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tender coordinator

Jouzy Consulting Engineers

Job Title: Proposal CoordinatorLocation: Dubai, UAEDepartment: Business Development / ProposalsReports to: Departments HeadsAbout Jouzy Consulting EngineersJouzy Consulting Engineers (JCE) is a leading engineering consultancy in Dubai, established in 1966. We deliver multidisciplinary design and supervision services across buildings and infrastructure, supporting clients with technical excellence, compliance, and reliable project delivery.Position OverviewThe bid Coordinator supports the end-to-end preparation and submission of proposals, tenders, EOIs, and prequalification packages. The role ensures submissions are compliant, well-structured, branded, and delivered on time by coordinating inputs from technical teams, finance, and management.Responsibilities<ul><li>Coordinate the full proposal lifecycle: kick-off, planning, content collection, formatting, review cycles, and final submission.</li><li>Maintain tender schedules and trackers; monitor deadlines, deliverables, and required approvals.</li><li>Prepare and update proposal structures, document templates, and standard company content (profiles, project sheets, CVs, organograms).</li><li>Compile compliance matrices and ensure all requirements (forms, declarations, certificates, and supporting documents) are met.</li><li>Edit, proofread, and format submissions to a high standard (Word/PDF), ensuring consistency, branding, and readability.</li><li>Liaise with technical leads to gather methodology, scope understanding, project approach, and key differentiators.</li><li>Coordinate with Finance/Commercial for fee proposals, commercial forms, and pricing schedules (as applicable).</li><li>Manage submission logistics including online tender portals, email submissions, printing, binding, and courier arrangements when required.</li><li>Maintain an organized library of past submissions, client requirements, and lessons learned; support client prequalification registrations and updates on relevant platforms and portals.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Engineering, or a related field.</li><li>5 to 7 years of experience in procurement, tendering, or bid support, preferably within the infrastructure industry or related industries, including experience with a consultant, contractor. developer, or Project Management Consultant (PMC),</li><li>Strong command of Microsoft Word (advanced formatting), PowerPoint, and Excel; strong PDF handling and document compilation skills.</li><li>Excellent written English; Arabic is an advantage.</li><li>High attention to detail with strong proofreading, formatting, and quality-control skills.</li><li>Ability to manage multiple submissions simultaneously, prioritize effectively, and work under tight deadlines.</li><li>Strong coordination and stakeholder management skills; able to communicate clearly with technical and commercial teams.</li><li>Familiarity with tendering processes, client requirements, and online submission portals is an advantage.</li><li>Experience with InDesign or similar tools is a plus (not mandatory).</li></ul>Why JCEAt JCE, you will join a firm with a long-standing reputation in Dubai since 1966, working alongside experienced professionals on diverse projects across buildings and infrastructure. We offer a collaborative environment, structured processes, and opportunities to grow your skills in bids, client engagement, and high-quality project delivery.Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per month

Proposal Coordinator

<ul><li>Preparation and circulation of comparison of Contract Review and Tender.																														</li><li>Preparation of tender bid and forwarding to the Sr. Estimator																															</li><li>Study the Tender specifications, drawings, and BOQ.																															</li><li>Prepare the tender information request and forward it to the relevant cells and follow up for obtaining the necessary information from the respective cells.																															</li><li>Prepare the list of subcontractors for the specific tender and get it approved by the Management																															</li><li>Send enquiries to the subcontractors.																															</li><li>Taking off the quantities.																															</li><li>Preparation of Bill of Quantities (BOQ) and other works related to submission of tender.																															</li><li>Corresponding with the Consultant / Authorities regarding the clarifications and discrepancies at the tender stage.																															</li><li>Arrange to give copies of tender drawings and relevant specifications to subcontractors.																															</li><li>Clarify the queries raised by the subcontractors.																															</li><li>Visit the site for the preliminary inspection of the same and prepare tender site visit checklist.																															</li><li>Follow up and obtain quotations from subcontractors.																															</li><li>Review the quotations for its compliance with the Tender specifications and drawings and prepare the tender subcontractor's summary report.																															</li><li>Arrange for the final tender submission.																															</li><li>After award of the contract make preliminary checking of Dubai Municipality approved drawings against Tender Drawings and prepare the Tender contract comparison Report</li></ul>Job Type: Full-timePay: AED15,000.00 - AED17,000.00 per month

QUANTITY SURVEYOR

BIOIMMUN Medical Laboratory Diagnostics LLC

Key Responsibilities<ul><li>Tender Identification &amp; Planning</li><li>Monitor the requirements, UAE Government Procurement portals, and supplier market trends to identify upcoming medical tenders.</li><li>Coordinate annual procurement plans for medical supplies and equipment with hospital departments, clinical engineering, and pharmacy teams.</li><li>Tender Preparation &amp; Documentation</li><li>Review Requests for Tender (RFT), RFQs, and RFPs for technical and regulatory requirements specific to medical devices, consumables and reagents.</li><li>Compile and validate technical specifications in collaboration with biomedical engineers, clinicians, and quality teams.</li><li>Prepare tender documents, evaluation criteria, and submission guidelines in compliance with UAE&rsquo;s Law.</li><li>Evaluation &amp; Award Process</li><li>Facilitate tender opening sessions and ensure transparent evaluation of technical and financial proposals.</li><li>Support tender committees in preparing evaluation reports and award recommendations.</li><li>Negotiate pricing and contract terms to secure best value without compromising quality or patient safety.</li><li>Contract Management &amp; Post-Award Support</li><li>Draft and issue Letters of Award and contracts in coordination with Legal and Finance.</li><li>Monitor supplier performance, delivery schedules, and warranty/service agreements for medical equipment and consumables.</li><li>Maintain records for audits and ensure continuous improvement of the tendering process.</li></ul>Qualifications &amp; Experience<ul><li>Education:</li><li>Bachelor&rsquo;s degree in microbiology, biochemistry, MLT with additional course in Supply Chain Management, Business Administration, Healthcare Management or related field is preferred.</li><li>Experience:</li><li>Minimum 2&ndash;3 years of sales / tendering experience, with at least 1 year in a healthcare or medical environment (hospital or medical equipment sector).</li><li>Familiarity with UAE public procurement law and GCC healthcare supply chain standards is highly desirable.</li><li>Technical Skills:</li><li>Strong knowledge of medical equipment, laboratory products and healthcare consumables.</li><li>Proficiency in e-tendering systems (such as UAE Government Procurement Portal).</li><li>Advanced MS Office skills (Excel for cost analysis, Word/PowerPoint for proposals).</li><li>Core Competencies:</li><li>Excellent negotiation, analytical, and financial evaluation skills.</li><li>Strong communication and report-writing abilities in English (Arabic an advantage).</li><li>Ability to manage multiple tenders simultaneously and meet tight deadlines.</li></ul>NOTE: WE ARE LOOKING FOR FEMALE CANDIDATES WHO HAS OWN VISA ONLY.If interested, please contact Ms. Diana 0502964522.Job Type: Full-timeExperience:<ul><li>medical UAE tender : 1 year (Preferred)</li></ul>

Tender Specialist - Medical

CONTRACTING LLC

Job Vacancy: Tender Pricing EngineerCompany: CEC Building Contracting LLC Location: Dubai, UAECEC Building Contracting LLC is looking for a Tender Pricing Engineer to join our engineering team in Dubai.Requirements:<ul><li>Bachelor&rsquo;s degree in Civil Engineering.</li><li>Minimum 5 years of experience in the UAE construction industry.</li><li>Experience in cost estimation, drawings review, and price analysis.</li><li>Proficient in AutoCAD, MS Excel, and pricing software.</li><li>Good knowledge of BOQ preparation and cost analysis.</li><li>Excellent English communication skills.</li></ul>Location: Dubai, UAE Please send your CV to: info@cecdubai.aeJob Type: Full-timePay: Up to AED7,000.00 per month

Tender Pricing Engineer

RTC-1 Employment Services

The Role
 Position Title: Tendering Executive – Real Estate Development Employment Type: Full Time Salary: up to 8K AED inclusive depending on experience and qualifications Job Location: Dubai, UAE About the Client: One of the leading construction and real estate development firm based in the UAE specializing in the execution of large-scale high-rise residential projects. Job Description: • Coordinate with Project Management to obtain tender packages, prepare and issue RFQs through the ERP system, and distribute them to qualified vendors in line with company procedures. • Identify suitable vendors, verify prequalification documents, and ensure all submissions align with project requirements and specifications. • Serve as the main point of contact for bidders, handle tender queries, issue addendums, provide portal support, and ensure all clarifications are communicated within set timelines. • Monitor bidding progress, maintain detailed logs and documentation, provide status updates to management, and support contract and purchase order preparation after award.
 
Requirements
 Qualifications: • Open to Asian nationalities, 38 years old below • Bachelor’s degree in Business Administration, Engineering, or a related field • At least 3 years of proven experience in tendering or bid management, preferably within the real estate developers or construction industry. • Proficiency in ERP systems with the ability to manage data and generate reports.
 
About the company
 RTC-1 Employment Services is a licensed recruitment firm based in Dubai, UAE. Our team has been in the market since 2004 and we are supporting various industries with their staffing needs across the Middle East and Africa.

Tendering Executive

The Estée Lauder Companies

<div><div><div><div><h2 class="jobSectionHeader">Description</h2>
</div><div>
We are looking for an Owned Media Coordinator to join our Middle East affiliate on a 6-month contract, supporting best-in-class execution across owned social media channels. This role will be a key executional partner across Brand Marketing, Creative, and Earned Media teams, helping bring brand stories to life through social-first content. 
About The Role<ul><li>
Manage and execute Instagram content calendars across multiple brands including MAC Cosmetics.</li><li>
Lead monthly content calendar briefings and execution with Brand teams to align on:</li><li>
New launch focuses</li><li>
Hero products</li><li>
Offers &amp; retail moments</li><li>
Collaborations (including influencer and media partnerships)</li><li>
Define key content pillars for upcoming launches and translate them into social-first executions.</li><li>
Collaborate closely with the Earned Media team on influencer briefing inputs and creator content integration.</li><li>
Partner with EMEA and Global counterparts to align on regional social cadence calendars, then adapt for Middle East market needs.</li><li>
Stay up to date on social trends, formats, and platform updates; cascade trends to Brand Marketing and Earned Media teams.</li><li>
Film and capture social content aligned to platform trends and brand moments.</li><li>
Work with the wider Digital Commerce Marketing team (Creative, Earned, Online) to ensure creator and brand assets fulfill campaign requirements.</li><li>
Produce monthly owned social reporting across brands, showcasing channel growth, engagement metrics, and opportunities to accelerate performance.</li><li>
Update internal reporting tools on creator content performance and cascade learnings to key stakeholders.</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Qualifications</h2>
</div><div>
What We Are Looking For:<ul><li>
Fluency in Arabic (spoken &amp; written)</li><li>
Degree (or equivalent) in Marketing, Media, Communications, or Digital</li><li>
1&ndash;3 years&rsquo; experience in social media, digital marketing, or content creation</li><li>
Strong understanding of social platforms and content best practices</li><li>
Experience using post scheduling and social media reporting tools</li><li>
Confident managing multiple stakeholders and fast-paced projects</li><li>
Hands-on, detail-driven, highly organized, and collaborative</li></ul></div></div></div></div>

TEMP (6Mths) Owned & Paid Coordinator

Naffco

<div><h3 class="jobSectionHeader">Job Summary</h3>
We are looking for a dynamic and detail-oriented Sales Coordinator - Fire Fighting System to support the Fire Fighting Systems division. The role involves coordinating sales activities, preparing techno-commercial documents, handling client communication, and ensuring smooth execution of orders from inquiry to delivery.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Coordinate with Sales Engineers for preparation of quotations, proposals, and submittals for fire fighting systems (sprinklers, pumps, hydrants, FM200, foam systems, etc.).</li><li>
Prepare and submit techno-commercial offers as per client requirements and project specifications.</li><li>
Follow up with clients for approvals, LPOs, and documentation.</li><li>
Maintain updated sales records, project tracking sheets, and CRM data.</li><li>
Coordinate internally with estimation, design, production, and logistics teams for order processing.</li><li>
Assist in tender documentation, prequalification submissions, and compliance documents.</li><li>
Monitor payment follow-ups and support the accounts team when required.</li><li>
Handle correspondence, meeting scheduling, and preparation of MOM (Minutes of Meeting).</li><li>
Ensure timely submission of material submittals and approvals from consultants/clients.</li></ul><h3 class="jobSectionHeader">
Requirements</h3><ul><li>
Bachelor&rsquo;s Degree in Engineering / Business Administration or related field.</li><li>
2&ndash;5 years of experience in fire fighting systems or MEP industry (UAE experience preferred).</li><li>
Knowledge of fire protection products and systems.</li><li>
Strong coordination and documentation skills.</li><li>
Proficiency in MS Office (Excel, Word, Outlook).</li><li>
Good communication skills (English &ndash; mandatory).</li><li>
Ability to work under pressure and meet deadlines.</li></ul></div>

Sales Coordinator - Fire Fighting System

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