hr assistant

sales coordinator

admin assistant

administrative assistant

coordinator-admin

administrative assistant coordinator

MSSH

Job SummaryThe HR &amp; Admin Coordinator supports day-to-day human resources and administrative operations to ensure efficient office functioning and compliance with company policies. This role assists in HR processes such as recruitment coordination, onboarding, employee documentation, and basic employee relations, while also managing administrative tasks including office coordination, records management, and vendor support. The ideal candidate is organized, detail-oriented, and capable of handling multiple responsibilities in a dynamic work environment.Key Responsibilities Human Resources Support<ul><li>Assist in recruitment coordination including interview scheduling, candidate communication, and document collection.</li><li>Support onboarding and offboarding processes, ensuring timely completion of documentation and system updates.</li><li>Maintain employee files, HR records, and HRIS data with accuracy and confidentiality.</li><li>Coordinate visa, immigration, medical, and related documentation in line with Qatar requirements.</li><li>Support payroll preparation by compiling attendance, leave records, and employee data.</li><li>Assist in leave management, employee benefits administration, and end-of-service documentation.</li><li>Respond to routine HR-related employee inquiries and escalate issues when necessary.</li></ul>Administration &amp; Office Coordination<ul><li>Provide general administrative support to the HR and Admin departments.</li><li>Manage office supplies, assets, and inventory; liaise with vendors and service providers.</li><li>Coordinate meetings, training sessions, and company events, including logistics and documentation.</li><li>Handle incoming and outgoing correspondence, courier services, and document filing.</li><li>Support facility management, maintenance coordination, and office housekeeping requirements.</li></ul>Compliance &amp; Reporting<ul><li>Ensure HR and administrative activities comply with company policies and Qatar Labor Law.</li><li>Assist in preparing HR and administrative reports as required by management.</li><li>Support audits by maintaining accurate documentation and records.</li></ul>Qualifications &amp; Requirements<ul><li>Must be locally available in Qatar.</li><li>Bachelor&rsquo;s degree or diploma in Human Resources, Business Administration, or related field.</li><li>2&ndash;3 years of experience in HR and administrative coordination roles.</li><li>Basic knowledge of Qatar Labor Law and HR procedures is preferred.</li><li>Strong organizational, communication, and interpersonal skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Ability to handle confidential information with discretion.</li><li>Strong multitasking ability and attention to detail.</li></ul>Job Type: Full-timePay: QAR3,000.00 - QAR3,500.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>HR Coordinator: 2 years (Required)</li><li>Microsoft Excel: 2 years (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

HR & Admin Coordinator

Raytheon

<div>
 
 Date Posted:
 
 
 
 2025-11-25
 
 
 
 Country:
 
 
 
 Qatar
 
 
 
 Location:
 
 
 
 QATDA111: Doha, Qatar, Alfardan Office Tower, 26th Floor, 61 Alfunduq Street, West Bay, P.O.Box 23875, Doha, Qatar
 
 
 
 Position Role Type:
 
 
 
 Unspecified
 
 
 
 About Us:
 
 
 
 At Raytheon, the foundation of everything we do is rooted in our values and a higher calling &ndash; to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today&rsquo;s mission and stay ahead of tomorrow&rsquo;s threat. Our team solves tough, meaningful problems that create a safer, more secure world.
 
 
 
 Job Summary:
 
 
 
 Raytheon Doha is seeking a Senior Administrator/Office Coordinator reporting to the Managing Director. This is a hybrid role that bridges office management responsibilities, cross functional administrative tasks and Executive support. The role&rsquo;s primary responsibility is to oversee the smooth and efficient operation of the office, ensuring administrative processes, systems and resources support organizational goals. The role provides high-level administrative and operational support, manages office services and supplies, coordinates communications and logistics, and ensures compliance with company policies and standards.
 
 
 Acting as a central point of contact for staff, management, program and external partners, the Senior Administrator fosters a professional, organized, and productive work environment. This position requires strong coordination skills, the ability to work cross-functionally, and a proactive approach to keeping the office operating efficiently, safely, and cost-effectively. In addition this position deals with Export Control information during day-to-day activities while support coordination across programs.
 
 
 
 Responsibilities:
 
 
 
 Cross Functional Coordination:
 
 
 <ul>
 <li>
 Coordinates across major programs to track actions, optimize cadence of meetings for the leadership team across Qatar and other international locations to include external stakeholders.
 </li>
 <li>
 Streamlines reporting of functional inputs to Managing Director.
 </li>
 <li>
 Develop tracking tools to ensure timely follow-up and closure of Raytheon Doha level taskings.
 </li>
 <li>
 Serve as the central point for coordinating cross-functional and inter-program efforts.
 </li>
 <li>
 Monitors items beyond suspense or due dates and escalate issues when necessary. Synchronized priorities and deadlines across multiple teams, facilitating timely and effective completion of organizational goals.
 </li>
 <li>
 Coordinates with Requirement &amp; Capabilities, HR Ops, Finance, Global Trade, Operations &amp; Supply Chain, Digital Technology teams with Qatar and functions and program team leaders within United States.
 </li>
 <li>
 Coordinates Quarterly reviews with Finance, Monthly Operations Reviews with Leadership Team and Weekly schedule cadence to include weekly and monthly report inputs to Raytheon SBUs.
 </li>
 <li>
 Track deadlines and ensure organizational processes are followed, maintaining accurate records and supporting leadership with timely insights into employee readiness and status.
 </li>
 <li>
 Coordinates and plans with Security, Requirements &amp; Capabilities and Managing Director for RTX &amp; Raytheon Senior Leadership engagements within Qatar.
 
 
 </li>
 </ul>
 Office Management:
 
 
 <ul>
 <li>
 Manages the office needs and space.
 </li>
 <li>
 Will have a responsibility to supervise sub-contractors and coordinate office visitors.
 </li>
 <li>
 Managing the Visitor Management System.
 </li>
 <li>
 Supports and manages office maintenance requirements.
 </li>
 <li>
 Responsible for routine office supplies budget and creating necessary processes to ensure office orders are compliant with RTX standards.
 
 
 </li>
 </ul>
 Travel &amp; Expense Coordination:
 
 
 <ul>
 <li>
 Plan and manage domestic and international travel, including compliance with export/import requirements.
 </li>
 <li>
 Prepare, review, and reconcile expense reports accurately, ensuring timely submission and adherence to organizational and program policies.
 
 
 </li>
 </ul>
 
 Qualifications You Must Have:
 
 
 
 <ul>
 <li>
 A University Degree or equivalent experience and minimum two years prior relevant experience, or An Advanced Degree in a related field.
 </li>
 <li>
 Ability to obtain and maintain a Raytheon-issued work authorization and any required local permits in Qatar.
 </li>
 <li>
 Able to access to ITAR and EAR controlled technical data.
 </li>
 <li>
 Must possess a valid Qatar Residence, Driving License and transportation.
 </li>
 <li>
 Analytical Skills: Strong analytical skills with experience in data analysis and process improvement.
 </li>
 <li>
 Communication: Excellent communication and interpersonal skills, with the ability to work effectively with suppliers and internal stakeholders.
 </li>
 <li>
 Detail-oriented: Highly detail-oriented with strong organizational skills and the ability to manage multiple tasks simultaneously.
 </li>
 <li>
 Software Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
 </li>
 <li>
 Fluency in written and spoken English
 
 
 </li>
 </ul>
 
 Qualifications We Value:
 
 
 
 <ul>
 <li>
 Prior experience working with U.S. government contractors or within defense/aerospace industry.
 </li>
 <li>
 Knowledge of U.S. government acquisition and procurement regulations (e.g., FAR/DFARS).
 </li>
 <li>
 Familiarity with Qatari regulations and business practices.
 </li>
 <li>
 Working knowledge of Qatar customs and norms. Arabic language skills are a plus.
 
 
 </li>
 </ul>
 
 RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.
 
 
 
 
 Privacy Policy and Terms:
 
 
 
 Click on this link to read the Policy and Terms
</div>

Senior Administrator & Office Coordinator

Rosa Massage Services

Supervisor Assistant &ndash; Job DescriptionPosition Title: Supervisor AssistantReports To: Operations Supervisor &amp; General ManagerDepartment: Operations / AdministrationLocation: Rosa Wellness &amp; Spa (Home Service Operations)Employment Type: Full-TimePosition SummaryThe Supervisor Assistant plays a key operational role in supporting the daily functions of Rosa Wellness &amp; Spa. The position ensures smooth coordination of bookings, therapists, resources, and customer handling. This role works closely with the Supervisor to maintain service quality, manage communication, assist with scheduling, and support administrative activities to enhance overall workflow by efficiency and client satisfaction.Key Responsibilities1. Operational Support<ul><li>Assist in planning and organizing daily therapist schedules.</li><li>Communicate appointment details, locations, and client needs clearly to therapists.</li><li>Monitor therapist performance logs, attendance, and punctuality.</li><li>Track inventory of massage oils, towels, equipment, and consumables.</li><li>Assist in procurement requests and follow-up with vendors.</li></ul>2. Client Coordination<ul><li>Coordinate with clients for booking confirmation, rescheduling, and inquiries.</li><li>Help address customer concerns promptly and escalate when needed.</li><li>Gather feedback post-session and enter into the evaluation system.</li><li>Maintain a polite and professional communication tone at all times.</li></ul>3. Administrative &amp; Reporting Support<ul><li>Support the Supervisor with data entry and documentation workflows.</li><li>Assist in preparing commission calculation sheets for therapists.</li><li>Organize monthly payroll support documents.</li><li>Handle filing, digital record keeping, and contract documentation.</li><li>Coordinate service receipts, payment tracking, and SkipCash/MyPOS logs.</li></ul>4. Quality &amp; Compliance<ul><li>Ensure therapists follow hygiene, uniform, and presentation standards.</li><li>Assist in monitoring equipment condition and reporting damage or loss.</li><li>Follow internal policies, privacy standards, and professionalism guidelines.</li><li>Support onboarding of new therapists and orientation sessions.</li></ul>Skills &amp; QualificationsRequired<ul><li>Excellent communication in English; Arabic is a plus.</li><li>Strong organizational and coordination skills.</li><li>Ability to multitask and work under time-sensitive conditions.</li><li>Basic proficiency in Microsoft Excel / Google Sheets.</li><li>Customer service mindset with a calm, solution-oriented approach.</li></ul>Preferred<ul><li>Experience in admin, call center, spa, hotel, or wellness field.</li><li>Familiarity with scheduling tools or POS systems.</li><li>Basic marketing or social media coordination skills.</li></ul>Personal Attributes<ul><li>Responsible, reliable, and punctual.</li><li>Positive attitude and professional behavior.</li><li>High attention to detail and accuracy.</li><li>Empathetic, patient, and client-centered.</li><li>Able to support supervisor decisions and follow instructions clearly.</li></ul>Working Hours &amp; Conditions<ul><li>6-day workweek (operational flexibility required).</li><li>Peak time readiness is required during evenings/weekends.</li><li>Must be available for WhatsApp communication during working hours.</li><li>Occasional field tasks for material purchase and banking errands.</li></ul>Growth PathThis role can progress to:➡ Senior Supervisor Assistant➡ Operations Supervisor➡ Operations Coordinator / ManagerBased on performance, KPI achievement, and training.Job Type: Full-timePay: QAR2,500.00 - QAR4,000.00 per monthApplication Question(s):<ul><li>Do you have no objection certificate to transfer visa? </li></ul>Education:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Assistant Supervisor : 2 years (Preferred)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Female Assistant Supervisor

Indochyne Trading and Hospitality Services Wll

Job Title : Admin AssistantWe are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will handle administrative tasks, coordinate schedules, manage communications, and ensure the office runs smoothly and efficiently.Key Responsibilities<ul><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Prepare, edit, and organize documents, reports, and presentations</li><li>Maintain filing systems (physical and digital)</li><li>Order office supplies and manage inventory</li><li>Assist with data entry, record-keeping, and basic bookkeeping</li><li>Support management and staff with administrative tasks</li><li>Greet visitors and provide general office support</li><li>Coordinate travel arrangements and meeting logistics</li></ul>Required Skills &amp; Qualifications<ul><li>High school diploma or equivalent</li><li>Proven experience as an administrative assistant or in a similar role</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to multitask and prioritize workload</li><li>Attention to detail and problem-solving skills</li></ul>Job Type: Full-time

Admin Assistant

Leaders Training Center

Date Posted: December 20, 2025 Salary: QAR 1,800 per month (Full Package)Job Title: Assistant Admin / Receptionist (Male) Employment Type: Full-Time | Onsite Location: Doha, Qatar Company: Leaders Training CentreAbout the Role Leaders Training Centre is seeking a proactive, organised, and customer-focused Assistant Admin / Receptionist to join our professional team. This role is ideal for a motivated individual who enjoys interacting with visitors, managing administrative tasks, and ensuring smooth daily operations in a dynamic training environment.Key Responsibilities<ul><li>Welcome and assist visitors and learners in a courteous and professional manner.</li><li>Provide information on training programmes, schedules, and services.</li><li>Handle administrative tasks, including record keeping, documentation, and correspondence.</li><li>Coordinate meetings, classes, and training sessions using scheduling tools.</li><li>Maintain a professional, clean, and organised reception area.</li><li>Support internal teams with operational and event coordination activities.</li><li>Collaborate with different departments to ensure efficient workflow and service delivery.</li><li>Identify opportunities to improve administrative and operational processes.</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree (mandatory).</li><li>Energetic, professional, and customer-oriented personality.</li><li>Excellent communication and interpersonal skills.</li><li>Strong multitasking, organisational, and problem-solving abilities.</li><li>Proficiency in MS Office and administrative/scheduling tools.</li><li>Minimum 3 years of experience in a similar administrative or front desk role.</li></ul>How to Apply Interested candidates can apply by submitting:<ul><li>Updated CV (Email subject line: Assistant Admin / Receptionist)</li><li>Short video introduction (1&ndash;2 minutes) via WhatsApp highlighting your experience</li></ul>Contact:<ul><li>Email: faheema@leaders.qa</li><li>WhatsApp: +974 70041907</li></ul>Job Type: Full-timeJob Type: Full-timePay: QAR1,800.00 per monthApplication Question(s):<ul><li>Please share a short 1-2 mins Video introduction on official WhatsApp: +974 3005 8021</li><li>Are you available to work full-time onsite in Doha, Qatar?</li><li>Are you proficient in using MS Office applications and calendar scheduling tools?</li><li>Do you have strong communication and multitasking abilities?</li><li>Are you available to join immediately, accepting a salary of 2300 QAR per month plus accommodation?</li><li>Are you comfortable handling customers, scheduling meetings, training sessions, management &amp; record keeping?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Administrative task or Front Desk: 3 years (Required)</li></ul>Language:<ul><li>Excellent English? (Required)</li></ul>Work Location: In person

Assistant Admin / Receptionist

Hilton

<div>F&amp;B Coordinator
A Department Coordinator will provide scheduling and coordination of special projects, handle calls and inquiries, arrange travel, and offer excellent administrative support to management. 
What will I be doing? 
 
As Department Coordinator, you will provide excellent administrative support to department and other managers, as assigned. Specifically, a Department Coordinator will perform the following tasks to the highest standards:<ul><li>
Manage the Departmental schedule</li><li>
Handle all calls and appointments, courteously and promptly</li><li>
Provide accurate management of all documentation and maintain a systematic filing system</li><li>
Assist with the coordination of special projects, including scheduling and follow-up</li><li>
Arrange accommodation and flights for the Manager business travel</li><li>
Any other ad hoc tasks as requested by Manager(s)</li></ul>
What are we looking for? 
 
A Department Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
A passion for providing great service and meeting and talking to new people</li><li>
Organized and accurate in every respect</li><li>
Ability to multi-task efficiently while still meeting deadlines</li><li>
Proficiency, at an intermediate level, with computers and computer programs, including Microsoft Office</li><li>
Tertiary qualifications, or other collegiate-level degree, not required but preferred</li><li>
Demonstrated ability to build effective internal and external hotel relationships</li></ul> 
What will it be like to work for Hilton?
The future of hospitality is bright at Hilton: a leading global hospitality company with a diverse portfolio of world-class brands. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more than 100-year history. Hilton is proud to have an award-winning workplace culture, and we are consistently named among one of the World&rsquo;s Best Workplaces.
We support the mental and physical wellbeing of all Team Members, so they can Thrive, thanks to innovative programs and benefits such as workplace flexibility, career growth and development, and our Go Hilton Team Member Travel discount program. Hilton prioritizes understanding and integrating our Team Members&rsquo; unique perspectives and voices&mdash;along with those of our Guests, Owners, Suppliers, and Partners&mdash;to cultivate a diverse and inclusive environment for all. Check out the Hilton Careers blog and Instagram to learn more about what it&rsquo;s like to be on Team Hilton!
We are an equal opportunity employer and value diversity at our company. We will ensure that qualified individuals with protected disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions of his or her role, and to receive other benefits and privileges of employment. Please contact us to request accommodation.</div>

F&B Coordinator

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396 administrative assistant coordinator jobs IN Doha

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F&B Coordinator