accounts assistant

admin assistants (female)

admin coordinator

administrative assistant

assistant coordinator

administrative assistant coordinator

Aamal Services

Job Title: Cleaning Assistant Coordinator (Oil &amp; Gas &amp; Healthcare Experience)Location: Doha, Qatar Reports to: Sr. CoordinatorJob SummaryWe are seeking a highly organized and experienced Cleaning Assistant Coordinator to support the planning, supervision, and execution of cleaning and sanitation operations across our client's diverse portfolio. This role is critical in ensuring the highest standards of cleanliness, hygiene, and infection control are met, specifically within high-stakes environments. The ideal candidate will possess a strong background in coordinating cleaning services for both the oil and gas sector and the healthcare/medical sector in Qatar, bringing a unique understanding of industrial safety protocols and medical-grade sanitation requirements.Key Responsibilities<ul><li>Operational Coordination: Assist in planning, organizing, and supervising daily cleaning and housekeeping operations across multiple assigned sites, ensuring full workforce coverage and service delivery in line with contract scope and KPIs .</li><li>Specialized Cleaning Oversight: Coordinate and monitor cleaning activities for both industrial facilities (oil and gas) and healthcare facilities. This includes ensuring compliance with specialized protocols such as:</li><li>Oil &amp; Gas: Industrial cleaning standards, hazardous material handling, and strict adherence to HSE (Health, Safety, and Environment) policies .</li><li>Healthcare: Hospital-grade hygiene, infection control procedures, and sanitation standards for areas like wards, clinics, and operating rooms .</li><li>Staff Supervision &amp; Scheduling: Assign tasks, monitor performance, track attendance, and manage shift schedules for cleaning crews, ensuring optimal resource allocation . Support the onboarding and training of new staff on company SOPs, safety standards, and site-specific cleaning protocols .</li><li>Quality Control &amp; Compliance: Conduct routine site inspections to ensure cleaning standards meet client expectations and regulatory requirements. Enforce the use of proper PPE, safe handling of cleaning chemicals and equipment, and adherence to all health and safety regulations .</li><li>Client &amp; Stakeholder Liaison: Act as a key point of contact for clients and internal departments, responding promptly to service requests, complaints, and operational adjustments. Coordinate with facility management and medical staff regarding specific cleaning requirements .</li><li>Inventory &amp; Reporting: Monitor stock levels of cleaning consumables, chemicals, and equipment, and coordinate with procurement for replenishment. Prepare and submit detailed operational reports on service quality, staff performance, and incidents .</li></ul>Qualifications &amp; Experience<ul><li>Experience: Minimum of 3-5 years of relevant experience is required .</li><li>Essential: Proven experience as a Cleaning Supervisor, Coordinator, or Site Coordinator within the cleaning, housekeeping, or facilities management industry in Qatar.</li><li>Critical Requirement: Demonstrable experience coordinating cleaning services in both oil and gas and healthcare environments. This is a mandatory requirement for this role.</li><li>Education: Bachelor&rsquo;s Degree or Diploma in Facility Management, Hospitality, Business Administration, or a related field is preferred .</li><li>Knowledge &amp; Skills:</li><li>In-depth knowledge of cleaning procedures, methodologies, and safety standards for both industrial and healthcare settings .</li><li>Strong organizational, multitasking, and problem-solving abilities .</li><li>Excellent verbal and written communication skills in English; Arabic is a significant advantage .</li><li>Proficiency in MS Office (Excel, Word, Outlook) and scheduling software .</li><li>Valid Qatar Driving License is highly preferred or mandatory for some positions .</li></ul>Key Competencies<ul><li>Team leadership and staff motivation</li><li>Time management and scheduling</li><li>Quality control and inspection</li><li>Client communication and service handling</li><li>Operational reporting and data analysis</li><li>Knowledge of HSE requirements in facilities management</li></ul>Pay: Up to QAR1.00 per hourApplication Question(s):<ul><li>Do you have NOC?</li><li>How long do you need to provide notice period to your current company?</li></ul>Work Location: Hybrid remote in Doha (Doha)

Assistant Coordinator

Info center Network & Communications W.L.L.

<ul><li>Monitor office supplies and coordinate procurement when required.</li><li>Coordinate office maintenance and repair requests.</li><li>Liaise with vendors, suppliers, and service providers.</li><li>Support the organization of meetings, company events, and staff activities.</li><li>Ensure office equipment is functioning properly.</li><li>Follow up on pending approvals and administrative requests.</li><li>Support management with special projects and assignments.</li><li>Assist in maintaining smooth communication between departments.</li><li>Prepare administrative reports as requested by management.</li><li>Ensure compliance with company policies and administrative procedures.</li><li>Support continuous improvement of administrative processes.</li></ul>Pay: QAR2,000.00 - QAR4,000.00 per monthWork Location: In person

Admin Coordinator

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Executive Assistant (Arabic / English)
Qatar
Parsons is looking for an experienced and talented Executive Assistant (Arabic / English) to join our team in Doha, Qatar! In this role, you will provide high-level executive support to client top management, ensuring effective schedule management, administrative coordination, and confidential handling of information. You will help enable efficient decision-making and smooth day-to-day operations by managing calendars, meetings, communications, and documentation.
What You&rsquo;ll Be Doing<ul><li>
Managing and organizing the client top management&rsquo;s daily calendar to ensure efficient time management and avoid scheduling conflicts.</li><li>
Screening and prioritizing requests for the client top management&rsquo;s time.</li><li>
Organizing meetings and coordinating agendas, logistics, and required materials.</li><li>
Working closely and effectively with client top management to keep them informed of upcoming commitments, responsibilities, and deadlines.</li><li>
Writing and editing minutes of meetings; drafting and typing reports, correspondence, and other documents while ensuring consistency and adherence to standard formats.</li><li>
Following up on pending matters and actions with only limited guidance.</li><li>
Answering telephone calls, providing relevant information to callers, and screening/routing calls to the appropriate individuals.</li><li>
Placing outgoing calls as required.</li><li>
Greeting and escorting visitors to meeting rooms and assisting with queries as needed.</li><li>
Researching and resolving administrative issues within the department.</li><li>
Ensuring error-free documentation and supporting departmental activities and productivity in an effective and efficient manner.</li><li>
Coordinating with the Travel team to manage travel, transportation, and accommodation arrangements for client top management.</li><li>
Receiving, sorting, and distributing incoming mail for the department.</li><li>
Preparing and arranging the distribution of outgoing mail to relevant parties.</li><li>
Consolidating, maintaining, and updating computerized records of departmental activities to ensure a smooth flow of information and tasks.</li><li>
Performing other duties and responsibilities as needed, and determining and managing priorities with minimal guidance.</li></ul>
What Required Skills You&rsquo;ll Bring<ul><li>
Bachelor&rsquo;s Degree in Business Administration, Office Management, Secretarial Studies, or a related field.</li><li>
Minimum 5 years of experience in executive administration or providing support to senior/executive management.</li><li>
Excellent time management and organizational skills, with the ability to manage multiple tasks and deadlines.</li><li>
Strong oral and written communication skills in both Arabic and English.</li><li>
Ability to work under pressure while maintaining a high level of accuracy and attention to detail.</li><li>
Excellent knowledge of MS Office applications, especially Word, Excel, PowerPoint, and Outlook.</li><li>
Proven ability to handle confidential information with discretion and professionalism.</li><li>
Effective team player with strong interpersonal skills.</li></ul>
What Desired Skills You&rsquo;ll Bring<ul><li>
Secretarial or Office Administration certificate.</li><li>
Experience supporting top management within corporate, real estate, or large project environments.</li><li>
Strong problem-solving skills and the ability to anticipate needs and proactively address issues.</li><li>
High level of professionalism, tact, and diplomacy in dealing with internal and external stakeholders.</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Executive Assistant (Arabic/English)

Saipem

<div>
 
 Join Saipem and engineer a sustainable future.
 
 
 
 We are a global leader in engineering and construction for the energy and infrastructure sectors, delivering complex onshore and offshore projects worldwide. Driven by technological innovation as &ldquo;One Company&rdquo;, our
 
 30,000 people
 
 from over
 
 130 nationalities
 
 in more than 50 countries work every day to enable the energy transition toward Net Zero.
 
 At Saipem, your expertise helps shape the future globally for environmental sustainability.
 
 
 
 
 Purpose Of The Position
 
 
 
 As
 
 Vendor Coordinator
 
 , you will respond/report to the
 
 Lead / Manager
 
 and be part of
 
 Commissioning Department
 
 within the
 
 COMP2 Project.
 
 
 
 
 How can you support us? Here are below your responsibilities:
 
 
 
 
 Vendor Coordination &amp; Site Execution
 
 
 
 <ul>
 <li>
 Coordinate vendor mobilization, call-outs, and site activities in line with commissioning schedule.
 </li>
 <li>
 Act as the single point of contact between vendors, Commissioning Engineers, Construction, and QA/QC teams.
 </li>
 <li>
 Ensure vendor presence during FAT/SAT, loop checks, functional testing, and system start-up.
 
 
 </li>
 </ul>
 
 Planning &amp; Interface Management
 
 
 
 <ul>
 <li>
 Align vendor schedules with system/subsystem priorities and commissioning sequence.
 </li>
 <li>
 Liaise with engineering and procurement teams for technical clarifications and vendor deliverables tracking.
 </li>
 <li>
 Monitor vendor readiness including documentation, manpower, tools, and consumables.
 
 
 </li>
 </ul>
 
 Documentation &amp; Compliance
 
 
 
 <ul>
 <li>
 Verify vendor documentation such as:
 </li>
 <ul>
 <li>
 Test procedures
 </li>
 <li>
 Calibration certificates
 </li>
 <li>
 Vendor manuals and data sheets
 </li>
 </ul>
 <li>
 Ensure compliance with project specifications, HSE, and quality standards.
 
 </li>
 </ul>
 
 Progress Monitoring &amp; Reporting
 
 
 
 <ul>
 <li>
 Track vendor performance vs schedule and escalate delays proactively.
 </li>
 <li>
 Maintain logs for:
 </li>
 <ul>
 <li>
 Vendor attendance
 </li>
 <li>
 Testing progress
 </li>
 <li>
 Outstanding punch items
 </li>
 </ul>
 <li>
 Support commissioning team in preparing daily/weekly reports.
 
 </li>
 </ul>
 
 Commercial &amp; Administrative Support
 
 
 
 <ul>
 <li>
 Support vendor-related processes including:
 </li>
 <ul>
 <li>
 Timesheets / service reports validation
 </li>
 <li>
 Invoice coordination
 </li>
 <li>
 Budget tracking for vendor activities
 
 </li>
 </ul>
 </ul>
 
 Issue Resolution
 
 
 
 <ul>
 <li>
 Identify and resolve:
 </li>
 <ul>
 <li>
 Technical gaps between vendor packages and site conditions
 </li>
 <li>
 Interface conflicts between disciplines
 </li>
 </ul>
 <li>
 Coordinate corrective actions until closure.
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 
 Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree or Diploma in Engineering (Mechanical, Electrical, Instrumentation preferred)
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 2&ndash;7+ years&rsquo; experience in EPC Oil &amp; Gas projects
 </li>
 <li>
 Hands-on exposure to:
 </li>
 <ul>
 <li>
 Commissioning / Pre-commissioning activities
 </li>
 <li>
 Vendor coordination during SAT / start-up / troubleshooting
 </li>
 </ul>
 <li>
 Familiarity with:
 </li>
 <ul>
 <li>
 EPC workflows and handover stages (MC &rarr; Commissioning &rarr; Start-up)
 </li>
 <li>
 Multi-discipline coordination (E&amp;I, Mechanical, Process)
 
 </li>
 </ul>
 </ul>
 
 Languages
 
 
 
 <ul>
 <li>
 Proficient in English
 
 
 </li>
 </ul>
 
 What Can We Offer To You
 
 
 
 <ul>
 <li>
 Permanent Contract &ndash; Project-based position
 </li>
 <li>
 Corporate Benefits: We offer a comprehensive benefits package
 </li>
 <li>
 Working Hours: 45 hours (9 hours x 5 days)
 </li>
 <li>
 Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals
 </li>
 <li>
 Location: Qatar &ndash; Office
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 We support your development!
 
 Do you feel you might not fit this role perfectly? If you think you can contribute to our business development in the future, don&rsquo;t hesitate to apply anyway through our spontaneous application form!
 
 
 
 We embrace diversity!
 
 At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.
 
 
 
 Safety and Sustainability matter to us!
 
 Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.
 
 
 
 Find out more on our career page
 
 
 here
 
 
 
 
 One
 
 vision,
 
 many
 
 paths,
 
 limitless
 
 possibilities.
 
 
 
 PRIVACY POLICY
 
 
 
 In accordance with the Qatar's Personal Data Privacy Protection Law (PDPPL) enacted as Law No. 13 of 2016 (&ldquo;GDPR&rdquo;). All interested candidates (L. 903/03) are invited to consult the privacy policy (art 13, 14, D.Lgs 196/03 and art 13 GDPR 679/16)
 
 
</div>

Vendor Coordinator

Confidential

<h2>Senior Bid &amp; Tender Coordinator</h2>Location: Qatar Employment Type: Full-Time<h3>Role Overview</h3>We are looking for an experienced Senior Bid &amp; Tender Coordinator to lead and coordinate the preparation of high-quality tender submissions. The successful candidate will manage the full bid lifecycle, ensuring all proposals are compliant, competitive and submitted within deadlines.<h3>Key Responsibilities</h3>Manage end-to-end bid and tender submissions.Review RFPs, RFQs and tender documents to identify submission requirements.Coordinate with technical, commercial, finance and operations teams to compile proposal content.Prepare and format technical and commercial submissions.Ensure all tender documentation is complete, compliant and submitted on time.Maintain bid documentation, templates and submission records.Monitor tender portals and identify new opportunities.Support post-tender clarifications and negotiations.Drive continuous improvements to bid processes and proposal quality.<h3>Requirements</h3>Bachelor's degree in Business, Engineering or a related discipline.Minimum 5 years' experience in bid, tender or proposal coordination.Strong knowledge of tendering processes and document preparation.Excellent written and verbal English communication skills.Highly organised with exceptional attention to detail.Proficient in Microsoft Office applications.<h3>Preferred</h3>Experience within engineering, construction, infrastructure or facilities management sectors.GCC experience is advantageous.

Senior Bid & Tender Coordinator

Royal Beauty Lounge

Job Description &ndash; Operations &amp; Marketing CoordinatorPosition OverviewThe Operations &amp; Marketing Coordinator will be responsible for ensuring smooth operational execution, customer satisfaction, marketing growth, staff performance monitoring, product control, inventory management, resource utilization, and coordination across salons.This role requires a highly responsible, flexible, and people-oriented individual who can work closely with management, Salon Incharges, receptionists, and salon teams. The candidate must act as a strong representative of management by maintaining professional relationships with staff while ensuring company standards, policies, procedures, and management instructions are properly implemented.The role requires regular monitoring of all three branches through scheduled and surprise visits, identifying operational gaps, investigating concerns, implementing corrective actions, preparing detailed reports, managing salon resources effectively, supporting business growth activities, and ensuring continuous improvement across all departments.Key Responsibilities1. Operations &amp; Branch Monitoring<ul><li>Manage and monitor operations across all three salons through planned and surprise visits.</li><li>Support Salon Incharges and ensure proper execution of daily responsibilities.</li><li>Identify operational gaps and implement corrective actions.</li><li>Ensure cleanliness, hygiene, and compliance standards are maintained.</li><li>Coordinate with accountant, driver, maintenance technician, and designer for smooth operations.</li></ul>2. Accommodation &amp; Facility Checks<ul><li>Inspect staff accommodation whenever required.</li><li>Ensure hygiene, living conditions, and facility standards are maintained.</li><li>Report issues and coordinate corrective actions with management.</li></ul>3. Customer Service &amp; Complaints<ul><li>Handle and investigate customer complaints.</li><li>Contact customers when needed for feedback and resolution.</li><li>Monitor WhatsApp and social media communications.</li><li>Ensure service quality consistency across all branches.</li></ul>4. Inventory, Products &amp; Store Management<ul><li>Monitor stock levels, usage, and purchase requirements across all salons.</li><li>Ensure proper receiving, storage, and usage of all products.</li><li>Control wastage and monitor consumption against service volume.</li><li>Track salon-wise inventory responsibilities of Incharges.</li></ul>5. Tools, Equipment &amp; Maintenance<ul><li>Ensure proper use and maintenance of salon tools and equipment.</li><li>Conduct regular checks for repairs and maintenance needs.</li><li>Coordinate with maintenance technician and driver for timely resolution.</li><li>Maintain records of issues and corrective actions.</li></ul>6. Resource Management<ul><li>Ensure efficient utilization of all salon resources:</li></ul>o Driver &amp; maintenance teamo Designer and marketing supporto Staff time and operational assets<ul><li>Identify misuse or inefficiencies and report improvements.</li></ul>7. Marketing &amp; Business Development<ul><li>Help Salon in charges in Executing marketing campaigns (online and offline).</li><li>Handle corporate outreach, partnerships, and promotions.</li><li>Support brand visibility and customer acquisition activities.</li><li>Attend meetings and external business discussions when required.</li></ul>8. Staff Performance Management<ul><li>Monitor staff performance and behavior across all branches.</li><li>Maintain individual staff performance records.</li><li>Identify training needs and improvement areas.</li><li>Support staff development, motivation, and team coordination.</li></ul>9. Reporting &amp; Management Coordination<ul><li>Prepare daily operational reports with key observations and actions.</li><li>Conduct weekly management meetings with agenda and minutes.</li><li>Track issues, decisions, and follow-up actions until completion.</li></ul>The role serves as a key management support function ensuring operational control, service quality, cost efficiency, staff discipline, and business growth across all branches.Application Question(s):<ul><li>Do you have previous experience in beauty industry?</li><li>Are you currently in Qatar?</li></ul>Work Location: In person

Operations and Marketing Cordinator-Female

Best Western Plus Doha

We are conveniently located in the heart of Doha in close proximity to the city&rsquo;s key administrative, business and leisure attractions. The building is a true landmark and is perfect for visitors who want to be within walking distance of essential tourist spots or commercial centers. Few minutes&rsquo; drive from the hotel is Doha International airport while the Corniche is just round the corner. All other prime business and cultural districts are easily accessible too from the hotel.The Hotel is home to a wide range of rooms and suites where you can spend an unforgettable holiday in Doha.BEST WESTERN PLUS Doha offers also an array of activities and entertainment: a Spa, Fitness Center, Swimming Pool, a variety of restaurants serving international cuisines for your stay with family, friends and even your business meetings.&middot; To be constantly aware of the room situation and to strive to obtain maximum occupancy.&middot; To have a complete understanding of the hotel's employee handbook and adhere to the regulations contained within.&middot; To respond to any changes as dictated by the industry, company or hotel.&middot; To attend to guests who approach the Front Desk, immediately, cordially, and with a smile.&middot; To attend to hotel guests in the procedure of registering, inquiries, key handling, message and all related matters.&middot; To register the guests promptly ensuring that they are provided with all the necessary information.&middot; To ensure the telephone is answered promptly and clearly, ensuring a courteous and friendly manner.&middot; To take room reservations effectively, efficiently and a laid out on the proper reservation form.&middot; To keep the daily Log Book up to date.&middot; To monitor closely the issuance and return of hotel keys by maintaining Log Books.&middot; To ensure the running of all overnight reports are completed fully and correctly.&middot; Complete the Four Day Forecast, accurately, at the completion of the Night Audit Reports.&middot; To ensure the photocopying for distribution is completed efficiently each night, and has been distributed prior to 0830 hours.&middot; To carry out all other duties to the standards and specifications laid out in the overnight shift manual.&middot; To inform Assistant Managers to welcome VIP&middot; To advise Team Leader - Front Office of any dubious billing matters instruction.&middot; To prepare the daily reports such as &ldquo;Daily Special Rate List&rdquo; Daily Up- Grade List&rdquo; and &ldquo;Daily No-Show and Cancellation List&rdquo;.&middot; To be aware of all hotel activities and the layout of the hotel.&middot; To extend a personal service to the guests, and assist them in all their requirements.&middot; To handle the guest mail, take telephone messages, and ensure that all telexes, mail and telephone messages are distributed promptly.&middot; To handle packages and periodically send unclaimed mail back to the sender.&middot; To issue keys to the guests, and assist the Front Desk in checking-in guests during busy hours.&middot; To observe the guest services in the lobby and ensure that all areas are covered and kept clean.&middot; To provide the paging service.&middot; To handle both individual FIT guests, and group check-outs according standard procedure.&middot; To arrange guest bills into respective pockets and verify recurrences.&middot; To post all charges immediately to the guest folios.&middot; To maintain guest ledgers in a systematic manner to facilitate balancing by the night auditor.&middot; To immediately recognize VIP and returning guests.&middot; To check the validity of travel agent vouchers.&middot; To maintain the Logbook, by recording any information and guest comments.&middot; To be responsible for all issued funds, foreign currencies and all collections.Qualifications:Female Must have related experience. Preferably in Qatar / with NOC*Salary depends on experience. Interview will be scheduled ASAP.Job Types: Full-time, ContractJob Type: Full-time

Front Desk Receptionist

Explore 39+ Administrative assistant coordinator in Doha this July. Find roles across top companies and apply now to boost your career.