admin & accounts officer

admin / listing coordinator

admin coordinator(marine background) Jobs in Doha

admin coordinator(marine background)

administration officer

administrative secretary

admin listing coordinator

FGREALTY

Position: Admin &amp; Listing CoordinatorDepartment: OperationsReporting to: Office Manager / Operation DirectorLocation: Doha, QatarRole Overview:The Admin &amp; Listing Coordinator plays a vital support role within FGRealty, ensuring the smooth day-to-day running of the office and the accurate management of all property listings across platforms. This individual serves as the backbone of the operations team, bridging the gap between agents, management and clients.Key ResponsibilitiesListings Management<ul><li>Upload, update and manage all property listings across platforms including Property Finder, Qatar Living and any other relevant portals</li><li>Ensure all listings are accurate, up to date, professionally written and include correct pricing, photos and descriptions</li><li>Coordinate with agents to obtain listing details, documents and media in a timely manner</li><li>Monitor listing performance and flag expired or outdated listings for renewal or removal</li><li>Maintain an organised internal database of all active, pending and closed listings</li><li>Ensure all listings comply with Aqarat and regulatory requirements</li></ul>Administrative Support<ul><li>Provide day-to-day administrative support to the sales team, management and HR</li><li>Manage and organise company documents, contracts, files and records both digitally and physically</li><li>Prepare and format letters, certificates, salary confirmations and official correspondence as needed</li><li>Schedule and coordinate meetings, viewings and appointments on behalf of agents and management</li><li>Handle incoming calls, emails and inquiries and direct them to the appropriate team member</li><li>Maintain and update the CRM system with accurate client and property data</li><li>Assist in the preparation of presentations, reports and marketing materials</li><li>Order and manage office supplies and ensure the office is well maintained and organised</li><li>Coordinate with PRO, legal and finance teams as required</li></ul>Compliance &amp; Documentation<ul><li>Ensure all required documentation is collected and filed for each transaction</li><li>Assist in maintaining compliance with Qatar Real Estate Regulatory Authority (Aqarat) requirements</li><li>Support agents in the preparation of sale agreements, NOCs and related documentation</li></ul>Communication &amp; Coordination<ul><li>Act as a point of contact between agents, clients, developers and management</li><li>Follow up on pending tasks, signatures and document submissions on behalf of the team</li><li>Coordinate with developers for updated availability lists, brochures and price lists</li><li>Communicate professionally at all times &mdash; via email, phone and in person</li></ul>Requirements<ul><li>Minimum 1 year of experience in an administrative or real estate coordination role</li><li>Excellent written and verbal communication skills in English &mdash; Arabic is a plus</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Experience with Property Finder, Qatar Living or similar portals is preferred</li><li>Strong organisational skills and attention to detail</li><li>Ability to multitask and work under pressure in a fast-paced environment</li><li>Professional, presentable and punctual</li><li>Team player with a proactive and positive attitude</li></ul>Work Location: In person

Admin / Listing Coordinator

The Holding Group of Companies

Job Vacancy: Sales &amp; Logistics Coordinator (HORECA &amp; FMCG)Job Type: Full-TimeLanguages Required: Arabic (Native/Fluent)We are seeking a highly organized, bilingual Sales &amp; Logistics Coordinator to support our growing operations. The ideal candidate will seamlessly manage administrative duties, coordinate logistics, conduct essential warehouse visits, and drive HORECA and FMCG sales support.Key Responsibilities:<ul><li>Sales Coordination: Support the sales team by processing orders, tracking deliveries, and acting as the primary point of contact for HORECA and FMCG clients.</li><li>Warehouse Operations: Conduct regular visits to the warehouse to oversee stock levels, verify inventory accuracy, and ensure timely dispatch of goods.</li><li>Logistics &amp; Admin: Coordinate with transport teams, manage shipping documents, handle invoicing, and maintain accurate records in the ERP/database.</li><li>Client Relationship: Assist in managing client inquiries, resolving delivery issues, and identifying upselling opportunities within existing accounts.</li></ul>Qualifications &amp; Requirements:<ul><li>Nationality: Arabic speaker only.</li><li>Experience: Minimum 4-5 years of experience in Sales, Logistics, or Administration within the HORECA and FMCG sectors in Qatar.</li><li>Skills: Strong multitasking abilities, proficiency in MS Office (especially Excel), and excellent negotiation/communication skills.</li><li>Transportation: Valid Qatar driver's license and own vehicle (preferred for warehouse/client visits).</li></ul>Pay: QAR5,000.00 - QAR6,000.00 per hourWork Location: In person

Logistics & Sales Support Officer (FMCG/HORECA) - Arabic

Seaworks Co

Job SummaryWe are looking for an Marine crew Admin Coordinator with marine/offshore experience to handle daily administrative and crew coordination activities for marine operations.Key Responsibilities<ul><li>Prepare crew timesheets and attendance records.</li><li>Daily communication with crew, projects, HR, and clients.</li><li>Verify and maintain crew documents (Passport, QID, CDC, STCW, Medical, etc.).</li><li>Handle all administrative and document control activities.</li><li>Maintain crew files, vessel records, and operational documents.</li><li>Coordinate crew changes, mobilization, and HR documentation.</li><li>Prepare daily reports, correspondence, and operational updates.</li><li>Handle daily emails and communication with internal departments and clients.</li><li>Maintain proper filing and tracking of marine documents and certificates.</li></ul>Requirements<ul><li>3&ndash;5 years of marine/offshore/shipping administration experience.</li><li>Good knowledge of crew documentation and coordination.</li><li>Proficient in MS Office, especially Excel and Outlook.</li><li>Good communication and organizational skills.</li><li>GCC/Qatar marine experience preferred.</li></ul>Pay: QAR3,000.00 - QAR4,000.00 per monthWork Location: In person

Admin Coordinator(Marine background)

Madre Integrated Engineering

<div>
 
 We are looking for a professional
 
 Arabic Speaking Secretary
 
 to provide administrative, clerical, and coordination support to the management/team. The candidate must be fluent in Arabic and English, well-organized, and capable of handling correspondence, documentation, scheduling, and office coordination.
 
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Handle daily administrative and secretarial tasks.
 
 </li>
 <li>
 Prepare, draft, translate, and manage Arabic and English correspondence.
 
 </li>
 <li>
 Answer phone calls, emails, and inquiries professionally.
 
 </li>
 <li>
 Schedule meetings, appointments, and maintain calendars.
 
 </li>
 <li>
 Maintain office files, records, reports, and confidential documents.
 
 </li>
 <li>
 Coordinate with internal departments, clients, suppliers, and external parties.
 
 </li>
 <li>
 Prepare letters, memos, minutes of meetings, and official documents.
 
 </li>
 <li>
 Assist in document control, data entry, scanning, filing, and report preparation.
 
 </li>
 <li>
 Support management with travel arrangements, meeting coordination, and follow-ups.
 
 </li>
 <li>
 Ensure smooth office communication and daily workflow.
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 Previous experience as Secretary / Admin Assistant / Office Coordinator.
 
 </li>
 <li>
 Must be fluent in
 
 Arabic and English
 
 .
 
 </li>
 <li>
 Strong communication and interpersonal skills.
 
 </li>
 <li>
 Good knowledge of MS Office: Word, Excel, Outlook, and PowerPoint.
 
 </li>
 <li>
 Ability to prepare professional emails, letters, and reports.
 
 </li>
 <li>
 Strong organizational and multitasking skills.
 
 </li>
 <li>
 Must be locally available in Qatar.
 
 
 
 
 </li>
 </ul>
</div>

Secretary

Expert Real Estate

Job Title: Leasing and Sales Agent Location: QatarCompany: Expert Real EstateAbout Us:Expert Real Estate is a Qatar-based real estate company specializing in listing, renting, buying, selling, investing, and property management. Our team of highly qualified professionals prioritizes customer service to help clients make informed decisions for the future. We focus on placing our clients' needs and interests at the forefront of our business and offer tailored service experiences in Qatar hotspots, including The Pearl and Lusail.1. Leasing &amp; Sales AgentsThis is a full-time on-site Real Estate Agent role located in Doha, Qatar. The Real Estate Agent will be responsible for listing, renting, buying, selling, and investing in properties. They will provide exceptional customer service and ensure successful real estate transactions for clients.Qualifications:At least 1 year of experience in<ul><li>Real Estate field in Qatar License is plus</li><li>Experience in Sales and Real Property</li><li>Strong customer service skills</li><li>Excellent communication and negotiation skills</li><li>Ability to work well in a team and independently</li><li>Knowledge of the Qatar real estate market</li><li>Ability to work under pressure and handle multiple tasks efficiently.</li><li>Must have a valid driver&rsquo;s license and own a car.</li></ul>How to Apply: If you are passionate about real estate and ready to make a difference in the lives of clients, we&rsquo;d love to hear from you! Please submit your resume detailing your experience to hr@expertrealestate.qa and indicate the Job Title in the subject line. Or apply directly through Indeed.Why Join Us?Expert Real Estate is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.With a focus on collaboration and success, we empower our agents to exceed their goals and build lasting client relationships. If you're passionate about real estate and want to thrive in a rewarding environment, this is the place for you!Job Types: Full-time, PermanentWork Location: In person

Leasing and Sales Agent

Zawaia Real estate

Key Responsibilities:<ul><li>Advise clients on real estate opportunities, market trends, and pricing strategies.</li><li>Conduct market research and comparative market analysis to inform client decisions.</li><li>Manage and update property listings, and prepare properties for viewing.</li><li>Host property showings and walk clients through available options.</li><li>Assist clients in negotiations, contracts, and closing procedures.</li><li>Build and maintain strong relationships with buyers, sellers, and renters.</li><li>Keep clients informed about industry trends, values, and legal requirements.</li><li>Maintain accurate records and use CRM tools for client and listing management.</li></ul>Criteria:<ul><li>Should be available to join immediately</li><li>Should have Own Car and Driving License</li><li>Valid QID</li></ul>Job Types: Full-time, Permanent, Contract Contract length: 12 monthsApplication Question(s):<ul><li>Do you have your own car</li></ul>Work Location: In person

Real Estate Consultant

KINGS DENTAL CENTER

WE ARE HIRING!!!Insurance Coordinator (Preferably Dentist or Relevant Experience in Qatar)We're looking for a detail-oriented Insurance Coordinator with experience in dental insurance processing. As an Insurance Coordinator, you'll be responsible for managing insurance claims, pre-approvals, submission, rejections and reconciliation . Supervise and guide team on the same as wellRequirements:<ul><li>Know how of Dental treatment claim protocols and processes</li><li>⁠ Experience with empaneling will be added advantage.</li><li>⁠ Have lead a team of medical/dental insurance department</li><li>Strong attention to detail and organizational skills</li><li>Proficient in Microsoft Excel</li><li>⁠ Resident in Qatar (With NOC or under husband visa) and can join immediately</li></ul>How to Apply:Kindly submit your CV with a recent passport photo to : career@kingsdentalcenter.comJob Type: Full-timePay: QAR3,000.00 - QAR4,000.00 per monthWork Location: In person

INSURANCE COORDINATOR

Explore 20+ Admin listing coordinator in Doha this June. Find roles across top companies and apply now to boost your career.