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admin manager

UIG General Trading LLC

About the Role We&rsquo;re seeking a highly organized, proactive, and solution-oriented Admin Manager with a solid accounting background to lead our administration function and support financial operations. The right candidate will oversee office management, systems, vendors, documentation &mdash; while also coordinating closely with Finance on budgets, controls, and reporting.Key Responsibilities<ul><li>Lead and supervise the administration team and daily office operations.</li><li>Develop and implement administrative policies, procedures, and workflows.</li><li>Oversee leases, facilities, utilities, assets, and inventory management.</li><li>Maintain organized filing systems for contracts, invoices, and company records.</li><li>Support HR and Finance with onboarding, payroll documentation, reimbursements, and compliance files.</li><li>Prepare and track admin budgets, expense reports, and cost-control measures.</li><li>Review vendor invoices before submission to Finance and ensure proper approvals.</li><li>Coordinate with the accounting team on purchase orders, GRNs, petty cash, and payments.</li><li>Assist with month-end closing support related to administrative expenses.</li><li>Ensure compliance with company policies and local regulations (health &amp; safety, audits, etc.).</li><li>Continuously streamline processes to improve efficiency and transparency.</li></ul>Accounting &amp; Financial Skills Required<ul><li>Strong understanding of basic accounting principles.</li><li>Experience working with invoices, petty cash, purchase orders, and approvals.</li><li>Ability to reconcile admin expenses and track budget variances.</li><li>Experience with ERP/accounting systems (Odoo, SAP, QuickBooks, or similar).</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Accounting, or related field.</li><li>3&ndash;5 years of experience in administration management, including financial coordination.</li><li>Proven ability to manage teams and cross-department workflows.</li><li>Excellent organization, documentation, and communication skills.</li><li>Strong analytical mindset with attention to detail.</li><li>Proficiency in MS Office ; ERP experience is a must.</li><li>Ability to work under pressure and manage multiple priorities.</li></ul>Preferred<ul><li>Experience in distribution, FMCG, retail, or corporate operations.</li><li>Knowledge of local compliance and documentation requirements.</li></ul>What We Offer<ul><li>Competitive salary and benefits.</li><li>Stable and collaborative work environment.</li><li>Opportunity to shape and strengthen the administration function.</li><li>Professional growth and development.</li></ul>Job Type: Full-timePay: From AED5,000.00 per month

Accounts & Admin Manager

betterhomes

<div>
 
 
 Betterhomes
 
 is one of the UAE&rsquo;s leading real estate brokerages, delivering exceptional service across residential sales, leasing, and property management. We are currently looking for an experienced
 
 Administration Manager
 
 to join our Dubai operations team and support the continued growth of the business.
 
 
 
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Manage and oversee all administrative operations across Betterhomes offices in Dubai
 </li>
 <li>
 Lead, train, and supervise administrative and reception teams, ensuring high service standards
 </li>
 <li>
 Support sales, leasing, and property management teams with administrative coordination
 </li>
 <li>
 Oversee real estate listings administration across CRM systems and property portals
 </li>
 <li>
 Ensure listings are accurate, compliant, and up to date in line with RERA and DLD regulations
 </li>
 <li>
 Manage and monitor real estate documentation including Forms A, B, F, EJARI, and Title Deeds
 </li>
 <li>
 Ensure compliance with Dubai real estate regulations and internal company policies
 </li>
 <li>
 Oversee office budgets, vendor management, procurement, and facilities
 </li>
 <li>
 Identify process improvements and implement efficient administrative workflows
 </li>
 <li>
 Prepare reports and provide operational support to senior management
 </li>
 </ul>
 
 
 
 
 Requirements
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field
 </li>
 <li>
 Minimum 5 years&rsquo; experience in administration
 </li>
 <li>
 
 Proven experience in Dubai real estate administration is essential
 
 </li>
 <li>
 Strong knowledge of real estate listings, portals, and CRM systems
 </li>
 <li>
 Solid understanding of RERA regulations and Dubai Land Department processes
 </li>
 <li>
 Proven leadership and people-management skills
 </li>
 <li>
 Excellent organizational and communication skills
 </li>
 <li>
 Ability to work in a fast-paced, high-volume real estate environment
 </li>
 <li>
 Fluency in English
 </li>
 </ul>
 
 
 
 
 What We Offer
 
 <ul>
 <li>
 Competitive salary and benefits package
 </li>
 <li>
 Career development opportunities within a market-leading real estate brand
 </li>
 <li>
 Professional, dynamic, and collaborative work environment
 </li>
 </ul>
 
 
 
 
 
 Apply now
 
 and become part of a company that continues to set the standard in Dubai real estate
 
</div>

Admin Manager

Grand Royal Passengers Transport by rented buses

Office administration work ManagementManaging staff documentsManaging vehicle permits &amp; driver permitsJob Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Confidential Careers

<div>
 
 
 Job Title : Admin Manager
 
 
 
 
 
 
 We are looking for an experienced
 
 Admin Manager
 
 to manage and control all administrative activities at our
 
 construction site office
 
 . The role requires strong coordination skills to support site management, project teams, and head office while ensuring smooth daily site operations.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Oversee all site office administrative operations
 </li>
 <li>
 Manage site admin staff, messengers, and office assistants
 </li>
 <li>
 Coordinate with Project Manager, Engineers, and Head Office
 </li>
 <li>
 Handle site documentation, filing systems, and correspondence
 </li>
 <li>
 Manage staff attendance, timesheets, leave, and site records
 </li>
 <li>
 Coordinate site accommodation, transportation, and camp arrangements
 </li>
 <li>
 Handle procurement of site office supplies and services
 </li>
 <li>
 Liaise with subcontractors for administrative requirements
 </li>
 <li>
 Ensure compliance with company policies, HSE, and local labor regulations
 </li>
 <li>
 Prepare administrative reports and support audits
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in Business Administration or related field
 </li>
 <li>
 Minimum
 
 8 years of experience
 
 in
 
 construction site administration
 
 </li>
 <li>
 Proven experience managing
 
 site offices and admin teams
 
 </li>
 <li>
 Strong knowledge of construction workflows and site operations
 </li>
 <li>
 Proficient in MS Office (Excel, Word, Outlook)
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Ability to work independently at site level
 </li>
 </ul>
 
 
 What We Offer
 
 
 <ul>
 <li>
 Competitive salary and site allowances
 </li>
 <li>
 Company accommodation / transportation (if applicable)
 </li>
 <li>
 Long-term project stability
 </li>
 </ul>
 
 
</div>

Administrative Manager

Aqua Properties

Client Office Admin cum Document Controller &ndash; Building Construction Projects.We are seeking a highly organized and detail-oriented Client Office Admin cum Document Controller to support the Client Projects Manager in the execution of building construction projectsKey Responsibilities:1. Document Control<ul><li>Manage and maintain all incoming and outgoing project documents (drawings, technical submittals, correspondences, etc.).</li><li>Ensure all documents are properly logged, distributed, and archived in accordance with project document control procedures.</li><li>Maintain document numbering systems and file naming conventions.</li><li>Track and monitor document revisions, approvals, and transmittals.</li><li>Handle confidential documents and ensure security of sensitive information.</li></ul>2. Office Administration<ul><li>Provide administrative support to the client&rsquo;s project management and site teams.</li><li>Coordinate office communications, schedules, and meetings.</li><li>Handle incoming emails, and correspondence on behalf of the client office.</li><li>Assist in preparing letters, reports, and presentations.</li></ul>3. Coordination &amp; Reporting<ul><li>Liaise with consultants, contractors, and internal departments to ensure timely document exchange and response.</li><li>Assist in preparing project progress reports, document logs, and meeting minutes.</li><li>Follow up on pending approvals, submissions, and correspondence.</li></ul>Qualifications &amp; Skills:<ul><li>Minimum 3&ndash;7 years of experience in document control and administrative roles within the building construction industry (client-side or consultancy preferred).</li><li>Knowledge of document control systems.</li><li>Excellent organizational skills and attention to detail.</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Strong communication and coordination skills.</li><li>Ability to work independently and handle multiple tasks under tight deadlines.</li></ul>How to Apply--Interested candidates may send their CV to email address prajeesh@aquaproperties.com with the subject line - &ldquo;Application for Client Office Admin cum Document Controller&rdquo;Note: Only candidates with relevant experience as an Admin or Document Controller in building construction projects will be considered. Applicants without prior experience in this specific role are kindly requested not to apply.Job Types: Full-time, PermanentPay: AED4,000.00 - AED6,000.00 per month

Document Controller

Venco Imtiaz Contracting Co

Job Title: Site AdminLocation: Dubai, UAEJob Type: Full Time / PermanentIndustry: Building ContractingIMMEDIATE JOINERS ONLYKey Responsibilities:&middot; Provide administrative support to the site team and assist the Project Manager as required.&middot; Manage site office operations, including document filing, correspondence, and record-keeping.&middot; Maintain attendance records and ensure accurate daily timekeeping for all site personnel.&middot; Collect and verify timesheets, track overtime, and prepare attendance reports.&middot; Coordinate with HR for staff mobilization, leave requests, and other personnel matters.&middot; Assist in payroll processing by providing accurate attendance and timekeeping data.&middot; Handle procurement of office supplies and maintain inventory for site needs.&middot; Organize and schedule meetings, prepare agendas, and take minutes.&middot; Ensure compliance with company policies and procedures at the site level.&middot; Support health and safety compliance by maintaining safety records and assisting in safety briefings.&middot; Manage visitor access and site security protocols.&middot; Handle site-related logistics, including accommodation and transportation arrangements for site staff.&middot; Address general inquiries and provide administrative support to team members as needed.Requirements:&middot; Bachelor&rsquo;s degree or diploma in Business Administration, Project Management, or a related field.&middot; 4 years of experience as a Site Admin or a Time Keeper in the building contracting in UAE.Job Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation?</li><li>Can you join immediately?</li></ul>Experience:<ul><li>building contracting: 4 years (Required)</li></ul>

Site Admin

Key Responsibilities:&middot; Set up and maintain the site office, ensuring availability of all essential supplies, proper workspace arrangement, and basic utilities for staff and visitors.&middot; Handle petty cash for site-related expenses, maintain accurate records of disbursements, and submit reports with proper documentation and receipts to the accounts team.&middot; Maintain and update site records such as attendance registers, labor deployment sheets, gate passes, material delivery notes, equipment logs, subcontractor agreements, and inspection reports.&middot; Monitor daily attendance of all site personnel and labor (including subcontractors), update attendance registers, and prepare monthly timesheets for payroll processing.&middot; Prepare and submit daily manpower and progress reports, ensuring accuracy and timely communication with the project team and head office.&middot; Act as the primary administrative liaison for the site, handling day-to-day queries from the site team and communicating with the HR and admin departments at head office.&middot; Draft, format, and distribute official letters, memos, notices, and reports as instructed by the Project Manager.&middot; Raise and follow up on material requests, gate passes, equipment movement, and vehicle arrangements required at site.&middot; Support in obtaining permits, arranging municipality or consultant inspections, and following up on inspection schedules and documentation.&middot; Coordinate logistics for site visits, including arranging transport, refreshments, visitor access, and ensuring proper site induction and safety gear for guests.&middot; Track delivery and usage of construction materials and coordinate with the procurement or logistics teams in case of any shortages or delays.&middot; Assist the HSE team in collecting and maintaining records related to inductions, medical checks, PPE issuance, and safety toolboxes.&middot; Oversee site welfare facilities such as water supply, washrooms, rest areas, and first aid boxes, and ensure timely maintenance or replenishment as needed.&middot; Provide any other administrative support required by the Project Manager or site engineers, especially during critical phases of the project.Requirements:&middot; Diploma in engineering or bachelor&rsquo;s degree in any discipline.&middot; 4 or more years of experience as a site admin with construction companies in UAE on building or villas projects.Job Type: Full-timePay: AED2,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>How soon you can join ?</li><li>What is your salary expectation ?</li></ul>Experience:<ul><li>Construction Industry: 4 years (Required)</li></ul>

Site Administrator

Explore 1478+ Admin manager in Dubai Jobs In United Arab Emirates this January. Find roles across top companies and apply now to boost your career.

1478 admin manager jobs IN Dubai Jobs In United Arab Emirates

Accounts & Admin Manager

Admin Manager

Admin Manager

Administrative Manager

Document Controller

Site Admin

Site Administrator