office administrator

executive assistant

admin assistant

accounts assistant

admin coordinator

admin assistant male

Real Estate

Responsibilities:<ul><li>Maintain records and documentation.</li><li>Handle data entry and report preparation.</li><li>Manage emails, calls, and correspondence.</li><li>Coordinate with internal departments.</li><li>Support HR and Operations with administrative tasks.</li></ul>Requirements:<ul><li>Minimum 1 year of administrative experience</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Good communication and organizational skills.</li><li>Ability to multitask and work independently.</li><li>UAE experience is an advantage.</li></ul>Pay: AED4,000.00 - AED5,000.00 per hourWork Location: Remote

Admin Assistant (Male)

Global Fluorine Chemical Factory L.L.C

Job description:<ul><li>Looking for Male candidates.</li><li>Advertise jobs on appropriate sourcing channels, screen and shortlist candidates, schedule interviews and assessments, coordinate with the hiring managers, salary negotiations, offer issuance, and onboarding.</li><li>Ensure all post-joining employment formalities are carried out effectively, e.g., collection and maintenance of all mandatory pre-requisite documents.</li><li>Prepare and manage all types of HR contractual letters such as Employment offer, contract of employment, probation confirmation letter, disciplinary warnings, etc</li><li>Generate all employee related requests such as salary certificates, No objection certificates, Service letter, etc.</li><li>Coordinate post joining communication of new and exiting employees.</li><li>Create an efficient system for historical human resource records by maintaining a filing and retrieval system; keeping past and current records.</li><li>Update and maintain employee/candidate database until determined timeline as per company policy.</li><li>Coordinate with the PRO for all labor, visa and immigration requirements for employees.</li><li>Ensure leave management and generate leave reports when required..</li><li>Reconcile monthly payroll deductions and additions and effectively run the payroll system. Generate payroll reports and submit to Admin Manager for review.</li><li>Perform the exit formalities which includes preparing final settlements and obtaining final clearance for exiting employees.</li><li>Assist in performance management processes.</li><li>Support the management of disciplinary and grievance issues.</li><li>Maintain employee records according to policy and legal requirements.</li><li>Review employment and working conditions to ensure legal compliance</li></ul>Job Requirement:<ul><li>Applicable for male candidate.</li><li>Bachelor's degree or Masters degree in HR.</li><li>Require 1-3 Years experience in UAE</li><li>Better knowledge of UAE Labor Law</li><li>Good communication skills and relationship building skills</li></ul>Please send your cv at gfc.gm.recruitment@gmail.comPay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

HR Assistant

ADAMZ IT SOLUTIONS

Job Title: Office Admin cum Secretary Job Location : Musaffah 39, AbudhabiGender preference : Male Company : ADAMZ IT SOLUTIONS Job Responsibilities: - Handle general administrative and secretarial duties- Manage emails and phone calls with customers, partners, and suppliers- Handle MCC related tasks including email communication, document submissions, AutoCAD drawings, and inspection coordination.- Assist with basic accounting tasks- Prepare ads, flyers, and document templates- Use AI tools to assist with office work, content preparation and social media marketing- Coordinate with administrative and technical teams to schedule meetings, projects, works, etc.Requirements: - 3+ years experience in office coordination and administration - Knowledge of basic accounting and AutoCAD- Experience with AI tools - Skills in designing ads and flyers- Good communication and organizational skills- Ability to handle MCC and other government / legal works- Ability to work independently and as part of a team, with good leadership qualities.If interested, plz send your CV and cover letter to adamzitsrecruitment@gmail.com or via WhatsApp to +971526521362.Pay: AED2,500.00 - AED3,500.00 per monthApplication Question(s):<ul><li>What are the AI tools and software you specialize in?</li><li>Do you know Autocad?</li></ul>Experience:<ul><li>Administrative : 3 years (Preferred)</li></ul>Work Location: Hybrid remote in Abu Dhabi

Office Administrator

Hayatt Real Estate LLC

ASSISTANT ACCOUNTANT ( MALE &amp; FEMALE )Must be available to join immediately or on short notice.Key Responsibilities:<ul><li>Prepare estimates, sales orders, invoices, and LPOs.</li><li>Record all supplier bills and payments made to suppliers.</li><li>Record customer payments received.</li><li>Manage petty cash and record all company expenses.</li><li>Reconcile bank statements regularly.</li><li>Ensure proper filing and record-keeping for all financial documents.</li></ul>Requirements:<ul><li>Minimum 2 years&rsquo; experience in accounting.</li><li>Strong attention to detail and accuracy.</li><li>NATIONALITY: Tagalog - Female / Asian - Male</li></ul>Benefits:<ul><li>Visa</li><li>Health Insurance</li><li>Transportation</li><li>Growth opportunities</li></ul>Apply now to join our team at Hayatt Group!Pay: AED1,500.00 - AED2,500.00 per hourWork Location: In person

Accounts Assistant

XL Catering and Hospitality Services

Job DescriptionWe are seeking a detail-oriented and experienced Assistant Store Keeper cum Assistant Accountant to join our catering company in Abu Dhabi. The ideal candidate will be responsible for supporting both inventory management and basic accounting functions, ensuring smooth daily operations and accurate record-keeping.Responsibilities<ul><li>Receive, inspect, and record food items, materials, and supplies</li><li>Maintain accurate inventory records and stock registers</li><li>Monitor stock levels and coordinate timely replenishment</li><li>Issue materials as per company procedures</li><li>Conduct regular stock counts and inventory audits</li><li>Ensure proper storage and cleanliness of all store items</li><li>Assist in preparing monthly reports and supplier documentation</li><li>Support basic accounting entries and record-keeping tasks</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or Diploma in Accounting or related field</li><li>Experience in catering or food industry preferred</li><li>Basic knowledge of accounting procedures</li><li>Knowledge of MS Excel and inventory software</li><li>Good communication and organizational skills</li><li>Ability to work under pressure and meet deadlines</li></ul>Male candidates preferredWork Location: In person

Assistant Store Keeper cum Assistant Accountant

Gradiant

<div>
 Admin Manager &amp; Executive Assistant Gradiant Industries - L.L.C - S.P.C. Abu Dhabi, United Arab Emirates 5/4/26 Administration
 
 
 
 About Gradiant
 
 
 
 Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients&rsquo; mission-critical operations in the world&rsquo;s essential industries, including semiconductors, pharmaceuticals, food &amp; beverage, lithium and critical minerals, and renewable energy. Gradiant&rsquo;s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at gradiant.com.
 
 
 
 Role Overview
 
 
 
 This dual-function role will oversee the Admin operations for Gradiant Middle East. The role also includes Executive Assistance and support for the Manging Director-Middle East.
 
 
 
 Responsibilities
 
 
 
 
 Admin Operations (OM)
 
 
 
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 Oversee the Administration Operations for Gradiant Middle East. This includes Gradiant&rsquo;s operations in Abu Dhabi, Dubai, Muscat, Manama and in KSA. Admin will include but is not limited to the following
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 Facility Management for offices and staff accommodations:
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 <ul>
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 Tenancy agreements
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 Building maintenance and upkeep
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 Safety and fire protection
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 Manage utility expenses
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 Property insurances
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 </ul>
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 Procurement: Manage office budgets and inventory, including equipment, stationery, and pantry supplies.
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 Business Travel : Work with the travel agent and ensure that the process and polices are complied with and bring in improvements in air tickets and hotels. Support with visa applications where needed
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 Company fleet : Oversee fleet of company vehicles including maintenance and fuel consumption
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 Budgeting and cost management: Manage the admin budget and bring about improvements in costs
 
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 </ul>
 
 Executive Support for MD
 
 
 
 <ul>
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 Calendar &amp; Schedule Management: Manage complex calendars, prioritize meeting requests, and resolve scheduling conflicts across multiple time zones.
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 Communication Liaison: Act as a "gatekeeper" and primary point of contact, managing professional correspondence, screening calls, and handling confidential information with discretion.
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 Travel Coordination: Arrange comprehensive domestic and international travel itineraries, including flights, accommodation, visas, and ground transportation.
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 Briefing &amp; Documentation: Prepare meeting agendas, briefing notes, and presentations. Record minutes and track actionable items for the leadership team.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
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 Software Proficiency: Advanced knowledge of Microsoft 365 (Word, Excel, PowerPoint). Experience in an ERP environment will be essential.
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 Communication: Exceptional written and verbal communication skills, with the ability to draft formal internal circulars and professional legal/commercial correspondence.
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 Organization: Proven ability to manage multiple projects simultaneously under tight deadlines.
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 Regional Knowledge and experience : 5 + years experience of which atleast 2 years in the Middle East. The role requires familiarity with local vendors , business practices in the Middle East.
 
 
 </li>
 </ul>
 
 Personal Attributes
 
 
 
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 Discretion: High level of integrity when handling sensitive corporate and personnel data.
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 Camaraderie : Manages relationships and works collaboratively and effectively with others to achieve goals
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 Adaptability: Demonstrating resilience in navigating change and fostering a culture of adaptability.
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 Inventiveness: Develops new ideas and concepts for identifying better solutions to current and future problems . Strives to continuously improve overall performance.
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 Communication &amp; Influence: Effectively communicates ideas by listening to diverse perspectives and persuading through logic and data .
 </li>
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 Customer Centricity: Understands and anticipates internal and external customer needs
 
 
 </li>
 </ul>
 Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.
</div>

Admin Manager & Executive Assistant

Elite Louise Real Estate

Position: Admin Assistant After SalesJob Location: Yas IslandJob Summary: The Admin After Sales is responsible for managing and coordinating all administrative tasks related to post-sales transactions. This role ensures smooth communication between clients, agents, developers, and internal departments while overseeing documentation, compliance, payment follow-ups, and transaction progress until completion.Key Responsibilities:<ul><li>Post Sales Documentation</li><li>Prepare, organize, and maintain all after-sales documents and records.</li><li>Ensure all required forms, contracts, and supporting documents are complete and properly filed.</li><li>Verify transaction documents for accuracy and compliance.</li></ul>Client Coordination<ul><li>Act as the main point of contact for clients after the sales closure.</li><li>Assist clients with post-sales inquiries, required documentation, and process updates.</li><li>Coordinate with buyers and sellers regarding transfer schedules, payments, and handovers.</li></ul>CRM and System Updates<ul><li>Update CRM and internal systems with accurate post sales transaction details.</li><li>Maintain updated records of client communication, payment status, and transaction progress.</li><li>Generate status reports and transaction updates for management.</li></ul>Requirements:<ul><li>Minimum 1 year of experience in administration or after-sales support (Real Estate is a plus)</li><li>Strong knowledge of processes and documentation.</li><li>Familiarity with CRM systems and Microsoft Office applications.</li><li>Excellent communication and coordination skills.</li><li>Strong attention to detail and organizational ability.</li><li>Ability to work under pressure and manage multiple transactions simultaneously.</li></ul>Preferred Skills:<ul><li>Strong follow up and problem solving skills.</li><li>Professional written and verbal communication.</li><li>Ability to handle sensitive information with confidentiality.</li></ul>Pay: AED2,000.00 - AED3,000.00 per monthWork Location: In person

Admin Assistant

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