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administration manager

betterhomes

<div>
 Established in 1986, Betterhomes is one of Dubai's most trusted and well-known real estate companies, providing sales, leasing, and property management services across the UAE. Headquartered in Motor City, Betterhomes is built on integrity, professionalism, and exceptional customer service values that continue to drive our success today.
 
 
 We are currently seeking an experienced Administration Manager who will be responsible and accountable for managing the team of admin support staff providing management reports, sales figures, and office responsibilities. Overseeing all sales and leasing related paperwork and ensuring that accurate and up to date information is available on relevant systems including overseeing invoicing, receipting, commission claims.
 
 
 Reporting to the
 
 Head of Operations
 
 , the Administration Manager will play a critical role in helping the Company and its subgroups in achieving strategic profit objectives.
 
 
 The Administration Manager oversees a team of approximately 20 Client Liaison Administrators and Receptionists, and 3 Team Leaders based in different branches throughout UAE. This is a great opportunity for a proactive and organized professional to join a dynamic and growing company.
 
 
 
 Major Duties &amp; Responsibilities
 
 
 
 
 Prepare and implement administrative processes and procedures to support the Residential Department in achieving the overall Sales &amp; Leasing strategy.
 
 
 
 <ul>
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 To coordinate with Team Leaders for any updates/issues that needs to be addressed
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 To roll out new procedures in relation to daily operations for all groups
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 Maintain and update the info.bhomes.com
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 Update all Residential Forms, Policies and Procedure along with the Head of Leasing Department/Director of Sales.
 
 
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 </ul>
 
 Oversee the administration of all Residential offices and recommend processes for efficient admin operations.
 
 
 
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 Guide, train, appraise and maintain motivation of the team to ensure high degree of productivity, efficiency and commitment
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 To fill in positions for vacancies and facilitate training for new joiners
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 Conduct probation review for three (3) and six (6) months
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 Create monthly performance reviews for admins, receptionists and team leaders
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 Manage Leaves and Lieu Leave for Administrators, Receptionists and team leaders
 
 
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 </ul>
 
 Oversee and ensure the Admin support services team provides accurate and prompt support to the Sales and Leasing department to facilitate the efficient operating of the Residential Department.
 
 
 
 <ul>
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 Cancel receipts and liaise with the current CRM and Accounts Department in case of cancellations
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 Coordinate with Accounts department for all issues concerning commission claims and payment requests
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 Assist Consultants and Branch Managers in all their queries and issues
 
 
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 </ul>
 
 Generate effective reports and establish reporting formats for daily, weekly or monthly reports of key statistics and information for the Division Heads.
 
 
 
 
 Ensuring, as far as possible, that complaints and concerns that are received are attended to speedily and satisfactorily.
 
 
 
 
 Frequent updates to the Head of Group Operations and Director of Residential Sales and Leasing.
 
 
 
 
 Other Company related duties that may be assigned by the head of the department that are consistent with the department and Company mandate
 
 
 
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree with over 2 years of experience in a similar role within property industry in the UAE
 </li>
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 Full adherence to local laws and procedures
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 Above average computer literacy (MS Office, Internet, Database Software, etc.)
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 Excellent written and oral communication in English
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 Highly structured and organized, methodical and detail oriented
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 Creative and analytical while possessing personal drive and initiative
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 Presentation skills
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 Deliver data and corresponding analysis to upper level management, and key external decision makers
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 Good time management and multitasking skills
 
 
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 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Private Health Insurance
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 Paid Time Off
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 Training &amp; Development
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 <li>
 Annual Flight Ticket
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 </ul>
</div>

Administration Manager

Meraki Star Electromechanical Works Contracting LLC

This role is for one of our client from marble and natural stone contracting company in Dubai, executing luxury stone works for premium residential and commercial projects. We are looking for an experienced Accounts &amp; Administration Manager who can manage end-to-end accounting functions up to finalization, while overseeing day-to-day office administration and operational coordination.Key Responsibilities:Accounts &amp; Finance<ul><li>Manage full accounting cycle - entries, reconciliations, payables, receivables, and petty cash.</li><li>Prepare monthly financial statements, trial balance, and final accounts.</li><li>Coordinate with auditors, banks, and management for financial reporting.</li><li>Ensure compliance with UAE VAT and corporate tax regulations.</li><li>Manage project billing, expense tracking, and supplier payments.</li><li>Should good speed of data entry in Tally</li></ul>Administration &amp; Operations:<ul><li>Oversee general office administration, procurement coordination, and logistics support.</li><li>Handle staff records, attendance, and HR documentation in coordination with PRO/HR.</li><li>Assist management in budgeting, cost control, and operational planning.</li><li>Support day-to-day communication with clients, vendors, and site teams.</li><li>Ensure smooth functioning of office systems and maintain administrative records.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s Degree in Commerce / Accounting / Finance.</li><li>5-7 years UAE experience in a construction, marble, or fit-out contracting company.</li><li>Strong knowledge of Tally / QuickBooks / ERP systems.</li><li>Solid understanding of VAT, bank reconciliation, and finalization of accounts.</li><li>Excellent communication, organizational, and multitasking skills.</li><li>Ability to handle administrative responsibilities alongside accounting tasks like visa, PRO etc.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED9,000.00 per month

Accounts & Administration Manager - Marble Contracting Company

KTI TRADING LLC

<ul><li>Assist in recruitment, onboarding, and employee records management</li><li>Manage office administration, documents, and coordination tasks</li><li>Support HR policies, attendance, and employee relations</li><li>Coordinate with internal departments and external partners</li></ul>

HR And Administration Manager

STIINE ELECTROMECHANICAL WORKS LLC

To manage all aspects of human resources and administrative functions for the company, ensuring efficient operations, compliance with UAE labor laws, and support for project-based manpower requirements typical in the MEP industry.<ul><li>Oversee day-to-day administrative activities of the head office and project sites.</li><li>Manage office assets, company vehicles, accommodation, and logistics.</li><li>Ensure proper documentation and control of company records and correspondence.</li><li>Supervise support staff including drivers, clerks, and office assistants.</li><li>Ensure timely renewal of trade licenses, insurances, and company registrations.</li><li>Develop and implement HR policies, procedures, and systems in line with company objectives and UAE labor law.</li><li>Manage the full recruitment cycle for technical, engineering, and site staff (local and overseas).</li><li>Handle onboarding, orientation, and deployment of staff to project sites.</li><li>Monitor employee performance, attendance, and disciplinary matters.</li><li>Maintain and update employee records, HR database, and payroll information.</li><li>Coordinate with PRO for visa processing, renewals, and cancellations.</li><li>Oversee performance appraisal systems and recommend salary reviews or promotions.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Human Resources & Administration Manager

NAYA ISHA BUILDING CONTRACTING LLC

Job Summary:The Admin Manager cum Finance Manager is responsible for overseeing the administrative, financial, and operational functions of the contracting company. This role ensures effective financial planning, cost control, compliance with company policies, and smooth day-to-day office administration, supporting all project and site operations.Administrative Management<ul><li>Supervise all administrative functions including office management, facility maintenance, and procurement of office supplies.</li><li>Ensure smooth coordination between site offices and head office.</li><li>Manage correspondence, official records, company documentation, and filing systems (physical &amp; digital).</li><li>Maintain company registrations, licenses, insurances, tenancy contracts, and renewals.</li><li>Liaise with government departments (Municipality, DCD, MOHRE, Immigration, etc.) for company-related approvals and renewals.</li><li>Support management in strategic planning and business decision-making.</li><li>Implement and monitor company policies, SOPs, and compliance with UAE labor laws.</li><li>Facilitate communication between management, site teams, and external stakeholders.</li><li>Collaborate with project managers, engineers, and admin teams for smooth project execution.</li></ul>Financial Planning &amp; Control<ul><li>Develop and implement financial strategies, budgets, and forecasts aligned with company objectives.</li><li>Monitor financial performance, cash flow, and profitability across projects.</li><li>Provide periodic management reports and financial analysis for decision-making.</li><li>Ensure cost control and expense management across departments and project sites.</li><li>Oversee day-to-day accounting operations &mdash; payables, receivables, payroll, petty cash, and bank reconciliations.</li><li>Coordinate with auditors for internal and external audits, ensuring compliance with audit requirements.</li><li>Coordinate with the project and QS teams for billing, client payments, and subcontractor settlements.</li><li>Track project expenses, variations, and margins throughout the project lifecycle.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s Degree in Finance, Accounting, Business Administration, or equivalent (Master&rsquo;s preferred).</li><li>Minimum 5&ndash;8 years experience in finance and administration, preferably in a construction or contracting company in the UAE.</li><li>Strong knowledge of accounting software (e.g., Tally, QuickBooks, ERP systems).</li><li>Familiar with UAE labor laws, MOHRE, and VAT regulations.</li><li>Excellent communication, leadership, and organizational skills.</li><li>Proficient in MS Office (Excel, Word, PowerPoint).</li></ul>Job Type: Full-timePay: AED7,000.00 - AED10,000.00 per month

Admin Manager cum Finance Manager

HAQ INTERNATIONAL MOTORS FZCO

JOB DESCRIPTIONSPosition: Office AdministrativeReport to: company directorOverall:Office administrator, office manager will handle complete office administrative tasks with some additional tasks mentioned below in detail in responsibilities;Responsibilities:- He will responsible for bookkeeping tasks such as day to day petty cash, making invoices, monitoring accounts receivables and payables, ledger maintain and budget tracking of monthly and yearly basis.- Keep handle bank related transactions of the company accounts, incoming and outgoing.- Oversea and Maintain general office files i.e. staff files, payroll files, stock lists, vendor files and other files related to company operations.- Responsible to maintain office environment for day to day operation, incoming and outgoing of vehicles their gate passes, taking picture, editing of the vehicles and upload on social media and keep maintain and update company website.- Handle incoming and visiting customers, their phone calls and online inquires related to vehicle sales as well. (posting ads and reply phone calls as well)- Responsible to create good relationship with outside stakeholders, suppliers for incoming shipments, immigration to renew company trade license, vat returns and vat refunds and other custom and shipping related documentations.- He will be responsible to execute company&rsquo;s director new ideas to increase the business line in same field of the automotive or other related fields.- Responsible to handle the sales team their day to day sales activities for documentations purposes.- Responsible to handle the procurement team for their purchases related to new vehicles and spare parts as well from the local market and international market as well.- Responsible to participate in different auctions locally in UAE and outside UAE and report to the director for best possible options of the cars.Job specifications:Candidate having bachelor or master degree in business administrationsExperience:Candidate have very good experience in automotive company in same filed of administration manager or general manager of automotive company.Skills:Communication and leading skillsOnline business commandAnalytical skills, financial skillsDigital marketing awarenessTime management skillsNote:In above mentioned responsibilities, new tasks can be added or removed depends on the management decision by keeping in view business requirements.Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Office Admin

ESMOS Recruitment

<div>
 
 
 SENIOR MANAGER &ndash; HR OPERATIONS &amp; ADMINISTRATION
 
 
 
 
 
 
 Our client in the
 
 events industry
 
 is seeking a
 
 Senior Manager &ndash; HR Operations &amp; Administration
 
 to lead all HR and administrative functions. The role ensures smooth execution of HR processes, compliance with labor laws, and delivery of efficient employee services.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Oversee end-to-end HR operations including recruitment, onboarding, performance management, and employee relations.
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 Lead HR administration, payroll, and policy implementation.
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 Ensure compliance with UAE labor laws and internal procedures.
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 Support employee engagement, training, and development initiatives.
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 Partner with leadership to drive organizational efficiency and a positive workplace culture.
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 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
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 Bachelor&rsquo;s degree in Human Resources or related field (HR degree preferred).
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 Minimum 10 years of HR experience.
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 Strong knowledge of UAE labor law and HR best practices.
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 Experience in the events or creative industry is an advantage.
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 English and Arabic language skill preferred.
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 </ul>
 
 
</div>

Senior HR Operations and Admin

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