executive assistant

administrative assistant

office manager

admin assistant

office administrator

virtual assistant

Client of Alliance Recruitment Agency

Requirements <ul> <li> Female candidate of Filipina nationality. </li> <li> Minimum 5 years of experience as a Personal Assistant or in a similar role. </li> <li> Strong organizational and time-management skills. </li> <li> Excellent verbal and written communication skills. </li> <li> Proficient in MS Office Suite and other administrative tools. </li> <li> Flexible, proactive, and detail-oriented. </li> <li> Ability to work independently and manage multiple priorities effectively. </li> </ul> Educational Details: Bachelor degree Qualifications: Bachelor degree Created Date: 2025-08-22 End Date: 2025-09-27 Experience: 5 - 6 year Industry: Openings: 1 <div> </div> <div> <div> Primary Responsibilities : </div> <div> <div> <div> <div> Job Title: Personal Assistant (Female Filipina) Experience Required: Minimum 5 years Job Description We are seeking a highly organized and professional Female Personal Assistant (Filipina) to provide administrative and personal support to senior management. The ideal candidate should have strong communication skills, excellent multitasking abilities, and the discretion to handle confidential information. Key Responsibilities <ul> <li> Provide comprehensive administrative and personal support to management. </li> <li> Manage calendars, schedules, meetings, and travel arrangements. </li> <li> Handle correspondence, documentation, and report preparation. </li> <li> Assist in day-to-day office and personal tasks. </li> <li> Maintain a high level of confidentiality and professionalism at all times. </li> <li> Perform other duties and responsibilities as assigned. </li> </ul> </div> </div> </div> </div> </div> <div> </div> <div> <div> Experience Requirements: </div> <div> <div> <div> <div> Requirements <ul> <li> Female candidate of Filipina nationality. </li> <li> Minimum 5 years of experience as a Personal Assistant or in a similar role. </li> <li> Strong organizational and time-management skills. </li> <li> Excellent verbal and written communication skills. </li> <li> Proficient in MS Office Suite and other administrative tools. </li> <li> Flexible, proactive, and detail-oriented. </li> <li> Ability to work independently and manage multiple priorities effectively. </li> </ul></div></div></div></div></div>

Personal Assistant (Female Filipina)

Choco Zen

<div>
 
 We are seeking a highly organized and proactive
 
 Personal Assistant (PA)
 
 to support the ceo and management of our
 
 company in Dubai
 
 . The ideal candidate will be responsible for handling administrative tasks, scheduling, and coordinating various business activities to ensure efficiency and smooth operations. This role requires excellent time management skills, confidentiality, and a strong ability to multitask.
 
 
 
 Key Responsibilities:
 
 
 
 
 Executive Support:
 
 
 <ul>
 <li>
 Act as the primary point of contact between CEO and internal/external stakeholders.
 </li>
 <li>
 Manage calendars, appointments, and meetings, ensuring efficient time management.
 </li>
 <li>
 Prepare reports, presentations, and documents as required.
 </li>
 <li>
 Handle correspondence, emails, and phone calls on behalf of executives.
 </li>
 <li>
 Take meeting notes and follow up on action points to ensure completion.
 </li>
 </ul>
 
 
 Administrative &amp; Office Management:
 
 
 <ul>
 <li>
 Maintain an organized filing system for confidential business documents.
 </li>
 <li>
 Arrange travel itineraries, accommodations, and visa applications for business trips.
 </li>
 <li>
 Assist in organizing company events, conferences, and client meetings.
 </li>
 <li>
 Monitor office supplies and coordinate with vendors for procurement.
 </li>
 </ul>
 
 
 Business &amp; Project Coordination:
 
 
 <ul>
 <li>
 Support executives in managing key business projects and initiatives.
 </li>
 <li>
 Conduct market research, competitor analysis, and business insights when required.
 </li>
 <li>
 Assist in preparing financial reports, invoices, and expense tracking.
 </li>
 <li>
 Coordinate with different departments (sales, marketing, logistics) to facilitate workflow.
 </li>
 </ul>
 
 
 Confidentiality &amp; Discretion:
 
 
 <ul>
 <li>
 Handle sensitive business and personal information with the utmost confidentiality.
 </li>
 <li>
 Act as a trusted liaison between executives and other stakeholders.
 </li>
 <li>
 Manage personal tasks for executives, such as appointment scheduling and personal errands when needed.
 </li>
 </ul>
 
 
 Qualifications &amp; Skills:
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree
 
 in Business Administration, Management, or a related field.
 </li>
 <li>
 
 3+ years of experience
 
 as a PA, Executive Assistant, or similar role.
 </li>
 <li>
 Strong
 
 organizational and multitasking skills
 
 with a proactive approach.
 </li>
 <li>
 Excellent
 
 communication skills in English (Arabic is a plus)
 
 .
 </li>
 <li>
 Proficiency in
 
 Microsoft Office (Excel, Word, PowerPoint, Outlook)
 
 and business software.
 </li>
 <li>
 Ability to work under pressure and meet deadlines.
 </li>
 <li>
 Strong attention to detail and problem-solving abilities.
 </li>
 <li>
 
 Discretion and confidentiality
 
 are essential.
 </li>
 </ul>
</div>

Personal Assistant

Novastela

<div>
 
 
 Job Title: PA /Office Manager
 
 
 
 
 Location:
 
 Business Bay, Dubai (must be based in Dubai). Opportunities to work from home.
 
 
 
 Industry:
 
 Financial Services.&nbsp;
 
 
 
 Reports to:
 
 Director.
 
 
 
 Employment Type:
 
 Ideally Full time we would look at Part Time (min 20 hours pw).
 
 
 
 
 
 
 Job Summary:
 
 
 
 We are seeking a highly organised, proactive, and professional
 
 PA/Office Manager
 
 to support the Director and oversee the smooth day-to-day operations of our Dubai office.
 
 
 
 
 
 
 Key Duties:
 
 
 <ul>
 <li>
 Provide high-level administrative support to the Director, including calendar management, meeting coordination.
 </li>
 <li>
 Updating and organising our CRM and back-office systems.
 </li>
 <li>
 Liaise with clients, candidates, and external stakeholders on behalf of the MD.
 </li>
 <li>
 Prepare reports, presentations, and other confidential documentation.
 </li>
 <li>
 Assist with both business and personal tasks as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Minimum 2+ years&rsquo; experience in a PA/Executive Assistant and/or Office Manager role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
 </li>
 <li>
 Familiarity with CRM systems and recruitment databases and accounting software is a plus (Bullhorn/Xero).
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefits:
 
 
 <ul>
 <li>
 Competitive salary based on experience, health insurance and visa.
 </li>
 </ul>
 
 
 
</div>

Driven Properties

<div>We are seeking an experienced and highly organized Personal Assistant to support one of our top-performing Property Consultant. This role requires a proactive, detail-oriented individual with a strong background in real estate administration, exceptional communication skills, and the ability to manage a fast-paced workload with precision and professionalism.
Key Responsibilities:<ul>
<li>
Manage and respond to calls and emails on behalf of the consultant, ensuring prompt and professional communication
</li><li>Prepare and maintain reports, presentations, and proposals using Excel and PowerPoint
</li><li>Coordination of client property viewings</li>
<li>Regularly monitor and update property listings through online property search portals (Bayut, Property Finder, Dubizzle), CRM and Property Monitor, ensuring all information is accurate, up to date, and compliant with company standards.</li>
<li>Coordinate daily schedules, meetings, and client appointments
</li><li>Prepare and organize sales/rental contracts, tenancy agreements, and supporting documents</li>
<li>Support in preparing listing presentations, client updates, and other sales-related material
</li><li>Act as a liaison between the consultant and clients, ensuring smooth communication and follow-up
</li><li>Coordinate with internal departments (finance, legal, admin) for smooth deal closures.</li>
<li>Conduct cold calling to generate new leads and expand client database.</li>
</ul>
Requirements<ul>
<li>
Advanced proficiency in Microsoft Excel and PowerPoint
</li><li>Strong email communication skills with attention to tone, grammar, and clarity
</li><li>Excellent organizational and multitasking abilities
</li><li>Confident in analyzing and interpreting reports and performance metrics
</li><li>Familiarity in CRM, Property Search Portals and Property Monitor software usage</li>
<li>Professional, proactive, and dependable with a positive attitude
</li><li>Ability to work under pressure and handle time-sensitive tasks effectively</li>
<li>Background as a Personal Assistant or in a related role will be an added advantage</li>
<li>Enthusiastic, proactive, and confident in approach, with the ability to engage effectively with clients and colleagues</li>
</ul>
Benefits<ul>
<li>
Opportunity to work with one of Dubai&rsquo;s leading real estate firms
</li><li>A dynamic and professional work environment with growth opportunities
</li><li>Hands-on experience in the real estate industry with a supportive team</li>
<li>A week and a half of structured training will be provided to ensure a smooth transition and understanding of internal tools, processes, and expectations.</li>
</ul>
If you meet the requirements and are excited about this opportunity, apply now and become a part of the Driven Properties team!</div>

AJAX SYSTEMS TRADING DMCC

Main responsibilities: <ul> <li>Managing diaries and organising meetings and appointments, often controlling access to the manager/executive;</li> <li>Booking and arranging travel, transport and accommodation, visa support;</li> <li>Typing, compiling and preparing reports, presentations and correspondence;</li> <li>Housekeeping: dealing with delivery services, cleaners, suppliers;</li> <li>Dealing with a team of drivers and bodyguards;</li> <li>Taking responsibility of accounts and budgets (manager s personal accounting).</li> <li>Property management (including rentals and maintenance coordination), handling family assistant duties such as managing school-related matters.</li> </ul> Nice to have: <ul> <li>Managing repair works, choosing suppliers/contractors, comparing offers/pricing;</li> <li>Experience working as a PA to a senior manager in an organizational environment;</li> <li>Great communication skills and the ability to multitask effectively while remaining calm and professional under pressure;</li> <li>The capacity to remain calm and focused when juggling multiple requests and managing a busy calendar;</li> <li>Ability to interact effectively with kids and relatives of an executive officer;</li> <li>Working (or being at least acquainted with) 1C, financial monitoring reporting;</li> <li>Driving licence (B category).</li> </ul> We offer: <ul> <li>Competitive wages and a transparent motivation system</li> <li>Freedom to make decisions and implement ideas</li> <li>A zero-bullshit culture</li> <li>A strong and well-coordinated team of professionals</li> <li>Ambitious tasks and challenges</li> <li>Opportunity to work with the most recognized security system and develop your career</li> </ul>

Onstage International DMCC

About the Role:We&rsquo;re looking for a highly organized, proactive, and business-minded Personal Assistant &amp; Booking Manager to join Shereen Mitwalli&rsquo;s team. This is not your typical admin role &mdash; we&rsquo;re looking for someone with drive, initiative, and a natural flair for sales, coordination, and communication.You&rsquo;ll be the first point of contact for all inquiries related to Shereen&rsquo;s speaking engagements, events, and collaborations. You&rsquo;ll manage day-to-day communications, ensure all details are executed flawlessly, and support Shereen on-site at events, both administratively and operationally.If you&rsquo;re someone who thrives in a fast-paced environment, loves organization, and has a touch of charm when it comes to closing deals &mdash; we want to meet you!Key Responsibilities:<ul><li>Handle all incoming inquiries via email, calls, and social media &mdash; ensuring prompt, professional, and warm communication.</li><li>Convert inquiries into confirmed bookings, maintaining a high close rate.</li><li>Manage and update Shereen&rsquo;s calendar, itineraries, and travel logistics.</li><li>Prepare quotations, proposals, and follow-ups for speaking engagements and brand partnerships.</li><li>Be present on-site during events, supporting with coordination and client handling.</li><li>Track and report sales conversions, leads, and pipeline activity weekly.</li><li>Collaborate on marketing and outreach strategies to drive new bookings.</li><li>Provide administrative support &mdash; from scheduling to document preparation and client communications.</li></ul>Key Requirements:<ul><li>Female.</li><li>Excellent English communication skills &mdash; both written and spoken</li><li>Proven administration or sales experience (minimum 2&ndash;3 years preferred)</li><li>Experience in events, PR, or media industry is a strong advantage</li><li>Highly organized, proactive, and detail-oriented</li><li>Strong ability to manage time and multitask under pressure</li><li>Proficient in Microsoft Office, Google Workspace, and CRM tools</li><li>Confident, well-presented, and comfortable accompanying Shereen to events when needed</li><li>Must be based in Dubai and available to start immediately</li></ul>Job Type: Full-time

Personal Assistant & Booking Admin to Shereen Mitwalli

Irwin & Dow

The Role
 Irwin & Dow are recruiting a Personal Assistant for our UHNW client who has recently relocated his private office to the region. The role will provide the highest level of strategic operational support, occasional business travel, providing research and assisting with speech writing, brief taking and attending meetings with him. Additionally, the role will oversee all aspects of his and his family’s private life and you will be holding a valued and trusted position. The role will be diverse, one minute working on a new strategy or business proposal, and the next on household and staff management and renovations. There will be an element of support to the wider family, research into private holidays, liaison with schools (both internationally and in UAE) and oversight of all family’s diaries, ensuring the principal has family time as much as possible. We are seeking a high achiever, someone who is ambitious and wants to develop themselves and become a valued member of staff. Principle is a highly successful entrepreneur who is dynamic and engaging; driven with exacting standards in terms of attention to detail and time management. The role is highly project driven and candidates should be able to demonstrate the ability to manage feasibility reports, design phases of the projects and mange budgets accordingly. The principle does travel extensively and as stated on occasion the PA will be required to travel with him. Travel however is well planned; you will be responsible for this advance planning and all logistics and scheduling. This will be a 24/7 commitment but as such, will be highly rewarded with independence in the role. There are many opportunities to grow and make an impact within the business, but it is imperative that the private support is maintained to the highest service standards. Due to the nature of this role, we are seeking candidates with no external commitments, who are meticulous in their presentation, as they will represent the principle at meetings and act in his stead on occasion .English must be your first language and you should be comfortable in engaging with people at all levels and be highly politically and culturally aware.
 
Requirements
 This will be a 24/7 commitment but as such, will be highly rewarded with independence in the role. There are many opportunities to grow and make an impact within the business, but it is imperative that the private support is maintained to the highest service standards. Due to the nature of this role, we are seeking candidates with no external commitments, who are meticulous in their presentation, as they will represent the principle at meetings and act in his stead on occasion .English must be your first language and you should be comfortable in engaging with people at all levels and be highly politically and culturally aware.
 
About the company
 Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

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Personal Assistant (Female Filipina)

Personal Assistant

Personal Assistant

Personal Assistant

Personal Assistant

Personal Assistant & Booking Admin to Shereen Mitwalli

Personal Assistant