admin coordinator

Leaders Training Center

Position: Training/Admin CoordinatorJob Type: Full Time (On-site)Location: Doha, Qatar Employment Type: Full-Time | Onsite Company: Leaders Training Centre &ndash; QatarAbout the RoleLeaders Training Centre is hiring a highly reliable, detail-oriented, and proactive Training Officer to manage the core operational backbone of our training delivery.This is a crucial and sensitive role that directly impacts training quality, compliance with awarding bodies, student experience, and internal operational efficiency. The ideal candidate must be extremely sharp, disciplined, and capable of managing multiple responsibilities with accuracy, ownership, and professionalism.Key Responsibilities<ul><li>Manage student registrations, exam bookings, batch records, attendance, and documentation with full accuracy</li><li>Coordinate with awarding bodies (NEBOSH, PSI, etc.) ensuring strict compliance and timely submissions</li><li>Handle exam processes, audits, document verification, and certificate issuance</li><li>Maintain daily system accuracy (Zoho CRM, calendars, reports, tickets, and data updates)</li><li>Monitor batch status, cancellations, attendance, and operational reporting</li><li>Coordinate with trainers, sales, and operations teams for smooth daily execution</li><li>Manage training recordings, private bookings, and official communication channels</li><li>Oversee stock control, administrative documentation, and SOP compliance</li><li>Ensure confidentiality, quality assurance, and operational control at all times</li></ul>Key Competencies &amp; Expectations<ul><li>Extremely detail-oriented, sharp, and quality-focused</li><li>Strong control over deadlines, accuracy, and compliance</li><li>Excellent customer handling and communication skills</li><li>Energetic, self-driven, and able to take full ownership of responsibilities</li><li>Highly organized and capable of handling multiple tasks simultaneously</li><li>Strong understanding of documentation audits and compliance standards</li><li>Able to work independently with minimal supervision</li><li>Alert, proactive, and solution-oriented mindset</li></ul>Requirements<ul><li>Previous experience in training operations, administration, compliance, or coordination preferred</li><li>Excellent communication skills &amp; Fluency in English</li><li>Experience working with awarding bodies is a strong advantage</li><li>Comfortable using CRM / ERP systems (Zoho experience preferred)</li><li>Immediate or short-notice joiners preferred</li></ul>Apply: Mention the position Trainer Coordinator -WhatsApp: +974 3005 8021Job Type: Full-timePay: QAR2,500.00 per monthApplication Question(s):<ul><li>Are you currently based in Qatar and available for full-time onsite work in Doha?</li><li>Do you have hands-on experience in training operations, compliance, or coordination roles?</li><li>Have you ever worked directly with awarding bodies (e.g., NEBOSH, PSI, or similar)?</li><li>Are you experienced in managing student registrations, exam bookings, and batch documentation?</li><li>Do you have experience verifying, auditing, and quality-checking documents before submission?</li><li>Have you used CRM / ERP systems such as Zoho (Calendar, Tables, Desk) or similar platforms?</li><li>Can you manage multiple tasks simultaneously while meeting strict daily deadlines and compliance requirements?</li><li>Are you confident handling professional communication with students, trainers, clients, and internal teams?</li><li>Are you comfortable taking full ownership of sensitive operational and compliance responsibilities with minimal supervision?</li><li>Are you available to join immediately or within a short notice period?</li><li>Are you comfortable with a gross monthly salary of QAR 2500?</li><li>Please share a short 1-2 mins Video Introduction along with an updated CV on WhatsApp: +974 3005 8021</li></ul>Work Location: In person

Admin Coordinator

Bin Al Sheikh Real Estate Brokerage

We&rsquo;re Hiring &ndash; Admin / Admin Coordinator (Real Estate Experience) Male Arab National Location: Bin Al Sheikh Real Estate, Qatar Employment Type: Full-Time Salary: Competitive, based on experienceBin Al Sheikh Real Estate is expanding and is seeking a proactive and experienced Admin / Admin Coordinator (Male Arab National) with a background in real estate to join our growing team.Key Responsibilities:<ul><li>Provide comprehensive administrative support to the real estate operations team. </li><li>Prepare Sales contracts, tenancy agreements, and related documentation. </li><li>Handle sales transactions, after-sales processes, and property handovers. </li><li>Maintain and update property listings, client records, and CRM systems. </li><li>Coordinate effectively with clients, agents, and internal departments. </li><li>Manage daily office operations, including scheduling, calls, and correspondence. </li><li>Ensure compliance with company policies and Qatar real estate regulations. </li></ul>Requirements:<ul><li>Male Arab National </li><li>3&ndash;5 years of administrative experience within the real estate industry. </li><li>Strong knowledge of Qatar real estate procedures and documentation. </li><li>Excellent communication skills in both English and Arabic. </li><li>Strong organizational skills with attention to detail. </li><li>Ability to manage multiple tasks and meet deadlines. </li><li>Professional, customer-focused, and proactive approach. </li><li>Immediate availability is highly preferred. </li></ul>Apply Now:Email: basrecruitment@binalsheikh.com WhatsApp: +974 5067 706#Hiring #QatarJobs #DohaJobs #RealEstateJobs #AdminJobs #AdminCoordinator #RealEstateQatar #PropertyManagement #SalesSupport #CRM #ArabicJobs #BilingualJobs #JobsInQatar #ImmediateHiring #CareerOpportunityJob Types: Full-time, PermanentApplication Question(s):<ul><li>Nationality :</li><li>Gender:</li><li>Total Experiance In the Real estate:</li><li>Total Experiance In Qatar:</li><li>Notice period:</li><li>Expected Salary:</li></ul>Language:<ul><li>Arabic (Required)</li><li>Einglish (Required)</li></ul>Work Location: In person

Admin / Admin Coordinator (Real Estate Experience) Male Arab National

Smartstep Transportation

&middot; To assists the monitors and parents in the management of the daily operations of the school transportation within an assigned area&middot; Provide training and facilitates monitor and other staff to ensure maximum effectiveness and safety of children and other staff in the vehicle.&middot; Along with the Coordinator, help in planning routes with the driver and parents whenever needed and make sure that the students should be picked up and dropped without any trouble and on time.&middot; Email reply and coordinate with parents, school staff and office staff members for feedback or complaints.&middot; Communicate and update the supervisor and management in case of any malfunction in the vehicle and provide necessary solution urgently.&middot; Coordinates student transportation activities with school officials, department heads and other individuals for the purpose of ensuring that transportation needs are met.&middot; Participates and facilitate meetings with monitors and other staff for development, identifying issues and recommendations for efficiency in processes.&middot; Assist Transport Coordinator in preparing a wide variety of materials (maps, transportation routes report, route schedules, bus safety policies and SOPs, etc.) for the purpose of documenting activities and issues, meeting compliance requirements, providing a solution for daily issues.&middot; Make, distribute and then collect attendance sheets from monitors and submit to the concern department.&middot; To update student information in GPS, provide logins details of GPS to parents, update regarding monitor using GPS and all other work related to GPS.&middot; Keep all records of monitors that includes QID, NOC, passport, agreement and other related documents.&middot; Make monthly salaries, record attendance, fines and other necessary documentation of all monitors.&middot; If Monitor is absent for any reason, admin has to work on her behalf for that day(s).&middot; Update and send Daily and weekly Reporting and other sheets whenever needed.&middot; Hiring of new monitor whenever needed and provide them basic training so that they can perform their duties and also give safety guidelines.&middot; Any other task assigned by the authority.If you have the required skillset, we would be happy to receive your application.Change of Sponsorship is mandatory.To apply, please send your CV to: +974 7733 7562 beenishsiddiqui@smartstep.qa tayyabafarooq@smartstep.qaPay: QAR2,500.00 - QAR2,800.00 per monthWork Location: In person

Female Admin

Westpac Properties

Requirements:<ul><li>Minimum 2 years of experience in real estate brokerage / real estate administration</li><li>Strong knowledge of real estate documentation, client coordination, and office administration</li><li>Ability to handle property listings, lead records, contracts, tenancy documents, and daily admin tasks</li><li>Good communication and organizational skills</li><li>Proficiency in Microsoft Office / Google Workspace</li><li>Ability to work in a fast-paced real estate environment</li><li>Female candidates preferred</li></ul>Key Responsibilities:<ul><li>Managing daily administrative tasks</li><li>Handling property listings and documentation</li><li>Coordinating with clients, agents, and management</li><li>Preparing contracts, forms, and internal records</li><li>Organizing schedules, calls, and follow-ups</li><li>Supporting the sales and leasing team with admin work</li></ul>Job Type: Full-timeWork Location: In person

Administrative Assistant (Real Estate Brokerage)

MSC-Q

HR Tasks:&middot; Handle staff recruitment (including sourcing candidates, screening resumes, conducting interviews, and making job offers), orientation, on-boarding (ensuring a smooth transition) &amp; retention process.&middot; Perform monthly payroll.&middot; Develop training and development programs.&middot; Develop, implement and maintain corporate HR policies and ensure adherence to relevant laws and regulations. Provide counseling on HR policies and procedures.&middot; Manage employee relations, including addressing employee grievances, disputes, and disciplinary matters&middot; Assist in developing and implementing employee performance management processes, including SMART goals/ KPIs setting, performance evaluations, and development plans.&middot; Coordinate employees&rsquo; engagement initiatives, such as employee surveys, team-building activities, and recognition programs.&middot; Maintain accurate and up-to-date employees' records and relevant paperwork.&middot; Review employment and working conditions to ensure legal compliance.&middot; Stay updated with HR trends and best practices and make recommendations for continuous improvement of HR processes.&middot; Execute all travel arrangements: tickets, hotels, visas&rsquo; requirement &hellip;etc.Admin Tasks:&middot; Assist with other Department admin tasks.&middot; Give accurate and timely counsel to executives in a variety of legal topics.&middot; Draft legal documents and contracts.&middot; Preferred knowledge of and ability to review/ negotiate various types of commercial contracts drafts to ensure the company&rsquo;s full legal rights.&middot; Monitor company compliance with all relevant laws and regulations.&middot; Keep track of all legal and corporate documents and arrange for renewals as per tracked schedule.Requirements:&middot; Strong knowledge of Qatar Labor Law.&middot; Proven experience as HR and Office Executive/ Manager in a business environment.&middot; Sound judgement and ability to analyze situations and information.&middot; Outstanding communication skills.&middot; BSc degree in Law, HR, Admin or equivalent.&middot; MA or BSc in Business Administration will be considered an advantage.&middot; Excellent English Language is required. Command of Arabic Language is an advantage while French is a plus.Work Location: In person

HR & Administration Specialist

V2X Inc

<div>
 
 Overview
 
 
 
 Provides administrative &amp; Logistical support to the Project Manager. Coordinates departmental, functional meetings, logistics support and other activities for the team. Proactively addresses potential problems in order to ensure an efficient functioning office. Intimately familiar with day-to-day operations of all functional areas within the program and manages administrative duties for all personnel. Proactively manages phone calls, calendar and travel arrangements for Project Manager. Keeps PM on schedule throughout the work day. Time management a must. Individual will be responsible for assisting Project Manager and Deputy Project Manager and Director of Operations along with Shift Supervisors with administrative duties. Must be able to take the initiative and solve problems with minimal guidance.
 
 
 This position description is subject to change at any time as needed to meet the requirements of the
 
 
 program or company.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Supervise the Admin/Logistical Support Specialist, HR Admin, &amp; Finance Analyst, as the team performs the following tasks in support of the project:
 </li>
 <li>
 Prepare administrative reports for COS3 in support of various military organizations and higher headquarters.
 </li>
 <li>
 (Weekly reports, timesheets, etc.) utilizing various Microsoft Office tools as directed by Project Manager or designated representative.
 </li>
 <li>
 Prepare metrics as directed by Project Manager in support of Statement of Work.
 </li>
 <li>
 Interface with PMO personnel in support of above-mentioned functions as well as Project Manager's Office (PMO) and its staff.
 </li>
 <li>
 Keep track of personnel assigned to the country location as well as those temporarily
 </li>
 <li>
 assigned. Will also be POC for all individuals within the country who are on administrative hold for whatever reason until they return to normal duty status and/or released from work.
 </li>
 <li>
 Assist with in-processing/out-processing. Will ensure where possible any necessary paperwork for items such as badges are completed prior to arrival of personnel.
 </li>
 <li>
 Will support the logistic supply chain function of Vectrus HQ as well as regional logistics operations support.
 </li>
 <li>
 This position requires a strong background in logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills. As such, we are seeking someone with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.
 </li>
 <li>
 Will be part of and cooperate with and direct the Vectrus Supply Chain Team in Doha, Qatar, with regards to support for the COS3 Project.
 </li>
 <li>
 Must be comfortable in collaborating with subcontractors/suppliers and providing a summary of the discussions.
 </li>
 <li>
 Ensure materials and resources and services flow through the system in a timely manner.
 </li>
 <li>
 Manage COS3 on-CAS and off-CAS housing assignments and vehicle assignments and the respective data/fuel tracking and usage.
 </li>
 <li>
 The Manager must have good planning skills and the ability to anticipate problems and develop a plan of action to prevent delays in the delivery workflow.
 </li>
 <li>
 The Admin/Log Manager must communicate with individuals at various levels in the organization and may be required to prepare budget, discrepancy, tracing, time of delivery, delay, and develop KPI standards.
 </li>
 <li>
 Maintain applicable Project directives, regulations, manuals, and guidelines.
 </li>
 <li>
 Properly account for, control, transmit, transport, package and safeguard protected material and documents. Track accountability records, schedule inventories and maintain hand receipts.
 </li>
 <li>
 Assist in certifying and receiving visitor clearances and accesses.
 </li>
 <li>
 Assist management in the oversite of program personnel, information, and physical and technical security actions and procedures.
 </li>
 <li>
 Provide technical assistance with the processing of eligibility requests.
 </li>
 <li>
 Aid with annual self-assessments.
 </li>
 <li>
 Assist in the creation and routing of documentation/reports as they relate to security incidents that occur within the office.
 </li>
 <li>
 Assist with timekeeping functions and training and tracking of status of both systems/requirements.
 </li>
 <li>
 Performs other duties and assignments as required and/or assigned by the Project Manager.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Education / Certifications: One-year related experience may be substituted for one year of education, if degree is required.
 </li>
 <ul>
 <li>
 High School/GED, 3+ years, Performs complex tasks
 </li>
 <li>
 Prefer military veteran.
 </li>
 <li>
 May be required to qualify for and maintain Secret clearance; if not required maintain a CAC card and/or DBIDS or DoS badging requirements, when published.
 </li>
 </ul>
 <li>
 Experience:
 </li>
 <ul>
 <li>
 10+ Years Related Administrative Experience
 </li>
 </ul>
 <li>
 Skills &amp; Technology Used:
 </li>
 <ul>
 <li>
 Experience in normal office functions: phone, fax, machine, scanner, desktop computer, to include working knowledge of Microsoft Office software.
 </li>
 </ul>
 <li>
 Other Requirements:
 </li>
 <ul>
 <li>
 You must satisfy all host country requirements to legally work in the host country to be qualified for this position.
 </li>
 <li>
 This position requires a strong background in administration &amp; logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills.
 </li>
 <li>
 We are seeking someone who is a self-starter and takes the initiative with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.
 </li>
 </ul>
 <li>
 Supervisory Responsibilities:
 </li>
 <ul>
 <li>
 Supervise Admin/Log Specialist, Fiance Analyst (potentially), and HR Admin. General Supervision &amp; direction of all COS3 personnel as required when in situation demanding direction and leadership related to Admin &amp; Logistics of the Project.
 </li>
 </ul>
 </ul>
 
 At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.
 
</div>

Administrative Logistics Manager

SINGLE ORIGIN COFFEE FACTORY

Job Description: We are looking for a motivated and detail-oriented Junior Accountant &amp; Admin Assistant to join our team. The ideal candidate will support daily accounting tasks while also handling general administrative responsibilities.Key Responsibilities:<ul><li>Assist in maintaining financial records and bookkeeping</li><li>Handle accounts payable and receivable</li><li>Prepare invoices, purchase orders, and basic reports</li><li>Assist in bank reconciliations</li><li>Maintain proper filing of financial and administrative documents</li><li>Coordinate with suppliers and clients when required</li><li>Provide general administrative support to the team</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or related field</li><li>1&ndash;2 years of experience in accounting/admin roles (freshers may also apply)</li><li>Basic knowledge of accounting principles</li><li>Proficiency in MS Excel and accounting software (e.g., QuickBooks)</li><li>Good communication and organizational skills</li><li>Ability to multitask and work independently</li></ul>Pay: QAR3,000.00 - QAR4,000.00 per hourWork Location: In person

Junior Accountant & Admin Assistant

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