sales coordinator

hr manager

operations manager

project coordinator

mep coordinator

tender coordinator

Media Land Group

Bidding &amp; Tender Executive &ndash; Events &amp; Exhibition IndustryLocation: Dubai, UAEDepartment: Events &amp; OperationsEmployment Type: Full-TimeLocation : DIP 1About Media Land GroupMedia Land Group is a leading creative and experiential agency based in Dubai, known for delivering bold, high-impact events, exhibitions, and activations across the region. We collaborate with global brands, visionary artists, and local institutions to turn ideas into unforgettable audience experiences.Our multidisciplinary team thrives at the intersection of creativity and execution &mdash; blending strategy, storytelling, and precision to bring every event to life. If you are detail-obsessed, deadline-driven, and thrive in fast-paced environments, we invite you to help us raise the bar on every production we touch.Role OverviewWe are seeking a Procurement &amp; Tender Executive with proven experience in handling procurement operations, vendor management, and tender submissions within the events, exhibitions, or AV technology sectors. The ideal candidate will manage sourcing, negotiation, logistics, and supplier relationships, and play a critical role in the end-to-end tender process&mdash;from document coordination to pricing strategy.Key Responsibilities:Tender Management &amp; Coordination<ul><li>Register and maintain company profiles across government and private supplier portals (eSupply, Etimad, Ariba, Tejari, Saber, etc.).</li><li>Monitor upcoming tenders, RFQs, and RFPs across relevant portals and industry platforms.</li><li>Analyze tender documents to assess project requirements, compliance needs, and eligibility criteria.</li><li>Coordinate internal teams (sales, creative, operations) for timely collection of technical and commercial documentation.</li><li>Prepare complete bid packages, ensuring accuracy, legal compliance, and timely submission (hardcopy or online).</li><li>Track submission statuses, clarify pre-bid queries, and update tender logs and pipelines.</li><li>Follow up on post-submission status and evaluation feedback; support in clarifications and negotiations.</li></ul>Procurement &amp; Vendor Management<ul><li>Identify, evaluate, and onboard suppliers for fabrication, printing, AV, logistics, furniture, and tech solutions specific to exhibitions and events.</li><li>Negotiate contracts, pricing, and delivery schedules, ensuring the best value without compromising quality or timelines.</li><li>Issue purchase orders, compare quotations, and maintain cost-saving initiatives through value engineering.</li><li>Conduct supplier performance evaluations, ensuring compliance with quality, service, and delivery standards.</li></ul>Logistics, Execution &amp; Event Support<ul><li>Coordinate with vendors and internal teams to ensure timely procurement of materials and services for events.</li><li>Work closely with project managers and production teams to align procurement timelines with event execution schedules and run sheets.</li><li>Oversee delivery logistics&mdash;equipment, booths, printed materials, d&eacute;cor items&mdash;to ensure on-site readiness before event build-up.</li><li>Support the team with BOQ planning and item tracking to reduce last-minute procurement risks.</li></ul>Documentation &amp; Compliance<ul><li>Maintain up-to-date procurement documentation, vendor files, and contract archives.</li><li>Ensure all legal, tax, customs, and regulatory documentation is prepared and submitted accurately for UAE authorities.</li><li>Renew and update registrations and certifications with major government entities and event authorities.</li><li>Prepare cost tracking reports, procurement dashboards, and weekly updates for senior management.</li></ul>Required Qualifications:<ul><li>3&ndash;5 years of experience in procurement, tender management, or sourcing within the events, exhibitions, AV, or construction industries.</li><li>Familiarity with UAE and KSA e-tender portals (Tejari, eSupply, Saber, Etimad, etc.).</li><li>Proficient in ERP systems (Zoho, Oracle, Odoo) and Microsoft Excel/Google Sheets.</li><li>Strong commercial acumen and ability to read and interpret tender documents and BOQs.</li><li>Excellent communication and cross-functional coordination skills.</li><li>UAE driving license preferred.</li></ul>Preferred Skills:<ul><li>Experience in sourcing for AV, LED, lighting, staging, booths, and d&eacute;cor items.</li><li>Understanding of event execution workflows, production timelines, and run sheet coordination.</li><li>Exposure to international logistics, customs documentation, and supplier contracts.</li></ul>Why Join Media Land Group?<ul><li>Be part of one of Dubai&rsquo;s most innovative creative event agencies.</li><li>Work on award-winning campaigns, global exhibitions, and iconic cultural projects.</li><li>Join a dynamic, fast-paced environment with room for growth, leadership, and learning.</li><li>Collaborate with a talented and passionate team that values initiative and creativity.</li></ul>Please click on the link below to know more about Medialand Grouphttps://www.instagram.com/medialandgroup/?hl=enhttps://www.youtube.com/@medialandgroup4884https://www.linkedin.com/company/medialandgroup/Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>How many years of work experience do you have with Microsoft Excel?</li><li>Do you have 3&ndash;5 years of procurement or tender management experience in the events, exhibitions, AV, or construction industry?</li><li>Have you prepared and submitted full tender/RFQ/RFP packages, including BOQ and compliance documentation?</li><li>What is your expected monthly Gross salary (AED)?</li><li>Do you have a valid driver's license?</li><li>Have you worked with UAE or KSA e&#8209;tender portals like Tejari, eSupply, Saber, or Etimad?</li><li>How many tenders have you personally prepared and submitted in the last 12 months?</li><li>How many BOQs (Bill of Quantities) have you prepared or reviewed for event-related projects?</li></ul>Experience:<ul><li>Tejari portal: 5 years (Required)</li><li>Etimad portal : 5 years (Required)</li><li>eSupply Portal : 5 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Bidding & Tender Executive

Gill Smart

Key Responsibilities:<ul><li>Prepare quantity take-offs from drawings and specifications.</li><li>Assist in preparation of BOQs, cost estimates, and tender submissions.</li><li>Evaluate subcontractor quotations and prepare comparison sheets.</li><li>Monitor project costs and track variations/claims.</li><li>Coordinate with the engineering and procurement teams for budget control.</li><li>Ensure compliance with project requirements and local regulations.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED8,000.00 per month

Quantity Surveyor-MEP

Imdaad Group

<div>
 
 We are looking to hire a Bidding Executive for our company.
 
 
 
 
 
 The Bidding Executive will co-ordinate and produce the proposal (RFI, SQ, PQQ, ITT, RFP, etc) document. Responsibilities include introduction and implementation of all necessary document version control procedures and processes. This role requires the highest levels of attention to detail and an ability to work under pressure and to demanding deadlines
 
 
 
 
 
 Responsibilities
 
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 Production and delivery of compliant, professionally produced proposals within customer defined timeframes
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 Coordinate proposal input from a variety of stakeholders, typically involving contributions from sales, solutioning, marketing, product teams, finance, commercial, legal and project delivery
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 Champion collaboration tools, document management and version control best practices
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 Ensure proposal documents follow corporate branding guidelines, standard formatting and quality standards
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 Provide advice on flow, language and grammar to content owners
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 Consolidate sections and/or documents developed by others team members into the required tender format
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 Maintain, make available and backup master document sets
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 </ul>
 
 
 
 
 Educational Qualifications and skills
 
 
 
 
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 Bachelors/Master's degree from a reputed university
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 Minimum 5 years' experience in a similar role
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 </ul>
 
 
</div>

Bidding Executive

floorworld llc

We are looking for an experienced and well-organized Sales Coordinator to provide the necessary support to the field sales team and Sales Director. The successful candidate will become the point of reference for colleagues and customers alike, by keeping schedules and providing feedback, documentation, and information.Responsibilities:&middot; Coordinating the sales team by managing schedules, filing important documents and communicating relevant information&middot; Ensuring the adequacy of sales-related equipment or material&middot; Responding to complaints from customers and give after-sales support when requestedJob Description:&middot; Coordinate sales team by managing schedules, filing important documents and communicating relevant information&middot; Ensure the adequacy of sales-related equipment or material&middot; Respond to complaints from customers and give after-sales support when requested&middot; Store and sort financial and non-financial data in electronic form and present reports&middot; Handle the processing of orders with accuracy and timeliness&middot; Monitor the team&rsquo;s progress, and follow up on live quotations&middot; Assist in the preparation of tender documents and proposals&middot; Ensure adherence to laws and policies.Requirements:&middot; With sales coordinator experience in Interiors&amp; Fit-out company within GCC&middot; Proven experience 1-2 years in sales; experience as a sales coordinator or in other administrative positions will be considered a plus.&middot; Reading CAD drawings and site plans&middot; Creating project and tender submittals&middot; Preparing quotations&middot; Using CRM and ERP software&middot; Flooring/interiors industry experience&middot; Good computer skills (MS Office)&middot; Proficiency in English&middot; Well-organized and responsible with an aptitude in problem-solving&middot; Excellent verbal and written communication skills&middot; A team player with high level of dedicationBenefits:1 return ticket home country after 1 year of work completion Medical insuranceJob Types: Full-time, ContractPay: AED4,000.00 - AED5,500.00 per monthApplication Question(s):<ul><li>Can you join immediately?</li></ul>

Commercial Sales Coordinator

OMNIYAT

<div>
 
 
 About the job
 
 
 
 
 
 
 The Procurement Coordinator assists in performing day-to-day procurement activities, ensuring timely and cost-effective delivery of materials, services, and contracts. This role includes coordinating purchase orders, maintaining supplier records, and supporting the procurement team in compliance with policies and contract terms. The Procurement coordinator monitors supplier performance, resolve issues, and contribute to procurement reporting for senior management.
 
 
 
 
 
 
 Key Responsibilities:
 
 
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 Maintain and update a reliable database of FF&amp;E and OS&amp;E suppliers, managing vendor registration and onboarding processes.
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 Assist in preparing Bills of Quantities (BOQ), Requests for Proposals (RFP), and tender packages aligned with project specifications.
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 Liaise with suppliers post-tender to ensure timely submission of offers and prepare comprehensive cost comparison reports for evaluation.
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 Generate purchase orders (POs) and track approval workflows in collaboration with management.
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 Monitor payment processes including invoice verification, payment documentation, and communication with suppliers to confirm receipt.
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 Track project budgets, monitor expenses, and support financial close-outs to ensure accuracy and transparency.
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 Maintain meticulous procurement records and project documentation for reporting and audit purposes.
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 Prepare Request for Clarification (RFC) reports to resolve specification ambiguities in coordination with the Procurement Director.
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 Support cross-functional teams including Interior Design, Project Management, and Operations for seamless procurement integration.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
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 Bachelor&rsquo;s Degree or Diploma from an Intermediate Institute
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 1-2 years of experience in procurement (preferably in FF&amp;E, OS&amp;E, or related fields)
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 </ul>
 
 
 Required Skills:
 
 
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 Strong problem-solving abilities
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 Proactive and results-oriented mindset
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 Team player with the ability to work independently when needed
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 Excellent organizational and communication skills
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 </ul>
 
 
</div>

Procurement Coordinator

BIN SHABIB GROUP

We are looking for a proactive and detail-oriented Admin/Coordinator to support our Power Tools division. The ideal candidate will handle day-to-day administrative tasks, coordinate with sales, purchase, and logistics teams, and ensure smooth operations within the department.Key Responsibilities<ul><li>Provide administrative and coordination support to the Power Tools division.</li><li>Handle order processing, quotations, invoicing, and documentation.</li><li>Coordinate with suppliers, sales teams, and clients regarding orders, deliveries, and requirements.</li><li>Maintain and update inventory, records, and reports related to power tools.</li><li>Follow up on pending orders, deliveries, and payments.</li><li>Assist in tender submissions, proposals, and project documentation.</li><li>Support the sales team with client communications and scheduling.</li><li>Ensure compliance with company policies, procedures, and reporting systems.</li><li>Act as a point of contact between departments (sales, purchase, accounts, warehouse).</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s Degree or Diploma in Business Administration / Management or equivalent.</li><li>3&ndash;5 years of relevant experience in administration/coordination (preferably in Power Tools or related industry).</li><li>Strong skills in MS Office (Excel, Word, PowerPoint) and ERP systems.</li><li>Excellent organizational and multitasking abilities.</li><li>Strong communication skills in English (Arabic is an advantage).</li><li>Ability to work independently and handle pressure in a fast-paced environment.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>How many years of experience as an Admin/Coordinator in power tools industry?</li></ul>

Admin / Coordinator – Power Tools

Elchai

<div>
 
 🌟 Marketing &amp; Tender Associate - Join Our Dynamic Startup Team! 🌟
 
 
 
 
 
 Location: Dubai (On-site)
 
 
 
 
 
 About the Role:
 
 
 
 
 
 We&rsquo;re looking for a proactive and creative Marketing &amp; Tender Associate to enhance our professional brand image and create compelling materials for governmental and corporate tenders.
 
 
 
 
 
 What You&rsquo;ll Do:
 
 
 
 
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 Design and create engaging brochures, landing pages, and commercial presentations.
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 Maintain and update our website and social media channels with fresh, impactful case studies.
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 Prepare comprehensive tender dossiers, including company profiles, licenses, references, and attractive graphic designs.
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 Collaborate closely with the Operations Manager to ensure timely submission of tender documentation.
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 Support the sales team by producing effective and persuasive marketing materials.
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 </ul>
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 
 
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 Creative junior professional (0&ndash;2 years experience), proficient in Canva, PowerPoint, and social media management.
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 Excellent writing and presentation skills in English.
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 A startup mindset: eager to learn, adapt quickly, and contribute positively to a dynamic environment.
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 What&rsquo;s in it for You?
 
 
 
 
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 Entry-level competitive salary with significant growth opportunities.
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 Chance to build your career by directly impacting our company&rsquo;s success in high-profile tender processes.
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 A vibrant, collaborative work environment with continuous learning opportunities.
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 </ul>
 
 
 
 
 If you&rsquo;re creative, driven, and ready to make your mark in marketing and tender management, we&rsquo;d love to meet you!
 
 
 
 
 
 📩 Apply now and become an essential part&nbsp;of&nbsp;our&nbsp;journey.
 
 
 
 
 
 
 
 
 
 
</div>

Marketing & Tender Associate

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