accountant / bookkeeper

sales administrative assistant / receptionist Jobs in Anchorage

administrative accountant

Titan, LLC

<p>Titan LLC is seeking an Administrative Accountant to join our growing team. This position will perform administrative functions and perform essential accounting functions including accounts receivables, accounts payable, general journal entries, payroll etc. Other duties include managing office operations such as ordering supplies, vendor management, and providing general IT and phone support to staff, customers, and partners. This position will report directly to the Controller and work closely with the office Administrative team.<br/></p><p>Our ideal candidate is a dedicated professional who is able to stay highly organized, multi-task, and help improve systems and processes. This will be a full-time, 40+ hours per week, in office position. This is not a remote position.<br/></p><p>Accounting Responsibilities<br/></p><p>Record accounts receivable/payables and customer/vendor contacts in QuickBooks and Foundations.<br/>Ensure all documentation is properly filed and all invoices are accurately coded.<br/>Generate invoices for all revenue sources.<br/>Regularly reconcile accounts.<br/>Assist in monthly closings process and annual audits.<br/>Performs payroll including Davis Bacon, garnishments and all tax reporting related to.<br/>Assist with other activities to support the accounting function as requested.<br/></p><p>Office Responsibilities<br/></p><p>Be familiar with all administrative and bookkeeping procedures and train all staff required to perform these duties properly and efficiently. Ensure financial accuracy and accountability within Quickbooks accounting program.<br/>Delegate all non-essential duties to administrative staff to ensure efficiency in the position.<br/>Be flexible in daily schedule to incorporate special needs assignments or projects.<br/>Perform &quot;light&quot; sales as necessary and direct &quot;complex&quot; sales opportunities to the Sales Team.<br/>Manage, direct and/or perform staff activities to provide timely services to other work units throughout the department to ensure efficient daily operation of the work unit and accountability and adherence to applicable laws, policies and procedures including state and federal statutes.<br/>Supervises the work unit and personnel, which includes: interviewing prospective employees; providing and/or recommending training; coordinating, scheduling and assigning work product; establishing performance measures, goals, objectives and priorities; evaluating work performance; providing feedback, direction and guidance; keeping personnel abreast of new or revised information; answering questions; and recommending and/or implementing personnel actions. Prioritizes and assigns tasks and projects to staff; tracks and reviews work in progress.<br/>Meets with subordinate staff on a weekly basis to perform 1:1 to review specific items of need or training with staff. Give feedback and set timelines of items.<br/>Directs the development, design, re-design, implementation and enhancement of manual and automate systems to enhance customer service and employee productivity.<br/>Participates in research or staff studies to provide information, determine the efficiency of programs and ascertain whether improvements are needed.<br/>Attends meetings or conferences to obtain or disseminate information regarding assigned work unit issues and programs.<br/>Conducts briefings to management or other executives to report information and answer questions.<br/>Conducts needs assessments of user requirements to determine current and future needs (e.g., for updated equipment, programs, etc.) and develop and/or revise programs specific to assigned work unit.<br/>Directs procurement of services, supplies and equipment to support assigned functions.<br/>Manages a computerized database of confidential information to maintain integrity of information and establish good relationships with users of the database.<br/>Tracks time-sensitive events to meet deadlines.<br/>Reviews and oversees contracts, agreements, and/or leases to ensure service is in compliance with the contract and to verify accuracy of figures.<br/>Perform monthly close duties including preparation and/or review of invoices and journal entries ensuring proper supporting documentation.<br/></p><p>Qualifications<br/></p><p>Associates degree in Accounting required; Bachelor's degree preferred.<br/>Minimum of 2 years accounts payable and accounts receivable experience.<br/>Knowledge of accounting systems required; experience with accounting software required, Quickbooks Desktop and Foundations preferred.<br/>Familiarity with system and process improvements, and customer service procedures.<br/>Exceptional organizational skills including time, task, and resource management skills.<br/>Demonstrated record of meeting deadlines, with strong organizational skills and attention to detail. Ability to work well independently and strong communication skills to interact with coworkers, management, customers and outside vendors.<br/>Strong listening and follow-through skills.<br/>Excellent proficiency with Microsoft Office Suite, particularly Excel, Word, SharePoint, Teams as well as Outlook.<br/></p><p>Offered compensation: $68,500/yr - $90,000/yr<br/></p><p>Experience and License Requirements<br/>Accounting<br/>Administrative Management<br/>Associate's in Accounting, Finance or a similar field<br/>Bachelor's in Accounting (optional)<br/>Customer Service (optional)<br/>Foundation (optional)<br/>Payroll Processing<br/>Quickbooks (optional)<br/>Supervisor/Management (optional)<br/></p><p>Work Location: In person<br/></p>

Administrative Accountant

Habitat for Humanity - Anchorage

<p><b>Job Overview</b><br/>We are seeking a detail-oriented and proactive Accountant / Bookkeeper to join our dynamic finance team. In this role, you will be responsible for managing day-to-day bookkeeping tasks, maintaining accurate financial records, and ensuring compliance with accounting standards. Your expertise will help support our organization&rsquo;s financial health by preparing precise reports, reconciling accounts, and assisting with various accounting functions. This position offers an exciting opportunity to work with diverse accounting software and contribute to the financial success of our organization.</p><p>Position is intended to transfer into a full time position with benefits, based upon performance.</p><p><b>Responsibilities</b></p><ul><li>Manage accounts payable and accounts receivable processes, ensuring timely payments and collections</li><li>Perform bank reconciliations and general ledger reconciliations to maintain accurate financial data</li><li>Prepare journal entries and assist with month-end and year-end closing procedures</li><li>Conduct balance sheet reconciliation and account analysis to verify data integrity</li><li>Utilize accounting software such as QuickBooks, Xero, Sage, or similar platforms for daily transactions</li><li>Support budgeting activities and assist in financial report writing for internal and external stakeholders</li><li>Ensure compliance with GAAP (Generally Accepted Accounting Principles) and other relevant regulations</li><li>Handle payroll processing, tax filings, and related documentation as needed</li><li>Maintain detailed records of all financial transactions with precision and confidentiality</li></ul><p><b>Skills</b></p><ul><li>Strong proficiency in accounting software including QuickBooks Online.</li><li>Solid understanding of corporate accounting principles, governmental accounting, and non-profit accounting practices</li><li>Knowledge of double entry bookkeeping, debits &amp; credits, journal entries, and general ledger accounting</li><li>Experience with account reconciliation, bank reconciliation, account analysis, and balance sheet reconciliation</li><li>Familiarity with GAAP standards and technical accounting concepts</li><li>Ability to perform 10 key typing accurately for data entry tasks</li><li>Excellent skills in financial report writing, budgeting, and financial concept application</li><li>Detail-oriented with strong analytical skills to interpret complex financial data accurately</li><li>Effective communication skills to collaborate across departments and prepare clear reports</li></ul><p>Join us to be a vital part of a dedicated team committed to maintaining impeccable financial standards while fostering your professional growth!</p><p>Pay: $38,000.00 - $46,000.00 per year</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li><li>Paid training</li></ul><p>Work Location: Hybrid remote in Anchorage, AK 99503</p>

Accountant / Bookkeeper

Artio Law

<p><b>Job Title: Receptionist</b></p><p><b>Location:</b> Anchorage, Alaska</p><p><b>Company Description:</b> Artio Law Firm is a new legal practice dedicated to providing high-quality legal services in the practice areas of business law, civil litigation, estate planning, and real estate law. We are committed to excellence and teamwork, offering a positive and collaborative work environment.</p><p><b>Job Description:</b></p><p>Artio Law Firm is currently seeking a skilled, highly organized, and detail-oriented receptionist to join our team. This role involves various administrative tasks, including answering phones, calendar management, copying and scanning documents, organizing client files, and working on various projects as needed.</p><p><b>Responsibilities:</b></p><ul><li>Answering and directing phone calls in a professional and courteous manner</li><li>Managing calendars and scheduling appointments for attorneys and clients</li><li>Providing excellent customer service to clients and visitors</li><li>Copying, scanning, and filing documents accurately and efficiently</li><li>Creating and organizing client files</li><li>Utilizing Microsoft Office suite and Clio client management software for administrative tasks</li><li>Assisting with administrative tasks and projects as needed</li></ul><p><b>Requirements:</b></p><ul><li>High school diploma or equivalent</li><li>Proficiency in Microsoft Office suite</li><li>Excellent communication and interpersonal skills</li><li>Ability to maintain confidentiality and handle sensitive information with discretion</li><li>Valid driver's license and ability to commute to Anchorage</li><li>Ability to sit and stand for prolonged periods of time and lift up to 30 lbs.</li></ul><p><b>Preferred Skills (or the desire to learn them):</b></p><p>&middot; Experience with Clio client management software</p><p>&middot; Familiarity with Adobe software</p><p><b>Benefits:</b></p><ul><li>On-the-job training for those looking to transition to the legal field</li><li>Competitive wages (depending on experience)</li><li>Paid holidays recognized by the Alaska Court System and two (2) additional weeks paid time off</li><li>Opportunities for career advancement</li><li>Positive and collaborative work environment</li></ul><p>To apply for this position, please email your resume, cover letter, and references to sprater@artiolaw.com and bkirkman@artiolaw.com.</p><p>Job Type: Full-time</p><p>Pay: $21.00 - $24.00 per hour</p><p>Expected hours: 35 per week</p><p>Benefits:</p><ul><li>Professional development assistance</li></ul><p>Work Location: In person</p>

Receptionist

Alpine Air Alaska

<p>We are seeking a <b>highly capable Executive Operations Administrator</b> to work closely with leadership and help manage the administrative, operational, and compliance infrastructure that keeps our aviation and operations business running smoothly.</p><p>This role is ideal for someone who enjoys being the <b>right hand to leadership</b>, managing complex projects, building systems, and keeping multiple moving parts organized.</p><p>You&rsquo;ll have the opportunity to <b>own key processes across finance, compliance, contracts, and aircraft maintenance operations</b> while working with a collaborative team in a fast-paced environment where no two days are the same.</p><p><b>Why This Role Is Unique</b></p><ul><li>Work <b>directly with company leadership</b> on high-impact operational projects</li><li>Significant <b>autonomy and ownership of internal systems and processes</b></li><li><b>Varied and engaging work</b> across finance, contracts, compliance, and operations</li><li><b>Supportive and fun team culture</b></li><li><b>Generous PTO</b></li></ul><p>This position is perfect for someone who thrives on <b>organization, discretion, and operational problem-solving</b>.</p><p><b>Key Responsibilities</b></p><p><b>Executive &amp; Operational Support</b></p><ul><li>Serve as a key administrative partner supporting leadership and internal operations</li><li>Coordinate internal projects and ensure key administrative systems run smoothly</li><li>Maintain high-level organization across documentation, reporting, and communications</li></ul><p><b>Regulatory &amp; Compliance Administration</b></p><ul><li>Maintain DOT and FAA compliance documentation</li><li>Coordinate regulatory filings, program updates, and renewals</li><li>Manage insurance documentation and compliance records</li></ul><p><b>Financial Administration</b></p><ul><li>Process ACH and wire payments and maintain banking records</li><li>Manage bills, expenses, and invoices within QuickBooks</li><li>Reconcile company credit cards and track vendor payments</li><li>Assist with financial documentation for accountants and lenders</li></ul><p><b>Contracts &amp; Documentation</b></p><ul><li>Draft leases, vendor agreements, and purchase contracts</li><li>Maintain secure digital records and internal documentation systems</li><li>Coordinate formal correspondence and key operational documents</li></ul><p><b>Operations &amp; Procurement</b></p><ul><li>Manage procurement of vehicles, equipment, and operational supplies</li><li>Coordinate facility, vehicle, and equipment maintenance</li><li>Serve as liaison with airport leasing offices and operational partners</li></ul><p><b>HR &amp; Systems Support</b></p><ul><li>Assist with job postings, hiring coordination, and onboarding</li><li>Administer internal platforms including Google Workspace, Dropbox, and Microsoft</li><li>Coordinate website updates and assist with IT equipment setup</li></ul><p><b>Qualifications</b></p><p><b>We&rsquo;re looking for someone who is:</b></p><ul><li>Exceptionally organized and detail oriented</li><li>Comfortable managing multiple projects simultaneously</li><li>Discreet and trustworthy with confidential information</li><li>A strong written communicator</li><li>A proactive problem solver who enjoys improving systems</li></ul><p><b>Strong candidates often have experience in:</b></p><ul><li>Executive Assistant or Operations Administrator roles</li><li>Financial administration or bookkeeping</li><li>Contract or compliance administration</li><li>Aviation, transportation, construction, or other regulated industries</li></ul><p><b>Who We Are</b></p><p>We are Alpine Air Alaska, a helicopter tour and charter company that has been in operation for 35 years. With bases in Girdwood, Valdez, and Anchorage and aircraft spread across the state, we play a role in the Tourism, Telecommunications, Mining, Film industries and more all around Alaska. We care about our team, customers, and improving the aviation industry as a whole.</p><p><b>Location:</b> Anchorage, Alaska<br/><b>Position:</b> Full-Time<br/><b>Remote:</b> Some hybrid flexibility after initial training period<br/>Compensation starts at $26-28/hr DOE</p><p><b>To Apply:</b><br/>Please submit your resume and a brief note describing why this role interests you.</p><p>Pay: $26.00 - $28.00 per hour</p><p>Expected hours: 40.0 per week</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Executive Operations Administrator

Senter Dermatology

<p><b>Job Summary</b><br/>We are seeking an energetic and professional Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily activities. Your positive attitude and organizational skills will help create a friendly, efficient environment for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a dynamic team.</p><p><b>Responsibilities</b></p><ul><li>Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly</li><li>Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette</li><li>Handle appointment scheduling, calendar management, and coordinate meetings using tools like Google Workspace and Microsoft Office</li><li>Perform data entry, filing, and maintain accurate records with attention to detail and proofreading skills</li><li>Assist with clerical duties including copying, scanning, and organizing documents for easy retrieval</li><li>Provide customer support by addressing inquiries professionally and ensuring excellent service at all times</li></ul><p><b>Requirements</b></p><ul><li>Proven office experience or clerical background with strong organizational skills</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications</li><li>Experience with multi-line phone systems and phone etiquette standards</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Strong typing skills with attention to accuracy; familiarity with data entry and proofreading processes</li><li>Knowledge of office management procedures such as filing systems, calendar management, and document handling</li><li>Customer service experience with a friendly demeanor and excellent communication skills</li><li>Personal assistant or medical/dental receptionist experience is a plus but not required</li><li>Ability to manage time effectively in a fast-paced environment; multitasking is essential</li></ul><p>Join us in delivering outstanding service while honing your administrative expertise! This role is perfect for motivated individuals eager to grow their career in office management or customer support within a vibrant organization.</p><p>Job Type: Full-time</p><p>Pay: $18.00 - $22.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>Paid sick time</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Front Desk Receptionist

Stoel Rives LLP

<div><div>Stoel Rives LLP has an immediate opening for a Litigation Practice Assistant in our Anchorage office. This position provides legal and administrative support to attorneys in the Litigation practice group. This position reports to the Anchorage Office Coordinator.<br>
<br>
ESSENTIAL FUNCTIONS/RESPONSIBILITIES</div><div>
Legal Document Preparation and Filing</div><div>
Prepare template/shell pleadings and other legal documents; coordinate document production; revise, finalize, file and serve pleadings; and coordinate preparation of attorney and court working notebooks.</div><div>
Word Processing</div><div>
Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison.</div><div>
Timekeeping and Billing</div><div>
Enter, proofread, and close timekeepers&rsquo; time entries in billing software; review, proofread, distribute, and track prebills and client invoices; manage complex prebills, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.</div><div>
Client Service</div><div>
Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.</div><div>
Teamwork</div><div>
Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.</div><div>
File and Document Management</div><div>
Scan, copy, fax, print, and organize documents; request and review conflict reports; open new client/matters using firm&rsquo;s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website.</div><div>
Other Administrative Support</div><div>
Maintain timekeepers&rsquo; calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm&rsquo;s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.</div><div>
Other duties as assigned.<br>
<br>
ESSENTIAL CAPABILITIES</div><div>
Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and special projects and readjust as priorities change ; coordinate resources to meet deadlines ; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English.</div><div></div><div>
Technical Knowledge</div><ul><li><div>
Accurately type 50+ wpm</div></li><li><div>
Proficiency in Microsoft Office suite</div></li><li><div>
Experience with law firm software, such as iManage, Adobe Acrobat, Emburse, Laurel, Aderant, Intapp, Rendezvous, Box, Litera Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is a plus</div></li></ul><div></div><div>
Physical/Mental Capabilities</div><div>
Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances.<br>
<br>
EDUCATION &amp; EXPERIENCE</div><div>
High school diploma or GED equivalent required. At least three years of experience providing legal administrative support, preferably in the area of litigation law. Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience. Familiarity with local state and federal court procedures and electronic court filing preferred. Basic understanding of accounting preferred.<br>
<br>
NORMAL WORK HOURS</div><div>
This is a hybrid position, is non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday.</div><div></div><div>
How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!</div><div>
The pay range for this position is $59,000 - $98,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.</div><div></div><div>
In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family &amp; medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&amp;D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee&rsquo;s retirement plan.</div><div></div><div>
No recruiters please.</div></div><div></div>

Litigation Practice Assistant (Legal Assistant/Secretary)

State of Alaska

Investigator 1/2/3

Explore 16+ Administrative accountant in Anchorage this March. Find roles across top companies and apply now to boost your career.