operations manager

project coordinator

sales coordinator

logistics coordinator

marketing coordinator

transportation coordinator

Reliance Facilities Management

Job Description &middot; The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff.&middot; The Facilities Coordinator, under the supervision of the Facilities Manager, will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling supportEssential Job Functions:&middot; Assist the operation manager on the day-to-day operations.&middot; Documented violation to inform HR for all facility issues related to employees&middot; CAFM implementation and regular coordination with the FM software vendor on teething problems in the implementation&middot; Generation of reports related to overdue jobs which could be due to materials procurement, manpower&middot; Preparation of MMR&rsquo;s for FM AMC sites&middot; Calling up vendors for getting quotes/specifications related to specific ADHOC jobs&middot; Preparation/review of quotes/contracts/agreements&middot; Quotation approval follow ups with client and updates in the Quotation tracker&middot; Getting service reports/overtime details from site supervisors/technicians for the preparation of Weekly reports.&middot; Maintain strong working relationships with our vendors&middot; Review purchasing agreements with vendors and maintain open lines of communications with those vendors&middot; Follows HSE (Health, Safety and Environmental) procedure implemented by company rules and procedures&middot; Contract related communication with vendors.&middot; Cash Advance will be prepared by self for any ADHOC works whenever required with line approval from Management.&middot; WCR&rsquo;s prepared and shared for invoicing purpose and recorded in the Tracker.&middot; Documenting processes and keeping maintenance records.&middot; Monitoring maintenance budget spending.&middot; Set up, maintain, and organize department's central files, information, filing, and messages.&middot; Drivers log in and time sheet everyday for all vehiclesFacilities Coordinator Requirements:&middot; Bachelor's or associate degree in project management, or similar.&middot; A completed course in facilities management will be advantageous.&middot; A minimum of 3-4 years of experience in facility coordination, project management, or real estate.&middot; Proficiency in Facilities Management (FM) software.&middot; Extensive experience in building and equipment maintenance.&middot; Advanced knowledge of maintenance planning and schedules.&middot; Ability to respond to building emergencies.&middot; In-depth knowledge of building safety regulations and security protocols.&middot; Proficiency in office software, such as Microsoft Word, Excel, and Outlook Express.&middot; Excellent organizational and communication skills.&middot; Has the ability to do multi taskPay: AED4,000.00 - AED5,000.00 per monthExperience:<ul><li>FM Coordinator: 2 years (Preferred)</li><li>CAFM Coordinator: 2 years (Preferred)</li><li>Facilities management: 2 years (Preferred)</li></ul>Work Location: In person

FM Coordinator

Facilities Management

Job Title: Freelance HR &amp; Invoicing CoordinatorLocation: Remote / Hybrid (as required)Employment Type: Freelance / Part-TimeSalary: AED 4,000 per monthJob SummaryWe are looking for a detail-oriented and organized Freelance HR &amp; Invoicing Coordinator to support our day-to-day administrative, HR, and finance operations. The ideal candidate should be experienced in handling HR documentation, preparing invoices, tracking payments, and maintaining accurate records.Key ResponsibilitiesHuman Resources<ul><li>Maintain employee records and HR documentation.</li><li>Prepare employment-related letters and documents.</li><li>Monitor employee attendance, leave, and probation periods.</li><li>Coordinate onboarding and offboarding processes.</li><li>Ensure HR records are accurate and up to date.</li></ul>Invoicing &amp; Payment Tracking<ul><li>Prepare and issue customer invoices.</li><li>Track customer payments and outstanding balances.</li><li>Follow up on overdue payments professionally.</li><li>Maintain invoice and payment records.</li><li>Coordinate with the finance team to reconcile payments.</li></ul>Administration<ul><li>Prepare reports using Microsoft Excel or Google Sheets.</li><li>Maintain organized digital filing systems.</li><li>Coordinate with internal departments to ensure smooth operations.</li><li>Perform other administrative tasks as assigned.</li></ul>Requirements<ul><li>Previous experience in HR administration and invoicing.</li><li>Good knowledge of Microsoft Excel, Google Sheets, and Microsoft Office.</li><li>Strong organizational and time management skills.</li><li>Excellent written and verbal English communication.</li><li>High level of accuracy and attention to detail.</li><li>Ability to work independently and meet deadlines.</li></ul>Preferred Qualifications<ul><li>Experience working with UAE HR processes.</li><li>Knowledge of payroll and basic accounting principles.</li><li>Familiarity with HRMS or ERP systems is an advantage.</li></ul>Compensation: AED 4,000 per month (Freelance)Only shortlisted candidates will be contacted.Pay: AED3,500.00 - AED4,000.00 per monthWork Location: In person

HR Executive freelancing

CLINICA SABAH

Job SummaryClinica Sabah Group is seeking a qualified and motivated HR Coordinator to join our Human Resources team.If you have previous Human Resources experience in a hospital, medical center, or healthcare facility, and are looking to grow your career in a professional healthcare environment, we would like to hear from you.Key Responsibilities<ul><li>Coordinate and support daily Human Resources operations and administrative activities.</li><li>Maintain and update employee records, personnel files, and HR documentation.</li><li>Assist with recruitment, onboarding, and new employee orientation.</li><li>Prepare employment contracts, HR letters, certificates, and other HR-related documentation.</li><li>Monitor employee attendance, leave requests, and maintain accurate HR records.</li><li>Administer employee medical insurance, including enrollments, renewals, amendments, and cancellations.</li><li>Assist with employment visa, residency, and Emirates ID processes.</li><li>Prepare HR reports and maintain HR databases.</li><li>Ensure compliance with company policies, UAE Labour Law, and internal HR procedures.</li><li>Maintain strict confidentiality of employee information and HR records.</li></ul>Requirements<ul><li>Previous HR experience in a hospital, medical center, or healthcare facility is mandatory.</li><li>Fluency in Arabic (spoken and written) is mandatory.</li><li>Good command of English (spoken and written).</li><li>Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>Proficiency in Microsoft Office applications.</li><li>Strong organizational, communication, and interpersonal skills.</li><li>Ability to work efficiently in a fast-paced healthcare environment.</li></ul>LocationDubai, United Arab Emirates.If you meet the above qualifications and are interested in joining Clinica Sabah Group, we encourage you to apply.Experience:<ul><li>HR Coordinator: 1 year (Required)</li></ul>Language:<ul><li>native or fluent Arabic speake (Required)</li></ul>Work Location: In person

HR Coordinator (Arabic Speaker)

CBMS TECHNICAL SERVICES.

Job DescriptionDriverLocation: Dubai, UAEAbout UsModern Space Contracting LLC is a fast-growing company specializing in fit-out, renovations, maintenance, and interior transformation projects. We are committed to delivering high-quality services through professionalism, reliability, and excellence.Position OverviewWe are seeking a reliable and responsible Driver to support company transportation requirements, including staff transportation, material collection, document delivery, and general company errands. The ideal candidate should have good knowledge of Dubai routes, strong time management skills, and the ability to maintain company vehicles professionally.Key Responsibilities<ul><li>Safely transport company staff, materials, documents, and equipment as required.</li><li>Perform daily vehicle inspections and ensure the vehicle is maintained in good working condition.</li><li>Follow all UAE traffic regulations and company safety procedures.</li><li>Collect and deliver materials, tools, documents, and supplies between suppliers, offices, and project sites.</li><li>Assist site teams with transportation requirements when required.</li><li>Maintain cleanliness and proper care of the assigned vehicle.</li><li>Ensure timely arrival for staff pickups, site visits, and company assignments.</li><li>Coordinate with office, project managers, and site teams regarding transportation schedules.</li><li>Maintain confidentiality of company information and client/project details.</li><li>Complete other driving-related tasks assigned by management.</li></ul>Requirements<ul><li>Valid UAE driving license.</li><li>Proven experience as a driver in Dubai, preferably with a contracting, construction, or fit-out company.</li><li>Good knowledge of Dubai roads, locations, and routes.</li><li>Responsible, punctual, and safety-conscious.</li><li>Ability to work flexible hours and support urgent transportation requirements when needed.</li><li>Must be able to communicate effectively in English (spoken and basic written English required).</li><li>Ability to communicate professionally with office staff, site personnel, suppliers, and clients when required.</li><li>Clean driving record and good professional attitude.</li></ul>Pay: AED1,500.00 - AED2,500.00 per monthExperience:<ul><li>Driving: 3 years (Required)</li></ul>Language:<ul><li>Fluent English (Required)</li></ul>Work Location: In person

Driver

Falcon Laboratory LLC

We are looking for a Fleet Coordinator to support the daily coordination of company vehicles and drivers. Fresh graduates are welcome to apply.Key Responsibilities:<ul><li>Coordinate the daily movement of company vehicles and drivers.</li><li>Maintain vehicle records and update basic Excel sheets.</li><li>Track vehicle documents, fuel records, and maintenance schedules.</li><li>Communicate with drivers regarding daily assignments.</li><li>Prepare simple reports and assist with administrative tasks.</li><li>Coordinate with internal departments for vehicle requirements.</li></ul>Requirements:<ul><li>Bachelor's degree (Postgraduates are not eligible).</li><li>Freshers are encouraged to apply.</li><li>Must be able to speak Hindi and basic English.</li><li>Basic knowledge of MS Excel and Microsoft Office.</li><li>Good communication and organizational skills.</li><li>Willing to learn and work in a fast-paced environment.</li></ul>Pay: AED1,500.00 - AED2,000.00 per monthWork Location: In person

Fleet Coordinator (Fresher)

Seddiqi Holding

<div>
 
 Seddiqi Holding is a Family-owned and managed company with a unique, diversified portfolio of businesses and brands across numerous sectors. The business includes Ahmed Seddiqi, Seddiqi Properties, Swiss Watch Services and Mizzen.
 
 
 
 
 
 Our award-winning talent acquisition team is seeking a talented and future-focused Talent Acquisition Coordinator to support the recruitment process across multiple business functions.
 
 
 
 
 
 The role broadly involves sourcing candidates, coordinating interviews, managing candidate communication, and maintaining our applicant tracking system (ATS) to ensure we create the best possible candidate and client experience.
 
 
 
 
 
 You will play a key role in providing high-quality support to the dedicated talent acquisition team through developing talent pools for key roles, and ensuring a strong pipeline of candidates.
 
 
 
 
 
 We are looking for someone who brings speed mixed with accuracy, someone who is constantly looking at ways to improve processes and sees the opportunity AI can bring to enhance talent acquisition.
 
 
 
 
 
 You must have had experience with an ATS as you will become the superuser for the team, championing its use across the business. A genuine interest in recruitment technology and/or AI tools is needed and will be thoroughly tested during the interview process.
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Support the recruitment process by sourcing relevant candidates through multiple channels.
 </li>
 <li>
 Prepare and post job advertisements, coordinate assessments, screening calls, and pre-employment checks.
 </li>
 <li>
 Conduct initial candidate screenings and present a shortlist to the Lead.
 </li>
 <li>
 Carry out market research to understand competitor hiring trends and the broader talent landscape, enabling proactive sourcing and pipeline development.
 </li>
 <li>
 Schedule and coordinate interviews across multiple time zones, calendars, and panels, including video links, and candidate/interviewer logistics.
 </li>
 <li>
 Provide support for high volumes of recruitment activity across multiple open vacancies
 </li>
 <li>
 Communicate with candidates regarding application status and interview feedback, ensuring a positive candidate experience.
 </li>
 <li>
 Manage and maintain the Applicant Tracking System (ATS), ensuring all candidate data is accurate and up to date.
 </li>
 <li>
 Track and update candidate progress across all stages of the recruitment lifecycle within the system.
 </li>
 <li>
 Leverage AI-driven tools, autonomous sourcing solutions, and agent-based technologies to enhance talent acquisition processes, including candidate sourcing, screening, market mapping, and pipeline development.
 </li>
 <li>
 Continuously explore and adopt emerging recruitment technologies, including AI agents and automation tools, to improve efficiency and candidate experience.
 </li>
 <li>
 Generate and maintain recruitment reports and dashboards, providing actionable insights to improve hiring outcomes and process efficiency.
 </li>
 <li>
 Ensure that the confidentiality and sensitivity of information and data is fully protected and respected and comply with the confidentiality rules and procedures and implementing appropriate levels of security and control.
 </li>
 </ul>
 
 
 
 
 
 Previous Experience
 
 
 <ul>
 <li>
 Minimum 3 years of experience as a Recruitment Coordinator, Researcher, or similar role within a corporate environment, recruitment agency, or executive search firm.
 </li>
 <li>
 Proven experience working with Applicant Tracking Systems (ATS) and other recruitment technologies, with a strong focus on maintaining data accuracy and process efficiency.
 </li>
 <li>
 Advanced proficiency in Microsoft Office tools (Copilot, Outlook, Sharepoint, Teams, Excel, PowerPoint, Word etc.), with the ability to manage data, track hiring metrics, and prepare reports.
 </li>
 <li>
 Ideally have worked with SAP and in particular Success Factors Recruitment.
 </li>
 <li>
 Strong interest in and exposure to emerging technologies, with hands-on experience leveraging AI tools to support sourcing, market research, and recruitment processes.
 </li>
 <li>
 Excellent communication and stakeholder management skills, with the ability to work effectively in a fast-paced, collaborative environment.
 </li>
 <li>
 Fluent written and spoke English is mandatory.
 </li>
 <li>
 Arabic language proficiency is mandatory.
 </li>
 </ul>
</div>

Talent Acquisition Coordinator (Arabic Speaker) - 12 Month FTC

GlamourBox Salon LLC

Executive Assistant (Part-Time)Location: Dubai, UAE Company: Glamourbox Home Service Salon Employment Type: Part-Time (5 hours per day)About GlamourboxGlamourbox is a premium home service beauty company providing high-quality beauty services across Dubai. We are looking for a proactive, highly organized Executive Assistant who will act as the owner's right hand, ensuring the business operates efficiently while coordinating projects, administration, and day-to-day operations.This is not a traditional administrative role. We are looking for someone who takes ownership, solves problems proactively, follows up relentlessly, and helps move the business forward.Key ResponsibilitiesExecutive Support<ul><li>Manage the Managing Director's calendar and appointments.</li><li>Organize meetings and prepare meeting agendas.</li><li>Manage emails and prioritize important correspondence.</li><li>Arrange travel and personal/business appointments.</li><li>Prepare documents, presentations, and reports.</li><li>Follow up on delegated tasks and ensure deadlines are met.</li></ul>Operations Support<ul><li>Coordinate with the Booking Coordinator and support daily operations when required.</li><li>Ensure technicians have the necessary uniforms, supplies, and equipment.</li><li>Monitor operational workflows and identify areas for improvement.</li><li>Ensure company procedures and SOPs are followed.</li><li>Track operational issues until they are fully resolved.</li></ul>Human Resources Administration<ul><li>Schedule interviews and coordinate recruitment.</li><li>Prepare employment contracts and onboarding documents.</li><li>Coordinate visa, medical, and employee documentation.</li><li>Maintain accurate employee records.</li><li>Monitor leave balances, attendance, probation periods, and contract renewals.</li></ul>Finance Administration<ul><li>Prepare invoices and supporting documents for approval.</li><li>Follow up on outstanding customer payments.</li><li>Organize receipts and business expenses.</li><li>Coordinate with the company's accountant.</li><li>Prepare simple weekly and monthly financial summaries.</li></ul>Marketing Coordination<ul><li>Coordinate content shoots and marketing activities.</li><li>Schedule social media content with the marketing team.</li><li>Coordinate with designers, photographers, and influencers.</li><li>Assist with promotional campaigns and business events.</li></ul>Supplier &amp; Inventory Coordination<ul><li>Order office and salon supplies.</li><li>Obtain and compare supplier quotations.</li><li>Follow up on deliveries.</li><li>Monitor inventory levels and ensure timely replenishment.</li></ul>Project Coordination<ul><li>Website updates</li><li>New service launches</li><li>Marketing campaigns</li><li>Staff accommodation coordination</li><li>Vehicle leasing</li><li>Supplier sourcing</li><li>Business events</li><li>Process improvements</li></ul>Weekly ResponsibilitiesEvery week, prepare a management summary including:<ul><li>Sales summary</li><li>Number of bookings</li><li>Technician utilization</li><li>Customer complaints and feedback</li><li>Google review updates</li><li>Low inventory items</li><li>Staff attendance</li><li>Completed tasks</li><li>Outstanding action items</li><li>Priorities for the coming week</li></ul>Monthly Responsibilities<ul><li>Review and update SOPs.</li><li>Organize team meetings.</li><li>Maintain HR records.</li><li>Prepare KPI and business performance reports.</li><li>Track company expenses.</li><li>Research competitors and industry trends.</li><li>Present at least two process improvement ideas each month.</li></ul>Requirements<ul><li>Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or Operations Coordinator.</li><li>Excellent organizational and time management skills.</li><li>Strong written and verbal English communication skills.</li><li>Proficient in Google Workspace and Microsoft Office.</li><li>Comfortable using AI tools such as ChatGPT to improve productivity, Like Notion.</li><li>Able to manage multiple priorities simultaneously.</li><li>Highly proactive with excellent follow-up skills.</li><li>Professional, trustworthy, and able to maintain confidentiality.</li><li>Experience in the beauty, hospitality, or service industry is an advantage.</li></ul>Working Hours<ul><li>Part-Time</li><li>5 hours per day</li><li>Tuesday to Sunday. (flexible schedule)</li></ul>What We're Looking ForWe want someone who doesn't wait to be told what to do.You notice problems before they become issues. You follow up until tasks are completed. You enjoy organizing people, improving processes, and making the owner's life easier so the business can grow.If you're proactive, resourceful, detail-oriented, and enjoy taking ownership, we'd love to hear from you.Pay: AED25.00 - AED30.00 per hourWork Location: Hybrid remote in Dubai (Dubai)

Executive Assistant

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