and administrative tasks. The successful candidate will be highly organised, possess excellent attention to detail and demonstrate the ability to manage multiple priorities whilst maintaining complete discretion and confidentiality.
Requirements
We are looking for a professional with between two and five years' experience within an Executive Assistant, Personal Assistant, Office Administrator or Office Coordinator role, ideally gained within a corporate, professional services, consulting, engineering, construction, property or real estate environment. Previous UAE experience is preferred, together with excellent written and spoken English and advanced proficiency across the Microsoft Office suite. Candidates who embrace technology and are confident utilising AI productivity tools, including ChatGPT or Microsoft Copilot, will be viewed favourably.
Equally important is your attitude. You will be a confident communicator with exceptional organisational and follow-up skills, someone who is proactive, resourceful and enjoys working closely with senior leadership. This is an excellent opportunity for an ambitious administrative professional looking to further develop their career within a stable and growing investment business where they can make a genuine contribution.
About the company
Irwin &amp; Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.
We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government &amp; semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework.
Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.
Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.</div>

Executive Assistant & Office Administrator

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