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admin assistant executive support

Madewell

<div>
 <strong>
  Our Story
  <br/>
  <br/>
 </strong>
 At Madewell, we believe that great style starts with great design. Since 2006, we&rsquo;ve been creating premium denim and foundational wardrobe pieces for men and women that balance quality, authenticity, and versatility. From iconic jeans perfected by denim experts to the essential tee, the most versatile shoe, and the timeless leather bag&mdash;if it&rsquo;s Madewell, it&rsquo;s made well.
 <br/>
 <br/>
 Our dedication to Diversity, Equity, Belonging &amp; Sustainability has been celebrated with industry recognition, reflecting our commitment to fostering an inclusive and sustainable workplace.
 <br/>
 <br/>
 <strong>
  Assistant to Head of Merchandising and SVP of Planning &amp; Allocation
  <br/>
  <br/>
 </strong>
 <strong>
  The Role + Purpose:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Heavy calendar management
  </li>
  <li>
   Answer and direct emails
  </li>
  <li>
   Coordinate travel arrangements
  </li>
  <li>
   Administer expense reports and process departmental invoices
  </li>
  <li>
   Order supplies
  </li>
  <li>
   Coordinate internal meetings pertaining to a number of cross functional departments
  </li>
  <li>
   Prioritize the day-to-day efficiency of the team and cross functional partners, often working with other assistants and teams across the organization
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   BS/BA degree or equivalent combination of education and experience sufficient to successfully perform essential functions of the job
  </li>
  <li>
   4+ years&rsquo; Administrative or Executive Assistant experience
  </li>
  <li>
   Extremely detail oriented and able to multitask
  </li>
  <li>
   Has an extreme sense of urgency
  </li>
  <li>
   Able to be resilient when dealing with high- pressure situations
  </li>
  <li>
   Must be able to maintain the highest level of confidentiality
   <br/>
   <br/>
  </li>
 </ul>
 We welcome you to apply, even if you don't check all the boxes. Our passion is scouting life-long learners who are driven by curiosity, and who feel connected to our brands and share our desire to make an impact. We&rsquo;re always seeking bright new talent who leverage their unique experiences to discover, grow and evolve with our teams.
 <br/>
 <br/>
 <strong>
  Benefits + Perks
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Health &amp; Well-being - Eligible associates and family members receive medical, dental, prescription and vision insurance, family planning (fertility, adoption &amp; surrogacy support), fitness discounts, medical travel and more.
  </li>
  <li>
   Associate Discount - We love our products just as much as you do! That&rsquo;s why we offer a great associate discount across all of our brands (J.Crew, J.Crew Factory, and Madewell).
  </li>
  <li>
   Summer Fridays - In addition to our hybrid work model, we also close our office at 1:00 PM every Friday during the Summer months.
  </li>
  <li>
   Community Impact - We support the communities where we live and work through our philanthropic efforts and the J.Crew Cares Program.
  </li>
  <li>
   Winter Break - In addition to our PTO package, J.Crew Group offers a winter break at the end of December to eligible full-time associates at the Home Office to provide time to refresh and recharge.
   <br/>
   <br/>
  </li>
 </ul>
 Note: Availability of these benefits and perks may be subject to work location &amp; employment type and may have certain eligibility requirements.
 <br/>
 <br/>
 Hourly Range: $40.38 - $51.19
 <br/>
 <br/>
 At J.Crew Group (JCG) we aim to pay competitively for our company&rsquo;s size and industry. The base salary offered will take into account internal equity and may vary depending on the candidate&rsquo;s geographic region of work premises, job-related knowledge, skills, and experience among other factors. The base salary is just one component of J.Crew Group&rsquo;s competitive total rewards strategy that also includes the opportunity for bonus, competitive benefits and perks.
 <br/>
 <br/>
 One of our core focuses here at JCG is creating a community and culture that builds belonging. We are deeply committed to our Diversity, Equity and Inclusion efforts, and we warmly welcome job applicants of all backgrounds.
 <br/>
 <br/>
 JCG is proud to affirmatively provide equal opportunity to all associates and qualified applicants without regard to race, color, religion, national origin or citizenship, age, sex, marital status, ancestry, legally protected physical or mental disability, veteran status, gender identity, sexual orientation or any other basis protected under applicable law.
</div>


Admin Assistant - Executive Support

Tata Consultancy Services (TCS)

<div></div><div><div><div><div><div>Executive Admin Assistant</div><br>
<div><br>
</div><div>Must Have Technical/Functional Skills
</div><div>Technical Skills
</div><ul><li> Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Word, Teams).
</li></ul><ul><li> Experience with internal banking tools such as:
</li></ul><div>o Expense management and reconciliation systems (e.g., Concur, Ariba, or bank-specific tools).
</div><div>o Travel booking platforms used in BFSI environments.
</div><div>o Collaboration and workflow tools used in enterprise banking.
</div><ul><li> Ability to prepare management level reports, dashboards, and polished presentations.
</li></ul><ul><li> Familiarity with handling audit ready documentation, compliance workflows, and secure data handling.
</li></ul><ul><li> Comfort working with confidential financial, HR, and regulatory data.
</li></ul><div>Functional Skills
</div><ul><li> Prior experience supporting senior leaders in Banking, Financial Services, or FinTech environments.
</li></ul><ul><li> Strong understanding of operational workflows, regulatory sensitivity, and internal controls.
</li></ul><ul><li> Exceptional calendar, scheduling, and cross team coordination skills.
</li></ul><ul><li> Excellent written and verbal communication tailored for executive level interactions.
</li></ul><ul><li> Ability to prioritize multiple tasks under tight deadlines.
</li></ul><ul><li> High degree of integrity, professionalism, and discretion with sensitive information.
</li></ul><ul><li> Strong stakeholder management skills, working with cross functional teams such as Risk, Compliance, HR, Finance, and Technology.</li></ul><br>
<div><br>
</div><div>Roles &amp; Responsibilities
</div><div>Executive Support
</div><ul><li> Manage complex calendars, prioritize meetings, and coordinate across global banking time zones.
</li></ul><ul><li> Handle inbox management and communications on behalf of senior leadership.
</li></ul><ul><li> Prepare presentations, business decks, meeting summaries, and regulatory facing documentation.
</li></ul><ul><li> Coordinate travel arrangements and itineraries in compliance with bank policies.
</li></ul><ul><li> Track action items, follow-ups, and deliverables across initiatives running within the LOB.
</li></ul><div>Operational &amp; Administrative Support
</div><ul><li> Support financial administration tasks such as:
</li></ul><div>o Submitting expenses, reviewing statements, and ensuring policy compliance.
</div><div>o Managing procurement workflows, vendor requests, and purchase approvals.
</div><ul><li> Maintain organized, audit ready documentation and confidential executive records.
</li></ul><ul><li> Coordinate logistics for meetings, town halls, project reviews, quarterly business reviews, etc.
</li></ul><div>Communication &amp; Stakeholder Coordination
</div><ul><li> Serve as the primary point of contact for internal stakeholders, clients, and external partners.
</li></ul><ul><li> Draft professional communication on behalf of leadership and support internal messaging.
</li></ul><ul><li> Collaborate with cross functional teams in Risk, Compliance, Technology, Finance, and Operations.
</li></ul><ul><li> Facilitate smooth information flow between leadership and project teams.
</li></ul><div>Project Coordination
</div><ul><li> Monitor project timelines, track milestones, and support leadership with operational updates.
</li></ul><ul><li> Assist with organizing leadership offsites, workshops, team events, and strategic planning sessions.
</li></ul><ul><li> Support ad hoc banking operational initiatives, process improvements, and documentation requests.</li></ul><br>
<div><br>
</div><div>Salary Range- $100,000-$115,000 a year
</div></div></div></div><div><div><div><b>Location</b></div>
<div>new york city, NY</div>
</div><div><div><b>Job Function</b></div>
<div>TECHNOLOGY</div>
</div><div><div><b>Role</b></div>
<div>Executive</div>
</div><div><div><b>Job Id</b></div>
<div>398954</div>
</div><div><div><b>Desired Skills</b></div>
<div>Office 365</div>
</div><div><div><b>Salary Range</b></div>
<div>$100,000-$115,000 a year</div>
</div></div><p>Desired Candidate Profile
</p><div><div><b>Qualifications</b> : BACHELOR OF COMPUTER SCIENCE</div></div></div><div></div>

Executive Admin Assistant

Confidential Company

<div>
 <p>
  Location - Midtown Manhattan - 4 days in-office
 </p>
 <p>
  Typically 9am - 5pm
 </p>
 <p>
  <br/>
 </p>
 <p>
  Overview
 </p>
 <p>
  We are seeking a highly organized and detail-oriented
  <strong>
   Administrative Assistant/Scheduling Coordinator
  </strong>
  to support senior leadership with a primary focus on
  <strong>
   interview scheduling and candidate coordination
  </strong>
  . This role is critical to ensuring a seamless, professional experience for candidates, clients, and internal stakeholders by managing complex calendars, coordinating interviews across multiple time zones, and maintaining clear, proactive communication.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The ideal candidate thrives in a fast-paced environment, is meticulous with details, and excels at juggling priorities while maintaining a polished and professional demeanor.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Key Responsibilities
 </p>
 <p>
  Interview Scheduling &amp; Coordination
 </p>
 <ul>
  <li>
   Coordinate and schedule
   <strong>
    high-volume interviews
   </strong>
   across multiple stakeholders, including executives, hiring managers, candidates, and clients
  </li>
  <li>
   Manage
   <strong>
    complex calendars
   </strong>
   , often with last-minute changes or competing priorities
  </li>
  <li>
   Schedule virtual, in-person, and multi-round interview processes
  </li>
  <li>
   Handle rescheduling, cancellations, and urgent changes with professionalism and speed
  </li>
  <li>
   Prepare and send interview confirmations, calendar invites, agendas, and logistics
  </li>
  <li>
   Ensure candidates receive timely instructions, links, and directions
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Process &amp; Coordination Excellence
 </p>
 <ul>
  <li>
   Partner closely with internal teams to align availability and priorities
  </li>
  <li>
   Identify opportunities to improve scheduling workflows and efficiency
  </li>
  <li>
   Maintain a high-touch, white-glove candidate experience
  </li>
  <li>
   Ensure consistency, accuracy, and professionalism in all communications
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Executive &amp; Administrative Support
 </p>
 <ul>
  <li>
   Provide day-to-day administrative support to senior executives or recruiters
  </li>
  <li>
   Act as a primary point of contact for scheduling-related communication
  </li>
  <li>
   Track interview status and maintain accurate scheduling records
  </li>
  <li>
   Support meeting preparation, follow-ups, and documentation as needed
  </li>
  <li>
   Maintain confidentiality and discretion with sensitive information
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Requirements
 </p>
 <p>
  2-10+ years of admin and/or scheduling experience
 </p>
 <p>
  Bachelor degree highly preferred
 </p>
 <p>
 </p>
</div>


Administrative Assistant/Scheduling Coordinator - Asset Management Firm (# 3515278)

TBG | The Bachrach Group

<div>
 <p>
  <strong>
   Executive Assistant &ndash; C-Suite, Recruitment &amp; HR Support
  </strong>
 </p>
 <p>
  Join a prestigious global
  <strong>
   hedge fund
  </strong>
  known for decades of consistent performance, innovative strategies, and a culture built on excellence, collaboration, and intellectual curiosity. This is more than an Executive Assistant role&mdash;it&rsquo;s an opportunity to work closely with senior leadership, support global operations, and play a key role in executive-level recruitment and HR initiatives.
 </p>
 <p>
  We are seeking a polished, proactive Executive Assistant to support senior leadership and global teams. This high-visibility, fast-paced role is ideal for someone who thrives on organization, discretion, and being at the center of operations. You will manage complex calendars, coordinate high-stakes meetings, oversee international travel, and partner with executives on strategic initiatives, including
  <strong>
   C-Suite level executive search and HR projects
  </strong>
  .
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You&rsquo;ll Own
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Executive &amp; Administrative Support
  </strong>
 </p>
 <p>
  Manage multiple global calendars, coordinate high-level meetings, calls, and events, and prepare executive meeting materials and pre-reads. Maintain shared calendars, collaborate across the EA team, and provide backup support as needed. Plan detailed domestic and international travel, optimize executive schedules, and handle last-minute changes seamlessly. Prepare and reconcile expense reports, maintain travel and event expense records, and support firm-wide initiatives and strategic projects.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   HR &amp; Confidential Support
  </strong>
 </p>
 <p>
  Support the Recruitment and HR functions, including coordinating candidate communications, interviews, onboarding logistics, and training sessions. Handle sensitive employee and executive information with the highest level of discretion. Assist with special HR projects and ensure seamless coordination across departments.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Event Coordination
  </strong>
 </p>
 <p>
  Plan off-sites, conferences, and executive visits, managing all logistics including catering, A/V, materials, and registrations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required
  </strong>
 </p>
 <ul>
  <li>
   5+ years of Executive Assistant experience in finance or hedge funds
  </li>
  <li>
   Experience supporting senior leaders in high-stakes, global environments
  </li>
  <li>
   Skilled at managing complex schedules, global travel, and confidential information
  </li>
  <li>
   Professional, discreet, and highly organized with exceptional attention to detail
  </li>
  <li>
   Advanced Microsoft Office proficiency and comfort in structured, deadline-driven environments
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why This Role Stands Out
  </strong>
 </p>
 <ul>
  <li>
   Hybrid flexibility: 3 days onsite / 2 days remote
  </li>
  <li>
   Work directly alongside senior leadership and a high-performing EA team
  </li>
  <li>
   Exposure to global operations, executive search, and HR initiatives
  </li>
  <li>
   Prestigious, stable hedge fund with long-term career growth potential
  </li>
  <li>
   Competitive compensation, bonus, and comprehensive benefits
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  This is a rare opportunity for a top-tier Executive Assistant who wants to combine
  <strong>
   executive support, recruitment, and HR exposure
  </strong>
  while playing a central role in the operations of a leading hedge fund.
 </p>
</div>


Executive Assistant

Global Impact Investing Network

<div><p><b>About the organization</b></p><p>
The Global Impact Investing Network, Inc. (GIIN) is the leading industry body for impact investing. Since 2009, the GIIN has worked to increase the scale and effectiveness of impact investing to solve systemic problems facing people and the planet. With approximately 450 members across six continents, the GIIN serves as a hub for innovation, ideas and information to help investors build a more sustainable, inclusive and resilient world. Learn more at thegiin.org.</p><p><b>
About the position</b></p><p>
The Senior Executive Assistant will provide administrative and operational support to the Executive Office, working with the Executive Assistant. This is an in-person position at our office in Lower Manhattan.<br>
<br>
The Senior Executive Assistant will support a team of 3-4 executives. They will work with the Executive Assistant to lead management of schedules and calendars, being both responsive and proactive in maximizing the Executive Team members time, in close coordination with the Chief of Staff (COS). They will inform and implement decisions with guidance from the Executive Team, as relevant and based on each executives preferences. They will help manage travel, schedule meetings, and host guests as directed. They will promptly and correctly support Executive Office administration, including submission of expenses, meeting organization (in-person and virtual), key relationship support and other tasks that help ensure the GIINs executive staff have what they need to serve internal and external stakeholders well, in support of our organizational mandate. They will provide guidance and support to the Executive Assistant, and assign relevant tasks to ensure work is delivered in alignment to timelines and priorities.<br>
<br>
In addition, the Senior Executive Assistant will work independently to organize and complete special projects, and will occasionally assist with high-level general office management requests as needed. They will actively participate in office life, helping fellow team members and collaborating across functions.<br>
<br>
<b>Position description</b><br>
<i>Responsibilities include:</i></p><br>
<ul><li>
Provide general administrative support to 3-4 executives, including managing calendars and correspondence, editing and drafting documents, compiling and submitting expense reports, preparing meeting agendas and minutes as directed, and other support functions as needed.</li><li>
Prepare business documents, including memos, letters, vendor contracts and emails.</li><li>
Coordinate closely with the Chief of Staff and Executive Assistant regarding workflow, prioritization and planning.</li><li>
Manage and delegate workflow to the Executive Assistant as required and as relevant, providing a supportive learning environment for the EA.</li><li>
Maintain mindful gatekeeping guidelines to manage calendars for the executives as needed/directed, and helping to ensure schedules are followed and respected.</li><li>
Communicate efficiently and, often quickly, with the CEO, Executive team, and Chief of Staff regarding calendar changes, upcoming commitments and responsibilities, suggesting solutions as needed and following up appropriately. Keep executives and Chief of Staff informed of upcoming commitments and responsibilities, following up appropriately.</li><li>
In close collaboration with the Executive Assistant and Chief of Staff, support the Executive Office as needed in preparing for and supporting Board of Directors meetings, maintaining established and developing processes to ensure efficiency, accuracy and strict confidentiality.</li><li>
Maintain high standards of professionalism, confidentiality, sensitivity and decorum, ensuring that all interactions and communications reflect the Executive Offices expectations and strategic objectives.</li><li>
Support the research, prioritization, and follow up on incoming issues and concerns including those of a sensitive or confidential nature, as directed by the Executive Office in close coordination with the EA and COS.</li><li>
Maintain consistently evolving appropriate business sense aligned with the objectives of the Executive Office as to when to act independently vs. when to ask for direction.</li><li>
Oversee the completion of critical deliverables and special projects accurately and on time as directed by the Executive Office, often involving complex business relationships requiring strict confidentiality.</li><li>
Work with the EA as needed to mindfully resolve calendar conflicts inline with Executive Office strategic objectives.</li><li>
When directed by the COS or executive team, communicate clearly,accurately and efficiently to protect and maintain relationships with important stakeholders including donors/partners and their support staff, GIIN colleagues, the Board of Directors and all others on behalf of the Executive Office.</li><li>
Support good data hygiene and management through meticulous data entry and organization, especially using SharePoint, Salesforce, and Outlook calendar/contact management.</li><li>
Provide back-up support to the operations team as needed.</li><li>
Other duties as needed</li></ul><p><b>
Candidate profile</b></p><p>
The Senior Executive Assistant must be an empathetic, resourceful, down-to-earth and highly responsible professional with a flexible, collaborative spirit and a personal sense of ownership regarding their position. In addition, they must be approachable, friendly and enjoy working in a small office, eager to contribute to a mission-oriented, results-driven, and community based work environment.</p><p>
The ideal candidate should have at least 5-7 years of experience providing office support, ideally to executive-level staff, demonstrating an ability to consistently employ impeccable judgment and discretion in all situations. They will have prior experience in managing multiple priorities and will work well under pressure. They will be pragmatic, process-oriented problem solvers who can often operate independently, or proactively seek direction/help as needed. They will handle a wide variety of activities and confidential matters with kindness, respect and discretion. The Senior Executive Assistants work and orientation will reflect the professionalism and values of the Executive Office and the GIIN as an organization, internally within our community as well as externally as a global leader in impact investing.</p><p>
They must be a calm, confident team player with excellent organizational skills, multi-tasking abilities, and high personal standards. A sense of humor and commitment to the GIIN values and culture are essential. The Senior Executive Assistant will report to the Chief of Staff, as well as to the individual executive team members.</p><p><i>
Qualifications</i></p><ul><li>
A minimum of five to seven years of experience providing direct administrative support, preferably to C-Level executives.</li><li>
Associates degree or higher is preferred.</li><li>
Strong organizational skills and abilities to perform and prioritize multiple tasks seamlessly with relentless attention to detail.</li><li>
Project management experience preferred.</li><li>
Proven interpersonal skills and the ability to build relationships with stakeholders, including senior external partners, donors, other service providers, and GIIN staff members at all levels.</li><li>
Entrepreneurial work approach, with an enthusiasm for growth within a fast-paced environment.</li><li>
Ability to handle confidential information with complete discretion and be mindful in prioritizing competing demands.</li><li>
Excellent written and verbal skills.</li><li>
Strategic-minded support approach, proactively seeking opportunities and proposing solutions to problems.</li><li>
Interpersonal skills to thrive in a small team environment. Proven team player eager to work both independently and collaboratively.</li><li>
Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint). Familiarity with SharePoint, Slack, Asana and Salesforce is a plus, and overall mindset oriented to learning new software and technology.</li><li>
Engaged approach regarding the objectives and priorities of the Executive Office and a willingness to learn new skills.</li><li>
Alignment in thought and action with GIINs values:https://thegiin.org/values-and-guiding-principles</li><li>
Commitment to human dignity, justice, fairness, and respect. The GIIN considers the values of human dignity, fairness, justice and respect to be central to the work it does as a champion of impact investing. The GIIN believes that upholding these ideals is a global imperative and is an essential purpose of impact investing. While the challenges associated with these values are experienced differently across cultures, nations, and societies, they are fundamental to a shared human experience and the building of strong communities, a healthy world, and a sustainable future for all people. Successful candidates will be committed to continuous learning about human dignity, justice, fairness, and respect and how to manifest these principles in the workplace.</li></ul><p><b>
Location</b></p><p>
This position will be based in our New York City office year-round and is not eligible to participate in the GIINs hybrid work model. Candidates must possess valid authorization to work in the United States that does not require employment visa sponsorship.</p><p><b>
Compensation</b></p><p>
The GIIN is committed to pay equity. The salary range for this role is between $75,000 &ndash; $82,000, with an excellent benefits package. Exact salary depending on experience.</p><p>
We aim to offer competitive salaries and benefits and are committed to fairness, trust, and consistency in compensation. Basing compensation on someones willingness and ability to negotiate or on their prior salary can lead to unfair outcomes in how people are paid, particularly for individuals experiencing barriers. Therefore, we do not ask for prior pay history from our candidates and our offer-making process is negotiation-free for salaries and benefits.</p><p><b>
To apply</b></p><p>
Please apply with your cover letter and CV here.</p><p>
No phone calls please. Only qualified candidates will be contacted. The GIIN is an Equal Opportunity Employer.</p></div>

Senior Executive Assistant, Executive Office

Green Key Resources

<div>
 <p>
  An investment firm in Manhattan is seeking a Personal Assistant/Executive Assistant to support a C-Suite executive. The ideal candidate must be comfortable with a 50/50 split of executive and personal assistant responsibilities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Schedule:
  </strong>
  Fully Onsite
 </p>
 <p>
  <strong>
   Salary:
  </strong>
  $150-175K plus bonus
 </p>
 <p>
  <strong>
   Hours:
  </strong>
  8:30-5:30
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide executive and personal support to the executive, ensuring smooth operations and effective management of professional and personal priorities.
  </li>
  <li>
   Act as a trusted partner, managing competing priorities with discretion, precision, and sound judgment.
  </li>
  <li>
   Oversee office operations, vendor relationships, and building management to maintain a professional environment.
  </li>
  <li>
   Coordinate complex calendars, meetings, and travel logistics for the CEO and senior leadership team.
  </li>
  <li>
   Support research initiatives, conference registrations, and corporate access usage for the research team.
  </li>
  <li>
   Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
  </li>
  <li>
   Assist with onboarding new hires, coordinating equipment, access, and logistics.
  </li>
  <li>
   Assist in creating, editing, and maintaining PowerPoint presentations with exceptional accuracy.
  </li>
  <li>
   Manage office operations, vendor relationships, and building management to ensure seamless functionality.
  </li>
  <li>
   Handle personal administrative tasks for the CEO with confidentiality and professionalism.
  </li>
  <li>
   Identify and implement efficient processes related to office operations and administrative support.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree required, preferably in a related field.
  </li>
  <li>
   6+ years of experience as an Executive/Personal Assistant in finance or a fast-paced professional environment.
  </li>
  <li>
   Proficiency in Microsoft Office Suite, with advanced skills being an advantage.
  </li>
  <li>
   Highly tech-savvy, capable of leveraging technology to improve efficiency.
  </li>
  <li>
   Exceptional organizational, time management, and multitasking abilities.
  </li>
  <li>
   Ability to anticipate needs, plan ahead, and provide solutions proactively.
  </li>
  <li>
   Strong communication skills, both verbal and written, with attention to detail.
  </li>
  <li>
   Experience handling sensitive and confidential information with discretion.
  </li>
 </ul>
</div>


Executive Personal Assistant

Uber

<div><b>About the Role
</b><br>
<br>
Executive Assistant Business Partners (EABPs) partner with Uber's leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale.
<br>
<br>
Do you enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise? Do you want to be a part of an extraordinary EA community? If so, see the day-to-day functions below and apply!
<br>
<br>
<b>What You'll Do
</b><ul><li>Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
</li><li>Help ensure leaders are properly prepared and on time for all meetings.
</li><li>Assist with the scheduling of multiple stakeholder meetings
</li><li>Contribute to leadership meetings by taking notes and tracking action items
</li><li>Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office
</li><li>Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
</li><li>Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
</li><li>Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
</li><li>Follow up and provide reminders on project deadlines, AIs, and deliverables
</li><li>Assist with ensuring the timely review and submission of expenses
</li><li>May assist with facility/space planning logistics
</li><li>May preview and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budget
</li><li>May work on other tasks and projects as assigned
</li></ul><b>Basic Qualifications
</b><ul><li>Minimum 6+ years of administrative experience
</li></ul><b>Preferred Qualifications
</b><ul><li>Minimum 8+ years of administrative experience preferred
</li><li>Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
</li><li>Google calendar
</li><li>Tech company experience
</li><li>Experience supporting multiple leaders
</li><li>Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
</li><li>Demonstrated ability to prioritize leaders' calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
</li><li>Proven ability to work in a fast paced, often changing environment with efficiency and accuracy
</li><li>Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
</li><li>Strong organizational skills with a strong attention to detail
</li><li>Experience coordinating projects
</li><li>Experience with budget management
</li><li>Ability to work with confidential information
</li><li>Experience working in a complex, matrixed and global environment
</li><li>Bachelor's degree or equivalent practical experience
</li></ul><b>About the Team<br>
</b><br>
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For New York, NY-based roles: The base hourly rate range for this role is USD$51.93 per hour - USD$57.70 per hour. You will be eligible to participate in Uber's bonus program, and may be offered an equity award &amp; other types of comp. All full-time employees are eligible to participate in a 401(k) plan. You will also be eligible for various benefits. More details can be found at the following link https://jobs.uber.com/en/benefits.</div>

Executive Assistant Business Partner II, Uber Advertising

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