administrative assistant Jobs in New York United States

administrative assistant

accounts payable manager Jobs in New York United States

accounts payable manager

accounts payable analyst Jobs in New York United States

accounts payable analyst

accounts payable coordinator Jobs in New York United States

accounts payable coordinator

accounts payable specialist Jobs in New York United States

accounts payable specialist

accounts payable associate

Kforce Inc

<div>
 
 Responsibilities
 
 
 
 Kforce's client, one of New York's most respected Real Estate developers, seeks an Accounts Payable Associate. This in-office role offers competitive compensation/benefits and a great work environment. Responsibilities:
 
 
 <ul>
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 Accounts Payable Associate will collect and process project invoices including trade AIA G702/703(AIA)
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 Process construction and consultant invoices via eBuilder
 </li>
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 Process overhead invoices, including receiving invoices and payment processing via TimberScan workflow
 </li>
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 Verify accuracy of invoices, including project name, commitment number, services rendered, period incurred and quantity, unit price and invoice amount
 </li>
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 Ensure mathematical accuracy and completeness of supporting documents for each invoice
 </li>
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 Keep project payments on schedule, closing the books each month on the designated timeline
 </li>
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 Complete the accrual process for assigned projects using Sage or TimberScan
 </li>
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 Pay online utility bills as required
 </li>
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 Monitor property taxes
 </li>
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 Verify vendor contract and change order execution for AIA billings
 </li>
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 As an Accounts Payable Associate, you will ensure contracts, commitments and change orders are properly executed
 </li>
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 Review commitment to ensure budget is available prior to processing invoice
 </li>
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 Track invoices not processed
 </li>
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 Liaise with Project Management Team
 </li>
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 Send weekly report to the project team regarding invoice status including any change orders or commitments that need to be processed
 </li>
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 Respond to payment inquiries from project team and vendors
 </li>
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 Process checks via Avid Pay and Sage
 </li>
 <li>
 Review Payable Aging
 </li>
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 Work across multiple projects and properties simultaneously
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
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 Bachelor's degree preferred
 </li>
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 3+ years of high-volume Accounts Payable experience
 </li>
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 2+ years of experience in the real estate industry
 </li>
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 Must know how to read and understand an AIA application
 </li>
 <li>
 Knowledge with Timerline, eBuilter, A+ (preferred)
 </li>
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 Excellent understanding and execution of AIA review and QA for errors
 </li>
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 Proficiency in tracking open invoices not yet uploaded to the system; Ability to review invoices/AIA against commitment and change orders
 </li>
 <li>
 Proficient in using E-Builder and TimberScan to process open invoices for payment and Sage 300 system for tracking paid and open and invoices
 </li>
 <li>
 Basic Excel skills
 </li>
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 Willing to work in office in midtown Manhattan
 
 
 </li>
 </ul>
 The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.
 
 
 We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability &amp; ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.
 
 
 Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.
 
 
 This job is not eligible for bonuses, incentives or commissions.
 
 
 Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
 
 
 By clicking &ldquo;Apply Today&rdquo; you agree to receive calls, AI-generated calls, text messages or emails from Kforce and its affiliates, and service providers. Note that if you choose to communicate with Kforce via text messaging the frequency may vary, and message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You will always have the right to cease communicating via text by using key words such as STOP.
</div>

Accounts Payable Associate

AUTO HAUS of Yorktown and Williamsburg, Virginia

<div>
 Auto Haus of Yorktown is seeking a detail-oriented Entry-Level Accounts Payable Specialist to support our finance and accounting operations. This role is responsible for processing invoices, maintaining accurate financial records, and ensuring timely vendor payments.
 
 
 The ideal candidate is organized, dependable, and eager to build a career in accounting or finance while contributing to an efficient and accurate accounts payable process.
 
 
 Location: United States (Remote)
 
 
 Key Responsibilities
 
 
 Process and verify invoices, expense reports, and payment requests
 
 
 Maintain accurate accounts payable records and documentation
 
 
 Assist with vendor account reconciliation and resolve discrepancies
 
 
 Ensure timely and accurate processing of payments
 
 
 Review financial data for accuracy and compliance with company policies
 
 
 Support month-end closing activities and reporting
 
 
 Communicate with vendors regarding billing inquiries and payment status
 
 
 Maintain organized financial files and records
 
 
 Assist with general accounting and administrative tasks as needed
 
 
 
 Qualifications
 
 
 
 Associate or Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field (preferred)
 
 
 Basic understanding of accounting principles and financial processes
 
 
 Strong attention to detail and organizational skills
 
 
 Proficiency in Microsoft Excel and office software
 
 
 Strong communication and problem-solving skills
 
 
 Ability to work independently in a remote environment
 
 
 Prior accounting or bookkeeping experience is a plus but not required
 
 
 
 Required Skills
 
 
 
 Data entry and financial record management
 
 
 Invoice processing and payment tracking
 
 
 Time management and multitasking
 
 
 Accuracy and attention to detail
 
 
 Team collaboration and communication
 
 
 
 Benefits
 
 
 
 Competitive salary
 
 
 Remote work flexibility
 
 
 Health, dental, and vision insurance
 
 
 Paid time off and holidays
 
 
 Professional development opportunities
 
 
 Career growth within the organization
 
 
 Supportive team environment
 
 
 Equal Opportunity Employer
 
 
 Auto Haus of Yorktown is an Equal Opportunity Employer committed to fostering an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability status, or any protected characteristic.
</div>

Entry-Level Accounts Payable Specialist

PVH Legwear

<div>
 
 The Accounts Payable Coordinator will be an integral part of the Finance team and will have the responsibility of completing payments, controlling expenses by receiving, verifying, and reconciling invoices for our growing legwear business.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
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 Process approved invoices into Accounts Payable module of SAP ERP system and Concur for two separate entities
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 Review account coding for reasonableness, including intercompany postings
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 Adhere to time-sensitive weekly payment schedules for each entity
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 Process bank ACH/wire transfers for approval
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 Record all disbursements through the Accounts Payable system in a timely manner
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 Maintain weekly log of payment transactions
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 Assist Senior Accountant with month-end responsibilities
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 Collaborate internally with various departments to ensure accurate AP processing
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 Appropriately file invoices according to company practices
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 Communicate via email and telephone with vendors and fellow associates
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 Maintain W-9 files, and generate 1099s at year-end
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 Elevate concerns or challenges appropriately and promptly
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 Assist in projects on an ad-hoc basis
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
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 2+ years of Accounts Payable or relevant experience
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 Degree in Accounting or Finance
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 Microsoft Office/Suite proficiency (Excel, Word, etc.)
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 Analytical, problem solving, and mathematical experience
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 Effective interpersonal and communication skills
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 Strong attention to detail, organization, and time management skills
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 </ul>
 
 
 
 
 Annual salary starting at $60,000
 
 
 
 
 
 
 The disclosed salary range is commensurate with experience and does not reflect the total compensation package. Our associates have access to other valuable benefits that our Human Resources team is happy to share with candidates during the interview process.
 
 
</div>

Accounts Payable Coordinator

Hoxton Circle

<div>AP Manager - NYC
Employment Type: Full-Time 
Salary Range: $90,000 &ndash; $120,000 
Industry: Entertainment
About the Role
We are seeking an experienced Accounts Payable Manager to lead and strengthen our AP function within a growing environment. This role requires a hands-on leader who can improve internal controls, streamline workflows, and elevate team performance.
Key Responsibilities<ul><li>
Oversee full-cycle Accounts Payable operations</li><li>
Manage and develop a team (2&ndash;4 direct reports)</li><li>
Strengthen internal controls and compliance processes</li><li>
Improve workflow efficiency and reporting accuracy</li><li>
Identify and resolve leadership and process gaps</li><li>
Partner cross-functionally to ensure timely and accurate payments</li></ul>
Qualifications<ul><li>
5&ndash;10 years of Accounts Payable experience</li><li>
2&ndash;4 years of people management experience</li><li>
Proven track record of improving controls and operational workflows</li><li>
Strong leadership skills with the ability to build structure and accountability</li></ul>
Ideal Candidate
A strong operational leader who can fix weak processes, build proper structure, and drive accountability across the AP function.</div>

AP Manager

Roc Nation

<div>
 
 Job Summary
 
 
 
 Title: Accounts Payable Manager
 
 
 Reports to: VP, Finance
 
 
 Location: New York, NY (On-Site, 5 days a week in office)
 
 
 
 Who are we?
 
 
 
 Roc Nation is a full-service entertainment company founded on the belief that creativity and business excellence should move together. With businesses spanning artist management, recorded music, publishing, touring, sports, and brand partnerships, Roc Nation operates at the intersection of culture, strategy, and scale.
 
 
 Our finance organization plays a critical role in supporting this ecosystem by ensuring operational precision, strong controls, and forward-thinking systems that facilitate the business to move fast and responsibly.
 
 
 
 The Role
 
 
 
 Roc Nation is seeking an experienced Accounts Payable Manager to oversee the company&rsquo;s end-to-end accounts payable operations and corporate card program. This role is ideal for a detail-driven leader who genuinely cares about things being in the right place, thrives in complex environments, and enjoys building order within fast-moving creative businesses.
 
 
 The Accounts Payable Manager will own AP operations, strengthen processes and controls, manage vendor relationships, and ensure accurate, timely payments across multiple business lines. This position is exposed to all parts of the company and plays a key role in maintaining clean books, efficient workflows, and scalable systems.
 
 
 
 Responsibilities
 
 
 
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 Oversee all aspects of accounts payable operations, including invoice intake, coding, approvals, and payment processing
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 Manage the corporate card program, including card issuance, policy enforcement, expense review, and employee support
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 Ensure proper coding and allocation of expenses across departments, artists, projects, and business units
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 Maintain strong internal controls and compliance with company policies and accounting standards
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 Lead month-end close activities related to AP, accruals, prepaid expenses, and reconciliations
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 Serve as the primary point of contact for vendors, resolving discrepancies and payment issues with professionalism and urgency
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 Identify inefficiencies and implement process improvements to increase accuracy, speed, and transparency
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 Partner with Accounting and FP&amp;A to support P&amp;L accuracy and cost visibility
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 Maintain organized documentation and audit-ready support at all times
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 Train, mentor, and oversee AP staff or contractors as applicable
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 Support system enhancements and integrations across ERP, expense, and payment platforms
 
 
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 </ul>
 
 Who You Are
 
 
 
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 You care deeply about organization, structure, and accuracy
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 You notice when things don&rsquo;t belong and instinctively want to fix them
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 You are a proactive problem solver who brings solutions, not just issues
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 You have a strong sense of ownership and a true can-do attitude
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 You think in systems and processes, not just transactions
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 You&rsquo;re comfortable operating in a fast-paced, high-volume environment
 
 
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 </ul>
 
 Qualifications
 
 
 
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 Minimum 3 years of accounts payable or accounting operations experience
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 Prior experience managing corporate card and employee expense programs
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 Strong understanding of AP controls, workflows, and best practices
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 Experience working within an ERP environment (Oracle, NetSuite, SAP, or similar preferred)
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 High proficiency with expense management systems, such as, Concur or similar tools, preferably Ramp or Divvy
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 Prior experience in entertainment, media, music, or sports preferred but not required
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 Management or lead experience overseeing AP staff is a plus
 
 
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 </ul>
 Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by the employer for a visa.
 
 
 
 Benefits &amp; Perks
 
 
 
 
 HEALTH
 
 : Medical, vision, dental and mental health benefits for you and your family with access to a health care concierge and Flexible or Health Savings Accounts (FSA or HSA)
 
 
 
 YOURSELF
 
 : Free concert tickets, generous paid time off including paid holidays, sick time and floating days
 
 
 
 CAREER
 
 : Career and skill development programs with School of Live
 
 
 
 WEALTH
 
 : 401(k) program with company match
 
 
 Note &ndash; Roc Nation benefits and policies differ from Live Nation
 
 
 
 The Expected Compensation For This Position Is
 
 
 
 $96,000.00 USD - $120,000.00 USD
 
 
 <ul>
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 Pay is based on a number of factors including market location, qualifications, skills, and experience.
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 </ul>
</div>

Accounts Payable Manager

Highline Construction Group

About Highline Construction GroupHighline Construction Group is a full-service construction management and general contracting firm founded by Mark Dobbin, delivering the utmost in craftsmanship to esteemed architects, designers and property owners in New York&rsquo;s luxury residential market.Its boutique size allows Mark and senior management to be directly involved in every project from pre-construction planning through completion and beyond. This high level of personalized attention ensures meticulous execution of increasingly complex build-outs.Understanding that each project is unique, teams of seasoned project managers and site supervisors are carefully assembled and paired with a roster of skilled artisans to realize designs of dynamism and distinction.Versatile in a myriad of architectural vernaculars, Highline Construction Group has completed significant work in Manhattan&rsquo;s most desirable landmark buildings as well as some of its most stunning modern towers.Accounts Payable SpecialistPosition OverviewWe are seeking a detail-oriented and highly organized Accounts Payable Specialist to support our accounting team for high-end residential construction projects in New York City. This role is responsible for managing subcontractor and vendor invoices, ensuring contract compliance, and maintaining accurate financial records in a fast-paced, deadline-driven environment. Experience in construction accounting and a strong understanding of subcontractor payment processes are essential.Key Responsibilities<ul><li>Process high-volume subcontractor and vendor invoices with accuracy and timeliness</li><li>Review invoices for compliance with contracts, approved change orders, payment schedules, retainage, and lien waiver requirements</li><li>Match invoices to subcontracts, purchase orders, and approved pay applications</li><li>Coordinate with Project Managers and Project Accountants to resolve discrepancies and obtain proper approvals</li><li>Prepare weekly check runs and electronic payments</li><li>Track retainage, deposits, and partial payments</li><li>Collect, review, and maintain lien waivers and supporting documentation</li><li>Maintain organized digital and physical AP records in accordance with company procedures</li><li>Respond professionally to subcontractor and vendor inquiries regarding payment status</li><li>Assist with month-end close related to accounts payable</li><li>Support audits and special projects as needed</li></ul>Qualifications<ul><li>3+ years of accounts payable experience, construction industry required</li><li>Experience with high-end residential or commercial construction strongly preferred</li><li>Familiarity with subcontract agreements, pay applications, retainage, and lien waivers</li><li>Proficiency in accounting software (e.g., Viewpoint, Procore, or similar systems)</li><li>Strong Excel skills and general comfort with financial reporting</li><li>Exceptional attention to detail and ability to manage multiple priorities</li><li>Clear and professional communication skills</li></ul>Preferred Attributes<ul><li>Experience working with New York City subcontractors and vendors</li><li>Understanding of AIA-style billing and construction cost structures</li><li>Comfortable working in a fast-paced, high-expectation environment</li><li>Discreet, dependable, and highly organized</li></ul>Pay: $70,000.00 - $80,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Accounts Payable Specialist

Liquid Death

<div>
 
 
 Location:
 
 remote USA anywhere (Northeast preferred)
 
 
 
 Reports To:
 
 Assistant Controller
 
 
 
 Direct Reports:
 
 2 (Accounts Payable Specialist level)
 
 
 
 Travel:
 
 up to 10% as needed
 
 
 
 
 
 Liquid Death is a better for you beverage company that will murder your thirst with a wide range of low calorie beverages from water to iced tea to energy drinks. Our goal is to be the funniest beverage brand on earth and to make health and sustainability 50 times more fun.
 
 
 
 
 
 
 About the Role
 
 
 
 This high impact Accounts Payable Manager role will lead our AP department. You will oversee the entire payment cycle&mdash;from invoice receipt to disbursement&mdash;ensuring accuracy, compliance, and timely processing. The ideal candidate is a process-improvement enthusiast who can manage a team and work collaboratively across departments while maintaining strong relationships with our vendors.
 
 
 
 
 
 An AP Manager at Liquid Death isn&rsquo;t just &ldquo;paying bills&rdquo;. They are the gatekeepers of the company&rsquo;s cash flow and the architects of the data that helps the Finance team forecast the future.
 
 
 Liquid Death is a fast moving, high growth beverage business and requires comfort
 
 
 level with fast changing business.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
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 Team Leadership: Supervise, train, and mentor AP staff; manage workload distribution and performance reviews
 </li>
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 Workflow Management: Oversee the full-cycle AP process, including new vendor set-up, 3-way matching, coding, and payment processing
 </li>
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 Financial Integrity: Ensure all payments are compliant with company policies and internal controls
 </li>
 <li>
 Audit &amp; Reporting: Lead month-end closing activities, accrue expenses, and prepare aging reports for accounting leadership
 </li>
 <li>
 Vendor Relations: Act as the primary point of escalation for vendor disputes and ensure 1099 maintenance/filing is accurate
 </li>
 <li>
 Process Optimization: Identify and implement automation tools or workflow
 </li>
 <li>
 enhancements to reduce manual entry and errors. Comfort with change management
 </li>
 <li>
 Expense Report Management: Oversee meals, travel and entertainment expense report submission process. Ensure compliance with Company policies
 </li>
 </ul>
 
 
 
 
 
 Qualifications Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Accounting, Finance, or a related field preferred
 </li>
 <li>
 5+ years experience in a relatable Accounts Payable role with 2+ years of leadership experience (having had direct reports) preferred
 </li>
 <li>
 CPG company experience (A/P processing of inventory purchases) preferred
 </li>
 <li>
 Experience managing company/ employee expense reports
 </li>
 <li>
 Technical Skills: Proficiency in ERP systems required (e.g., NetSuite, SAP, Oracle preferred)
 </li>
 <li>
 Accounts Payable Processing systems (Tipalti, Stampli, Bill.com, etc.)
 </li>
 <li>
 Advanced Excel skills (proficiency with VLOOKUPs, Pivot Tables)
 </li>
 <li>
 Exceptional communication skills, a detective mindset for discrepancies, and the ability to meet tight deadlines
 </li>
 <li>
 Works with a collaborative perspective while maintaining company internal controls and policies
 </li>
 <li>
 Willingness to travel up to 10%
 </li>
 </ul>
 
 
 
 
 The typical salary range for this position is: $90,000-$100,000
 
 
 
 
 
 The actual salary offer will take into account multiple factors including skills, experience, education and location. Please note that the salary details listed in role postings reflect the base salary only, not total compensation, which includes equity and benefits.
 
</div>

Explore 307+ Accounts payable associate in New York United States this March. Find roles across top companies and apply now to boost your career.

307 accounts payable associate jobs In New York United States

Accounts Payable Associate

Entry-Level Accounts Payable Specialist

Accounts Payable Coordinator

AP Manager

Accounts Payable Manager

Accounts Payable Specialist

Accounts Payable Manager