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accounting assistant accounts payable

Vantage Recruiting

<div><div><div>Job Title: Accounting Assistant - AP
</div><div>Job Type: Full-time
</div><div>Location: Los, Angeles, CA - commute daily to 90025
</div><div>Reports to: Controller
</div><div></div><div><div>The Accounting Assistant supports daily accounting operations and administrative functions to ensure accurate financial reporting, timely payments, and efficient office workflow. This role requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced environment.
</div><div></div><div>Responsibilities:
</div><div>Accounts Payable &amp; Financial Support
</div><ul><li>Process and track accounts payable, including utilities, recurring expenses, vendor invoices, commissions, legal invoices, and insurance-related payments
</li><li>Manage and reconcile company credit card transactions and expense documentation
</li><li>Maintain vendor records, including onboarding, updates, and compliance documentation
</li><li>Monitor and track Certificates of Insurance for vendors, ensuring renewals are obtained before expiration
</li><li>Prepare and maintain organized AP files and supporting documentation
</li><li>Assist with payroll-related administrative tasks and benefits invoice processing
</li></ul><div>Daily Administrative Operations
</div><ul><li>Sort, distribute, and manage incoming mail and packages
</li><li>Coordinate outgoing shipments via postal and courier services
</li><li>Answer incoming calls, monitor voicemails, and route inquiries appropriately
</li></ul><div>Weekly Tracking &amp; Reporting
</div><ul><li>Maintain shipment logs and tracking records
</li><li>Record and reconcile petty cash and credit card activity in Excel
</li><li>Ensure documentation is complete and properly filed for audit readiness
</li></ul><div>Monthly Accounting Functions
</div><ul><li>Prepare recurring financial schedules, expense reimbursements, and reporting documentation
</li><li>Assist with tenant billing allocations and cost pass-through calculations
</li><li>Maintain payroll-related schedules and expense summaries
</li><li>Update draw schedules, shipping expense reports, and credit card reconciliations
</li></ul><div>Annual &amp; Year-End Support
</div><ul><li>Assist with preparation of new fiscal year accounting files and record structures
</li><li>Archive prior-year financial documentation in accordance with retention policies
</li><li>Prepare and distribute annual tax forms such as 1099s
</li></ul><div>General Office &amp; Accounting Support
</div><ul><li>Maintain filing systems for journal entries, bank reconciliations, and accounting documentation
</li><li>Order office and operational supplies as needed
</li><li>Track postage balances and maintain supply levels
</li><li>Assist with utility account setup, changes, and tracking logs upon request
</li></ul><div>Qualifications:
</div><div><ul><li>Proven experience in property management accounting environment
</li><li>Proficiency in accounting software such as Yardi, MRI, and Excel
</li><li>Excellent math skills with high accuracy in data entry (10 key typing), account analysis, and journal entries
</li><li>Ability to interpret financial data clearly and communicate findings effectively
</li><li>Strong organizational skills with attention to detail; ability to handle multiple tasks efficiently while maintaining accuracy</li></ul></div></div></div></div>

Accounting Assistant - Accounts Payable

CV Resources

<div>
 
 Our Consumer Products Good (CPG)
 
 client,
 
 in partnership with CV Resources, seeks a talented Accounts Payable Specialist to join their Corporate Finance and Accounting Team on a direct hire basis.
 
 
 
 
 
 
 Job Title:
 
 Accounts Payable Specialist
 
 
 
 
 
 
 Location:
 
 West Los Angeles
 
 
 
 
 
 
 Job Status (direct hire, temp, temp with possibility of hire) &ndash;
 
 This role is a direct hire one.
 
 
 
 
 
 
 Job Site Status (onsite/hybrid/remote) &ndash;
 
 Our client has an onsite work status.
 
 
 
 
 
 
 Compensation &ndash;
 
 Hourly rate is $30/hour to $35/hour.
 
 
 
 
 
 
 RESPONSIBILITIES OF THE ACCOUNTS PAYABLE SPECIALIST
 
 
 
 
 Accounts Payable (A/P tasks- 3-way matching, batching, and coding)
 
 
 <ul>
 <li>
 Verify an invoice against purchase orders.
 </li>
 <li>
 Group multiple invoices for processing.
 </li>
 <li>
 Assign accounts to the relevant invoice.
 </li>
 </ul>
 
 
 Accounts Payable &ndash; scope of responsibilities
 
 
 <ul>
 <li>
 Address and resolve vendor inquiries.
 </li>
 <li>
 Ensure proper vendor setup.
 </li>
 <li>
 Maintain accurate vendor records.
 </li>
 <li>
 Manage weekly Accounts Payable payments.
 </li>
 <li>
 Manage corporate credit card expenses.
 </li>
 </ul>
 
 
 Miscellaneous
 
 
 <ul>
 <li>
 Accept all relevant tasks as given by upper management.
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS OF THE ACCOUNTS PAYABLE SPECIALIST
 
 
 
 
 Required
 
 
 <ul>
 <li>
 At least five (5) years of Accounts Payable work experience.
 </li>
 <li>
 
 3-way matching, batching, and coding experience
 
 </li>
 </ul>
 
 
 Preferred
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Accounting, Finance, or a comparable major.
 </li>
 <li>
 Prior or current employment at a manufacturing/CPG/Logistics organization.
 </li>
 </ul>
 
 
 
 
 
 SKILLS OF THE ACCOUNTS PAYABLE SPECIALIST
 
 
 
 
 Required
 
 
 
 
 Technical
 
 
 <ul>
 <li>
 Strong Excel skills (pivot tables, VLOOKUP&rsquo;s, INDEX, SUMIFs)
 </li>
 </ul>
 
 
 Interpersonal
 
 
 <ul>
 <li>
 Self-starter who can take the initiative, work with minimum supervision, and take responsibility for your work.
 </li>
 <li>
 Superb analytical and critical thinking skills.
 </li>
 <li>
 Excellent project management skills
 </li>
 <li>
 Attention to detail and accuracy.
 </li>
 <li>
 Impeccable communication skills.
 </li>
 </ul>
 
 
 
 
 For further information, submit your resume to mark@CVRStaffing.com. All inquiries will be kept in the strictest confidence.
 
</div>

Accounts Payable Specialist

PPI America

Job Summary We are seeking a proactive and detail-oriented Administrative &amp; Bookkeeping Assistant to join our dynamic team. In this vital role, you will support daily administrative operations while managing comprehensive bookkeeping tasks to ensure accurate financial record-keeping. Your expertise will help streamline processes, maintain compliance with accounting standards, and contribute to the overall efficiency of our organization. This position offers an exciting opportunity to develop your skills in both administrative support and financial management within a collaborative environment.Key ResponsibilitiesAdministrative Duties<ul><li>Answer emails and assist with basic office communication</li><li>Organize digital and physical files</li><li>Assist with general office tasks and coordination</li><li>Support management with ad-hoc administrative requests</li></ul>Bookkeeping &amp; Accounting Support<ul><li>Enter invoices, bills, and expenses into accounting software</li><li>Assist with accounts payable and accounts receivable tracking</li><li>Organize receipts and financial documents</li><li>Help prepare monthly expense reports</li><li>Assist with inventory lists and basic record keeping</li></ul>Qualifications<ul><li>Entry-level candidates welcome</li><li>Bilingual in English and Korean.</li><li>High school diploma or equivalent (college coursework in accounting or business a plus)</li><li>Basic knowledge of Microsoft Excel and Teams</li><li>Strong attention to detail and organization skills</li><li>Willingness to learn bookkeeping and accounting processes</li><li>Good communication skills and a positive attitude</li></ul>Preferred (Not Required)<ul><li>Familiarity with QuickBooks or similar accounting software</li><li>Prior admin, office, or bookkeeping experience (internships count)</li><li>Basic understanding of invoices and expense tracking</li></ul>Join us to be part of a vibrant team dedicated to operational excellence! We value energetic professionals who are eager to grow their expertise in administrative support combined with robust bookkeeping responsibilities. This role provides a platform for professional development in a supportive environment committed to your success.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Remote

Administrative & Bookkeeping Assistant

CP3 Construction

&lt;Job Overview&gt;Position SummaryThe Construction Accountant is responsible for managing accounting functions related to CP3 Construction&rsquo;s project operations and company financial records. This role supports accurate job costing, financial reporting, billing, subcontractor payments, and project cost monitoring.The position works closely with project managers, field leadership, and administrative staff to ensure project costs are accurately tracked and financial records are maintained in accordance with company procedures and industry standards.This role requires prior experience in construction accounting, including job cost tracking, progress billing, contract documentation, and coordination with project operations.Essential Duties and ResponsibilitiesA) Job Cost Accounting &amp; Project Cost TrackingMaintain job cost accounting records for all active projects.Track project expenses including:<ul><li>Labor costs Materials and equipment Subcontractor costs Change orders and adjustments</li></ul>Review project cost data for accuracy and alignment with approved budgets.Prepare and maintain job cost reports to support project managers and leadership in monitoring project performance.Assist in identifying cost overruns, budget variances, and financial trends across projects.B) Construction Billing &amp; Contract AccountingPrepare and manage construction billing processes including:<ul><li>Progress billing Time and materials billing Contract-based invoicing Retainage tracking</li></ul>Maintain project billing schedules and ensure invoices are submitted in accordance with contract requirements.Track change orders and ensure billing adjustments are properly documented and processed.Monitor accounts receivable related to project billing and coordinate follow-up on outstanding invoices.C) Accounts Payable &amp; Vendor Payment CoordinationReview and process vendor and subcontractor invoices.Ensure invoices align with purchase orders, contracts, and approved project costs.Coordinate subcontractor payments in accordance with payment terms and project cash flow.Maintain vendor files including contracts, insurance documentation, and lien releases when applicable.D) Financial Reporting &amp; Project Financial AnalysisAssist with preparation of monthly financial statements and accounting reports.Generate project financial reports including:<ul><li>Job cost summaries Project profitability reports Budget vs actual comparisons Cost trend analysis</li></ul>Provide financial data and reports to leadership to support operational and financial decision-making.E) Payroll &amp; Labor Cost CoordinationCoordinate with payroll administration to ensure labor hours are accurately allocated to project cost codes.Support labor cost tracking and reporting related to job costing.Assist with documentation related to labor cost allocation when required.F) Accounting Compliance &amp; DocumentationMaintain organized accounting documentation for contracts, invoices, payments, and project financial records.Support accounting compliance with company financial policies and accounting standards.Assist with preparation of documentation needed for audits, insurance reviews, and financial reporting.Ensure financial records are maintained accurately and securely.Required QualificationsBachelor&rsquo;s Degree in Accounting, Finance, or related field preferred.Minimum 3&ndash;5 years of accounting experience, with experience in construction accounting strongly preferred.Working knowledge of:<ul><li>Job costing Construction billing processes Contract accounting Accounts payable and receivable processes Financial reporting</li></ul>Strong proficiency in Microsoft Excel and accounting software systems.Ability to work collaboratively with project managers, field leadership, and administrative staff.Pay: $55,000.00 - $60,000.00 per yearWork Location: In person

Construction Accountant

TikTok

<div>
 
 Responsibilities
 
 
 About the Team
 
 The Financial Shared Service Center (FSSC) consists of corporate financial services such as accounts payable, travel and expense, and cash management. We are currently looking for a driven and meticulous Accounts Payable Specialist to join our team in Los Angeles. This position will report to the accounts payable team lead. You will become an integral part of our growing finance team, working closely with global teammates. The ideal candidate will be capable of supporting our businesses in Sao Paulo and Mexico City.
 
 
 Responsibilities
 
 - Review the payment requests submitted to vendors or suppliers along with invoices or other relevant supporting documents, such as the financial terms stipulated in global contracts, and ensure that they are consistent with the outgoing payments.
 
 - Demonstrate proficiency in the entire "procure-to-pay" or "vendor payment" process and is capable of responding to inquiries, handling escalations, and providing training to internal business teams regarding this procedure.
 
 - Monitor the AP metrics report to achieve the team's objective for daily operations, ensuring timeliness and compliance, and mitigating payment risks, such as reducing the payment rejection rate, avoiding delayed payments, and preventing duplicate payments.
 
 - Collaborate across departments to optimize vendor payment processes and initiate improvements to the processes or systems.
 
 - Offer support for ad-hoc Accounts Payable/Accounting matters or auditing requirements.
 
 
 
 Qualifications
 
 
 Minimum Qualifications
 
 - Bachelor's degree in accounting or finance-related field.
 
 - At least 3 years of accounts payable experience.
 
 - Strong proficiency using Microsoft Office Suite Software and relevant systems technology.
 
 - Excellent interpersonal skills, good team spirit, and ability to collaborate with a diverse range of people and job functions.
 
 - Principled, flexible, and resourceful with a positive customer service mentality
 
 - Detail-oriented with strong analytical, problem-solving and financial skills with the ability to multi-task and prioritize in a busy and dynamic environment with willingness to accept challenges.
 
 - High oral, written, reading and listening proficiency in Mandarin is required due to system use, financial documents and frequent communication with Chinese stakeholders and medium proficiency in Spanish and/or Portuguese is required due to market support for Brazil and Mexico and communication with international stakeholders in Latin America.
 
 
 Preferred Qualifications
 
 - Master's degree or higher in accounting or finance-related field.
 
 - Professional accounts payable experience at a technology or Internet company.
 
 - Relevant experience in a large multi-national or global company.
 
 
 
 About TikTok
 
 
 TikTok is the leading destination for short-form mobile video. At TikTok, our mission is to inspire creativity and bring joy. TikTok's global headquarters are in Los Angeles and Singapore, and we also have offices in New York City, London, Dublin, Paris, Berlin, Dubai, Jakarta, Seoul, and Tokyo.&ZeroWidthSpace;
 
 
 
 
 Why Join Us
 
 
 Inspiring creativity is at the core of TikTok's mission. Our innovative product is built to help people authentically express themselves, discover and connect &ndash; and our global, diverse teams make that possible. Together, we create value for our communities, inspire creativity and bring joy - a mission we work towards every day.&ZeroWidthSpace;
 
 We strive to do great things with great people. We lead with curiosity, humility, and a desire to make impact in a rapidly growing tech company. Every challenge is an opportunity to learn and innovate as one team. We're resilient and embrace challenges as they come. By constantly iterating and fostering an "Always Day 1" mindset, we achieve meaningful breakthroughs for ourselves, our company, and our users. When we create and grow together, the possibilities are limitless. Join us.&ZeroWidthSpace;
 
 &ZeroWidthSpace;
 
 Diversity &amp; Inclusion&ZeroWidthSpace;
 
 TikTok is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At TikTok, our mission is to inspire creativity and bring joy. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too.&ZeroWidthSpace;
 
 
 
 
 TikTok Accommodation
 
 
 TikTok is committed to providing reasonable accommodations in our recruitment processes for candidates with disabilities, pregnancy, sincerely held religious beliefs or other reasons protected by applicable laws. If you need assistance or a reasonable accommodation, please reach out to us at https://tinyurl.com/RA-request&ZeroWidthSpace;
 
 
 
 
 Job Information
 
 
 【For Pay Transparency】Compensation Description (Annually)
 
 The base salary range for this position in the selected city is $70304 - $98800 annually.&ZeroWidthSpace;
 
 Compensation may vary outside of this range depending on a number of factors, including a candidate&rsquo;s qualifications, skills, competencies and experience, and location. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives, and restricted stock units.&ZeroWidthSpace;
 
 Benefits may vary depending on the nature of employment and the country work location. Employees have day one access to medical, dental, and vision insurance, a 401(k) savings plan with company match, paid parental leave, short-term and long-term disability coverage, life insurance, wellbeing benefits, among others. Employees also receive 10 paid holidays per year, 10 paid sick days per year and 17 days of Paid Personal Time (prorated upon hire with increasing accruals by tenure).&ZeroWidthSpace;
 
 The Company reserves the right to modify or change these benefits programs at any time, with or without notice.&ZeroWidthSpace;
 
 For Los Angeles County (unincorporated) Candidates:&ZeroWidthSpace;
 
 Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Our company believes that criminal history may have a direct, adverse and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:&ZeroWidthSpace;
 
 1. Interacting and occasionally having unsupervised contact with internal/external clients and/or colleagues;&ZeroWidthSpace;
 
 2. Appropriately handling and managing confidential information including proprietary and trade secret information and access to information technology systems; and&ZeroWidthSpace;
 
 3. Exercising sound judgment.&ZeroWidthSpace;
</div>

Accounts Payable Specialist, Financial Shared Service Center - AMS

Hype & Vice

Location: Los Angeles Type: Full-TimeAbout Us:We are a growing apparel business seeking an experiencedBookkeeper / Accounting Specialist to manage our AR/AP processes. You will play a key role in keeping our financial operations smooth, accurate, and timely.Responsibilities:<ul><li>Manage Accounts Receivable and Accounts Payable accurately</li><li>Post invoices, vendor bills, and payments in Apparel Magic and QuickBooks Online (QBO)</li><li>Handle factoring transactions, including posting and reconciliation</li><li>Use Bill.com for vendor payments and AP automation</li><li>Reconcile AR, AP, and cash accounts regularly</li><li>Assist in month-end closing and reporting</li><li>Maintain accurate financial records and supporting documentation</li></ul>Requirements:<ul><li>Proven experience with Apparel Magic ERP</li><li>Experience with QuickBooks Online (QBO)</li><li>Familiarity with factoring processes in AR/financing</li><li>Proficiency in Bill.com for AP management</li><li>Strong understanding of bookkeeping/accounting principles</li><li>Detail-oriented, organized, and able to meet deadlines</li><li>Experience in the apparel or retail industry is highly preferred</li></ul>How to Apply:Please submit your resume and a brief description of your experience with ApparelMagic, QBO, factoring, and Bill.com toPay: From $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Los Angeles, CA 90023

Bookkeeper / Accounting Specialist – Apparel Industry

Beauty Treats

Responsibilities<ul><li>Research, track, and resolve accounting problems</li><li>Daily Accounts Receivable duties - invoicing, booking payments, submitting documents</li><li>Manage Accounts Payable</li><li>Bookkeeping</li><li>Follow up on payments and monitor outstanding accounts</li><li>Prepare bank and credit card reconciliation</li><li>Inventory analysis</li><li>Coordinate with purchasing team and warehouse for inventory receiving posting</li><li>Clerical duties, including filing and maintaining financial documents</li><li>Full Time position - 40 hours per week, Monday - Friday 9:00 am - 5:30 pm</li><li>*** NOT A REMOTE POSITION *** this is an on-site position</li></ul>Qualifications<ul><li>Bachelor's Degree preferred</li><li>Strong problem solving skills</li><li>Strong attention to detail and excellent organizational skills</li><li>Proficient in Microsoft Office suite</li><li>Strong knowledge of accounting software and bookkeeping principles</li><li>Experience with OMS software is a plus</li><li>Mandarin Chinese and English Bilingual preferred</li></ul>Benefits<ul><li>Salaried position</li><li>Salary is negotiable - exact compensation may vary based on skills and previous experience</li><li>On the job training - 3 months probationary training period</li><li>Health insurance, vision, dental and life insurance</li><li>Paid time off and paid holidays</li><li>401(k) company match after 1 year employment</li><li>Parking provided</li></ul>Job Type: Full-timePay: $4,000.00 - $5,000.00 per monthBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li></ul>Language:<ul><li>Mandarin Chinese (Preferred)</li></ul>Ability to Commute:<ul><li>Los Angeles, CA 90013 (Required)</li></ul>Work Location: In person

Accounting Clerk

Explore 198+ Accounting assistant accounts payable in Los Angeles this March. Find roles across top companies and apply now to boost your career.