administrative assistant

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admin assistant

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Moka & Co.

Job Title: Female Administrative Assistant Location: Doha, Qatar Job Type: Full-TimeAbout Us:We are a leading company specializing in coffee and ice cream ingredients distribution, dedicated to delivering the finest products and exceptional service to our clients. We are currently seeking a motivated and skilled Female Administrative Assistant to join our dynamic team in Doha.Job Responsibilities:<ul><li>Provide administrative support to ensure efficient operation of the office.</li><li>Handle by phone calls from clients and respond to inquiries professionally.</li><li>Prepare and manage quotations for clients by phone/written and coordinate with the sales team.</li><li>Assist with ordering processes by coordinating with suppliers.</li><li>Maintain accurate stock records</li><li>Perform regular inventory checks to ensure data accuracy and stock availability.</li><li>Generate and manage invoices, reports, and documentation to support the sales process.</li><li>Organize and maintain office filing systems, ensuring confidentiality and efficiency.</li><li>Support the team in streamlining office procedures and improving overall workflow.</li></ul>Requirements:<ul><li>Proven work experience as an Administrative Assistant.</li><li>Proven minimum of 4 years of experience in a related field.</li><li>Knowledge and hands-on experience in handling the following areas:</li></ul>- Quotations preparation and client communication- Ordering and supplier coordination- Stock record management- Inventory control and reporting<ul><li>Proficiency in MS Office applications and familiarity with office equipment.</li><li>Strong organizational skills with attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Ability to multitask and manage time effectively.</li><li>Arabic speaking is a plus.</li><li>Residency in Doha is mandatory; candidates must be available to join upon request.</li></ul>If you meet the above qualifications and are interested in joining our team, please submit your updated CV to admin@mokadoha.com. Be sure to specify your salary expectation in your application.Job Type: Full-timeApplication Question(s):<ul><li>Can you join immediately?</li></ul>Experience:<ul><li>Admin Assistant: 4 years (Required)</li><li>Inventory Management: 1 year (Required)</li></ul>Expected Start Date: 01/10/2025

Admin Assistant

RITS

ADMINISTRATORLocation: Doha, QatarRole DescriptionPerform general administrative tasks for the group. This includes but not limited to handling information requests and clerical functions such as preparing correspondence, filing of electronic/paper copies, arranging meetings, answering phones and conference calls. Will also assist with documentation, report building, database management, and other client based record keeping tasks. Respond to stand requests from internal or external customers.<ul><li>Electronic and hard copy filing and file maintenance.</li></ul><ul><li>Work on monthly/quarterly reports, monthly database upkeep, weekly/monthly recording keeping to support multiple client programs</li></ul><ul><li>Printing, copying and scanning of hard copy files.</li></ul><ul><li>Data entry and validation in electronic databases.</li></ul><ul><li>Develop and compile weekly reports.</li></ul><ul><li>Schedule meetings.</li></ul><ul><li>Maintains and communicates group calendars.</li></ul><ul><li>Orders departmental supplies.</li></ul><ul><li>Corresponds with vendors for departmental needs and invoicing.</li></ul><ul><li>Coordinates/schedules departmental events including catering needs.</li></ul><ul><li>Meets and escorts visitors.</li></ul><ul><li>Answers phone calls.</li></ul><ul><li>Takes messages/meeting minutes.</li></ul><ul><li>Coordinates building maintenance needs.</li></ul>Qualifications<ul><li>High school diploma or equivalent.</li></ul><ul><li>Works with moderate supervision/guidance.</li></ul><ul><li>Works on straightforward tasks using established procedures.</li></ul><ul><li>Good organizational skills</li></ul><ul><li>Working with Database</li></ul><ul><li>Basic shipping and receiving skill.</li></ul><ul><li>Good communication skills</li></ul><ul><li>Microsoft Office to include outlook, teams, word and excel</li></ul>Must possess a valid QID and be able to provide NOCReady to join immediatelyHow to Apply:Send your CV via WhatsApp to &#8234;+974 31394907&#8236; or email it to accountant@rits-qatar.comJob Types: Full-time, PermanentJob Types: Full-time, PermanentPay: QAR3,500.00 - QAR4,000.00 per month

ADMIN

Leelaak HR Solutions

Brief Job Description and RequirementsJob Position: Receptionist/Admin Location: Doha, QatarDuration: Permanent<ul><li>Female candidates only, should have relevant background in admin tasks, good personality and outgoing, presentable. Requires 2+ years&rsquo; experience in office administration, proficiency in spreadsheet and office management software, and a bachelor&rsquo;s degree in business administration or related field.</li><li>Salary: 4,000 QAR Full Package</li></ul>Only shortlisted candidates will be contacted for interviews.Interested candidates may forward their CV to jobsleelaak@gmail.comor WhatsApp +974 72046004Follow us on Instagram: @leelaakhrsolutionsJob Types: Full-time, Permanent

Receptionist/Admin

Facilities Management and Maintenance (FMM)

Position: Admin Assistant (Male)Administrative Assistant Responsibilities:<ul><li>Answering and routing phone calls</li><li>Processing correspondence (letters, emails, memos)</li><li>Scheduling appointments and maintaining calendars</li><li>Organizing and filing documents</li><li>Preparing and distributing meeting agendas and minutes</li><li>Managing office supplies and placing orders</li><li>Assisting with report and presentation preparation.</li></ul>Requirements:<ul><li>Can Join immediately with valid QID</li><li>Willing to stay in Company's accommodation</li></ul>Send Mail: msjazmin@fmm.qaJob Types: Full-time, Permanent, ContractApplication Question(s):<ul><li>Are you willing to stays on company's accommodation?</li></ul>

Admin. Assistant (Male)

Easy Sell Buy Car

HR &amp; Operations Executive Company: Easy Sell Buy Car LLC Location: Qatar Working Days: Saturday to Thursday Working Hours: 10:00 AM &ndash; 8:00 PM (1-hour break)About the Role: Easy Sell Buy Car LLC is seeking an experienced HR &amp; Operations Executive to manage our human resources functions and day-to-day operations. The ideal candidate must have proven experience in HR and operations, preferably within the automotive industry in Qatar.Key Responsibilities:<ul><li>Manage HR activities including recruitment, onboarding, employee records, and attendance.</li><li>Handle day-to-day operations and workflow management within the company.</li><li>Develop and implement HR policies and procedures in compliance with Qatar labor laws.</li><li>Coordinate with different departments to ensure smooth operational processes.</li><li>Assist in employee performance management, appraisals, and training programs.</li><li>Support management in planning, reporting, and administrative tasks.</li></ul>Requirements (Mandatory): Minimum 3 years of proven experience in HR &amp; operations, preferably in the automotive industry. Must be based in Qatar. Strong knowledge of Qatar labor laws and HR practices. Excellent organizational, communication, and problem-solving skills. Proficiency in MS Office and HR management tools.Salary &amp; Benefits: Salary 3000 QAR -3500 QAR based on experience Dynamic and supportive work environment.How to Apply: Only candidates with proven HR &amp; operations experience in Qatar, ideally within the automotive sector, will be considered. Please send your CV to info@easysellbuycar.comJob Type: Full-timeApplication Question(s):<ul><li>Do you have at least 3 years of Experience in HR / admin in Qatar ?</li><li>Are you ready to join and had NOC ?</li></ul>

HR Admin

Ritaj Facilities management

The HR &amp; Admin Officer will primarily focus on recruitment and staffing activities to support Ritaj&rsquo;s growing workforce in cleaning, maintenance, security, and facility management divisions. This role ensures timely hiring of qualified candidates, smooth onboarding, and administrative compliance with Qatar Labor Law, while also supporting general HR and office administration.Recruitment &amp; Onboarding (Primary Function)<ul><li>Manage the end-to-end recruitment cycle, including manpower planning, job postings, shortlisting, interviews, and offers.</li><li>Liaise with department heads to identify staffing needs and create job descriptions aligned with operational requirements.</li><li>Coordinate with recruitment agencies and overseas partners to source candidates, particularly for blue-collar positions.</li><li>Conduct reference checks and ensure all candidate documents are verified before hiring.</li><li>Manage visa processing, medicals, work permits, and onboarding formalities for new staff.</li><li>Organize orientation and induction programs to ensure smooth integration of new employees.</li><li>Maintain a talent pool database for future manpower requirements.</li></ul>HR Operations<ul><li>Maintain updated staff records, contracts, and personnel files.</li><li>Track attendance, leaves, and overtime; prepare reports for payroll processing.</li><li>Assist in employee relations, including disciplinary actions, grievances, and conflict resolution.</li><li>Support training &amp; development initiatives in coordination with Ritaj&rsquo;s Training Center.</li></ul>Administration<ul><li>Handle office administration, correspondence, and filing systems.</li><li>Ensure compliance with government regulations for staff sponsorship, renewals, and exit permits.</li><li>Coordinate logistics for staff accommodation, uniforms, and transport requirements.</li><li>Support QHSE compliance in HR and administration processes.</li></ul>Job Type: Full-time

HR & Admin Officer

Roots Energy and Engineering Services

Hiring --Site Admin (Oil &amp; Gas)Minimum 5+ Years of Experience as Site Admin in Oil &amp; Gas Industry.1.Maintain and organize all project documentation (permits, drawings, reports, safety files, etc.).2.Support HR functions on-site including timesheet management, worker onboarding, leave tracking, and personnel records. 3.Manage logistical arrangements for site personnel (accommodation, transport, site access). 4.Liaise with subcontractors and vendors for document submissions, timesheets, and compliance. 5.Monitor site resource usage, inventory logs, and procurement documentation. 6.Coordinate internal and external communication (emails, reports, meetings). 7.Ensure site administrative procedures follow company and regulatory standards.Job Types: Full-time, PermanentPay: QAR2,500.00 - QAR4,000.00 per month

SITE ADMIN - OIL & GAS

Explore 44+ Admin in Doha this September. Find roles across top companies and apply now to boost your career.