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tender coordinator

Karsaz

<div></div><div><div>Qualification :</div><div>
BBA;
MBA;</div><div>
 Experience :</div><div>
Minimum 2 years</div><div></div><div>
 Job Description :</div><div>
Tender Preparation &amp; Submission:<ul><li>
Coordinate the end-to-end process of preparing and compiling tender documentation.</li><li>
Analyze RFP/RFQ requirements and ensure all criteria are addressed.</li><li>
Collaborate with relevant departments finance, legal, technical to gather required documents and inputs.</li><li>
Draft standard sections of proposals company profile, compliance documents, project experience, etc.</li></ul> 
Compliance &amp; Quality Assurance:<ul><li>
Ensure all tender submissions are fully compliant with client requirements and regulations.</li><li>
Maintain version control and ensure consistency in formatting, branding, and content.</li><li>
Review all documents for completeness, accuracy, and professional presentation.</li></ul> 
Documentation Management:<ul><li>
Maintain an organized database of past and current tenders, proposals, and supporting documents.</li><li>
Keep updated records of supplier/contractor registrations and prequalification documentation.</li><li>
Track deadlines and tender schedules using tracking tools or software.</li></ul> 
Stakeholder Coordination:<ul><li>
Communicate and follow up with internal departments and external partners for timely documentation.</li><li>
Assist in the preparation of presentations and tender clarifications as required.</li><li>
Attend pre-bid meetings, site visits, or tender briefings when required.</li></ul> 
Key Performance Indicators KPIs<ul><li>
of tenders submitted on or before deadline</li><li>
Number of compliant submissions vs disqualified bids</li><li>
Win rate of submitted tenders</li><li>
Internal stakeholder satisfaction with support provided</li><li>
Accuracy and completeness of document submissions</li></ul> 
Required Skills and Knowledge<ul><li>
Excellent organizational and time management skills</li><li>
Strong written and verbal communication</li><li>
High attention to detail and accuracy</li><li>
Ability to handle multiple tenders under tight deadlines</li><li>
Familiarity with government and private sector tendering processes</li><li>
Proficient in MS Office Word, Excel, Outlook and document formatting</li></ul></div><div></div><div>
 Last date to apply :</div>
31 Oct, 2025</div>

Tender Documentation Coordinator

<div></div><div><div>Qualification :</div><div>
MBA,
Certification in Contract or Project Management or Relevant Qualification</div><div>
 Experience :</div><div>
Minimum 5 years</div><div></div><div>
 Job Description :</div><div>
Professional Duties and Responsibilities 
Tender Management:<ul><li>
Identify and analyze relevant tender opportunities from public and private sectors.</li><li>
Prepare and submit high-quality tender documents in coordination with technical, legal, and financial teams.</li><li>
Ensure compliance with tender requirements, formats, and submission deadlines.</li><li>
Manage clarifications, pre-bid queries, and amendments during the tender process.</li><li>
Maintain a centralized database of submitted tenders and results.</li></ul> 
Contract Drafting &amp; Review:<ul><li>
Draft, review, and interpret commercial contracts, subcontracts, NDAs, MoUs, and other legal documents.</li><li>
Ensure contracts are aligned with organizational policies and legal requirements.</li><li>
Negotiate contract terms and conditions with clients, vendors, and subcontractors as necessary.</li><li>
Coordinate legal and management reviews and approvals of contractual documents</li></ul> 
Contract Administration:<ul><li>
Monitor contract performance to ensure compliance with terms and deliverables.</li><li>
Track contract milestones, obligations, renewal/termination dates, and variations.</li><li>
Maintain accurate records of contracts, correspondence, and related documents.</li><li>
Support audits and resolve contractual disputes or claims with legal support.</li></ul> 
Stakeholder Coordination:<ul><li>
Liaise with internal teams legal, finance, operations, project, procurement for inputs and approvals.</li><li>
Collaborate with external partners, vendors, and government authorities when required.</li><li>
Provide guidance to internal stakeholders on contract compliance and best practices.</li></ul> 
Key Performance Indicators KPIs<ul><li>
of tenders submitted on time and in full compliance</li><li>
Contract cycle time from draft to execution</li><li>
Number of contracts reviewed without legal issues or amendments</li><li>
Win rate of tender submissions</li><li>
Compliance rate with contract obligations</li><li>
Number of successful negotiations without disputes</li></ul>
Required Skills and Knowledge<ul><li>
Strong knowledge of contract law, tendering procedures, and procurement regulations</li><li>
Excellent written and verbal communication skills</li><li>
Strong negotiation and analytical skills</li><li>
Attention to detail and ability to meet tight deadlines</li><li>
Proficiency in Microsoft Office Suite and document control systems</li><li>
Familiarity with e-tendering platforms</li></ul></div><div></div><div>
 Last date to apply :</div>
31 Oct, 2025</div>

Tender & Contract Specialist

Hospital Supply Corporation

Hospital Supply Corporation is looking for an &ldquo;Manager Tender Business&rdquo; in their Tender Department to provide support and coordination to the departments nationwide based at Karachi Head Office.Job Description:<ul><li>Well versed in making tenders for Pharmaceuticals and Electro medical businesses with the capability of searching tenders from PPRA-Punjab/KPPRA/SPPRA/BPPRA etc.</li><li>Hands on experience in preparing security bids with knowledge of PPRA rules is desirable and expertise in grievance letter drafting.</li><li>Attend the customer queries and keep strong coordination and follow-up with the departments to meet the deadlines for tender submission.</li><li>Preparation of internal forms for getting approvals and getting telephonic follow-up on participated business from stakeholders.</li></ul>Qualification &amp; Experience:<ul><li>Graduate with 6-8 years of experience in Pharma/Electro medical companies-dealing in Tenders preparations/submissions via EPADS</li><li>Sound knowledge of Electro medical Certifications requirements in tenders</li><li>Good interpersonal &amp; communications skills with proficiency in MS-Office.</li><li>Strong follow-up &amp; coordination with internal &amp; external customers.</li></ul>Interested candidates are requested to send their application at careers@hsc.com.pk by mentioning the &lsquo;&lsquo;Manager Tender Business'' in the subject line latest by October 15, 2025.Job Type: Full-timePay: Rs150,000.00 - Rs200,000.00 per monthWork Location: In person

Manager Tender Business

DigiTalent Solutions

Identify and analyze relevant public and private tender opportunities across sectors.Manage the end-to-end bidding process, including pre-qualification, documentation, pricing, and submission.Coordinate with internal teams (technical, finance, legal, and operations) to prepare compliant and compelling proposals.Track tender results, evaluate performance, and improve future bid strategies.Build and maintain strong relationships with procurement departments, consultants, and key decision-makers.Conduct market research to stay updated on competitor offerings, pricing trends, and upcoming tenders.Develop and execute sales strategies to achieve business targets and revenue goals.Ensure all submissions comply with company policies and client requirements.Prepare MIS reports, forecasts, and pipeline analyses for management review.Participate in negotiations and contract finalization post-bid win.Job Type: Full-timePay: Up to Rs150,000.00 per monthWork Location: In person

Manager Sales (Tender and Bidding)

Velosi

Job Type: Full-time, PermanentProject Location(s): Karachi, PakistanEducation: BSc in Chemistry or PhysicsJob Responsibilities<ul><li>Prepare, edit, and finalize technical proposals and bid documents</li><li>Compile inputs from multiple teams (technical / finance / operations)</li><li>Ensure compliance with RFP / tender requirements</li><li>Maintain a library of proposal templates and past proposals</li><li>Enforce version control, formatting consistency, and document quality</li><li>Coordinate with stakeholders to gather data/approvals</li><li>Track proposal progress and internal review timelines</li></ul>As our ideal candidate, you should have:<ul><li>BSc in Chemistry or Physics</li><li>Strong command of English (written &amp; verbal)</li><li>Excellent coordination and communication skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint)</li><li>Ability to liaise with multiple departments</li><li>Attention to detail and ability to meet deadlines</li></ul>Job Type: Full-timeWork Location: In person

Proposal Coordinator

Barqtron Engineering Solutions

We are looking for a &quot;Proposal Engineer&quot; to lead bid preparation for grid stations, transmission lines, and electrification projects.Responsibilities:<ul><li>Going through various tender search mediums (e.g. PPRA, NTDC, K-Electric, and e-Newspapers, etc.) to find relevant business opportunities in the field of Grid Stations, Transmission Lines, Electrification, etc.</li><li>Liaison with Vendors for study scope of work, or negotiation purpose</li><li>Understand the client&rsquo;s requirement in detail and create a technical compliance sheet &amp; BOQ of every item as per the Tender/Inquiry documents, Outline the specifications of the project after thoroughly reviewing inquiry/tender documents.</li><li>Site survey, Study tender, scope of work, and draft Prebid queries</li><li>Hunt, Prepare and submit Pre-Qualification and Expression of Interest Documents</li><li>Conduct internal meetings with Commercial, Logistics, Civil, Project, and Planning Department teams regarding Prebid queries, pertaining to relevant tenders,</li><li>Quantifying the Bill of Quantities (BOQ) for Transmission Lines, Grid Stations, Electrification, and other Projects, and coordinating with the project department in this regard</li><li>Prepare and Float Request for Quotations (RFQ) to relevant vendors for tender purpose</li><li>Vendor Hunting for items for RFQ and procurement purposes</li><li>Prepare cost comparison report and final project cost estimation</li><li>Collaborating with client representatives and engineers for specific tenders.</li><li>Prepare essential documentation for techno-commercial bid</li><li>After the award of projects monitoring and controlling the strategic procurement process for projects (Foreign Currency Component Only)</li><li>Maintaining vendor contact list, customer list, Tender log status, and project reference list, year-wise record keeping of all offers and tenders.</li></ul>Job Requirement:Qualification: Bachelor&rsquo;s degree in Electrical Engineering from a well-reputed University.Experience: Minimum 2 years of work experience in the same fieldCertification: PEC Certified.Job Type: Full-timeWork Location: In person

Proposal/Bid Engineer

We are looking for a &quot;Bid Engineer&quot; to lead bid preparation for grid stations, transmission lines, and electrification projects.Responsibilities:<ul><li>Going through various tender search mediums (e.g. PPRA, NTDC, K-Electric, and e-Newspapers, etc.) to find relevant business opportunities in the field of Grid Stations, Transmission Lines, Electrification, etc.</li><li>Liaison with Vendors for study scope of work, or negotiation purpose</li><li>Understand the client&rsquo;s requirement in detail and create a technical compliance sheet &amp; BOQ of every item as per the Tender/Inquiry documents, Outline the specifications of the project after thoroughly reviewing inquiry/tender documents.</li><li>Site survey, Study tender, scope of work, and draft Prebid queries</li><li>Hunt, Prepare and submit Pre-Qualification and Expression of Interest Documents</li><li>Conduct internal meetings with Commercial, Logistics, Civil, Project, and Planning Department teams regarding Prebid queries, pertaining to relevant tenders,</li><li>Quantifying the Bill of Quantities (BOQ) for Transmission Lines, Grid Stations, Electrification, and other Projects, and coordinating with the project department in this regard</li><li>Prepare and Float Request for Quotations (RFQ) to relevant vendors for tender purpose</li><li>Vendor Hunting for items for RFQ and procurement purposes</li><li>Prepare cost comparison report and final project cost estimation</li><li>Collaborating with client representatives and engineers for specific tenders.</li><li>Prepare essential documentation for techno-commercial bid</li><li>After the award of projects monitoring and controlling the strategic procurement process for projects (Foreign Currency Component Only)</li><li>Maintaining vendor contact list, customer list, Tender log status, and project reference list, year-wise record keeping of all offers and tenders.</li></ul>Job Requirement:Qualification: Bachelor&rsquo;s degree in Electrical Engineering from a well-reputed University.Experience: Minimum 2 years of work experience in the same fieldCertification: PEC Certified.Job Type: Full-timeWork Location: In person

Bid Engineer

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