executive assistant

sales coordinator

office administrator

personal assistant

administrative assistant

virtual office assistant

Etagi Real Estate

We are seeking a Personal Assistant (Russian Speaker - Female) to provide comprehensive support to senior management. This role requires a proactive individual with excellent communication skills, a strong command of Russian and English, and the ability to handle administrative and personal tasks efficiently.Key Responsibilities:<ul><li>Manage daily schedules, calendars, meetings, and appointments</li><li>Coordinate travel arrangements, reservations, and logistics</li><li>Handle confidential documents and maintain professional discretion</li><li>Prepare reports, presentations, and manage business correspondence</li><li>Assist in managing internal and external communications</li><li>Perform general administrative tasks including filing, data entry, and expense tracking</li><li>Provide tech-related support such as handling emails, cloud storage, online platforms, and office software</li><li>Act as a liaison between the executive and other departments or external parties</li></ul>Requirements:<ul><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role</li><li>Fluent in Russian and English (spoken and written)</li><li>Strong computer literacy: MS Office, Google Workspace, CRM tools, and basic technical troubleshooting</li><li>Excellent organizational and time-management skills</li><li>Strong interpersonal and communication skills</li><li>High level of discretion, professionalism, and attention to detail</li><li>Ability to multitask and adapt in a fast-paced environment</li></ul>We Offer:<ul><li>Attractive Salary Package</li><li>Visa and Comprehensive Health Insurance</li><li>Inhouse parking</li><li>A Role in a Leading International Company with 180+ employees in Dubai</li><li>A Strong and Supportive Corporate Culture</li><li>Professional Growth and Development Opportunities</li></ul>Job Type: Full-timePay: AED8,000.00 per monthApplication Question(s):<ul><li>Can you join immediately?</li><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Experience:<ul><li>Business Assistant: 1 year (Required)</li></ul>Language:<ul><li>Russian (Required)</li></ul>

Personal Assistant - Russian Speaker (Female)

Sky Zone Cargo Services LLC

Job Title: Air &amp; Sea Freight Pricing Assistant (Female)Job Type: Full-time, Contract Expected Start Date: 03/11/2025Job Description:We are currently seeking a Female Air &amp; Sea Pricing Assistant in Dubai with a minimum of 5 years&rsquo; proven experience in UAE freight forwarding local and international.The ideal candidate will possess.Key Responsibilities:<ul><li>Air &amp; Sea freight pricing (import &amp; export)</li><li>Coordination with airlines, shipping lines, overseas agents, and customers</li><li>Preparing competitive quotations and ensuring timely responses</li><li>strong analytical and negotiation skills, along with a thorough understanding of pricing strategies, market trends, and shipping Incoterms.</li><li>Ensuring efficient and accurate bookings knowledge with major shipping lines, airlines, and courier services.</li><li>Supporting sales &amp; operations teams with accurate rate offers</li></ul>Requirements:<ul><li>Minimum 5 years of proven experience in Dubai</li><li>Knowledge of both local and international pricing</li><li>Strong communication and negotiation skills</li><li>Ability to work under pressure and meet deadlines</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Relevant Field (Business, Logistics, Supply Chain Management].</li><li>Proven experience in the freight forwarding or logistics industry</li><li>Strong proficiency in MS Excel and familiarity with pricing tools.</li></ul>Application Question(s):<ul><li>How many years of experience do you have specifically in pricing across air, land, and sea and courier services?</li></ul>Important Note: Applicants without prior UAE freight forwarding experience and UAE sales experience will not be shortlisted.Job Type: Full-time

Air & Sea Pricing Assistant (Female)

The Loft Fifth Avenue Hair & Beauty Salon

We are seeking a detail-oriented and proactive Administrative Executive to support our team with daily administrative operations. The ideal candidate will possess excellent organizational and communication skills, with the ability to work independently and manage multiple tasks remotely.Key Responsibilities:<ul><li>Administrative Support: Maintain digital records, files, and databases.</li><li>Coordination: Ensure smooth communication across all departments.</li><li>Document Management: Assist with document preparation, formatting, and proofreading as well as handle confidential and sensitive information with discretion.</li></ul>Requirements:<ul><li>UAE National (Emirati) with a valid Emirates ID, Passport and Family Book</li><li>Proven experience in an administrative or executive support role.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills in English and Arabic.</li><li>Excellent time management and multitasking abilities.</li></ul>Benefits:<ul><li>Remote work</li><li>Competitive salary.</li><li>Flexible working hours.</li><li>Opportunities for professional development and training.</li></ul>Job Types: Full-time, FresherPay: AED5,000.00 per monthApplication Question(s):<ul><li>Can you join immediately?</li><li>Do you have Microsoft Excel skills?</li></ul>

UAE National - Administrative Executive - Remote Work

BIGRED ADVENTURE

CV WITHOUT PHOTO WILL NOT BE REVIEWEDJob types: Full timeSalary : Basic up to 3400 aed + Comission 5%Job requirements:<ul><li>An advanced experience in Sales Role.</li><li>Presentable view.</li><li>Perfect knowledge of professional English.</li><li>Responsibility, sociability, serious attitude to work.</li><li>Ensure monthly targets are met consistently.</li><li>Describe products and explain details about the tours to clients.</li><li>Book the tours in the system, make follow-ups with guests.</li></ul>Job Type: Full-timePay: AED3,400.00 - AED5,000.00 per monthExperience:<ul><li>sales: 1 year (Required)</li></ul>Language:<ul><li>Russian (Required)</li></ul>

Female Sales Russian and English speaker Assistant (own visa)

Magic

<div>
 
 
 Department:
 
 Support &amp; Leadership
 
 
 
 Location:
 
 Global+
 
 
 
 Compensation:
 
 $7.00 / hour
 
 
 
 
 Description
 
 
 
 
 About the Client
 
 
 An e-commerce brand consolidator that acquires and scales beautiful, multi-channel consumer brands across Shopify, retail, and Amazon. Led by experienced founders and operators with multiple exits and top-tier credentials, they specialize in turning complex situations into durable growth. They partner with visionary entrepreneurs to accelerate adoption and build lasting brands.
 
 
 
 Why does this role exist?
 
 
 As the portfolio scales, the Brand Manager (CEO of a brand) needs a Chief of Staff to own operations, scheduling, and cross-functional execution so leadership can focus on high-level growth. This role turns strategy into organized, on-time delivery across logistics, finance/admin, customer experience, and creative workflows&mdash;removing bottlenecks, closing loops, and keeping the operating cadence tight. The goal is to create leverage for the Brand Manager by proactively handling day-to-day tasks and ensuring initiatives move from plan to done.
 
 
 
 The Impact you&rsquo;ll make
 
 
 
 
 Operations &amp; Logistics
 
 <ul>
 <li>
 Manage relationships with 3PL partners; oversee shipments, restocks, and freight coordination
 </li>
 <li>
 Track inventory levels, complete monthly inventory inputs, and reconcile data with 3PL reports
 </li>
 <li>
 Create, manage, and revise Purchase Orders (POs) for customers and 3PL; liaise on order statuses
 </li>
 <li>
 Ship products via Shopify and ensure order accuracy and timely fulfillment
 </li>
 </ul>
 
 Executive Enablement &amp; Program Management
 
 <ul>
 <li>
 Own the Brand Manager&rsquo;s calendar, priorities, meeting prep, and follow-ups
 </li>
 <li>
 Set up one-to-one meetings with direct reports and coordinate cross-functional meetings
 </li>
 <li>
 Translate goals into tasks/timelines in Notion or a task tool; monitor progress and surface blockers
 </li>
 <li>
 Provide weekly operational updates and KPI snapshots to keep leadership informed
 </li>
 </ul>
 
 Finance, Admin &amp; Information Management
 
 <ul>
 <li>
 Create, manage, and revise customer invoices; follow up on late payments
 </li>
 <li>
 Complete vendor onboarding docs: credit apps, engagement letters, CC and insurance forms
 </li>
 <li>
 Maintain Google Drive and Notion with proper naming conventions and organized folders
 </li>
 <li>
 Handle one-off research, supplier communication, and general administrative support
 </li>
 </ul>
 
 Customer Experience &amp; Product Operations
 
 <ul>
 <li>
 Monitor Instagram comments/DMs; triage, reply or escalate; re-post tagged stories
 </li>
 <li>
 Manage product complaint intake; summarize issues and produce Product &rarr; Solution reports
 </li>
 <li>
 Run product surveys, collate insights, and recommend CX/product improvements
 </li>
 <li>
 Help cultivate a community for high-LTV customers to delight and surprise them
 </li>
 </ul>
 
 Creative &amp; Content Coordination
 
 <ul>
 <li>
 Source/coordinate UGC and track creative flow across stakeholders
 </li>
 <li>
 Create simple mockups and assets using AI/design tools; update pamphlets, sell sheets, and marketing materials
 </li>
 <li>
 Research topics for blog/content; prepare briefs for collaborators
 </li>
 <li>
 Maintain content libraries so brand assets remain current and accessible
 
 
 </li>
 </ul>
 
 Skills, Knowledge and Expertise
 
 
 
 
 Required:
 
 <ul>
 <li>
 Shopify admin experience (order processing, shipping, basic catalog/admin tasks)
 </li>
 <li>
 Hands-on experience with task management tools (e.g., Notion, Asana, Trello)
 </li>
 <li>
 Proven operations/logistics support, including 3PL coordination, inventory tracking, POs, and invoicing
 </li>
 <li>
 Excellent written and spoken English; confident communicator with suppliers, partners, and customers
 </li>
 <li>
 Ability to work Monday&ndash;Friday, 8:00 AM&ndash;5:00 PM Eastern Time (40 hours/week)
 </li>
 <li>
 WFH Set-Up:
 <ul>
 <li>
 Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
 </li>
 <li>
 Internet speed of at least 40MBPS
 </li>
 <li>
 Headset with an extended mic that has noise cancellation and a webcam
 </li>
 <li>
 Back-up computer and internet connection
 </li>
 <li>
 Quiet, dedicated workspace at home
 </li>
 </ul>
 </li>
 </ul>
 
 Your Superpowers:
 
 <ul>
 <li>
 Extreme organization, prioritization, and multitasking; you bring order to moving parts
 </li>
 <li>
 Proactive ownership: you fill in gaps, anticipate needs, and close loops without hand-holding
 </li>
 <li>
 Strong administrative and communication skills; crisp documentation and follow-through
 </li>
 <li>
 Google Workspace (Drive, Sheets, Docs, Calendar) and Slack proficiency
 </li>
 <li>
 Information management (file taxonomy, naming conventions) and basic accounting admin (invoices, payment follow-up)
 </li>
 <li>
 Social moderation (Instagram) and content coordination; familiarity with AI content tools/Canva is a plus
 </li>
 </ul>
 
 You should apply if&hellip;
 
 <ul>
 <li>
 You thrive in fast-paced, scaling environments and love turning strategy into action
 </li>
 <li>
 You&rsquo;re comfortable with ambiguity, escalate blockers early, and take pride in getting things done
 </li>
 <li>
 You enjoy wearing many hats&mdash;from logistics and admin to CX and light creative coordination
 </li>
 <li>
 You care about details, communicate clearly, and keep leaders focused on the highest-value work
 </li>
 </ul>
 
 What to expect...
 
 
 
 
 
 Work Setup:
 
 <ul>
 <li>
 Remote position
 </li>
 <li>
 Must have a reliable internet connection and a quiet workspace
 </li>
 <li>
 Required to provide own computer with Intel Core i5 or something similar or higher operating system
 </li>
 </ul>
 
 Working Hours:
 
 <ul>
 <li>
 40 hours per week
 </li>
 <li>
 Monday - Friday: 8:00 am - 5:00 pm (Eatern Time)
 </li>
 </ul>
 
 Compensation:
 
 <ul>
 <li>
 $7 per hour
 </li>
 <li>
 No benefits package included
 
 
 </li>
 </ul>
 
 Benefits
 
 
</div>

Chief of Staff/Executive Assistant - Freelance, Remote

Envision Consulting

<div>
 
 
 
 Job Title: Executive &amp; Personal Assistant
 
 
 
 
 
 
 
 Location
 
 
 : Dubai, UAE (with flexible hours to overlap with US &amp; EU time zones)
 
 
 
 
 Employment:
 
 
 Full-Time
 
 
 
 
 Start Date:
 
 
 Immediate
 
 
 
 
 
 
 
 About the Role
 
 
 
 
 
 
 
 We are seeking a highly organized and adaptable Executive Assistant to support our partners and manage administrative and operational functions across entities in the UAE, Europe, and the east coast United States.&nbsp;
 
 
 
 
 
 
 
 This role requires a proactive, tech-savvy, and detail-oriented professional who thrives in a dynamic, high-performance environment. You will play a pivotal role in ensuring smooth day-to-day operations, managing internal and external communications, and supporting a wide range of business activities.
 
 
 
 
 In addition to your core responsibilities as an Executive Assistant, you will also provide personal assistance to senior partners by helping them streamline both their professional and personal commitments. You must be proactive, resourceful, trustworthy, and comfortable navigating diverse tasks with grace and precision.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 
 Administrative &amp; Communication
 
 </li>
 <li>
 
 Manage executive calendars, schedule across time zones, prepare agendas/notes
 
 </li>
 <li>
 
 Monitor and manage shared and virtual inboxes; draft and respond to professional correspondence
 
 </li>
 <li>
 
 Liaise with clients, partners, counsel, and government offices/regulatory bodies
 
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Entity &amp; Compliance Support
 
 </li>
 <li>
 
 Maintain and organize digital filing systems (Dropbox, Google Drive)
 
 </li>
 <li>
 
 Assist with company filings
 
 </li>
 <li>
 
 Coordinate the preparation and stewardship of key corporate documents, including contracts, board actions, and compliance records
 
 </li>
 <li>
 
 Develop an understanding of the corporate structure and ensure proper governance
 
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Project &amp; Task Coordination
 
 </li>
 <li>
 
 Support basic updates to company websites (WordPress proficiency preferred).
 
 </li>
 <li>
 
 Manage and coordinate tasks with external stakeholders (vendor spreadsheets, invoices, receipts)
 
 </li>
 <li>
 
 Track internal tasks and deadlines; follow up with executives and external partners.
 
 </li>
 <li>
 
 Research and recommend productivity tools to streamline workflows.
 
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Other Responsibilities
 
 </li>
 <li>
 
 Coordinate travel arrangements, bookings, and itineraries across time zones.
 
 </li>
 <li>
 
 Support occasional light travel or external tasks across the UAE&nbsp;
 
 </li>
 <li>
 
 Collaborate across multiple companies under shared ownership and management.
 
 </li>
 </ul>
 
 
 
 
 Requirements
 
 <ul>
 <li>
 
 Fluency in English with excellent written and verbal communication skills.
 
 </li>
 <li>
 
 Based in Dubai, UAE, with flexibility for occasional in-person errands and light travel.
 
 </li>
 <li>
 
 Strong administrative and organizational skills; resourceful and proactive.
 
 </li>
 <li>
 
 Full proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
 
 </li>
 <li>
 
 Familiarity with corporate governance, filings, and compliance.
 
 </li>
 <li>
 
 Ability to multitask and manage shifting priorities across time zones.
 
 </li>
 <li>
 
 Nice to Have:
 
 
 Prior experience supporting executives in multi-entity, multinational organizations, Basic knowledge of WordPress/web editing tools (e.g., Elementor or similar)
 
 </li>
 </ul>
</div>

Executive Assistant

SMSO General Trading LLC

Executive Assistant to GMO:&sect; Proactively manage and maintain the GM's calendar, including scheduling internal and external meetings, appointments, and teleconferences, and efficiently resolving conflicts.&sect; Arrange comprehensive local and international travel itineraries for the GM, including flights, accommodation, and ground transportation, ensuring all logistics are seamless.&sect; Prepare and process expense reports, purchase requisitions, and other financial documentation for the GM, ensuring accuracy and timely submission.&sect; Draft, proofread, and format a wide range of documents including official correspondence, emails, reports, presentations, proposals, and internal communications with attention to detail.&sect; Act as the primary point of contact for internal and external stakeholders interacting with the CEO, screening calls, emails, and visitors, and redirecting or responding as appropriate.&sect; Prepare agendas, gather necessary materials, and arrange logistics for various high-level meetings (e.g., project review meetings and board meetings).&sect; Attend meetings as required to take accurate minutes and track action items, following up to ensure timely completion.&sect; Conduct preliminary research on market trends, competitor activities, or potential partners as requested by the GM.&sect; Assist in tracking project milestones and deadlines for the residential building project, particularly in relation to the GM's oversight.&sect; Support the GM in liaising with various professional teams, including architects and engineering consultants, ensuring smooth communication and information flow.&sect; Help in preparing documents required for regulatory approvals and permits within Dubai, Ras Al Khaimah and the UAE.&sect; Assist with data entry and management within GM or project management software if utilized by the company.&sect; Coordinate with other departments (e.g., Development, Sales, Marketing, Finance) to gather information or facilitate cross-functional tasks on behalf of the GM.Personal Assistance (to GM):&middot; Manage personal appointments and reminders for the GM.&middot; Assist with personal errands and tasks, demonstrating high levels of honesty.&middot; Coordinate personal travel arrangements when necessary.&middot; Handle confidential personal communications and information with the utmost integrity.&sect; Proven experience (minimum 2-5 years) in a similar dual role or a combination of Administration Management and Executive Assistant roles, preferably within the real estate development, construction, investment, or a related project-centric industry.&sect; Exceptional organizational skills, with a proven ability to manage multiple priorities, meet deadlines, and work effectively under pressure.&sect; Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with calendar management and virtual meeting platforms.&sect; Excellent written and verbal communication skills in English are essential.&sect; High level of professionalism, discretion, and confidentiality, particularly when handling sensitive company and personal information.&sect; Proactive, resourceful, and capable of anticipating needs and solving problems independently.&sect; Strong interpersonal skills with the ability to build effective relationships with internal and external stakeholders.&sect; Detail-oriented with a commitment to accuracy and quality of work.&sect; A strong work ethic and a flexible attitude to adapt to changing priorities in a dynamic startup environment.Bachelor's degree in Business Administration, Management, or a related field; relevant administrative certification is a plus.Job Type: Full-timePay: AED10,000.00 - AED18,000.00 per month

Executive Assistant to General Manager -Female Russian Speaking

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