administrative assistant

hr & admin executive

office manager

quality coordinator

admin

admin coordinator

HOPE Qatar Centre for Persons with Disabilities

Company DescriptionEstablished in 2005, HOPE Qatar is a leading provider of meaningful and affordable educational and therapeutic services to persons with disabilities in Qatar. HOPE Qatar is dedicated to offering the highest quality of services to its clients, ensuring impactful results in the lives of the children and youth under its care.Role DescriptionThis is a full-time, on-site role for a Male/Female Admin Assistant, located in Doha, Qatar.The Admin Assistant is responsible for supporting the efficient day-to-day operations of the Centre by managing administrative processes, preparing official correspondence, maintaining records, coordinating with internal departments and external stakeholders, and ensuring smooth office operations. The ideal candidate is a bilingual professional with strong organizational and communication skills, preferably with experience in an educational or rehabilitation setting for special needs, who can contribute to maintaining a professional and well-organized work environment while supporting the Centre's mission of providing quality services to persons with disabilities.Qualifications<ul><li>Bachelor's degree in Business Administration, Public Administration, Educational Administration, or a related field.</li><li>A Master's degree in Administration or a related discipline is preferred.</li><li>Minimum 3 years of administrative experience, preferably in an educational institution, school, or training centre.</li><li>Fluent in Arabic and English (spoken and written).</li><li>Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication, organizational, and interpersonal skills.</li><li>Ability to multitask and work independently.</li></ul>Job Types: Full-time, ContractApplication Question(s):<ul><li>Have you handled a special education Centre before?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>special education: 3 years (Required)</li></ul>Language:<ul><li>English and Arabic (Required)</li></ul>Work Location: In person

Male/Female Admin Assistant – Bilingual (Arabic & English)

Nutra Gulf

Hiring Admin Specialist (Female) for 1-year extendable contract, QatarJob SummaryThe Admin Specialist is responsible for providing comprehensive administrative and operational support to business functions, ensuring efficient office operations and high-quality support services. The role focuses on improving operational efficiency, maintaining compliance, coordinating logistics, managing vendors, and supporting SAP-based administrative processes.Qualifications&middot; Bachelor's degree in Business Administration or an equivalent discipline.&middot; Minimum 10 years of experience in administrative support or administration specialist roles.&middot; Minimum 5 years of experience working in a multinational company (MNC).&middot; Working knowledge of SAP, including Material Master, Purchase Requisitions (PR), Purchase Orders (PO), and invoice/payment processes.&middot; Advanced proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.Core Competencies&middot; Office Administration and Vendor Management&middot; Executive Administration and Business Support&middot; Logistics Coordination&middot; ERP (SAP) Operations &ndash; Material Master, PR/PO, Invoice &amp; Payment Processing&middot; Budget Monitoring and Cost Control&middot; Internal Controls and Compliance&middot; Documentation and Records Management&middot; Planning, Coordination, and Communication&middot; Time Management and Organizational SkillsKey Responsibilities&middot; Provide day-to-day administrative support to business functions and leadership.&middot; Manage office stationery procurement, inventory, distribution, tracking, and reporting.&middot; Coordinate travel arrangements, accommodation bookings, and related logistics.&middot; Prepare reports, presentations, correspondence, and organizational documents.&middot; Documentation &amp; Records Management&middot; Compile, verify, analyze, and present information for management reporting.&middot; Transportation &amp; Logistics Coordination&middot; Maintain logistics records and prepare periodic reports.&middot; Training &amp; Vendor Management&middot; Coordinate mandatory training programs and medical examinations with external service providers for onshore and offshore personnel mobilization.&middot; Arrange OMFC medical cards and related documentation.&middot; Track employee training records, gate pass validity, and certification expiry dates, and coordinate timely renewals.&middot; Coordinate Safety Induction and Permit to Work (PTW) training sessions.&middot; Liaise with external vendors to ensure timely and quality service delivery.&middot; Compliance &amp; Executive Support&middot; Serve as the primary point of contact for administrative enquiries via phone and email.&middot; Prioritize requests and respond appropriately based on urgency.&middot; Provide confidential administrative support to management and business leaders.&middot; Ensure compliance with company policies, internal controls, and administrative procedures.&middot; Facility Coordination&middot; Coordinate with Integrated Facility Management, Country Administration, and Human Resources on office and facility-related matters.&middot; Support workplace maintenance and operational requirements.&middot; Organize internal and external business events, meetings, workshops, and conferences.&middot; Coordinate travel, accommodation, visitor arrangements, conference registrations, and event logistics.&middot; Support Material Master creation and maintenance in SAP.&middot; Create and process Purchase Requisitions (PRs) and support Purchase Order (PO) activities.&middot; Coordinate bank guarantee documentation and processing.&middot; Manage facility utility documentation, including energy bill administration.&middot; Support invoice verification and payment coordination.Job Types: Full-time, ContractApplication Question(s):<ul><li>Notice period / time require to join ? </li><li>Are you in Qatar with valid QID? </li><li>Are you able to manage Food, accommodation and transport by yourself ? </li><li>Are you interested for 1 year extendable project ? </li><li>Do you have experience in SAP? </li></ul>Work Location: In person

Admin Specialist (Female) 1 year extendable contract, Qatar

TRANSIND HOLDING

JOB PURPOSEThe Document Controller is responsible for establishing, maintaining, and safeguarding the organization's document management system, ensuring that all corporate records, contracts, policies, SOPs, legal documents, licenses, project files, and operational documents are accurately controlled, securely stored, and readily accessible.The role supports all departments by maintaining document integrity, ensuring compliance with company standards, ISO requirements, and regulatory authorities, while promoting efficient document workflows across the organization.KEY RESPONSIBILITIESDocument Management<ul><li>Maintain a centralized document control system for all departments.</li><li>Register, classify, index, archive, retrieve, and dispose of documents according to company procedures.</li><li>Maintain both electronic and hard copy filing systems.</li><li>Ensure all controlled documents have unique identification numbers and revision history.</li><li>Monitor document lifecycle from creation to archiving.The Admin Clerk provides comprehensive administrative and clerical support to ensure the efficient day-to-day operation of the organization. The role is responsible for maintaining records, preparing documentation, coordinating office activities, handling correspondence, supporting departmental operations, and ensuring smooth communication between departments while maintaining high standards of accuracy and confidentiality.</li></ul>Responsibilities:Administrative Support<ul><li>Perform daily clerical and administrative duties.</li><li>Prepare letters, memos, reports, and official correspondence.</li><li>Maintain filing systems (physical and electronic).</li><li>Organize and update office records.</li><li>Assist in preparing presentations and reports.</li></ul>EDUCATIONAL AND TECHNICAL QUALIFICATIONS&Oslash; Diploma or Bachelor's Degree in Business Administration, Office Management, Commerce, or a related discipline.EXPERIENCE&Oslash; 2&ndash;4 years of administrative or clerical experience.&Oslash; Experience in a corporate environment is preferred.&Oslash; Experience with ERP systems is an added advantage..TECHNICAL SKILLS&Oslash; Microsoft Office (Excel, Word, PowerPoint, Outlook)&Oslash; ERP Systems&Oslash; Document Management Systems&Oslash; Data Entry&Oslash; Office Equipment Operation&Oslash; Basic Report PreparationPay: QAR2,000.00 - QAR3,000.00 per monthWork Location: In person

Document controller cum Admin Clerk

Minor Hotels

<div>
 
 Job Location:
 
 
 
 Banana Island Resort Doha By Anantara
 
 
 
 Overview
 
 
 
 Minor Hotels is an international hotel owner, operator and investor, currently with a diverse portfolio of over 530 properties designed intelligently to appeal to a variety of travellers, serving new passions as well as personal needs. Through our Anantara, Avani, Elewana, Oaks, NH Hotels, NH Collection, nhow and TIVOLI properties, Minor Hotels operates in 50+ countries across Asia Pacific, the Middle East, Africa, the Indian Ocean, Europe and South America.
 
 
 
 Key Responsabilities
 
 
 
 
 Transfers &amp; Boat Operations
 
 
 
 <ul>
 <li>
 Every evening check the schedule for transfers and excursions for the following day. Be familiar with the details regarding the trips including number of guests, their names and any special requirements.
 </li>
 <li>
 Prepare boat set up, according the requirements of the trip and the operating procedures. Always make sure there are sufficient cold towels, beverages and sea sick bands required for each trip. Additionally, during rainy season, make sure that there are enough raincoats and towels available on board.
 </li>
 <li>
 Go through the check list and make sure that everything on the check lis are followed
 </li>
 <li>
 Ensure that if you or the crew member miss a meal while on a trip, coordinate with Launch Section Manager or coordinator, and ensure that the food is prepared for them from the resort or get the meal from the place that you are going. Make sure that the cost of that meal must be the price set by the management unless authorise by Launch Section Manger.
 </li>
 <li>
 Ensure that the boat is clean, set-up and waiting on the guest jetty, 30 minutes prior to each trip, with the crew members. All team members must following the Resort grooming and uniform standards.
 </li>
 <li>
 Make sure all trips are as comfortable as possible for all guests, whilst ensuring their safety and catering to their needs.
 
 
 </li>
 </ul>
 
 Boat Maintenance &amp; Safety
 
 
 
 <ul>
 <li>
 Always follow the maritime law, rules and regulations as set forth by the Ministry of Transport &amp; Communication of the Republic of Maldives.
 </li>
 <li>
 Ensure that the Sea Worthy certificate is on board, and ensure all its requirements are followed.
 </li>
 <li>
 Carry on your person your Captain&rsquo;s License during all trips.
 </li>
 <li>
 Clean the boat and equipment. Ensure that the boat is in good working condition at all times and report any maintenance issues immediately. Follow up maintenance issues with Launch Section Manager or Coordinator until it is resolved.
 </li>
 <li>
 Carry out all the maintenance work of the boat or its engine with engineering department delegates and update Launch Section Manager or Coordinator until it is resolve.
 </li>
 <li>
 Maintain and at times, build anchor points and nautical navigation lights.
 </li>
 <li>
 Always be responsible and take precautionary measures to avoid any risky incidents. For example, ensure there are no petrol leakages that life jackets are available, that fire extinguishers are in working condition etc.
 </li>
 <li>
 In cases of inclement weather, ascertain whether trips can be made and advise Launch Section Manager or Coordinator accordingly.
 </li>
 <li>
 Carry onboard the Boat Mobile phone at all times when you are on duty. Ensure that it is fully charged before each trip. Ensure that on board radio set is in working condition.
 </li>
 <li>
 At all times keep in mind guest and crew safety first, and drive the boats accordingly.
 
 
 </li>
 </ul>
 
 Communication
 
 
 
 <ul>
 <li>
 Communicate between Airport Hosts and the Resort Operators to co-ordinate arrival and departure times, and any other guest issues and requests faced during the trip.
 </li>
 <li>
 Communicate regularly and as required any issues with boats or guests to the Launch Section Manager or Coordinator.
 </li>
 <li>
 Inform to Launch Section Manager or Supervisor if any items onboard including and not limited to beverages, seasick bands, seasick bags, and resort fact sheets/brochures need to be replaced.
 </li>
 <li>
 Handle guest queries in a timely and efficient manner and provide any information sought by the guest.
 </li>
 <li>
 Resolve guest issues to the guest&rsquo;s satisfaction within your level of authority. Write incident reports regarding any incidents during the trip.
 </li>
 <li>
 Get feedback from guests during the trips and inform the department to ensure proper follow up and actions are taken place.
 </li>
 <li>
 Report any crew disciplinary issues to Launch Section Manager or Coordinator.
 
 
 </li>
 </ul>
 
 Team &amp; Development
 
 
 
 <ul>
 <li>
 Attend training programs as designated by the resort.
 </li>
 <li>
 Be motivated and committed, approaching all tasks with enthusiasm and seizing opportunities to acquire new skills or knowledge in order to improve your personal performance, and ultimately the guest service.
 </li>
 <li>
 Maintain a high level of team spirit by developing excellent relationships with the team and colleagues from other departments, and support them in the pursuit of departmental and resort goals.
 </li>
 <li>
 Always have a positive attitude and take initiative to resolve issues.
 
 
 </li>
 </ul>
 
 General
 
 
 
 <ul>
 <li>
 Be familiar with the Transport Department, Front Office and Resort Standard Operating Procedures and ensure that they are followed.
 </li>
 <li>
 Contribute ideas and suggestions to enhance the procedures in the Resort.
 </li>
 <li>
 Actively promote the services and facilities to guests and other stakeholders of the Resort.
 </li>
 <li>
 Keep updated on changes to other areas of resort product and share such information with your team and department on an ongoing basis.
 </li>
 <li>
 Maintain excellent grooming and hygiene and ensure all grooming standards are met in relation to personal grooming and uniform presentation.
 </li>
 <li>
 Comply with Resort Safety &amp; Environment policies, initiatives and legislation.
 </li>
 <li>
 Abide by all Work Place Health, Safety and Hygiene regulations at all times.
 </li>
 <li>
 Abide by the guidelines set out in the Employee Handbook.
 </li>
 <li>
 Carry out any other duties as directed by the department or the Resort General Manager.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Qualifications
 
 
 With solid experience as Patrol Boat Skipper
 
 
 <ul>
 <li>
 With Oil Carrier Certification
 </li>
 <li>
 With 2 to 5 years of experience in the same field
 </li>
 <li>
 With good English communication skills
 </li>
 <li>
 With good technical skills
 </li>
 <li>
 With pleasing personality
 </li>
 <li>
 Ability to handle pressure at work
 </li>
 <li>
 Ability to multi-task
 
 
 </li>
 </ul>
 Not the right fit? Set up email alerts as new job postings become available that meet your interest!
</div>

Patrol Boat Skipper

Anantara Hotels & Resorts

UCC Holding

<div>
 
 
 WE ARE HIRING | SENIOR BID COORDINATOR
 
 
 
 
 
 
 We are looking for an experienced
 
 Senior Bid Coordinator
 
 to join our team and play a key role in managing and coordinating the preparation and submission of technical and commercial bid packages.
 
 
 
 
 
 
 Key Requirement:
 
 Candidates must have prior experience working on the contracting / construction side, with strong exposure to tendering, bidding, estimation, and proposal coordination.
 
 
 
 
 
 
 Key Responsibilities
 
 :
 
 
 
 
 
 &bull; Lead and coordinate end-to-end bid and tender activities, including document preparation, submission schedules, and compliance tracking.
 
 
 &bull; Coordinate with Estimation, Engineering, Project Management, Procurement, Legal, and other internal teams to ensure timely and accurate bid submissions.
 
 
 &bull; Review tender and bid documents to ensure completeness, accuracy, and compliance with client requirements and contract specifications.
 
 
 &bull; Manage bid timelines, deadlines, and submission requirements, proactively addressing any potential delays or issues.
 
 
 &bull; Coordinate with subcontractors and suppliers to obtain quotations, clarify technical requirements, and incorporate inputs into bid proposals.
 
 
 &bull; Ensure compliance with tendering regulations, contract requirements, client specifications, and industry standards.
 
 
 &bull; Maintain accurate bid databases, documentation, and records for future reference.
 
 
 &bull; Participate in bid strategy meetings and provide recommendations to improve bid competitiveness and success rates.
 
 
 &bull; Support and guide junior Bid Coordinators and team members to maintain quality and efficiency.
 
 
 &bull; Build and maintain positive relationships with internal and external stakeholders throughout the bidding process.
 
 
 
 
 
 
 Requirements
 
 :
 
 
 
 
 <ul>
 <li>
 Bachelor's Degree in Business Administration or a related field.
 </li>
 <li>
 Minimum 5 years of overall experience, with at least 3 years of relevant experience in Bid Coordination / Tendering / Proposal Management.
 </li>
 <li>
 Mandatory experience within the Contracting / Construction industry.
 </li>
 <li>
 Experience in managing technical and commercial tender documentation and coordinating with estimation and engineering teams.
 </li>
 <li>
 GCC experience is an advantage.
 </li>
 <li>
 Strong knowledge of contract and bid documents, proposal management, project estimating, and document control.
 </li>
 <li>
 Excellent organizational, communication, coordination, and deadline-management skills.
 </li>
 <li>
 Proficiency in Microsoft Office and bid management systems.
 </li>
 <li>
 ERP knowledge, preferably SAP functional skills, is required.
 </li>
 <li>
 Strong ability to manage multiple bids and tenders simultaneously under tight deadlines.
 </li>
 </ul>
 
 
</div>

Senior Bid Coordinator

Al Emadi Stones

<div>
 
 
 Job Summary:
 
 
 
 The Technical Office Manager plays a critical role in bridging the gap between the client, design, fabrication and installation teams. Oversees the daily technical and administrative operations of our marble business, ensuring projects move smoothly from initial estimation, material selection, shop-drawings drafting to fabrication and final installation. Should combine strong office management skills with a deep understanding of natural stone production processes, CAD drawing, project management, along with very good communication skills to manage the stakeholders. (Client, Production, installation &amp; Admin)
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Technical Leadership &amp; Coordination:
 
 
 <ul>
 <li>
 Manage the Drafting/Estimating Team: Oversee the team responsible for creating Shop Drawings, CAD designs, and technical specifications for marble cutting and CNC machining.
 </li>
 <li>
 Project Management: Track project timelines from initial field templating to final site installation, ensuring all departments stay on schedule.
 </li>
 <li>
 Quality Assurance: Review technical drawings and specifications against client requirements to ensure accuracy before slabs are sent to the fabrication floor.
 </li>
 <li>
 Technical Problem Solving: Act as the main point of contact for resolving technical discrepancies between architects, designers, installation teams, and the fabrication shop.
 </li>
 </ul>
 
 
 
 
 
 Inventory &amp; Supply Chain operations:
 
 
 <ul>
 <li>
 Material Management: Oversee the purchasing and inventory management of stone slabs &amp; blocks.
 </li>
 </ul>
 
 
 
 
 
 Office Management &amp; Administration:
 
 
 <ul>
 <li>
 Workflow Optimization: Develop and implement streamlined procedures for filing, project documentation, scheduling, and office workflows.
 </li>
 <li>
 Financial Support: Responsible of managing budgets, processing invoices, overseeing job costing, and handling customer billing.
 </li>
 <li>
 Team Supervision: Supervise administrative staff, manage office schedules, and assist HR with onboarding new employees
 </li>
 </ul>
 
 
 
 
 
 Tender &amp; Estimation:
 
 
 <ul>
 <li>
 Maintaining an updated tenders-Log with estimated submission date (Reasonable &amp; within time frame) along with communication of the same with sales team / client.
 </li>
 <li>
 Opening and briefing of Packages (RFQs)
 </li>
 <li>
 Responsibility of BOQ creation and accuracy to the scope. (If In-house)
 </li>
 <li>
 Price breakdown of each Item to set budgets for each activity. (Creation of project Brief with detailed budgeting for each assigned project)
 </li>
 <li>
 Selection of material that is suitable and can meet project needs. (If not specified)
 </li>
 <li>
 Cross-checking of material that is specified, suitability to the scope along with compliance to project spec`s with production &amp; Warehouse teams. (Proposal of suitable alternative material &amp; assumption of possible VEs)
 </li>
 <li>
 Maintain an updated material price list for the raw material in coordination with the procurement team.
 </li>
 <li>
 Pricing of related Vos, if any.
 </li>
 <li>
 Issuance of Price Quotations with the agreed general terms &amp; conditions. (Mentioning an approximate / estimated duration of completion)
 </li>
 <li>
 Prepare related weekly/monthly reports &amp; dash-boards to show progress.
 </li>
 <li>
 Coordination with all departments for actual updates to be reflected on cost in pricing new packages.
 </li>
 </ul>
 
 
 
 
 
 Engineering works:
 
 
 <ul>
 <li>
 Issuance and approval of [PQD, MARs, MS, Test Reports, Structure calculation reports, VOs, Notices, document submittals &hellip; etc.]
 </li>
 <li>
 Drafting &amp; approval of Work-shop &amp; as-built drawings sketches / proposals &amp; presentations.
 </li>
 <li>
 Issuance of cutting lists, Job-orders with all related detail sketches for production.
 </li>
 <li>
 Material selection (jointly with warehouse &amp; factory Manager)
 </li>
 <li>
 Issuance of required material requisitions.
 </li>
 <li>
 Issuance of notice of Vos.
 </li>
 <li>
 Technical coordination between site, factory &amp; accounting teams.
 </li>
 <li>
 Follow-up with 3rd partie`s (Out sourced resources):
 </li>
 <li>
 Test reports [ With QA/QC team]
 </li>
 <li>
 Structure calculations - Accessories suppliers [With Procurement team]
 </li>
 <li>
 Scheduling of awarded as well as pre-awarded projects in coordination with all related departments in tender stage.
 </li>
 <li>
 Development of unique design patterns for the re-use of wastage and existing stocks.
 </li>
 <li>
 Continuous development and renewal of show-room designs in coordination with sales and production teams.
 </li>
 </ul>
 
 
 
 
 
 QS Tasks:
 
 
 <ul>
 <li>
 Opening and briefing of Packages (RFQs)
 </li>
 <li>
 Responsibility of BOQ creation and accuracy to the scope. (If In-house)
 </li>
 <li>
 Detection and flagging to possibility of Vos &amp; Claims.
 </li>
 <li>
 Closure of Vos.
 </li>
 <li>
 Actual site survey and compliance to drawings.
 </li>
 <li>
 Issuance of IPCs to clients.
 </li>
 <li>
 Issuance of IPCs. Of sub-contractors.
 </li>
 </ul>
 
 
 
 
 
 KPIs:
 
 
 <ul>
 <li>
 Reduction of the lead-time for every package than the planned release date.
 </li>
 <li>
 Accuracy of pricing VS market prices.
 </li>
 <li>
 Qty of awarded packages VS released &amp; received
 </li>
 <li>
 Actual cost of each item VS budget.
 </li>
 <li>
 Accuracy of item description in BOQ creation to the actual
 </li>
 <li>
 Accuracy of actual take-off VS actual Qtys.
 </li>
 <li>
 Speed of Invoice submission and closure (getting approval) VS planned time frame.
 </li>
 <li>
 Speed of getting approvals on all technical submittals (on Revision basis)
 </li>
 <li>
 Accuracy and efficiency of drawings and details with the site conditions.
 </li>
 <li>
 Smooth technical coordination between Factory and site.
 </li>
 <li>
 Speed of orders processing and release from contract signature.
 </li>
 <li>
 Accuracy of As-built drawings to actual site conditions.
 </li>
 <li>
 Customer feedback on response to modifications, change &amp; Variation orders.
 </li>
 </ul>
</div>

Technical Manager

Explore 12+ Admin coordinator in Doha this August. Find roles across top companies and apply now to boost your career.

12 admin coordinator jobs In Doha

Male/Female Admin Assistant – Bilingual (Arabic & English)

Admin Specialist (Female) 1 year extendable contract, Qatar

Document controller cum Admin Clerk

Patrol Boat Skipper

Patrol Boat Skipper

Senior Bid Coordinator

Technical Manager