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administration affairs specialist

Freedom Finance MENAT

<div>
 
 Freedom Yat&inodot;r&inodot;m Menkul De&gbreve;erler A.&Scedil;. is the prospective brokerage firm of Freedom Holding, a dynamic and rapidly growing financial services company operating in the banking, brokerage, and insurance sectors, now preparing to launch operations in T&uuml;rkiye.
 
 
 
 
 
 As part of our strategic expansion across the MENAT region, we are seeking an experienced and proactive team member for the positions of Administration Affairs Specialist to join our &Idot;stanbul, T&uuml;rkiye office.
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 &bull; Procurement of all necessary office resources and supplies (stationery, water, tea/coffee, consumables, etc.)
 
 
 &bull; Stock monitoring and timely replenishment
 
 
 &bull; Vendor and contractor communication, price/time negotiations, service quality control
 
 
 &bull; Maintaining a comfortable and professional office environment
 
 
 &bull; Collecting internal feedback and suggesting improvements
 
 
 &bull; Documentation, Excel purchase tracking, contract filing and archiving
 
 
 &bull; Coordination of reception, coffee lady, cleaning staff, plant maintenance services, drivers
 
 
 &bull; Quality control of service personnel performance
 
 
 &bull; Coordination with IT for equipment requests and onboarding/offboarding when needed
 
 
 &bull; Document sending between offices and jurisdictions
 
 
 &bull; Building management coordination (maintenance, HVAC, repair requests, common area upkeep) &bull; Execution of additional office-related tasks assigned by the manager
 
 
 
 
 
 
 Requirements
 
 
 
 
 
 
 &bull; 2 years office management/administration experience preferred
 
 
 &bull; Hotel, tourism or front-office background is considered an advantage
 
 
 &bull; Strong verbal &amp; written communication skills
 
 
 &bull; Confident user of MS Office / Excel
 
 
 &bull; High organisational skills, detail-oriented, adaptable to dynamic workflow
 
 
 &bull; English &mdash; Intermediate working level
 
 
 
 
 
 
 
 
 
 
 
 
 Why Join Us?
 
 
 
 
 
 <ul>
 <li>
 Become part of Freedom Holding, a rapidly growing, global, and dynamic organization in the banking, brokerage, and insurance sectors across the MENAT region and beyond.
 </li>
 <li>
 Take a leadership role where your strategies and decisions will directly shape the growth direction of the business in the region.
 </li>
 <li>
 Benefit from incentive plans and development opportunities tied to your performance and results.
 </li>
 <li>
 Engage directly with senior leaders and be recognized for your achievements, leadership skills, and results-driven approach.
 </li>
 </ul>
 
 
</div>

Administration Affairs Specialist

Sabanci University

<div>
 
 Sabanc&inodot; University Student Resources unit is seeking a
 
 Student Resources Assistant Specialist
 
 with the following qualifications:
 
 
 The place of work is the Sabanc&inodot; University Campus in Tuzla.
 
 <ul>
 <li>
 University graduate (preferably from a program taught in English),
 </li>
 <li>
 Excellent spoken and written Turkish and English skills,
 </li>
 <li>
 Proficient in Microsoft Office applications,
 </li>
 <li>
 At least two years of experience in similar positions (preferably in student affairs, administrative affairs, or international office processes at universities),
 </li>
 <li>
 Willingness to take responsibility in critical work processes,
 </li>
 <li>
 Analytical thinking and problem-solving skills,
 </li>
 <li>
 Proficiency in data analysis and reporting,
 </li>
 <li>
 Work carefully and meticulously on tasks that require attention to detail and follow-up,
 </li>
 <li>
 Possess planning, organization, and coordination skills,
 </li>
 <li>
 Be a team player,
 </li>
 <li>
 Possess effective communication skills,
 </li>
 <li>
 Be able to adapt to flexible working hours when necessary,
 </li>
 <li>
 Completion of military service
 </li>
 </ul>
 
 
 
 
 Job Description:
 
 
 In the Sabanc&inodot; University Student Resources Unit, in processes related to academic and administrative procedures for International Undergraduate, Exchange, YKS-Placed Undergraduate, and Foundation Development Year students;
 
 <ul>
 <li>
 Conducting academic and administrative procedures for Foundation Development Year students,
 </li>
 <li>
 Coordinating and conducting the initial registration processes for International Undergraduate, Exchange, and YKS-Placed Undergraduate students at the University,
 </li>
 <li>
 Creating student files and Student Information System records,
 </li>
 <li>
 Keeping records and files related to students' academic status up to date,
 </li>
 <li>
 Providing information and guidance regarding the residence processes of all international students,
 </li>
 <li>
 Participating in Orientation events with all international students and exchange students,
 </li>
 <li>
 Preparing and updating English guidelines, regulations, and procedures,
 </li>
 <li>
 Creating reports, analyses, and statistics that will contribute to decision-making processes,
 </li>
 <li>
 Generating solutions that will improve inter-process operations; playing an active role in process improvement and project work,
 </li>
 <li>
 Ensuring effective coordination with other academic and administrative units,
 </li>
 <li>
 Providing necessary information and guidance to internal and external process stakeholders,
 </li>
 <li>
 Maintaining relations with official institutions and following up on relevant correspondence,
 </li>
 <li>
 Performing other duties as directed by Unit Managers within the scope of Student Resources processes.
 </li>
 </ul>
 
 
 
 
 
 Sabanc&inodot; University is committed to the principle of equal opportunity and equal treatment in education and employment. The University respects all individuals without any discrimination of gender, religion, national and ethnic origin, race, color, physical disability, physical appearance, marital or parental status, sexual orientation, age, or political affiliation in the administration of its educational, admission and employment policies, and its scholarship and university-sponsored programs.
 
 
</div>

Student Resources Assistant Specialist

KUZU GROUP

<div>
 
 We are seeking an International Projects Personnel and Administrative Affairs Specialist to manage all international HR and administrative processes for our site personnel working on overseas construction projects, and to ensure effective coordination between the head office, project sites, and relevant management.
 
 
 
 
 
 
 QUALIFICATIONS
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree from relevant university departments (e.g. Business Administration, International Relations, Labor Economics, Human Resources or similar)
 </li>
 <li>
 Preferably experience in international personnel procedures within the construction sector (overseas site assignments, camp/site operations, etc.)
 </li>
 <li>
 Knowledge of visa, work permit and residence permit processes for blue- and white-collar staff working on international construction sites
 </li>
 <li>
 Proficient in MS Office applications, with strong skills in reporting, documentation and follow-up
 </li>
 <li>
 Strong communication and interpersonal skills; solution-oriented, proactive, and detail-focused
 </li>
 <li>
 Strong planning and coordination abilities, able to manage multiple projects and priorities simultaneously
 </li>
 <li>
 Excellent command of English (knowledge of a second foreign language is an asset)
 </li>
 <li>
 Able to adapt to a fast-paced, project-based and multicultural work environment
 </li>
 </ul>
 
 
 
 
 
 JOB DESCRIPTION
 
 
 
 
 
 <ul>
 <li>
 Prepare, track, and finalize all international documentation and permit processes for site personnel working on overseas construction projects, including visas, work permits and residence permits
 </li>
 <li>
 Provide operational support in personnel assignment and mobilization processes (flight tickets, accommodation, camp arrangements, travel plans, transfers, etc.)
 </li>
 <li>
 Coordinate with foreign consulates, intermediary agencies, and consulting firms to ensure timely completion of visa and permit procedures for construction site staff
 </li>
 <li>
 Monitor and regularly update personnel movements, contracts, passports, and assignment details in line with project schedules and rotations
 </li>
 <li>
 Organize onboarding, mobilization, rotation and demobilization processes for personnel assigned to international construction sites
 </li>
 <li>
 Ensure smooth, accurate and timely information flow between the head office, project sites, and the HR department, particularly regarding staff planning, extensions, and rotations
 </li>
 <li>
 Conduct research on country-specific visa, work permit and labor regulations related to construction activities, and ensure all processes comply with current legislation and company policies
 </li>
 <li>
 Prepare and submit regular reports and analyses (headcount, assignment status, permit tracking, expiry lists, etc.) to management and project teams
 </li>
 </ul>
 
 
</div>

International Projects Personnel and Administrative Affairs Specialist (Construction)

Mars Athletic Club

<div>
 
 As Turkey&rsquo;s largest fitness community with our brands
 
 MAC/One, MACFit, MAC Studio, and NuSpa
 
 , we are looking for a
 
 Compensation and Benefits Specialist
 
 to join our
 
 People &amp; Culture team
 
 at our
 
 headquarters in Ortak&ouml;y
 
 .
 
 
 Being part of
 
 MAC
 
 means joining a community that is constantly evolving, improving, and moving toward a better life.
 
 
 Here, ideas are valued, team spirit is supported, and feeling good is just as important as working efficiently.
 
 
 If you want to be part of our well-being community, we look forward to your application.
 
 
 
 
 
 
 Qualifications and Skills
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s or Master&rsquo;s degree graduate,
 </li>
 <li>
 Minimum
 
 5 years of experience
 
 in payroll and compensation processes within Human Resources,
 </li>
 <li>
 Knowledge of
 
 Labor Law
 
 ,
 
 Social Security
 
 ,
 
 incentive programs
 
 , and
 
 &Idot;&Scedil;KUR procedures and regulations
 
 ,
 </li>
 <li>
 Experienced in
 
 Social Security incentive calculations
 
 ,
 </li>
 <li>
 Proficient in
 
 personnel affairs
 
 and
 
 timekeeping (attendance) processes
 
 ,
 </li>
 <li>
 Strong
 
 follow-up
 
 and
 
 attention to detail
 
 ,
 </li>
 <li>
 Preferably experienced in the
 
 retail sector
 
 ,
 </li>
 <li>
 Strong
 
 interpersonal
 
 and
 
 teamwork skills
 
 ,
 </li>
 <li>
 Analytical thinking and problem-solving ability,
 </li>
 <li>
 Proficient in
 
 MS Office programs
 
 ,
 </li>
 <li>
 Preferably experienced with
 
 Logo payroll software
 
 ,
 </li>
 <li>
 Knowledge of
 
 disciplinary procedures
 
 (such as written warnings, defense requests, and termination processes),
 </li>
 <li>
 Strong
 
 planning, tracking, and reporting
 
 skills.
 </li>
 </ul>
 
 
 
 
 
 What Awaits You in This Role
 
 
 
 
 
 <ul>
 <li>
 End-to-end management of
 
 payroll processes
 
 ,
 </li>
 <li>
 Tracking and execution of
 
 government incentive processes
 
 ,
 </li>
 <li>
 Managing
 
 Labor Law
 
 ,
 
 Social Security
 
 , and
 
 &Idot;&Scedil;KUR
 
 processes,
 </li>
 <li>
 Ensuring all
 
 personnel affairs, payroll, and legal processes
 
 of our employees are executed in line with relevant regulations,
 </li>
 <li>
 Conducting and following up on
 
 official correspondence
 
 ,
 </li>
 <li>
 Maintaining
 
 personnel files
 
 in an accurate, complete, and up-to-date manner and ensuring
 
 system entries
 
 ,
 </li>
 <li>
 Following up on
 
 new hires
 
 and
 
 termination processes
 
 ,
 </li>
 <li>
 Taking an active role in
 
 salary payments
 
 and
 
 employee benefits processes
 
 ,
 </li>
 <li>
 Preparing
 
 reports
 
 related to area of responsibility,
 </li>
 <li>
 Tracking and controlling
 
 employee leave processes
 
 .
 </li>
 </ul>
 
 
</div>

Compensation Benefits Specialist

Envista Holdings

<div>Operating Company: DEXIS 
Location: Istanbul,Istanbul,TR 
Date Posted: November 11, 2025 
Req Number: R5024578</div><div></div>
 <div>Job Description: Interprets federal/state/international regulations as they apply to our products, processes and/or procedures advises on impact of regulations, devises strategies for compliance, and liaison with regulatory bodies. Investigates and resolves compliance problems, questions and complaints. Audits and evaluates current policies, procedures, and documentation for compliance with regulations and statutes. Determine the need for and prepare regulatory submissions, negotiate the resolution of agency questions, and secure market clearance and/or approval and appropriate country licenses and certificates for new products and/or changes to existing products. Executes appropriately on product recalls. Respond to regulatory agency inquiries. Support the manufacturing lines when nonconformance exists to ensure appropriate regulatory assessments and requirements. Job Requirements: Reports to Role: Head of RA Regions &amp; Registrations Location (HQ or Region, Country, Site): Istanbul, Turkey, EH TURKEY SA&#286;LIK &Uuml;R&Uuml;NLER&#304; VE H&#304;ZMETLER&#304; L&#304;M&#304;TED &#350;&#304;RKET&#304;. Fully remote PURPOSE &ndash; in a few sentences, briefly describe the overall purpose of the role, i.e. why the role exists The Regulatory Affairs Specialist supports regulatory affairs activities for international product registration by providing regulatory documentation and stakeholder support to ensure the timely regulatory approvals and maintenance of products in compliance with local regulatory requirements. The Regulatory Affairs Specialist is accountable for timely execution of regulatory strategies to support launch activities and maintain compliance status for international product registration. ACCOUNTABILITIES &ndash; describe role accountabilities/responsibilities, i.e. what the role does. Should cover the following: The Regulatory Affairs Specialist is accountable for compliance and delivery for all assigned countries and registrations in Regions. Regions &amp; Registrations<ul> <li>Contribute to development and execution of regulatory strategies for respective department projects, compliance projects as well as lifecycle management activities.</li> <li>Contribute to execution of International RA support projects for market access to REGIONS and ensure all RA related elements &amp; requirements implemented.</li> <li>Align with local distributors and with local RA, understand requirements, and assists with the deliverables/ files related to preparing ROW submissions; uploads deliverables/ files into repository. Consults with others on these efforts as required.</li> <li>Prepare, order, and maintain oversight of all Free Sales Certificates, Certificates of Foreign Government and Country of Origin certificates requested for international regulatory approvals</li> <li>Prepare core documentation &quot;regulatory submission packages&quot; for new product registrations in international markets</li> <li>Prepare country specific documents for international regulatory approvals including, but not limited to manufacturer statements, Letters of Authorization and Power of Attorney</li> <li>Review submission documents prepared by local RA to be used in country registrations</li> <li>Support provision of regulatory guidance for Nobel Biocare IFU and labeling processes</li> <li>Conduct regulatory release and delisting of products using specialized regulatory software</li> <li>Is aware of procedures and only makes decisions in line with procedure on simple topics</li> <li>Plan out workload to deliver on time, able to make adjustments when required and prioritizing work together with manager</li> <li>Prepare, and follow-up on International regulatory assessments for product changes</li> <li>Closely monitoring together with local country representatives guidelines, regulations, changes in the marketplace and regulator positions for the assigned markets to ensure new requirements are caught, impact assessed and escalated if required</li> <li>Close gaps created due to changed or new local country requirements by initatin projects and/or incorporating into global processes.</li></ul><ul> <li>Support the provision of regulatory guidance to project teams in assigned projects and markets, in terms of requirements and related submission to support optimal timelines and required compliance levels.</li></ul><ul> <li>Support the assembly of documents and the submission to authorities in countries of responsibility</li> <li>Supports the monitoring of the regulatory environment and maintenance of the information resources</li> <li>Support internal and external audits in the audit preparation and audit back office</li> <li>Contributes and participates in the review of change requests to ensure compliance and the potential for regulatory submissions</li> <li>May assist with reviews of promotional materials.</li> <li>Has a yearly training program in place specified by manager.</li> <li>Support the creation and maintenance of regulatory procedures and templates.</li> <li>Can revise or create Technical Files.</li> <li>Support the review of labels and IFUs</li> <li>Support provision of regulatory guidance for Nobel Biocare IFU and labeling processes</li> <li>Tracks and maintains files on current status of licenses, registrations and product information as per agreed formats in the different systems in use by the organization</li> <li>Can collect the regulatory compliance status of main countries, contribute to regulatory status of other regions of devices affected by HHE/Deviation/CAPA/Recall.</li> <li>Provide internal trainings on requirements for area under their responsibility.</li> <li>Knows and understands the EBS philosophy and employs it in daily RA activities and standard work.</li> <li>Able to provide input in terms of activities required to be added to a DM or VPM.</li> <li>Trained on PSP procedures to solve standard problems; analyzes information and standard practices to make judgments.</li></ul> KNOWLEDGE, SKILLS &amp; EXPERIENCE &ndash; Functional/technical competencies specific to the role and required to perform the role Critical Knowledge and Qualifications: (what the role holder must know; including any required general or professional qualifications/education)<ul> <li>A minimum of a Bachelor&rsquo;s degree from accredited college or university is required.</li> <li>Basic knowledge of medical device quality management systems such as 21 CFR Part 820 and ISO 13485.</li> <li>Basic knowledge of international legislation in some countries.</li> <li>Knowledge of main general documents required as FSC &amp; legalization process</li></ul> Critical Skills/technical know-how: (what the role holder must be able to do)<ul> <li>Fluency in English a must. Further languages is an advantage.</li> <li>Able to communicate effectively with team members, project team members, manager and other stakeholders; this includes: able to listen and grasp key information, able to clearly convey straightforward information, able to read non-verbal communication, such as reading body language and able to give short presentations to RA team on straightforward information</li> <li>Demonstrates and advocates for working together in the spirit of openness, honesty and transparency that encourages engagement, collaboration, respectful interactions and trust.</li> <li>Seeks out diverse ideas, opinions and insights, and applies them in workplace.</li> <li>Works closely with direct team and project teams and starts building up network of colleagues, stakeholders, SMEs and customers.</li> <li>Is aware of procedures and regulations and is able to assess situation on simple topics</li> <li>Creates clarity and direction amid complexity and develops solutions</li> <li>Never compromises on patient safety.</li> <li>Have a positive attitude and 'can do' spirit</li> <li>Ability to be flexible and adaptable. Maintain a professional demeanor under pressure.</li> <li>Demonstrate a commitment to getting the job done right and on time and prioritizing work together with manager.</li> <li>Be able to manage several projects, tasks products and/or countries work load and takes ownership.</li> <li>Have attention to detail to task in hand but also start seeing bigger picture / wider process.</li> <li>Know when to ask questions.</li></ul> Critical Experience:<ul> <li>Minimum 2 years' experience in regulatory affairs or associated field within medical device industry.</li></ul> <h2 class="jobSectionHeader">COMPETENCIES &ndash; Essential for the role</h2> Determine max. 6 competencies, refer to List and Definition of Competencies<ul> <li>Continuous Improvement</li> <li>Planning and Organizing</li> <li>Strategy execution</li> <li>Driving Execution</li> <li>Learning Orientation</li> <li>Actively contribute to successful team</li></ul> Operating Company: DEXIS Envista and its family of companies (Envista) will not accept unsolicited resumes from any source other than directly from a candidate. Envista will consider unsolicited referrals and/or resumes submitted by vendors such as search firms, staffing agencies, professional recruiters, fee-based referral services and recruiting agencies (Agency) to have been referred by the Agency free of charge and Envista will not pay a fee for any placement resulting from the receipt such unsolicited resumes. An Agency must obtain advance written approval from Envista's internal Talent Acquisition or Human Resources team to submit resumes, and then only in conjunction with a valid fully-executed contract approved by the Global Talent Acquisition leader and in response to a specific job opening. Envista will not pay a fee to any Agency that does not have such agreement and written approval in place.</div>

Regulatory Affairs Specialist

MINDPICKED

<div>
 
 MINDPICKED is a new generation recruitment firm providing companies solutions in their search for talent, and talents opportunities who wants to reach their potential.
 
 
 
 
 
 We specialize in middle and senior management recruitment in various sectors and countless job functions.
 
 
 
 
 
 We are looking for a
 
 Financial Affairs Manager
 
 for our client. Our client is a holding company operating in different sectors.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Finance, Economics, Business Administration, or a related field; a Master&rsquo;s degree or certifications such as SMMM, CPA, or CMA are a plus,
 </li>
 <li>
 6&ndash;15 years of progressively responsible experience in finance and accounting, ideally in industrial, energy, manufacturing, or similarly complex sectors,
 </li>
 <li>
 Strong knowledge of Turkish tax regulations, VUK, TFRS; IFRS familiarity is an advantage,
 </li>
 <li>
 Experience with cost accounting, fixed asset management, and large-scale operational budgeting,
 </li>
 <li>
 Proficiency with MS Office and ERP systems (SAP, Oracle, Logo, etc.),
 </li>
 <li>
 Strong analytical mindset, accuracy, and attention to detail,
 </li>
 <li>
 Proven ability to work cross-functionally and manage financial processes in high-intensity environments,
 </li>
 <li>
 Effective leadership, communication, and team management skills.
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Manage end-to-end accounting activities, including general ledger, accounts payable/receivable, fixed assets, cost accounting, payroll, and period-end closing processes,
 </li>
 <li>
 Prepare and present financial statements in compliance with local regulations (VUK / TFRS) and internal reporting standards,
 </li>
 <li>
 Lead budgeting, forecasting, and long-term financial planning efforts,
 </li>
 <li>
 Ensure full compliance with tax legislation; coordinate with external auditors, consultants, and regulatory authorities when required,
 </li>
 <li>
 Monitor cash flow, manage financial risks, and support treasury and financing activities,
 </li>
 <li>
 Establish, review, and strengthen internal controls, financial processes, and operational workflows,
 </li>
 <li>
 Conduct cost analyses, performance reports, and variance reviews to support operational decision-making,
 </li>
 <li>
 Provide financial guidance to management and collaborate with operations, procurement, and technical departments,
 </li>
 <li>
 Lead and develop the finance and accounting team to ensure high performance and continuous improvement.
 </li>
 </ul>
</div>

Financial Affairs Manager (French speaker - Africa)

Reed Recruitment Türkiye

<div>
 
 Founded in 1960 in the UK, REED has grown continuously and become a leading brand both in the UK and the international arena. Today REED has 350 offices with more than 3.000 employees and is providing services across 20 specialist sectors. We work closely with experienced and qualified professionals across a wide range of consultancy sectors, delivering bespoke recruitment solutions on a variety of roles for mid and senior level.
 
 
 
 
 
 As Reed Turkey, we are looking for a
 
 " Senior Recruitment Specialist"
 
 with below requirements for our client.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or related fields.
 </li>
 <li>
 Minimum 5 years of recruitment experience, preferably in technical roles.
 </li>
 <li>
 Advanced English proficiency (written and spoken).
 </li>
 <li>
 Strong communication and negotiation skills.
 </li>
 <li>
 Proficiency in MS Office and recruitment tools.
 </li>
 </ul>
 
 
 
 
 
 Job Description
 
 
 <ul>
 <li>
 Manage end-to-end recruitment processes for technical positions (job posting, sourcing, interviews, offer management).
 </li>
 <li>
 Develop recruitment strategies and build a strong talent pipeline.
 </li>
 <li>
 Enhance candidate experience and effectively communicate company culture.
 </li>
 <li>
 Track and report recruitment KPIs.
 </li>
 <li>
 Collaborate closely with business units to analyze hiring needs accurately.
 </li>
 <li>
 Conduct proactive candidate searches through external resources, job boards, and social media
 </li>
 </ul>
</div>

Senior Recruitment Specialist

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