administrative assistant

front office supervisor

executive assistant

office manager

assistant project manager

virtual office assistant

Saleh Omer Bin Haider Group

Job Title: Personal Assistant Reporting To: Owner Location: DubaiJob Summary:We are looking for a highly organized and trustworthy Personal Assistant to provide comprehensive support to the Owner/Director. The ideal candidate will manage daily administrative tasks, communications, and personal errands, while also taking full responsibility for coordinating national and international travel&mdash;ensuring smooth logistics and itineraries.Key Responsibilities:<ul><li>Manage calendar, appointments, and meeting schedules.</li><li>Plan, book, and manage all travel arrangements, including flights, hotel accommodations, visas, transport, and detailed itineraries.</li><li>Handle daily correspondence&mdash;emails, phone calls, and messages.</li><li>Act as the point of contact between the Director and internal/external parties.</li><li>Prepare documents, reports, presentations, and meeting minutes.</li><li>Maintain an organized filing and document management system.</li><li>Track deadlines, follow-ups, and task reminders.</li><li>Assist in personal tasks and errands when required.</li><li>Maintain confidentiality and handle sensitive information discreetly.</li><li>Accompany during business travel or meetings when necessary.</li></ul>Requirements:<ul><li>Minimum 2&ndash;5 years of experience as a Personal or Executive Assistant.</li><li>Strong experience in handling full travel logistics (airline bookings, visas, hotels, transportation).</li><li>Excellent command of English; Arabic is a plus.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>High attention to detail and time management.</li><li>Discreet, professional, and presentable.</li><li>UAE driving license is a plus.</li></ul>Job Types: Full-time, Permanent

Female personal Assistant

Alrais Holding

Job Purpose: The Odoo Assistant supports the effective operation, maintenance, and user adoption of the company&rsquo;s Odoo ERP system. This role helps ensure that business users can work efficiently with Odoo by providing functional support, handling configuration tasks, assisting with data management, resolving routine issues, and contributing to improved business processes through the ERP platform.The role focuses on maintaining clean, accurate data and supporting users with day-to-day Odoo operations. Hands-on experience with Odoo (inventory, sales, purchase) and strong attention to detail are required.System Support &amp; Maintenance&middot; Provide first-line functional support to internal users of the Odoo system.&middot; Respond to support requests, troubleshoot routine issues, and escalate when necessary.&middot; Log and track support tickets, monitor progress, and ensure timely resolution.User Assistance &amp; Training&middot; Assist users with system navigation and best practices.&middot; Conduct basic training sessions for new and existing users.&middot; Prepare user guides, documentation, and quick-reference materials.Data Management&middot; Enter, update, and validate data in relevant Odoo modules (e.g., CRM, Sales, Inventory, Accounting).&middot; Support data imports, exports, and cleanup activities.&middot; Monitor data quality and enforce standardized entries.Configuration &amp; System Optimization&middot; Assist with routine Odoo configurations (e.g., user permissions, workflows, dashboards).&middot; Support implementation of system improvements and enhancements.&middot; Assist with testing and validation of changes before deployment.Collaboration &amp; Continuous Improvement&middot; Work with business units to understand system needs and support process improvements.&middot; Provide feedback to technical teams to improve system workflows and reporting.&middot; Stay up to date with Odoo features and share best practices.Job Type: Full-timePay: AED4,000.00 per month

Odoo Assistant

Felix Rippl

<div>
 
 Du bist ein Organisationstalent mit einem Blick f&uuml;r Details und einer Leidenschaft f&uuml;r klare Prozesse?
 
 
 
 In dieser Rolle unterst&uuml;tzt du unser HR-Team bei administrativen und organisatorischen Aufgaben, sorgst f&uuml;r reibungslose Abl&auml;ufe und bist die zentrale Anlaufstelle f&uuml;r Mitarbeiteranfragen. &Uuml;bernimm Verantwortung, arbeite strukturiert und werde Teil eines Teams, das auf Verl&auml;sslichkeit, klare Strukturen und Teamgeist setzt.
 
 
 
 Dein Aufgabenbereich:
 
 
 
 <ul>
 <li>
 Unterst&uuml;tzung des HR-Teams bei administrativen Aufgaben.
 </li>
 <li>
 Koordination von Terminen, Meetings und Schulungen.
 </li>
 <li>
 Pflege und Verwaltung von Mitarbeiterdaten und Personalakten.
 </li>
 <li>
 Erstellung von Arbeitsvertr&auml;gen, Bescheinigungen und Dokumentationen.
 </li>
 <li>
 Organisation und Nachverfolgung von Onboarding- und Offboarding-Prozessen.
 </li>
 <li>
 Ansprechpartner f&uuml;r Mitarbeiteranfragen zu HR-Themen.
 
 
 
 </li>
 </ul>
 
 Was wir dir bieten:
 
 
 
 <ul>
 <li>
 Ein starkes Team und klare Strukturen.
 </li>
 <li>
 Moderne digitale Tools f&uuml;r effizientes Arbeiten.
 </li>
 <li>
 Regelm&auml;&szlig;ige Weiterbildungen und Schulungen.
 </li>
 <li>
 Ein strukturiertes Onboarding-Programm f&uuml;r einen erfolgreichen Start.
 </li>
 <li>
 Attraktive Verg&uuml;tung und Entwicklungsm&ouml;glichkeiten.
 
 
 
 </li>
 </ul>
 
 Unsere Werte:
 
 
 
 <ul>
 <li>
 Verl&auml;sslichkeit: &bdquo;Wir halten, was wir versprechen &ndash; f&uuml;r Kunden und Team.&ldquo;
 </li>
 <li>
 Klare Strukturen: &bdquo;Definierte Prozesse und klare Zust&auml;ndigkeiten.&ldquo;
 </li>
 <li>
 Teamgeist: &bdquo;Gemeinsam erfolgreich durch Zusammenarbeit und Unterst&uuml;tzung.&ldquo;
 </li>
 <li>
 Abgeschlossene kaufm&auml;nnische Ausbildung oder Studium im Bereich Personalmanagement oder vergleichbar.
 </li>
 <li>
 Erste Erfahrung im HR-Bereich oder in einer Assistenzrolle (w&uuml;nschenswert).
 </li>
 <li>
 Kommunikationsst&auml;rke und Organisationstalent.
 </li>
 <li>
 Strukturierte und zuverl&auml;ssige Arbeitsweise.
 </li>
 <li>
 Sicherer Umgang mit MS Office und digitalen Tools.
 </li>
 </ul>
</div>

Personalassistenz - Vollzeit (German Speaking)

Apt Resources Pvt.Ltd.

Apt Resources is seeking a skilled and innovative Administrator with proficiency in CRM systems, Canva, and artificial intelligence technologies to join our client's dynamic team in Dubai, UAE. In this role, you will be responsible for supporting the administrative functions of the organization while leveraging your technical skills to enhance operational efficiency and improve user experience.
 
Responsibilities:: 
<ul>
<li>Manage and maintain the CRM database, ensuring data accuracy and integrity.</li>
<li>Collaborate with teams to optimize CRM functionalities to improve workflows and user engagement.</li>
<li>Create visually appealing presentations, infographics, and marketing materials using Canva.</li>
<li>Assist in developing AI-driven solutions to support various administrative tasks and reporting functions.</li>
<li>Support the organization of events, meetings, and training sessions, including logistics coordination.</li>
<li>Handle general administrative tasks such as scheduling, correspondence, and filing.</li>
<li>Interact with clients and stakeholders to provide exceptional service and support.</li>
<li>Analyze administrative processes and suggest improvements for enhanced efficiency.</li>
<li>Provide support in project management and tracking progress using CRM tools.</li>
</ul>
Requirements: 
<ul>
<li>Proven experience in an administrative role, with background in CRM systems, and Canva Designs.</li>
<li>Familiarity with Canva for creating visual content and marketing materials.</li>
<li>Basic understanding of artificial intelligence applications in administrative tasks.</li>
<li>Bachelor’s degree in Business Administration or a related field is preferred.</li>
<li>Strong organizational skills with the ability to manage multiple tasks effectively.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other relevant tools.</li>
<li>A proactive approach to problem-solving and the ability to work independently.</li>
<li>Willingness to learn and adapt to new technologies and processes.</li>
<li>Must be currently residing in the UAE and able to join immediately.</li>
</ul>
Benefits: 
Salary is as per the market demand.

Tagalog speaking Office Administrator with CRM, Canva, and AI Knowledge

Hyphen Connect

<div>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage the executive&rsquo;s daily agenda, including meetings, business activities, social engagements, and personal matters, ensuring smooth and efficient scheduling.
 </li>
 <li>
 Plan and coordinate all travel-related matters such as flights, hotels, transportation, and itinerary to ensure seamless and comfortable travel experiences.
 </li>
 <li>
 Assist with handling various documents and emails, drafting correspondence, preparing reports and presentation materials, and attending meetings as needed to take notes.
 </li>
 <li>
 Oversee and coordinate personal matters such as property management, vehicle maintenance, personal shopping, and social activities.
 </li>
 <li>
 Handle communication with external parties and maintain important professional and personal relationships on behalf of the executive.
 </li>
 <li>
 Respond quickly and effectively to unexpected situations, providing practical solutions to ensure the executive&rsquo;s work and personal life remain uninterrupted.
 </li>
 <li>
 Flexibly manage and complete various ad-hoc requests, addressing both personal and business needs as they arise.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Independent and strong-minded, able to perform efficiently and maintain high productivity in high-pressure environments.
 </li>
 <li>
 Possesses strong execution skills, adaptability, and excellent problem-solving abilities.
 </li>
 <li>
 Demonstrates excellent communication and interpersonal skills, capable of interacting effectively with individuals at all levels.
 </li>
 <li>
 Able to accept occasional overtime and handle urgent or unexpected tasks when required.
 </li>
 </ul>
</div>

Personal Assistant (Dubai / Relocation)

Arrowwood Resort and Conference Center

Job TitleHOTEL-Assistant Director of Sales &ndash; MICE &amp; SMERF SegmentsLocationRemote (Based in UAE) for Arrowwood Resort &amp; Conference Center &ndash; Alexandria, MN, USAReports ToDirector of Sales &amp; Marketing or General Manager (US)Position SummaryAs the Assistant Director of Sales you will focus on the MICE (Meetings, Incentives, Conferences, Exhibitions) and SMERF (Social, Military, Educational, Religious, Fraternal) segments, you will be responsible for developing, closing and managing business in these target group/event segments for the Alexandria resort, from a remote office in UAE. You will build and lead a pipeline of MICE &amp; SMERF leads, negotiate contracts, work with the on-site teams to deliver events, and help achieve the resort&rsquo;s group revenue targets.Key Responsibilities<ul><li>Develop and implement a strategic sales plan for the MICE &amp; SMERF segments, aligning with resort goals and market trends.</li><li>Prospect, identify and qualify new business opportunities in MICE &amp; SMERF: associations, corporate meetings, educational groups, social events, military groups, religious retreats, fraternals, etc.</li><li>Build and maintain strong relationships with key clients, meeting planners, event agencies, DMCs, associations and organizations within MICE &amp; SMERF segments.</li><li>Prepare and present compelling proposals, negotiate contracts including room blocks, meeting/function space, food &amp; beverage, ancillary services, and events.</li><li>Work closely with the on-site operations, events/catering, front desk, revenue management and other departments to ensure seamless transition from contract to implementation.</li><li>Monitor, track and report on lead status, bookings, pick-up, attrition, cancellations, and revenue performance for MICE &amp; SMERF segments.</li><li>Use CRM/Sales &amp; Catering systems to manage leads, opportunities, contracts and client communications.</li><li>Attend virtual (and occasionally physical) trade shows, industry conferences, site inspections, sales presentations and networking events relevant to MICE &amp; SMERF.</li><li>Ensure that client expectations are clearly communicated to on-site teams and that service delivery meets or exceeds standards, thereby supporting repeat business.</li><li>Analyze market trends, competition, event-industry changes and segment-demand patterns to adjust strategy and remain competitive.</li><li>Collaborate with marketing/communications teams to develop promotional materials, campaigns, and content targeting MICE &amp; SMERF business.</li><li>Work flexible hours to accommodate time-zones differences (UAE vs US) and availability for client communication, site tours, etc.</li></ul>Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Hospitality Management, Business Administration, Marketing, or related field preferred.</li><li>Minimum 5 years&rsquo; sales experience in group/events/MICE &amp; SMERF segments in the hospitality industry (resort or hotel environment).</li><li>Proven track record of achieving sales targets in these segments and closing contracts for group business.</li><li>Deep understanding of the MICE &amp; SMERF markets: how associations, educational/training groups, social/military/fraternal groups plan events, book venues, negotiate terms.</li><li>Excellent communication (written &amp; verbal) in English. Additional languages are a plus in a UAE-based remote role.</li><li>Strong negotiation and contract-management skills.</li><li>Comfortable working remotely: self-motivated, disciplined, able to coordinate across teams and time zones.</li><li>Proficiency in CRM and Sales &amp; Catering software, Microsoft Office (Excel, PowerPoint), event-management systems.</li><li>Excellent organization, ability to manage multiple leads/accounts, prioritize tasks, meet deadlines and multitask.</li><li>Analytical mindset: able to interpret sales data, segment performance, forecast revenue, identify opportunities.</li><li>Ability to travel occasionally (if required) for trade shows, site visits or client meetings.</li></ul>Compensation &amp; Benefits (UAE Market Adaptation)<ul><li>Salary range: AED 12,000 &ndash; 15,000/month (based on experience) + performance-based incentives/commission tied to MICE &amp; SMERF revenue targets.</li><li>Fully remote role; equipment and remote-work support provided per company policy.</li><li>Paid annual leave as per UAE labour law.</li><li>Medical insurance / health benefits as per company policy.</li><li>Professional development opportunities</li></ul>Key Performance Indicators (KPIs)<ul><li>Number of MICE &amp; SMERF leads generated and qualified.</li><li>Conversion rate from lead &rarr; contract &rarr; actualised event.</li><li>Number of group/event room nights booked and actualised for MICE &amp; SMERF.</li><li>Revenue achieved for MICE &amp; SMERF segments (rooms + function space + F&amp;B + ancillary).</li><li>Average rate (room and F&amp;B) for group business vs target/budget.</li><li>Client satisfaction / feedback from MICE &amp; SMERF events leading to repeat business.</li><li>Accuracy and timeliness of reporting and forecasting.</li><li>Responsiveness and collaboration with on-site teams and remote stakeholders.</li></ul>Working Hours<ul><li>Evenings / Night shifts required to align with US clients and teams, typically 9 hour shifts per day</li><li>Weekend or holiday work may be required when large group bookings or premium events occur</li></ul>Job Type: Full-timePay: AED12,000.00 - AED15,000.00 per monthWork Location: Remote

HOTEL-Assistant Director of Sales (DUBAI)

Elbirg

Looking for personal assistant who will help out with two small startup businesses. This is an office job.Requirements:- fluent in English (written and spoken)- Personal assistant experience- Customer service experienceResponsibilities: - Organizing schedules - Answering customer inquiries (webshop, social media, email) - Checking for orders on the websites - Packing orders - Managing the logistics of the officePreferred:- Driving license (company car will be provided)Job Types: Full-time, PermanentPay: AED3,000.00 per monthExperience:<ul><li>personal assistant: 5 years (Required)</li></ul>Language:<ul><li>English fluently? (Required)</li></ul>License/Certification:<ul><li>driving license? (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Personal Assistant/Secretary

Explore 2048+ Virtual office assistant in Dubai this December. Find roles across top companies and apply now to boost your career.