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administrative and accounting assistant

Ultimate Peaks Talent & Strategy

<div>
 
 Job Description Administrative And Accounting Assistant
 
 
 
 📍 Riyadh, Saudi Arabia | Full-time (On-site)
 
 
 About the Company:
 
 
 A creative agency offering full-brand solutions, including visual identity, advertising campaigns, and marketing content. We help businesses connect with their audience and showcase their brand professionally and effectively.
 
 
 About the Role:
 
 
 The Administrative and Accounting Assistant supports the daily operations of the Branding and Creative Design Agency across administrative, financial, coordination, and client-facing tasks. The role requires an organized, proactive, and flexible individual who can perform effectively in a fast-paced and creative work environment.
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Record expenses, invoices, and receipts, and follow up on payments to suppliers, freelancers, and clients
 </li>
 <li>
 Enter basic accounting data, maintain financial records, and prepare simple monthly financial summaries
 </li>
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 Manage documents, files, and contracts, and schedule and organize meetings and calendars
 </li>
 <li>
 Monitor emails and handle general correspondence
 </li>
 <li>
 Assist with HR tasks such as attendance, forms, and recruitment coordination
 </li>
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 Track office supplies, subscriptions, and logistics
 </li>
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 Communicate with clients to schedule meetings and gather required information
 </li>
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 Coordinate workflow between design, content, and marketing teams and ensure timely task completion
 </li>
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 Prepare simple reports or presentations when needed
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Accounting, Marketing, or related fields
 </li>
 <li>
 5-8 years of experience in administrative, accounting, or coordination roles, preferably within agencies or creative environments
 </li>
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 Strong organizational skills with high attention to detail
 </li>
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 Excellent written and verbal communication skills
 </li>
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 Proficiency in Microsoft Office (especially Excel) and familiarity with tools such as Google Workspace, Notion, or Trello
 </li>
 <li>
 Fluency in English is required
 </li>
 </ul>
</div>

Administrative and Accounting Assistant

Recutify Inc.

<div>We are seeking a highly organized and detail-oriented Executive Assistant to the CEO to support day-to-day administrative, operational, and executive tasks. This role requires strong analytical skills, professionalism, and the ability to handle confidential information with discretion. The ideal candidate will have a solid background in finance and mathematics, excellent communication abilities, and the confidence to manage executive-level responsibilities in a fast-paced environment.
Key Responsibilities:
<ul><li>Provide administrative and executive support directly to the CEO.</li>
<li>Prepare reports, financial summaries, and documentation as required.</li>
<li>Manage calendars, schedule meetings, and organize travel arrangements.</li>
<li>Assist with data analysis, budgeting, and basic financial tasks.</li>
<li>Draft emails, presentations, and official documents with accuracy.</li>
<li>Coordinate with internal departments on behalf of the CEO.</li>
<li>Maintain a high level of confidentiality and professionalism.</li>
<li>Handle daily office operations and ensure smooth workflow.</li>
</ul>Requirements:
<ul><li>Proven experience as an Executive Assistant, Administrative Assistant, or similar role.</li>
<li>Strong proficiency in finance and mathematics.</li>
<li>Excellent written and spoken English and arabic</li>
<li>Strong organizational, communication, and time-management skills.</li>
<li>Ability to work independently and handle multiple tasks.</li>
<li>Proficient in MS Office (Word, Excel, PowerPoint).</li></ul></div>

Executive Assistant to the CEO

Huda Vision

Job Description: Administrative Assistant - Saudi only Location: Riyadh, Saudi ArabiaSalary Range: SAR 6,000 - SAR 7,000 per monthAbout the RoleWe are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our team in Riyadh. The successful candidate will be the backbone of our office operations, providing comprehensive administrative and clerical support to ensure the efficient running of the office. This role requires strong proficiency in Microsoft Office, excellent communication skills in English and Arabic, and a professional demeanor.Key Responsibilities<ul><li>Office Management:</li><li>Maintain and organize office filing systems, both physical and electronic.</li><li>Manage and procure office supplies, ensuring adequate stock levels and cost-effective purchasing.</li><li>Handle incoming and outgoing mail, couriers, and deliveries.</li><li>Ensure the office common areas are tidy, professional, and well-maintained.</li><li>Administrative Support:</li><li>Answer and direct phone calls and manage professional correspondence (emails, letters, memos).</li><li>Schedule and coordinate meetings, appointments, and conferences, including booking rooms and preparing materials.</li><li>Manage and maintain executive calendars.</li><li>Assist in the preparation of regularly scheduled reports, presentations, and documents.</li><li>Financial/HR Support (as needed):</li><li>Process and track expense reports, invoices, and basic bookkeeping tasks.</li><li>Assist with onboarding paperwork for new employees and maintaining employee records.</li><li>Coordinate travel arrangements, including flight, accommodation, and visa processing.</li><li>Documentation and Data:</li><li>Maintain confidential company and client records with the utmost discretion.</li><li>Create and update databases and spreadsheets with accuracy.</li></ul>Qualifications &amp; SkillsRequired<ul><li>Education: High school diploma or equivalent; a Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field is a plus.</li><li>Experience: Minimum of 2-3 years of proven experience as an Administrative Assistant, Virtual Assistant, or in a similar clerical role.</li><li>Language: Fluent in both English and Arabic (written and spoken) is mandatory.</li><li>Technical: Expert-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Residency: preferred for Saudis .</li></ul>Preferred<ul><li>Prior experience working in a fast-paced corporate environment in Riyadh.</li><li>Familiarity with office equipment (e.g., printers, scanners, video conferencing systems).</li></ul>Send your Cv to hnavid.ng@gmail.comLinkedin: https://www.linkedin.com/in/navid-nadiaksa/Job Type: Full-timePay: ﷼5,500.00 - ﷼6,000.00 per monthLanguage:<ul><li>English (Required)</li></ul>Work Location: Remote

Administrative Assistant - Female

Confidential Government

<div>
 
 
 Job Title:
 
 Administrative Assistant / Office Manager
 
 
 
 
 
 
 
 
 
 Job Purpose
 
 
 
 We are seeking a highly organized and proactive Administrative Assistant / Office Manager to support daily office operations and ensure smooth administrative processes. The role plays a key part in coordinating internal activities, supporting management, and maintaining an efficient and professional office environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 &bull; Manage daily office operations and administrative tasks.
 
 
 &bull; Provide administrative and executive support to management and project teams.
 
 
 &bull; Coordinate meetings, schedules, calendars, and business travel arrangements.
 
 
 &bull; Prepare correspondence, reports, presentations, and official documents.
 
 
 &bull; Act as a point of contact for internal staff, clients, and external partners.
 
 
 &bull; Maintain office records, filing systems, and documentation.
 
 
 &bull; Coordinate with vendors, service providers, and facility management.
 
 
 &bull; Support HR and finance functions such as onboarding, attendance records, and invoicing coordination.
 
 
 &bull; Ensure confidentiality and proper handling of sensitive information.
 
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 &bull; Bachelor&rsquo;s degree or diploma in Business Administration or a related field.
 
 
 &bull; 2&ndash;4 years of experience in an administrative or office management role.
 
 
 &bull; Strong organizational and multitasking skills.
 
 
 &bull; Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 
 
 &bull; Excellent written and verbal communication skills in English (Arabic is a plus).
 
 
 
 
 
 
 Skills &amp; Competencies
 
 
 
 &bull; Attention to detail and time management
 
 
 &bull; Professional communication and interpersonal skills
 
 
 &bull; Ability to work independently and prioritize tasks
 
 
 &bull; Problem-solving and adaptability
 
</div>

Administrative Assistant Office Manager

Qiddiya Investment Company

<div>The Qiddiya Investment Company is revolutionizing the concept of leisure and entertainment in Saudi Arabia, and we are looking for an experienced Executive Assistant to provide exceptional support to the Procurement Department. This role is key in facilitating procurement operations, ensuring seamless communication and administrative efficiency within the team.
As the Executive Assistant in the Procurement Department, you will manage executive schedules, coordinate procurement-related communications, and assist in project management activities. Your attention to detail and proactive approach will support the department in achieving its operational objectives.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul>
<li>Provide comprehensive administrative support to the Procurement Department, including managing executive calendars, scheduling meetings, and organizing travel arrangements.</li>
<li>Draft, proofread, and organize procurement documentation, ensuring all materials meet quality standards.</li>
<li>Act as a liaison between the Procurement team and internal/external stakeholders, facilitating clear communication and information flow.</li>
<li>Manage meeting logistics, prepare meeting agendas, and document minutes to track discussions and commitments.</li>
<li>Assist in tracking procurement project timelines, deliverables, and budgets to ensure goals are met.</li>
<li>Maintain organized electronic and physical filing systems for procurement documents and contracts.</li>
<li>Handle sensitive information related to procurement activities with integrity and confidentiality.</li>
<li>Support the procurement team in administrative tasks, including vendor management and contract administration.</li>
<li>Assist in preparing presentations and reports for executive meetings and stakeholder engagements.</li>
</ul>Requirements<ul>
<li>
Bachelor's degree in Business Administration, Supply Chain Management, or a related field.</li>
<li>2-5 years of experience as an Executive Assistant or in a similar administrative support role, preferably within a procurement or supply chain environment.</li>
<li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and procurement software.</li>
<li>Excellent organizational skills and attention to detail.</li>
<li>Outstanding written and verbal communication abilities.</li>
<li>High level of professionalism and ability to handle confidential information with discretion.</li>
<li>Multitasking ability and adaptability in a fast-paced work environment.</li>
<li>Experience in vendor management and understanding of procurement processes is highly desirable.</li>
</ul>
Benefits
Offering a comprehensive compensation and benefits package.</div>

Executive Assistant - Procurement Department

<div>
 
 
 Executive Assistant
 
 
 
 
 Location:
 
 Riyadh, Saudi Arabia
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 Workplace Type:
 
 On-site
 
 
 
 Industry:
 
 Government Administration &ndash; Retail &ndash; Real Estate
 
 
 
 Seniority Level:
 
 Entry Level
 
 
 
 Function:
 
 Administrative
 
 
 
 Job Summary
 
 
 
 The Executive Assistant will provide comprehensive administrative and operational support to senior management within a confidential government entity. The ideal candidate must demonstrate excellent English communication skills, strong proficiency in Microsoft Excel and PowerPoint, and the ability to prepare professional reports and presentations. This role requires exceptional organizational abilities, attention to detail, and the capacity to coordinate meetings, manage schedules, and handle sensitive information with discretion.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage executive calendars, schedule appointments, and coordinate internal and external meetings.
 </li>
 <li>
 Prepare high-quality reports, spreadsheets, charts, and presentations using Excel and PowerPoint.
 </li>
 <li>
 Draft, proofread, and edit emails, letters, and official correspondence in English.
 </li>
 <li>
 Maintain accurate documentation, electronic files, and tracking systems for tasks and follow-ups.
 </li>
 <li>
 Take minutes of meetings, follow up on action items, and ensure deadlines are met.
 </li>
 <li>
 Coordinate travel arrangements, logistics, and meeting materials as required.
 </li>
 <li>
 Assist in preparing periodic departmental reports, dashboards, and performance summaries.
 </li>
 <li>
 Liaise professionally with internal departments, external partners, and government stakeholders.
 </li>
 <li>
 Handle confidential information with the highest level of professionalism and integrity.
 </li>
 </ul>
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred in Business Administration, Management, or a related field.
 </li>
 <li>
 Excellent command of English (written and spoken) &mdash; mandatory.
 </li>
 <li>
 Strong proficiency in Microsoft Office, especially
 
 Excel and PowerPoint
 
 .
 </li>
 <li>
 Experience preparing professional reports, presentations, and data summaries.
 </li>
 <li>
 Strong communication, coordination, and interpersonal skills.
 </li>
 <li>
 Ability to prioritize tasks, manage time effectively, and work under pressure.
 </li>
 <li>
 High level of accuracy, attention to detail, and organizational skills.
 </li>
 </ul>
 
 
 Preferred Experience
 
 
 <ul>
 <li>
 Previous experience in an administrative or executive assistant role is an advantage.
 </li>
 <li>
 Experience working in government, real estate, or retail sectors is preferred.
 </li>
 <li>
 Knowledge of meeting protocols, business correspondence, and office procedures.
 </li>
 </ul>
 
 
</div>

Executive Assistant

Delegación Union Europea en Panama

Overview The deadline for applying is: 14/11/2025 at 12:00 PM (local time).TextAdministrative Assistant in the Administration Section - European Union Delegation to the Kingdom of Saudi ArabiaDeadline: 14/11/2025 at 12:00 PM (local time).We areThe European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.The EU Delegation in Riyadh works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Kingdom of Saudi Arabia, the Kingdom of Bahrain, and the Sultanate of Oman governments in areas that are part of the EU's remit.We offerThe post of Administrative Assistant (Local Agent Group II) in the Delegation's Administration Section. The team consists of five people. There are occasional atypical working hours.Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Administration Section, providing support, expertise and assistance in mainly financial and administrative issues.Following main tasks and duties are currently required:

Administrative Assistant

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