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administrative assistant coordinator

Fusion Group Holding

The Role
 The Administration Coordinator will provide high-level executive and administrative support to the Managing Director of Fusion Integrated Solutions. This role ensures smooth daily operations by managing schedules, communications, documentation, and cross-department coordination. The position requires strong organizational skills, professionalism, and the ability to operate effectively in a fast-paced, technology-driven environment. Key responsibilities include managing calendars and travel, preparing reports and presentations, coordinating with HR, Finance, and Operations, maintaining confidential records, and supporting special projects and stakeholder communications. The ideal candidate is detail-oriented, proactive, and technologically adept, with strong communication skills in Arabic and English.
 
Requirements
 <ul>
<li>Diploma or bachelor’s degree in IT, Computer Science, Business Administration, or related field • 3–6 years’ experience in administrative or executive support roles, ideally in an IT environment • Exceptional organizational, communication & multitasking skills • Strong attention to detail and professionalism • Ability to manage confidential information • Tech-savvy mindset; understanding of IT systems is a plus • Experience with helpdesk or ticketing systems is an advantage • Proactive, solutions-driven attitude • High proficiency in Microsoft Office; familiarity with Jira is a plus</li>
</ul>
About the company
 Specialised in business support services, Fusion Group Holding provides foreign investors, companies, and individuals with a streamlined and financially efficient approach to conducting business successfully in Qatar, Oman, and the UAE. With several highly specialised subsidiaries, the Group offers its clients over 360 services, ranging from immigration services through to company formation and local company partnership. Our team of experts prides themselves on their wealth of knowledge and local connections, allowing foreign investors to establish a commercial presence.

Administration Coordinator

Beyond Lighting

We are looking for a Factory Admin Coordinator for our manufacturing factory, specialized in Lighting Fixtures, Street Lighting Poles, LEDS, Solar Lights etc who will play a key role in ensuring smooth daily operations within the production environment. This position is responsible for receiving and processing work orders, coordinating with production teams, arranging deliveries to clients, preparing delivery notes, and managing invoicing activities. The role requires strong organizational skills, attention to detail, and the ability to communicate effectively with internal departments and external customers.<ul><li>Receive, review, and verify incoming customer work orders for accuracy and completeness.</li><li>Coordinate work order scheduling with the production and planning departments.</li><li>Track the progress of work orders throughout the manufacturing process.</li><li>Update internal teams and customers on order status.</li><li>Ensure any changes or special instructions are communicated to relevant departments promptly.</li></ul>Delivery &amp; Logistics Coordination<ul><li>Arrange delivery schedules based on production completion and customer requirements.</li><li>Coordinate with logistics/transport teams or third-party couriers for dispatch.</li><li>Prepare and issue delivery notes, packing lists, and any required transport documentation.</li><li>Maintain accurate records of dispatched goods and delivery confirmations.</li></ul>Documentation &amp; Administrative Support<ul><li>Maintain organized digital and physical filing systems for work orders, delivery documents, and production reports.</li><li>Assist in generating reports related to production output, order status, and delivery performance.</li><li>Ensure all documentation complies with internal procedures and audit requirements.</li></ul>Qualifications<ul><li>Mandatory Experience in factory manufacturing, logistics</li><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Supply Chain, or related field preferred.</li><li>Proficient in Microsoft Office and experience with ERP or manufacturing systems.</li><li>Strong organizational, communication, and time-management skills.</li><li>Ability to multitask and work in a fast-paced production environment.</li><li>Detail-oriented with high accuracy in documentation and data entry.</li></ul>Job Type: Full-timePay: QAR5,000.00 - QAR6,000.00 per month

Factory - Admin Coordinator

Raytheon

<div>Date Posted:
2025-11-25
Country:
Qatar
Location:
QATDA111: Doha, Qatar, Alfardan Office Tower, 26th Floor, 61 Alfunduq Street, West Bay, P.O.Box 23875, Doha, Qatar
Position Role Type:
Unspecified
About Us:
At Raytheon, the foundation of everything we do is rooted in our values and a higher calling &ndash; to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today&rsquo;s mission and stay ahead of tomorrow&rsquo;s threat. Our team solves tough, meaningful problems that create a safer, more secure world.
Job Summary:
Raytheon Doha is seeking a Senior Administrator/Office Coordinator reporting to the Managing Director. This is a hybrid role that bridges office management responsibilities, cross functional administrative tasks and Executive support. The role&rsquo;s primary responsibility is to oversee the smooth and efficient operation of the office, ensuring administrative processes, systems and resources support organizational goals. The role provides high-level administrative and operational support, manages office services and supplies, coordinates communications and logistics, and ensures compliance with company policies and standards.
Acting as a central point of contact for staff, management, program and external partners, the Senior Administrator fosters a professional, organized, and productive work environment. This position requires strong coordination skills, the ability to work cross-functionally, and a proactive approach to keeping the office operating efficiently, safely, and cost-effectively. In addition this position deals with Export Control information during day-to-day activities while support coordination across programs.
Responsibilities:
Cross Functional Coordination:<ul><li>
Coordinates across major programs to track actions, optimize cadence of meetings for the leadership team across Qatar and other international locations to include external stakeholders.</li><li>
Streamlines reporting of functional inputs to Managing Director.</li><li>
Develop tracking tools to ensure timely follow-up and closure of Raytheon Doha level taskings.</li><li>
Serve as the central point for coordinating cross-functional and inter-program efforts.</li><li>
Monitors items beyond suspense or due dates and escalate issues when necessary. Synchronized priorities and deadlines across multiple teams, facilitating timely and effective completion of organizational goals.</li><li>
Coordinates with Requirement &amp; Capabilities, HR Ops, Finance, Global Trade, Operations &amp; Supply Chain, Digital Technology teams with Qatar and functions and program team leaders within United States.</li><li>
Coordinates Quarterly reviews with Finance, Monthly Operations Reviews with Leadership Team and Weekly schedule cadence to include weekly and monthly report inputs to Raytheon SBUs.</li><li>
Track deadlines and ensure organizational processes are followed, maintaining accurate records and supporting leadership with timely insights into employee readiness and status.</li><li>
Coordinates and plans with Security, Requirements &amp; Capabilities and Managing Director for RTX &amp; Raytheon Senior Leadership engagements within Qatar.</li></ul>
Office Management:<ul><li>
Manages the office needs and space.</li><li>
Will have a responsibility to supervise sub-contractors and coordinate office visitors.</li><li>
Managing the Visitor Management System.</li><li>
Supports and manages office maintenance requirements.</li><li>
Responsible for routine office supplies budget and creating necessary processes to ensure office orders are compliant with RTX standards.</li></ul>
Travel &amp; Expense Coordination:<ul><li>
Plan and manage domestic and international travel, including compliance with export/import requirements.</li><li>
Prepare, review, and reconcile expense reports accurately, ensuring timely submission and adherence to organizational and program policies.</li></ul>
Qualifications You Must Have:<ul><li>
A University Degree or equivalent experience and minimum two years prior relevant experience, or An Advanced Degree in a related field.</li><li>
Ability to obtain and maintain a Raytheon-issued work authorization and any required local permits in Qatar.</li><li>
Able to access to ITAR and EAR controlled technical data.</li><li>
Must possess a valid Qatar Residence, Driving License and transportation.</li><li>
Analytical Skills: Strong analytical skills with experience in data analysis and process improvement.</li><li>
Communication: Excellent communication and interpersonal skills, with the ability to work effectively with suppliers and internal stakeholders.</li><li>
Detail-oriented: Highly detail-oriented with strong organizational skills and the ability to manage multiple tasks simultaneously.</li><li>
Software Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)</li><li>
Fluency in written and spoken English</li></ul>
Qualifications We Value:<ul><li>
Prior experience working with U.S. government contractors or within defense/aerospace industry.</li><li>
Knowledge of U.S. government acquisition and procurement regulations (e.g., FAR/DFARS).</li><li>
Familiarity with Qatari regulations and business practices.</li><li>
Working knowledge of Qatar customs and norms. Arabic language skills are a plus.</li></ul>
RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.
Privacy Policy and Terms:
Click on this link to read the Policy and Terms</div>

Senior Administrator & Office Coordinator

<div>
 
 Date Posted:
 
 
 
 2025-11-25
 
 
 
 Country:
 
 
 
 Qatar
 
 
 
 Location:
 
 
 
 QATDA111: Doha, Qatar, Alfardan Office Tower, 26th Floor, 61 Alfunduq Street, West Bay, P.O.Box 23875, Doha, Qatar
 
 
 
 Position Role Type:
 
 
 
 Unspecified
 
 
 
 About Us:
 
 
 
 At Raytheon, the foundation of everything we do is rooted in our values and a higher calling &ndash; to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today&rsquo;s mission and stay ahead of tomorrow&rsquo;s threat. Our team solves tough, meaningful problems that create a safer, more secure world.
 
 
 
 Job Summary:
 
 
 
 Raytheon Doha is seeking a Senior Administrator/Office Coordinator reporting to the Managing Director. This is a hybrid role that bridges office management responsibilities, cross functional administrative tasks and Executive support. The role&rsquo;s primary responsibility is to oversee the smooth and efficient operation of the office, ensuring administrative processes, systems and resources support organizational goals. The role provides high-level administrative and operational support, manages office services and supplies, coordinates communications and logistics, and ensures compliance with company policies and standards.
 
 
 Acting as a central point of contact for staff, management, program and external partners, the Senior Administrator fosters a professional, organized, and productive work environment. This position requires strong coordination skills, the ability to work cross-functionally, and a proactive approach to keeping the office operating efficiently, safely, and cost-effectively. In addition this position deals with Export Control information during day-to-day activities while support coordination across programs.
 
 
 
 Responsibilities:
 
 
 
 Cross Functional Coordination:
 
 
 <ul>
 <li>
 Coordinates across major programs to track actions, optimize cadence of meetings for the leadership team across Qatar and other international locations to include external stakeholders.
 </li>
 <li>
 Streamlines reporting of functional inputs to Managing Director.
 </li>
 <li>
 Develop tracking tools to ensure timely follow-up and closure of Raytheon Doha level taskings.
 </li>
 <li>
 Serve as the central point for coordinating cross-functional and inter-program efforts.
 </li>
 <li>
 Monitors items beyond suspense or due dates and escalate issues when necessary. Synchronized priorities and deadlines across multiple teams, facilitating timely and effective completion of organizational goals.
 </li>
 <li>
 Coordinates with Requirement &amp; Capabilities, HR Ops, Finance, Global Trade, Operations &amp; Supply Chain, Digital Technology teams with Qatar and functions and program team leaders within United States.
 </li>
 <li>
 Coordinates Quarterly reviews with Finance, Monthly Operations Reviews with Leadership Team and Weekly schedule cadence to include weekly and monthly report inputs to Raytheon SBUs.
 </li>
 <li>
 Track deadlines and ensure organizational processes are followed, maintaining accurate records and supporting leadership with timely insights into employee readiness and status.
 </li>
 <li>
 Coordinates and plans with Security, Requirements &amp; Capabilities and Managing Director for RTX &amp; Raytheon Senior Leadership engagements within Qatar.
 
 
 </li>
 </ul>
 Office Management:
 
 
 <ul>
 <li>
 Manages the office needs and space.
 </li>
 <li>
 Will have a responsibility to supervise sub-contractors and coordinate office visitors.
 </li>
 <li>
 Managing the Visitor Management System.
 </li>
 <li>
 Supports and manages office maintenance requirements.
 </li>
 <li>
 Responsible for routine office supplies budget and creating necessary processes to ensure office orders are compliant with RTX standards.
 
 
 </li>
 </ul>
 Travel &amp; Expense Coordination:
 
 
 <ul>
 <li>
 Plan and manage domestic and international travel, including compliance with export/import requirements.
 </li>
 <li>
 Prepare, review, and reconcile expense reports accurately, ensuring timely submission and adherence to organizational and program policies.
 
 
 </li>
 </ul>
 
 Qualifications You Must Have:
 
 
 
 <ul>
 <li>
 A University Degree or equivalent experience and minimum two years prior relevant experience, or An Advanced Degree in a related field.
 </li>
 <li>
 Ability to obtain and maintain a Raytheon-issued work authorization and any required local permits in Qatar.
 </li>
 <li>
 Able to access to ITAR and EAR controlled technical data.
 </li>
 <li>
 Must possess a valid Qatar Residence, Driving License and transportation.
 </li>
 <li>
 Analytical Skills: Strong analytical skills with experience in data analysis and process improvement.
 </li>
 <li>
 Communication: Excellent communication and interpersonal skills, with the ability to work effectively with suppliers and internal stakeholders.
 </li>
 <li>
 Detail-oriented: Highly detail-oriented with strong organizational skills and the ability to manage multiple tasks simultaneously.
 </li>
 <li>
 Software Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
 </li>
 <li>
 Fluency in written and spoken English
 
 
 </li>
 </ul>
 
 Qualifications We Value:
 
 
 
 <ul>
 <li>
 Prior experience working with U.S. government contractors or within defense/aerospace industry.
 </li>
 <li>
 Knowledge of U.S. government acquisition and procurement regulations (e.g., FAR/DFARS).
 </li>
 <li>
 Familiarity with Qatari regulations and business practices.
 </li>
 <li>
 Working knowledge of Qatar customs and norms. Arabic language skills are a plus.
 
 
 </li>
 </ul>
 
 RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.
 
 
 
 
 Privacy Policy and Terms:
 
 
 
 Click on this link to read the Policy and Terms
</div>

Mandarin Oriental Hotel Group

<div>Mandarin Oriental, Doha is looking for a Hygiene &amp; Security Coordinator to join our team.
Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.
Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world&rsquo;s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.
Mandarin Oriental, Doha is an intimate and stylish urban retreat, blending Qatari-influenced heritage with modern design. Located in the heart of Msheireb Downtown Doha, within walking distance to Souq Waqif, Museum of Islamic Art and a short distance to the business district, West Bay.
About the job
Based at Mandarin Oriental, Doha within the Admin &amp; General Department in Doha, As a Hygiene Coordinator, you will oversee cleanliness and sanitation to ensure a safe and healthy environment. Your role involves implementing food safety &amp; hygiene standards and addressing hygiene issues promptly to your manager. The Hygiene Coordinator reports to the Assistant Director of Hygiene.
As Hygiene &amp; Security Coordinator, you will be responsible for the following duties<ul>
<li>
Assist the Assistant Director of Hygiene to develop and implement hygiene policies and procedures to maintain cleanliness and prevent contamination in the workplace</li>
<li>Conduct regular inspections to ensure compliance with Food Safety &amp; Hygiene standards in all F&amp;B areas and report findings to the Assistant Director of Hygiene</li>
<li>Keep abreast of industry trends and regulatory changes related to hygiene and sanitation</li>
<li>Responsible to assist the Assistant Director of Hygiene handling the Food Safety &amp; Hygiene in the Hotel</li>
<li>Maintaining HACCP/ISO, Food Safety related Standards</li>
<li>Conducting regular checks to ensure food handlers are adhering to good food and personal hygiene practices.</li>
<li>Carrying out internal Food Hygiene Audits in all Food &amp; Beverage areas and report to Assistant Director of Hygiene</li>
<li>Developing, implement, reviewing and updating the food safety management system procedures, in accordance with local regulations and international standards in collaboration with the Assistant Director of Hygiene</li>
</ul>
As Hygiene &amp; Security Coordinator, we expect from you<ul>
<li>
Minimum 2 year of experience working in a 5-star hotel environment</li>
<li>Thorough knowledge of Food Safety standards and regulations locally and internationally</li>
<li>International work experience in at least two of the following regions: Asia and Middle East</li>
<li>Ability to work long &amp; flexible hours with a strong focus on Hygiene operation</li>
</ul>
Our commitment to you
<ul><li>Learning &amp; Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.</li>
<li>MOstay. When you work as hard as our colleagues do, it&rsquo;s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.</li>
<li>Heath &amp; Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.</li>
<li>Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.</li>
<li>A competitive salary and benefits packages</li>
<li>Transportation and Housing provided</li>
<li>Relocation and Vacation Tickets</li>
</ul>
We&rsquo;re Fans. Are you?</div>

Hygiene and Security Coordinator

Explore 453+ Administrative assistant coordinator in Doha this December. Find roles across top companies and apply now to boost your career.

453 administrative assistant coordinator jobs IN Doha

Administration Coordinator

Factory - Admin Coordinator

Senior Administrator & Office Coordinator

Senior Administrator & Office Coordinator

Senior Administrator & Office Coordinator

Senior Administrator & Office Coordinator

Hygiene and Security Coordinator