executive assistant

personal assistant

administrative assistant

office administrator

personal assistant to ceo

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Confidential

<div>
 
 
 Job Title:
 
 Personal Assistant to Senior Management
 
 
 
 Location:
 
 Dubai
 
 
 
 
 
 
 
 
 
 Role Overview
 
 
 
 We are seeking a highly organized and proactive
 
 Personal Assistant
 
 to support senior management with day-to-day administrative tasks, with a strong focus on
 
 travel coordination, hotel bookings, and scheduling
 
 .
 
 
 
 
 
 The ideal candidate will be detail-oriented, responsive, and capable of managing multiple priorities in a fast-paced international environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Travel &amp; Accommodation Management
 
 
 <ul>
 <li>
 Arrange international and domestic travel (flights, visas, transfers)
 </li>
 <li>
 Book hotels and manage accommodation logistics
 </li>
 <li>
 Prepare detailed travel itineraries
 </li>
 <li>
 Handle last-minute travel changes and emergencies
 </li>
 <li>
 Ensure cost-effective and efficient travel planning
 </li>
 </ul>
 
 
 Calendar &amp; Scheduling
 
 
 <ul>
 <li>
 Manage calendars for senior management
 </li>
 <li>
 Schedule meetings, calls, and appointments across time zones
 </li>
 <li>
 Coordinate internal and external meetings
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Prepare and organize documents, reports, and presentations
 </li>
 <li>
 Handle correspondence (emails, calls, follow-ups)
 </li>
 <li>
 Maintain records and filing systems
 </li>
 </ul>
 
 
 Coordination &amp; Communication
 
 
 <ul>
 <li>
 Liaise with internal teams, external partners, and vendors
 </li>
 <li>
 Support logistics for business trips and events
 </li>
 <li>
 Ensure smooth day-to-day operations for senior management
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 3+ years of experience as a Personal Assistant / Executive Assistant
 </li>
 <li>
 Strong experience in
 
 travel and accommodation management
 
 </li>
 </ul>
 
 
 Skills
 
 
 <ul>
 <li>
 Excellent organizational and time-management skills
 </li>
 <li>
 Strong attention to detail
 </li>
 <li>
 Ability to multitask and work under pressure
 </li>
 <li>
 Strong communication skills
 </li>
 </ul>
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Proficiency in MS Office (Outlook, Excel, Word)
 </li>
 <li>
 Experience with travel booking platforms is a plus
 </li>
 </ul>
 
 
 Languages
 
 
 <ul>
 <li>
 English &mdash; fluent
 </li>
 <li>
 Russian - fluent
 </li>
 </ul>
 
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 High level of discretion and confidentiality
 </li>
 <li>
 Proactive and solution-oriented mindset
 </li>
 <li>
 Flexible and adaptable
 </li>
 <li>
 Strong service-oriented attitude
 </li>
 </ul>
 
 
</div>

Personal Assistant (Russian Speaker)

<div>
 
 We are hiring a Personal Assistant who can provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Calendar management for executives
 </li>
 <li>
 Aid executive in preparing for meetings
 </li>
 <li>
 Responding to emails and document requests on behalf of executives
 </li>
 <li>
 Draft slides, meeting notes and documents for executives
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics
 </li>
 <li>
 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 </ul>
 
 
</div>

Personal Assistant

Magna Financial

<div>
 
 
 We&rsquo;re Hiring: Personal Assistant
 
 
 
 Business Bay, Dubai | Onsite | UK Hours (12pm&ndash;9pm)
 
 
 
 
 
 
 About Magna Financial
 
 
 
 Magna Financial is a specialist foreign exchange provider with a strong presence in the UAE, UK, and Spain, whilst also growing across the wider European region; Providing currency services to both Corporate and Private Clients globally. We believe service is of paramount importance, therefore we provide a premium service to all clients, combining a depth of specialist expertise and market insight.
 
 
 
 
 
 
 The Role
 
 
 
 We are looking for a highly organised, proactive
 
 Personal Assistant
 
 to support one of our Senior Principals across both business and personal matters.
 
 
 
 
 
 This is a fast-paced role that goes far beyond traditional Corporate PA duties; this is a high-trust, high-exposure role acting as a true right-hand. A background in concierge, luxury service, or high-level support would be highly advantageous. You will be responsible for ensuring both business and personal life run seamlessly, working closely with the wider business including marketing, operations, and leadership teams, while also managing day-to-day personal and lifestyle coordination.
 
 
 
 
 
 You will also play a key role in ensuring alignment, follow-through, and execution across priorities, including reminders, coordination, and keeping both business and personal commitments on track.
 
 
 
 
 
 
 What You&rsquo;ll Be Doing
 
 
 <ul>
 <li>
 Diary and calendar management across multiple time zones, including proactive reminders and prioritisation of key commitments
 </li>
 <li>
 Coordinating meetings, travel, agendas, and follow-ups
 </li>
 <li>
 Acting as a key gatekeeper for calls, emails, and meeting requests
 </li>
 <li>
 Supporting business documentation, reports, and ad hoc projects
 </li>
 <li>
 Working closely with the wider team to keep operations running smoothly
 </li>
 <li>
 Coordinating company events, incentives, and team activities
 </li>
 <li>
 Managing personal scheduling, travel, reservations, and day-to-day lifestyle logistics
 </li>
 <li>
 Coordinating household staff and external personal service providers to ensure smooth day-to-day operations
 </li>
 <li>
 Attending meetings with and occasionally on behalf of the Co-Founder where required
 </li>
 <li>
 Supporting oversight and coordination of investment-related meetings and documentation
 </li>
 <li>
 Ensuring seamless execution of both business and personal priorities with strong follow-through
 </li>
 <li>
 Handling confidential matters with professionalism, discretion, and trust
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 &bull; Exceptional organisation and time management skills
 
 
 &bull; Strong communication skills (written and verbal)
 
 
 &bull; Proactive, solutions-focused &ldquo;can-do&rdquo; mindset
 
 
 &bull; High attention to detail and ability to multitask
 
 
 &bull; Comfortable working in a fast-paced, high-growth environment
 
 
 &bull; Strong interpersonal skills and team collaboration
 
 
 &bull; Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
 
 
 
 
 
 
 Additional Information
 
 
 
 &bull; Onsite role in Dubai (Business Bay &ndash; The Opus)
 
 
 &bull; Working UK hours (12pm&ndash;9pm GST)
 
 
 &bull; Direct exposure to senior leadership
 
 
 &bull; Opportunity to shape internal culture through events and incentives
 
 
 &bull; Broad exposure across a growing international financial services business
 
 
 
 
 
 If you thrive in a fast-paced environment, have a passion for business growth, and are eager to take your career to the next level, we&rsquo;d love to hear from you.
 
 
 
 
 
 Discover what others say about us:
 
 Read our reviews on Trustpilot
 
 
</div>

NADZ Healthcare

About usNADZ Healthcare is a premium, doctor-led home healthcare and concierge medical service based in Dubai. Founded and led by Dr. Nadia Choudhry, NADZ Healthcare delivers personalized medical care directly to patients in their homes, hotels, and workplaces.Our model is centered on restoring the concept of the family doctor through highly professional, discreet, and responsive medical services. We provide doctor-on-call visits, nursing care, preventive health services, chronic disease management, wellness and longevity programs, and specialized home-based treatments.NADZ Healthcare is built on the principles of clinical excellence, patient privacy, compassion, and convenience. Our mission is to redefine healthcare delivery by bringing trusted medical care directly to the patient, with the highest standards of professionalism and integrity.Role OverviewWe are looking for a reliable and organized Personal Assistant to support management with daily administrative tasks, scheduling, and documentation. This role requires someone who can manage paperwork efficiently, coordinate meetings, and provide on-ground support during office-related events when required.Key Responsibilities<ul><li>Coordinate meetings and manage schedules</li><li>Prepare and organize documents and files</li><li>Assist with paperwork and office coordination</li><li>Accompany management to meetings/events during office hours when required</li><li>Support day-to-day administrative tasks</li></ul>Requirements<ul><li>Basic computer knowledge (MS Office)</li><li>Good communication skills</li><li>Organized and dependable</li><li>Nationality preference flexible</li></ul>What We Offer<ul><li>Competitive Salary</li><li>Visa Sponsorship</li><li>Medical Insurance</li><li>Continuous Learning &amp; Career Growth Opportunities</li><li>A Collaborative, Supportive &amp; Inclusive Work Environment</li></ul>Job Type: Full-time

Kayzin Recruitment

<div>
 
 We are supporting a UHNW family in the search for a highly capable
 
 Private Personal Assistant
 
 to provide dedicated support across all aspects of family life, both in the UAE and internationally.
 
 
 
 
 
 This role sits is
 
 entirely focused on private and family matters
 
 , requiring someone who can operate with absolute discretion, professionalism, and a high level of autonomy.
 
 
 
 
 
 This is a
 
 high-trust, fast-paced role
 
 where you will act as a central point of coordination across the family&rsquo;s lifestyle, assets, and day-to-day operations.
 
 
 
 
 
 
 The Role
 
 
 
 You will be responsible for managing and overseeing the personal affairs of the family, ensuring everything runs seamlessly across multiple locations, including the UAE and UK.
 
 
 This is not a traditional PA role &mdash; it requires someone who is
 
 detail-driven, financially literate, and experienced working within complex UHNW environments
 
 .
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Managing complex
 
 family calendars
 
 , including personal, social, and medical appointments
 </li>
 <li>
 Coordinating
 
 international travel
 
 (private and commercial), including detailed itineraries, visas, and on-the-ground logistics
 </li>
 <li>
 Overseeing
 
 family events, hospitality, and private engagements
 
 </li>
 <li>
 Acting as a key liaison across
 
 household staff, external vendors, and service providers
 
 </li>
 <li>
 Supporting with
 
 management of international assets
 
 (UAE &amp; UK), including coordination with relevant parties
 </li>
 <li>
 Handling
 
 high-value payments, banking, and financial administration
 
 , ensuring accuracy and discretion
 </li>
 <li>
 Assisting with
 
 insurance, medical coordination, and personal wellbeing arrangements
 
 </li>
 <li>
 Managing day-to-day
 
 household logistics and personal requirements
 
 </li>
 <li>
 Running personal errands and ensuring all aspects of family life are handled efficiently and proactively
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Proven experience supporting a
 
 UHNW individual or family
 
 in a private PA capacity
 </li>
 <li>
 Strong
 
 financial acumen
 
 and confidence managing large payments, banking, and administrative processes
 </li>
 <li>
 Experience coordinating
 
 international travel and multi-location lifestyles
 
 </li>
 <li>
 Highly organised, with the ability to manage multiple priorities simultaneously
 </li>
 <li>
 Exceptional attention to detail and problem-solving ability
 </li>
 <li>
 Discreet, trustworthy, and professional at all times
 </li>
 <li>
 Proactive and able to anticipate needs before they arise
 </li>
 <li>
 Flexible and responsive, with the ability to adapt to changing schedules
 </li>
 </ul>
 
 
 
 
 
 Additional Information
 
 
 <ul>
 <li>
 
 Location:
 
 Dubai (office-based)
 </li>
 <li>
 Flexibility required in line with the family&rsquo;s schedule and travel needs
 </li>
 </ul>
 
 
 
 
 
 Overview
 
 
 
 This role would suit someone who thrives in a
 
 high-responsibility, detail-oriented environment
 
 , and enjoys being a key support within a UHNW family setup &mdash; ensuring everything runs seamlessly across both personal and lifestyle demands.
 
</div>

Emirates National Investment

<div>
 
 We are seeking a highly experienced and professional
 
 Personal Assistant
 
 who will be responsible for providing high-level personal assistance, concierge-style support, estate coordination, and administrative oversight across a broad range of private matters. The position requires exceptional organisational skills, sound judgement, and the ability to manage sensitive matters with the highest level of confidentiality, professionalism, and attention to detail.
 
 
 
 
 
 This role will support the smooth coordination of personal affairs, household-related requirements, VIP-related arrangements, and private administration.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 
 Private Affairs Management
 
 
 <ul>
 <li>
 Act as the primary point of contact in relation to private and personal matters.
 </li>
 <li>
 Handle confidential and sensitive information with the utmost discretion and professionalism.
 </li>
 <li>
 Coordinate and oversee a wide range of personal tasks, ensuring efficient and timely execution.
 </li>
 <li>
 Track VIP relations and correspondence, supporting relationship management by remaining informed of important occasions, milestones, and key events.
 </li>
 <li>
 Organise and coordinate personal arrangements including travel bookings, flight reservations, hotel accommodation, and related logistics.
 </li>
 <li>
 Support the management of personal insurance matters, including vehicle registration, renewals, and related documentation.
 </li>
 </ul>
 
 
 
 
 
 Estate Management
 
 
 <ul>
 <li>
 Supervise and manage private properties, ensuring they are well-maintained, operational, and secure.
 </li>
 <li>
 Oversee household and estate staff, including coordination related to recruitment, onboarding, payroll, scheduling, and performance monitoring.
 </li>
 <li>
 Coordinate with external service providers and vendors for maintenance, renovations, and other property-related requirements.
 </li>
 <li>
 Liaise with relevant internal and external parties in relation to private procurement and household requirements.
 </li>
 <li>
 Support the smooth day-to-day administration and upkeep of private residences and related assets.
 </li>
 </ul>
 
 
 
 
 
 Financial Administration
 
 
 <ul>
 <li>
 Assist in the coordination and administration of financial matters relating to personal, household, and private expenses.
 </li>
 <li>
 Support the tracking and organisation of private expense-related documentation and records, as required.
 </li>
 </ul>
 
 
 
 
 
 Documentation and Approvals
 
 
 <ul>
 <li>
 Maintain up-to-date records of personal documents including passports, visas, Emirates IDs, and other important records.
 </li>
 <li>
 Maintain an organised and updated database of important contacts, service providers, and vendors.
 </li>
 <li>
 Review and coordinate initial approvals related to private affairs.
 </li>
 </ul>
 
 
 
 
 
 Experience, Education, and Skills
 
 
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant discipline such as
 
 Business Management, Hospitality, Estate Management
 
 , or similar.
 </li>
 <li>
 Proven experience in a similar role, preferably supporting a
 
 high-net-worth individual, family office, or VIP environment
 
 .
 </li>
 <li>
 Strong understanding of the level of professionalism, discretion, and service expected within a private household or executive support environment.
 </li>
 <li>
 Fluent in English, with strong verbal and written communication skills. Arabic is a plus.
 </li>
 </ul>
 
 
 
 
 
 Key Competencies &amp; Skills
 
 
 <ul>
 <li>
 Exceptional organisational and multitasking skills, with strong attention to detail.
 </li>
 <li>
 Excellent interpersonal and communication abilities.
 </li>
 <li>
 High level of integrity, discretion, and professionalism in handling confidential information.
 </li>
 <li>
 Strong problem-solving skills and the ability to remain composed under pressure.
 </li>
 <li>
 Respectful, trustworthy, and service-oriented demeanour.
 </li>
 <li>
 Flexibility to work outside standard office hours as needed.
 </li>
 <li>
 Good understanding of local customs, etiquette, and cultural expectations.
 </li>
 <li>
 High standards of personal presentation.
 </li>
 </ul>
</div>

RTC1 Recruitment Services

<div>
 
 
 Position Title:
 
 PA to the CEO
 
 
 
 Employment Type:
 
 Temporary Contract
 
 
 
 Salary:
 
 up to 12K AED all-inclusive depending on experience and qualifications
 
 
 
 Job Location:
 
 Dubai, UAE
 
 
 
 
 
 About the Client:
 
 
 
 A leading Dubai-based conglomerate shaping the future of AI, fintech, healthcare, and more that drives innovation and empowers businesses across the MENA region.
 
 
 
 
 
 Job Description:
 
 
 <ul>
 <li>
 Provide high-level administrative and executive support to the CEO, managing complex calendars, meetings, and travel arrangements
 </li>
 <li>
 Act as a key point of contact, handling confidential communication and liaising with senior stakeholders
 </li>
 <li>
 Prepare reports, presentations, and correspondence with accuracy and professionalism
 </li>
 <li>
 Coordinate across multiple business units, ensuring smooth day-to-day operations and follow-ups
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Minimum 2 years experience as a PA/EA supporting C-level executives, preferably within holding or diversified companies
 </li>
 <li>
 Strong organizational and multitasking skills with the ability to work under pressure
 </li>
 <li>
 Immediate availability is an advantage.
 </li>
 </ul>
 
 
</div>

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