administrative assistant (meritain health)

administrative assistant, business development & licensing

2026 getty marrow audience engagement intern

3d experiential designer (sketchup / rhino required)

account manager

account manager - los angeles Jobs in Los Angeles

account manager - los angeles

administrative assistant & receptionist Jobs in Los Angeles

administrative assistant & receptionist

administrative assistant (meritain health) Jobs in Los Angeles

administrative assistant, business development & licensing Jobs in Los Angeles

administrative assistant business development licensing

Skydance Media

<div><div><b>Skydance Games</b>, a division of <b>Paramount, a Skydance Corporation,</b> is building the future of franchise-driven interactive entertainment. As part of a global storytelling company defined by iconic worlds and multigenerational fandom, we see gaming not as an extension of our brands, but as one of the most powerful ways their stories come to life and evolve alongside the audiences who love them.<br>
<br>
Through creativity, collaboration, and trust, we empower our teams to push boundaries and turn bold ideas into experiences that resonate with fans around the world.<br>
<br>
Do you want to craft games that challenge expectations and inspire players? Come build something extraordinary with us.
</div><div>For information on Skydance&rsquo;s privacy practices, see the Skydance U.S. Personnel Privacy Notice located at https://skydance.com/privacy-personnel/.</div>
<div></div>
<div>-</div><div></div><div><br>
Skydance Games is looking for an Assistant to support the Business Development and Licensing executive team. This entry-level role at Skydance Interactive is for you if you have an interest in and desire to learn about gaming, marketing, operations, business-development, production and design!</div><br>
<div>
</div><div>The Administrative Assistant will work with the executives to handle the daily management of workflows, including relationship management, schedule oversight, internal team communications, logistical planning for meetings, and strategic projects.
</div><h3 class="jobSectionHeader"><b>RESPONSIBILITIES:</b></h3><div>
<ul><li>Provide day-to-day administrative support to the SVP, Business Development and Licensing by handling correspondence, managing calendars, arranging calls and Zoom meetings, coordinating team events, and support for other administrative tasks</li></ul><br>
<div></div>
<ul>
<li>Attends meetings/functions as needed or requested, taking detailed notes/minutes, and disseminating as appropriate</li></ul><br>
<div></div>
<ul>
<li>Collaborates with the Business Development department members on presentation creation and support</li></ul><br>
<div></div>
<ul>
<li>Create, modify, and review materials, correspondence, reports, presentations, spreadsheets, and various other documents</li></ul><br>
<div></div>
<ul>
<li>Assist in the development of presentation materials using PowerPoint and other tools, and coordinating the compilation of the presentation from multiple contributors</li></ul><br>
<div></div>
<ul>
<li>Act as a liaison with internal departments, its leadership team, and balance their needs with internal stakeholder</li></ul><br>
<div></div>
<ul>
<li>Handle confidential information that requires total discretion and care in deciding what is appropriate to share with whom for business purposes</li></ul><br>
<div></div>
<ul>
<li>Complete and process expense reports for the SVP, Business Development and Licensing</li></ul><br>
<div></div>
<ul>
<li>Conduct research as requested, including but not limited to market and industry research, technology equipment research, etc.</li>
</ul></div><h3 class="jobSectionHeader"><b>REQUIREMENTS:</b></h3><div>
<ul><li>1 year of experience in Administrative Support or Office Management OR a high-energy recent graduate with a desire to learn</li></ul><br>
<div></div>
<ul>
<li>Must have a strong desire to work in interactive gaming industry, and a passion for games</li></ul><br>
<div></div>
<ul>
<li>Self-starter personality with the ability to handle multiple projects simultaneously</li></ul><br>
<div></div>
<ul>
<li>Team oriented and collaborative</li></ul><br>
<div></div>
<ul>
<li>Ability to organize, multitask, prioritize and manage multiple responsibilities in a fast-paced environment</li></ul><br>
<div></div>
<ul>
<li>Solid understanding of confidentiality and discretion</li></ul><br>
<div></div>
<ul>
<li>Demonstrable expertise in MS Office including Word, PowerPoint, Excel, Outlook, and Zoom video conferencing, understanding of basic technological language and proficiency in both Mac and PC products a plus</li></ul><br>
<div></div>
<ul>
<li>Prior work experience in a marketing, operations, or production environment &ndash; and in an industry such as video games, animation, film, or television is a plus</li>
</ul></div><div>The hourly salary range for this position in Los Angeles is $23.00-25.00. The salary offered may vary based on the candidate&rsquo;s location, qualifications, experience and relevant expertise, among other factors. The range indicated is for base salary only and does not reflect the total compensation package, benefits, etc.</div>
<div></div>
<div>We realize that skills and expertise can come from many different experiences and paths, and we encourage you to apply even if you don&rsquo;t meet all of the requirements as written in the job description.</div>
<div></div>
<div>#Games #LI-hybrid</div><div></div><div><br>
Paramount, a Skydance Corporation is a diversified media company creating high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, interactive/games, and animation divisions.</div><br>
<div></div>
<div></div>
<div>Recruitment Fraud Alert</div>
<div>It has come to our attention that there may be fraudulent activity by individuals impersonating our Talent Acquisition team. Skydance will only contact you from an official &ldquo;@skydance.com&rdquo; email address. If you suspect that you are being contacted by an unauthorized person or believe that the correspondence you have received is suspicious, please do not click on any links or attachments in such emails and submit any questions or concerns to our information security team at https://skydance.com/report-suspected-fraud/.</div></div>

Administrative Assistant, Business Development & Licensing

construxx

<p><b>Job Description:</b></p><p>We are seeking a highly organized and proactive Part-Time Administrative Assistant to join our team, supporting a Los Angeles /Venice based General Contractor. This role will be integral to keeping the business operations running smoothly, with a focus on customer communication, financial tracking, and general administrative tasks. The ideal candidate will be proficient in Quickbooks, able to work independently, manage their own schedule, and communicate effectively with clients, vendors, and the company owner.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Create and Issue Proposals</b>: Prepare and send accurate and timely Proposals to potential customers.</li><li><b>Customer Communication</b>: Serve as a point of contact for customer inquiries, handling emails and phone calls with professionalism and excellent customer service.</li><li><b>Invoice Management:</b> Create and distribute invoices, ensuring proper documentation of all transactions.</li><li><b>Licensing, Insurance and Payments:</b> Stay up to date with licensing and insurance renewals and ensure timely payments for necessary business operations.</li><li><b>Document Organization</b>: Maintain and organize all business paperwork, both digital and physical, ensuring everything is up to date and easily accessible.</li><li><b>Bookkeeping</b>: General financial tracking of expenses and income. Must be proficient in Quickbooks for invoicing, financial tracking and reporting.</li></ul><p><b>Required Qualifications:</b></p><p>- Strong organizational skills and attention to detail.</p><p>- Excellent customer service and communication skills, both written and verbal.</p><p>- Ability to work independently and manage a flexible schedule.</p><p>- Proficiency with QuickBooks .</p><p><b>Work Environment:</b></p><p>- Flexible schedule</p><p>- Work closely with company owner ito discuss project details and business needs.</p><p>This is an excellent opportunity for someone who enjoys working independently, has a strong background in administration, and is eager to contribute to the growth of a local construction business. If you are an organized, customer-focused individual with a passion for supporting small businesses, we encourage you to apply!</p><p>Job Type: Part-time</p><p>Pay: $25.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Ability to Commute:</p><ul><li>Los Angeles, CA 90034 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Los Angeles, CA 90034: Relocate before starting work (Preferred)</li></ul><p>Work Location: Hybrid remote in Los Angeles, CA 90034</p>

Part-Time Administrative Assistant for General Contractor

HIGHLAND PARK SKILLED NURSING AND WELLNESS CENTRE

<p></p><div><p><b>POSITION DESCRIPTION:</b> To provide direct patient care and support activities which build and maintain the outstanding outcomes of the therapy department<b>.</b></p>
<p><b>
ESSENTIAL JOB FUNCTIONS:</b></p>
<p>
Provides patient care under the direction of a registered occupational therapist. Completes documentation according to established procedures. Is involved in support duties as assigned. Contributes to professional development of self and others. Enhances interdisciplinary team through professional skills and knowledge. Demonstrates safe working practices.</p>
<p><b>
Provides patient treatment, which meets patient needs in accordance with the plan of care, and uses current treatment knowledge in accordance with facility clinical procedures. </b>This includes but is not limited to:</p>
<p>
Providing comprehensive, appropriate patient treatment in accordance with patient&rsquo;s individual treatment plan as stipulated by supervising OTR.</p>
<p>
Providing clear instruction to patients and families.</p>
<p>
Communicating with supervisor and other health team members regarding patient progress, problems, and plans.</p>
<p>
Instructing patients&rsquo; families or nursing staff in specified follow through programs.</p>
<p>
Demonstrating knowledge of appropriate resources for problem-solving and clinical best practice.</p>
<p><b>
Writes accurate, complete, and clear documentation in accordance with regulatory, licensing, payor, and accrediting requirements. </b>This includes but is not limited to:</p>
<ul>
<li>Recording treatment charges accurately and ensuring that documentation is consistent with billing data.</li>
<li>Writing clear and effective progress notes.</li>
</ul>
<p><b>Assists with maintenance of patient charges and administrative support. </b>This includes but is not limited to:</p>
<ul>
<li>Completing charges accurately on Productivity and Activities Log daily.</li>
<li>Assisting therapists with scheduling patient services.</li>
</ul>
<p><b>Consistently demonstrates facility&rsquo;s interdisciplinary approach to patient care. </b>This includes but is not limited to:</p>
<ul>
<li>Actively participating in patient care conferences.</li>
<li>Collaborating with and informing facility staff in areas of patient progress.</li>
<li>Educating members of the team in areas of expertise.</li>
<li>Working with facility to teach documentation practices, which assist the therapy team.</li>
<li>Communicating effectively with discharge planners.</li>
<li>Integrating input from patient and family into treatment sessions.</li>
</ul>
<p><b>Contributes to professional development of self and others. </b>This includes but is not limited to:</p>
<ul>
<li>Utilizing continuing education assistance to achieve targeted quality improvements.</li>
<li>Interacting with peers at local acute hospitals and other environments, if appropriate.</li>
<li>Presenting at weekly rehab team conferences and facility in-services.</li>
<li>Maintaining a current body of knowledge in areas of clinical expertise through seminars, professional journals, and peers.</li>
<li>Meeting continuing education requirements of regulatory agencies.</li>
</ul>
<p><b>Aids in building and maintaining a positive facility culture as a professional member of the staff. </b>This includes but is not limited to:</p>
<ul>
<li>Consistently demonstrating positive core values in interactions with co-workers, patients and families, with all other persons involved with the patient&rsquo;s care, and the general public.</li>
<li>Consistently demonstrating professional standards.</li>
<li>Contributing to a positive work team by sharing information, using problem solving methods and accepting new ideas, constructive criticism, or advice from others.</li>
<li>Demonstrating superior customer service through courtesy, consistent follow-up and positive communication.</li>
</ul>
<p><b>Demonstrates safe working practices. </b>This includes but is not limited to:</p>
<ul>
<li>Identifying and correcting safety hazards or notifying the facility or the Director of Rehabilitation so that safety hazards will be immediately remedied.</li>
<li>Maintaining work areas in safe and orderly fashion.</li>
<li>Maintaining equipment in safe working order.</li>
<li>Using proper body mechanics during treatments of patients and during support activities.</li>
<li>Using universal safety precautions.</li>
<li>Wearing appropriate safety equipment.</li>
</ul>
<p><b>QUALIFICATIONS:</b></p>
<p><b>
Skills, Knowledge and Abilities:</b></p>
<ul>
<li>Knowledge of Occupational Therapy treatment techniques.</li>
<li>Knowledge of medical terminology.</li>
<li>Ability to work with all types and levels of patients.</li>
<li>Must have good written and verbal communication skills.</li>
</ul>
<p><b>Education</b></p>
<p>
Graduate of an AOTA approved Occupational Therapist Assistant program. Associate Degree in Occupational Therapy from an accredited OTA program.</p>
<p><b>
Experience</b></p>
<ul>
<li>Experience in geriatric rehabilitation preferred</li>
<li>Experience in adult neurological, cardiac, and or general rehabilitation is preferred.</li>
</ul>
<p><b>Physical Requirements:</b></p>
<p><b>
For Direct Patient Care:</b></p>
<ul>
<li>Must be able to lift and transfer patients to and from all surfaces a minimum of 10 times per day.</li>
<li>Must be able to lift approximately 50-70 pounds a minimum of 10 times per day.</li>
<li>Must be able to perform CPR, if required.</li>
<li>Must be proficient with the use of hands for repetitive grasping and fine motor manipulations.</li>
<li>Certified Occupational Therapist Assistant will spend approximately 60-80% of time bending, stooping, kneeling, and reaching while working with Occupational Therapy patients.</li>
<li>Certified Occupational Therapist will spend approximately 60-80% of time walking/standing.</li>
</ul>
<p><b>For Support Activities:</b></p>
<p>
Certified Occupational Therapy Assistant may spend approximately 10-20% of the time sitting at desk or terminal entering data.</p>
<p><b>
License/Certification/Registration:</b></p>
<ul>
<li>Current Certification Process/State Licensure as required.</li>
<li>Current CPR certification.</li></ul></div>

Occupational Therapy Assistant

Netflix

<div>
 At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
 <br/>
 <br/>
 ProdMerch is a new team that connects members to Netflix&rsquo;s world of entertainment by blending intuitive merchandising with local expertise to position, promote, and present content&mdash;making it easy and enjoyable for members to discover what they&rsquo;ll love.
 <br/>
 <br/>
 The Product Merchandising team is seeking an experienced Administrative Assistant to support the New Content Experience (NCX) team. A successful Administrative Assistant is self-motivated, proactive, and a strong communicator who is flexible and able to make sound judgment calls in order to move quickly. This role requires a strong emphasis on organization, unwavering attention to detail, and a demonstrated ability to problem-solve. Because this is a fast-paced, high-volume environment, you must be comfortable managing shifting priorities, staying organized under pressure, and maintaining a high level of accuracy and professionalism. Individuals who learn quickly and inherently exercise good judgment tend to be most successful both in this role and at Netflix.
 <br/>
 <br/>
 The ideal Administrative Assistant excels at day-to-day core responsibilities while also thinking strategically about the needs of each leader, the team, and the impact of our work across the broader global organization.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Maintain complex calendars for multiple directors, proactively managing priorities, conflicts, and time zones.
  </li>
  <li>
   Stand up new org structures, including creating team rosters, communication channels, onboarding documentation, and recurring operating cadences (staff meetings, all‑hands, business reviews).
  </li>
  <li>
   Partner with HR, Recruiting, Finance, and Facilities to operationalize org changes (new teams, reorgs, headcount changes), ensuring systems, workflows, and communication channels are properly set up.
  </li>
  <li>
   Manage a large volume of internal meetings (all‑team, cross‑functional, and global), including scheduling, soliciting agenda items, time management, and delegation and tracking of action items.
  </li>
  <li>
   Coordinate domestic and international travel arrangements and process corresponding expense reports.
  </li>
  <li>
   Plan and execute team events, offsites, and external meetings, including venue/vendor sourcing, logistics, agenda coordination, and presentation support.
  </li>
  <li>
   Assist with team projects and events as needed, providing coordination and follow‑through.
  </li>
  <li>
   Support team‑building and team coordination through thoughtful communication and event support.
  </li>
  <li>
   Maintain distribution lists, Google Groups, Slack channels, and similar tools for the team, serving as point of contact for general team communications.
  </li>
  <li>
   Communicate frequently and effectively with a wide range of cross‑discipline internal partners.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Senior experience as an administrative or executive assistant supporting multiple leaders with large, global teams across multiple time zones and cultures
  </li>
  <li>
   Extensive experience within a technology or a rapidly scaling company
  </li>
  <li>
   Strong executive written and verbal communication skills
  </li>
  <li>
   Event planning experience is preferred - Creating and managing team events to promote business and interpersonal networking needs. Responsibilities can include sourcing, coordination and management for all aspects of the venues/hotel, coordinating pre-planning, agendas, presentations, and AV needs
  </li>
  <li>
   Proficiency in Google Suite is required
  </li>
  <li>
   A high degree of familiarity with Slack is preferred
  </li>
  <li>
   Ability to be discreet and maintain confidential information
  </li>
  <li>
   Responsive and able to work flexibly across multiple time zones
  </li>
  <li>
   Understanding of how to prioritize, organize, and respond accordingly
   <br/>
   <br/>
  </li>
 </ul>
 Generally, our compensation structure consists solely of hourly pay; we do not have bonuses. You choose each year how much of your compensation you want in hourly pay versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The hourly range for this role is $38.46 - $71.39.
 <br/>
 <br/>
 Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
 <br/>
 <br/>
 Netflix is a unique culture and environment. Learn more here.
 <br/>
 <br/>
 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
 <br/>
 <br/>
 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
</div>


Administrative Assistant, New Content Experiences

Elite OrthoSport Physical Therapy

<p>Elite OrthoSport Physical Therapy is looking for an organized, detail oriented candidate to join the team as an Operations Assistant. This position requires someone who has excellent interpersonal skills, is very organized, tech-savvy, a problem solver, and has a great attention to detail.</p><p><b>Duties may include:</b></p><ul><li>Assist in identifying opportunities for process improvements to enhance operational efficiency and participant satisfaction.</li><li>Contribute to the development and implementation of standard operating procedures</li><li>Day to Day Administrative Tasks</li><li>Inventory &amp; Ordering</li><li>Monitoring and handling Equipment Maintenance requests</li><li>Communicating without Outside Vendors</li><li>Assist in the preparation of reports and other documents for internal use.</li></ul><p><b>Qualifications</b></p><ul><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>Ability to work independently and as part of a team.</li></ul><p>We are a dynamic growing team with an outstanding reputation. Looking for those that have strong work ethic, a positive attitude, and the ability to multi-task in a detail oriented environment.</p><p>Applicants must be motivated, personable, have excellent communication skills and phone etiquette.</p><p>Shifts are Monday &ndash; Friday. Please email resume and cover letter in response to this posting. <b>Please no phone calls or visitors!</b></p><p>Job Type: Full-time</p><p>Pay: $23.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Schedule:</p><ul><li>8 hour shift</li></ul><p>Experience:</p><ul><li>Customer service: 1 year (Preferred)</li><li>Computer skills: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Operations Assistant

University of California Los Angeles

<div><div><div><div><div>The Catering &amp; Conference Services Coordinator provides administrative support to the sales and events team. The position is responsible for hospitality sales system database account, booking and event management along with executing and coordinating all data and reports. The incumbent must be a strong communicator with the ability to bring desired results while supporting the Director of Catering &amp; Conference Services, sales and events team and their clients.</div><br>
<br>
<p><b>Salary &amp; Compensation</b></p><br>
<br>
<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul><p><b>Qualifications</b></p><br>
<ul><li>
2+ years Experience working as an administrative assistant or similar position (Required) And</li></ul>
<ul><li>2+ years Experience working in a hotel or conference environment (Preferred)
</li></ul><ul><li>Proficient skill using standard business software (e.g. Microsoft Office Suite) and hospitality sales software (e.g. Delphi) (Required)</li></ul>
<ul><li>Ability to collaborate with colleagues and work cooperatively as part of a team (Required)</li></ul>
<ul><li>Ability to engage with diverse populations in a respectful and culturally responsive manner (Required)</li></ul>
<ul><li>Ability to diagnose and troubleshoot problems, recommending or implementing solutions and following through to completion (Required)</li></ul>
<ul><li>Ability to prioritize assignments and make appropriate adjustments despite changes in workload and competing deadlines (Required)</li></ul>
<ul><li>Ability to work efficiently under conditions of a fluctuating work load with frequent interruptions and distractions (Required)</li></ul>
<ul><li>Skill in performing basic bookkeeping transactions (Required)</li></ul>
<ul><li>Skill in writing grammatically correct business English, such as reports, memos, and other routine correspondence (Required)</li></ul>
<ul><li>Skill in operating a 10-key calculator by touch (Required)</li></ul>
<ul><li>Skill in analyzing operating procedures and recommending necessary changes consistent with accepted practices and policies (Required)</li></ul>
<ul><li>Ability to encourage and motivate individuals to work together to achieve department's goals and objectives (Required)</li></ul>
<ul><li>Ability to maintain confidentiality in the work environment and use discretion when interacting with others (Required)</li></ul>
<br>
<p><b>Special Conditions for Employment</b></p><br>
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
<ul><li>Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.</li><li>
Evenings, weekends, holidays, and overtime based on departmental needs (Required)</li></ul>
<br>
<p><b>Schedule</b></p><br>
<br>
8:00 a.m. to 5:00 p.m.
<br>
<p><b>Union/Policy Covered</b></p><br>
<br>
CX-Clerical &amp; Allied Services
<br>
<p><b>Complete Position Description</b></p><br>
<br>
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Blank%20Assistant%203%20(40105892)</div></div></div><div><div><div><p>
Apply</p></div></div></div></div>
<br><div><div><b>Campus Requisition #:</b></div>
<p>9973</p>
<div><b>UC Payroll Title:</b></div>
<p>BLANK AST 3</p>
<div><b>Department:</b></div>
<p>LUSKIN CONFERENCE CENTER</p>
<div><b>Appointment Type:</b></div>
<p>2 - Staff: Career</p>
<div><b>Anticipated Hiring Pay Scale:</b></div>
<p>$30.36/Hr. - $32.53/Hr.</p>
<ul><li><b>Full Salary Range:</b></li></ul>
<p>USD $30.36/Hr. - USD $43.49/Hr.</p>
<div><b>Onsite | Remote | Hybrid Type:</b></div>
<p>Fully Onsite</p>
<div><b>Department Location:</b></div>
<p>425 Westwood Plaza
</p><div><b>Full or Part Time:</b></div>
<p>Full Time</p></div>

Catering & Conference Services Coordinator

Capstone Partners Financial and Insurance Services

<div>
 <p>
  Capstone Partners is seeking an organized and service-oriented Administrative Assistant &amp; Front Desk Coordinator to join our Playa District office. As the first point of contact for clients, visitors, and team members, this role is essential in creating a welcoming, professional, and highly efficient office environment. This position goes beyond traditional front desk responsibilities, playing a key role in office operations, administrative support, and cross-departmental coordination. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment while managing multiple priorities with professionalism and discretion.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Serve as the first point of contact, greeting clients and visitors with a warm, professional presence
  </li>
  <li>
   Answer, screen, and route incoming calls efficiently
  </li>
  <li>
   Manage visitor flow, including identifying needs and directing or escorting guests appropriately
  </li>
  <li>
   Maintain a clean, organized, and polished reception and common areas
  </li>
  <li>
   Coordinate meetings, conference rooms, and Zoom sessions across teams
  </li>
  <li>
   Support internal scheduling needs and ensure seamless meeting execution
  </li>
  <li>
   Troubleshoot basic meeting and Zoom technology as needed
  </li>
  <li>
   Manage incoming and outgoing mail, packages, and deliveries
  </li>
  <li>
   Oversee day-to-day front-of-house operations to ensure smooth office functionality
  </li>
  <li>
   Support general office management needs and logistics
  </li>
  <li>
   Provide administrative support including data entry, document preparation, filing, etc.
  </li>
  <li>
   Assist with special projects and cross-functional initiatives
  </li>
  <li>
   Support various departments as needed
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Skills
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree or equivalent professional experience
  </li>
  <li>
   1&ndash;3+ years of experience in an administrative, receptionist, or office support role preferred
  </li>
  <li>
   Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
  </li>
  <li>
   Advanced Excel skills preferred
  </li>
  <li>
   Experience with Salesforce or similar CRM platforms preferred
  </li>
  <li>
   Data management experience strongly preferred
  </li>
  <li>
   Exceptional organizational and time-management skills with the ability to multitask
  </li>
  <li>
   Strong written and verbal communication skills
  </li>
  <li>
   High level of professionalism, discretion, and confidentiality
  </li>
  <li>
   Friendly, polished, and client-service-oriented demeanor
  </li>
  <li>
   Self-starter with a strong willingness to learn and grow
  </li>
  <li>
   Ability to pass a background check
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Physical Requirements
  </strong>
 </p>
 <ul>
  <li>
   Prolonged periods of sitting at a desk and working on a computer.
  </li>
  <li>
   Ability to lift up to 30 pounds as needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Salary &amp; Benefits
  </strong>
 </p>
 <ul>
  <li>
   Annual salary: $50,000 &ndash; $60,000, commensurate with experience
  </li>
 </ul>
 <p>
  Comprehensive benefits package, including:
 </p>
 <ul>
  <li>
   Medical, dental, vision, and life insurance
  </li>
  <li>
   Company-paid short-term and long-term disability
  </li>
  <li>
   401(k) with 5% company match
  </li>
 </ul>
</div>


Administrative Assistant & Receptionist

Explore 88+ Administrative assistant business development licensing in Los Angeles this April. Find roles across top companies and apply now to boost your career.