administrative assistant

admin coordinator

assistant coordinator

coordinator-admin

executive assistant & office manager Jobs in Doha

executive assistant & office manager

administrative assistant coordinator

HOPE Qatar Centre for Persons with Disabilities

Company DescriptionEstablished in 2005, HOPE Qatar is a leading provider of meaningful and affordable educational and therapeutic services to persons with disabilities in Qatar. HOPE Qatar is dedicated to offering the highest quality of services to its clients, ensuring impactful results in the lives of the children and youth under its care.Role DescriptionThis is a full-time, on-site role for a Male/Female Admin Assistant, located in Doha, Qatar.The Admin Assistant is responsible for supporting the efficient day-to-day operations of the Centre by managing administrative processes, preparing official correspondence, maintaining records, coordinating with internal departments and external stakeholders, and ensuring smooth office operations. The ideal candidate is a bilingual professional with strong organizational and communication skills, preferably with experience in an educational or rehabilitation setting for special needs, who can contribute to maintaining a professional and well-organized work environment while supporting the Centre's mission of providing quality services to persons with disabilities.Qualifications<ul><li>Bachelor's degree in Business Administration, Public Administration, Educational Administration, or a related field.</li><li>A Master's degree in Administration or a related discipline is preferred.</li><li>Minimum 3 years of administrative experience, preferably in an educational institution, school, or training centre.</li><li>Fluent in Arabic and English (spoken and written).</li><li>Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication, organizational, and interpersonal skills.</li><li>Ability to multitask and work independently.</li></ul>Job Types: Full-time, ContractApplication Question(s):<ul><li>Have you handled a special education Centre before?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>special education: 3 years (Required)</li></ul>Language:<ul><li>English and Arabic (Required)</li></ul>Work Location: In person

Male/Female Admin Assistant – Bilingual (Arabic & English)

Rosewood Doha

<div>
 
 
 Why Join Us?
 
 
 
 At Rosewood Doha, we create an environment where passion meets purpose &ndash; and where careers have meaning.
 
 
 Guided by our philosophy of Relationship Hospitality and our culture of Make the Place, we believe in enriching lives, starting with yours. We empower you to bring your true self, grow with confidence, curate the extraordinary and leave your legacy.
 
 
 You&rsquo;ll be part of a diverse, inclusive and supportive community that invests in your development, celebrates achievements and inspires you to Discover Your Calling.
 
 
 Together, we push boundaries, explore the uncharted and shape the future of luxury lifestyle experiences.
 
 
 
 About Rosewood Doha:
 
 
 
 Rosewood Doha is a landmark destination inspired by Qatar&rsquo;s coral reefs, bringing together ultra-luxury hospitality, residential living, culinary experiences, holistic wellness, differentiated retail and events within one integrated ecosystem. The property includes a 155-key hotel, 162 serviced apartments and 276 private residences, alongside a diverse collection of restaurants and lounges, expansive event spaces and curated lifestyle experiences. Our destination also houses Asaya, Qatar&rsquo;s first members-only social wellness club, complemented by Rosewood&rsquo;s signature Manor Club for Club Room and Suite guests.
 
 
 Since opening in July of 2025, Rosewood Doha has been recognized with multiple international and regional accolades, including distinctions from the Michelin Guide, Forbes Travel Guide and Qatar Tourism - reflecting the scale, ambition and standards of excellence behind the destination. As part of the global Rosewood Hotels &amp; Resorts portfolio, the property represents a new generation of luxury that goes beyond traditional hospitality into lifestyle, community and experience-driven destinations.
 
 
 
 Our Associate Experience:
 
 
 
 We believe exceptional work deserves exceptional care. At Rosewood Doha, we offer a thoughtfully designed associate experience that supports your wellbeing, growth and life beyond work. This includes:
 
 
 -
 
 &nbsp; &nbsp;&nbsp;
 
 A competitive salary and benefits package
 
 
 -
 
 &nbsp; &nbsp;&nbsp;
 
 High-quality associate accommodation in prime locations in the heart of Lusail and the Pearl
 
 
 -
 
 &nbsp; &nbsp;&nbsp;
 
 A birthday day off (because your milestones matter!)
 
 
 -
 
 &nbsp; &nbsp;&nbsp;
 
 Personalized development plans and continuous learning opportunities to support your career journey
 
 
 These benefits reflect our commitment to creating an environment where you thrive &ndash; professionally and personally &ndash; while building a meaningful career with us.
 
 
 
 Your Role:
 
 
 
 
 General Duties:
 
 
 <ul>
 <li>
 Meet and greet guests and members to Asaya, creating a professional atmosphere.
 </li>
 <li>
 Be proactive in up selling further services and the facilities.
 </li>
 <li>
 Guide clients on Asaya experiences that best suit them and being knowledgeable on all Asaya services.
 </li>
 <li>
 Be knowledgeable on the products to support the therapists and retailing to clients.
 </li>
 <li>
 Process payments and complete appropriate paperwork.
 </li>
 <li>
 Process voucher purchasing, bookings and redemption.
 </li>
 <li>
 Arrange product displays and ensure the presentation of department particularly in the reception area will be neat, clean and tidy.
 </li>
 <li>
 Help maintain all the facilities within Asaya.
 </li>
 </ul>
 
 
 Coordinator Duties:
 
 
 <ul>
 <li>
 Handle administrative tasks such as scheduling wellness services, maintaining calendars, booking rooms, and preparing materials.
 </li>
 <li>
 Serve as the first point of contact for internal wellness inquiries and coordinate communications.
 </li>
 <li>
 Support data collection for wellness metrics and ensure confidentiality and compliance with privacy regulations.
 </li>
 <li>
 Maintain and organize client records, treatment logs, intake forms, and follow-up notes.
 </li>
 <li>
 Monitor spa inventory, wellness supplies, and ensure timely reordering in collaboration with the Wellness Manager.
 </li>
 <li>
 Support the promotion and communication of wellness packages, workshops, and seasonal offers.
 </li>
 <li>
 Prepare daily reports, attendance logs, and client feedback summaries.
 </li>
 <li>
 Process payments, generate invoices, and ensure accurate billing and recordkeeping.
 </li>
 <li>
 Assist with vendor coordination and wellness practitioner scheduling.
 </li>
 <li>
 Uphold cleanliness, order, and confidentiality in line with spa protocols and health regulations.
 </li>
 </ul>
 
 
 Concierge Duties:
 
 
 <ul>
 <li>
 Answer calls within three rings with the appropriate greeting.
 </li>
 <li>
 Ascertain the type and time of Asaya service desired and booking the most suitable time according to therapists and practitioners appointment schedule with the inclusion of offering additional treatments.
 </li>
 <li>
 Ensure all prudent information is taken with each booking to be able to reconfirm contact with the guests if needed.
 </li>
 <li>
 Offer an orientation of the facilities to all first-time guests and members as per standard procedure advising them of services, facility rules and any other prudent information.
 </li>
 <li>
 Group enquiries, press and VIP booking details should be taken and passed on to the Director of Wellness/ Assistant with full contact name, telephone/email and details of date and nature of booking enquiry.
 </li>
 <li>
 Be alert and utilize permanent staff during their Rota hours to maximize time and profitability.
 </li>
 </ul>
 
 
 Payments:
 
 
 <ul>
 <li>
 Ensure correct payment is taken and processed after appointment completion with relevant paperwork completed to ensure daily banking balances.
 </li>
 <li>
 Ensure gift vouchers are sold with corresponding paper work and payments completed so that when redemption of the voucher happens all paperwork would match.
 </li>
 <li>
 End of day, cash up to ensure all services provided are accounted for and charged; credit card, cash and room charges taken; balances with no discrepancies and are safely deposited in accordance with the hotel cash handling policy.
 </li>
 </ul>
 
 
 Other duties:
 
 
 <ul>
 <li>
 Ensure the department has a sufficient stock of towels and amenities. Collect deliveries from purchasing or other departments as necessary.
 </li>
 <li>
 Ensure dirty linen is taken to laundry and new clean items are collected regularly.
 </li>
 <li>
 Follow correct manual handling such as using a trolley when moving goods.
 </li>
 <li>
 In the event the fire alarm is activated, ensure the whole department is notified in a calm efficient manner to evacuate to the designated point in accordance with the hotel policy.
 </li>
 </ul>
 
 
 Communication:
 
 
 <ul>
 <li>
 Maintain effective communication both within the team and with the Director of Wellness to ensure smooth running of the department and keeping well informed of any issues/ queries that may arise.
 </li>
 <li>
 Report any complaints to the Director of Wellness or assistant when appropriate.
 </li>
 <li>
 Liaise with other departments when needed to ensure good communication across the hotel.
 </li>
 </ul>
 
 
 Training:
 
 
 <ul>
 <li>
 Assist in training and development of colleagues as required.
 </li>
 <li>
 Attend all training courses as and when required.
 </li>
 </ul>
</div>

Wellness Coordinator

Venture Gulf Engineering W.L.L

About the RoleWe are looking for an organized, proactive, and detail-oriented Office Manager &amp; Executive Assistant to serve as the backbone of our workplace operations and a strategic partner to our leadership team.In this dual role, you will seamlessly balance seamless administrative support for senior leadership with managing our day-to-day office environment. The ideal candidate thrives in a dynamic environment, anticipates needs before they arise, communicates clearly across all levels, and takes pride in fostering a welcoming, efficient workplace.Key ResponsibilitiesExecutive Support (approx. 50%)<ul><li>Calendar &amp; Schedule Management: Maintain complex executive calendars, resolving scheduling conflicts proactively and ensuring meetings run on time.</li><li>Travel &amp; Expense Coordination: Plan end-to-end travel itineraries (flights, hotels, ground transit) and prepare timely expense reports.</li><li>Communication &amp; Gatekeeping: Screen incoming calls, manage email correspondence as needed, and act as a professional liaison between leadership, staff, and external partners.</li><li>Meeting Prep &amp; Follow-ups: Draft agendas, compile meeting decks, record meeting minutes, and track action items to completion.</li><li>Special Projects: Assist with ad-hoc projects, research, and board meeting logistics.</li></ul>Office Management &amp; Operations (approx. 50%)<ul><li>Office Environment: Maintain a clean, welcoming, and well-organized office environment, ensuring supplies, equipment, and kitchen amenities are stocked.</li><li>Vendor &amp; Visitor Management: Serve as the primary contact for property management, IT support, maintenance, cleaners, and office vendors. Warmly welcome guests and clients.</li><li>Event Planning: Coordinate company-wide events, team outings, lunches, celebrations, and offsite meetings.</li><li>Administrative Systems: Oversee incoming/outgoing mail, maintain digital filing systems, and optimize office administrative processes for maximum efficiency.</li><li>Budgeting &amp; Invoicing: Assist with office budget tracking, invoice processing, and purchasing reconciliation.</li></ul>Qualifications &amp; Skills Requirements<ul><li>Experience: 3+ years of experience in an administrative support role, with experience managing executive calendars or office operations.</li><li>Tech Savvy: Proficiency with standard workplace tools (G Suite / Microsoft 365, Slack, Zoom) and expense management tools (e.g., Concur, Expensify).</li><li>Communication: Exceptional written and verbal communication skills with a customer-service mindset.</li><li>Organization: Superior time management, multitasking, and organizational skills with sharp attention to detail.</li><li>Discretion: Proven ability to handle sensitive and confidential business information with high integrity.</li></ul>Work Location: In person

Executive Assistant & Office Manager

Anotech

<div>
 
 
 Business Development Executive Assistant
 
 
 
 
 
 
 This role offers an exciting opportunity to work in a complex international
 
 energy/oil &amp; gas environment
 
 , supporting business operations, executive coordination, HSE compliance, commercial activities, data management, and logistics.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 ✅ Provide executive support including calendar management, meeting coordination, travel arrangements, and confidential communications
 
 
 ✅ Prepare presentations, reports, meeting materials, and executive correspondence
 
 
 ✅ Manage logistics coordination, mission planning, travel, accommodation, visas, and visitor arrangements
 
 
 ✅ Support HSE, Integrity, and Compliance requirements in line with company policies
 
 
 ✅ Maintain document management systems and archive key Division records
 
 
 ✅ Track deliverables, deadlines, and follow-ups to ensure timely execution of priorities
 
 
 ✅ Support commercial activities including quotations, RFS tracking, invoice follow-up, and coordination with Finance and HQ teams
 
 
 ✅ Coordinate onboarding/offboarding activities for staff and secondees
 
 
 ✅ Assist with offshore and medical pass applications and facility coordination
 
 
 ✅ Maintain internal guidelines and processes related to Technical Service Agreements (TSAs)
 
 
 
 
 
 
 Requirements:
 
 
 
 🔹 5+ years of experience as an Executive Assistant, preferably within the
 
 energy, oil &amp; gas, or international operations sector
 
 
 
 🔹 Strong organizational and multitasking skills with attention to detail
 
 
 🔹 Experience supporting senior executives in a fast-paced environment
 
 
 🔹 Excellent communication and stakeholder management skills
 
 
 🔹 Ability to handle confidential information with professionalism
 
 
 🔹 Strong proficiency in administrative tools, reporting, and document management
 
</div>

Business Development Executive Assistant

Marriott International

<div>Additional Information 
Job Number26084831 
Job CategoryAdministrative 
LocationWest Bay, Doha, Qatar, Qatar, 14435 
ScheduleFull Time 
Located Remotely?N 
Position Type Non-Management 
<div><div>POSITION SUMMARY
Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness. Enter and locate work-related information using computers and/or point of sale systems.
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests&rsquo; service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. 

</div>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
Łącząc ponadczasowe piękno z awangardową atmosferą, St. Regis Hotels &amp; Resorts zobowiązuje się do zapewnienia wyszukanych doświadczeń w ponad 50 luksusowych hotelach i kurortach w najlepszych lokalizacjach na całym świecie. Od otwarcia pierwszego hotelu The St. Regis w Nowym Jorku przez Johna Jacoba Astora IV na początku XX wieku marka pozostaje wierna pierwotnej idei. Pragniemy dostarczać wszystkim gościom bezkompromisowego poziomu usług, kt&oacute;re łączą tradycyjne wyrafinowanie z nowoczesną wrażliwością i są bezbłędnie świadczone przez zesp&oacute;ł życzliwych gospodarzy, a także w ramach naszej charakterystycznej usługi Butler Service. Zapraszamy do zapoznania się z ofertami pracy w St. Regis. Stając się częścią zespołu St. Regis, dołączasz do portfolio marek Marriott International. Bądź tam, gdzie możesz pracować najlepiej, jak potrafisz, rozpocznij realizację zamierzeń, poczuj przynależność do niesamowitej globalnej społeczności i stań się najlepszą wersją siebie.</div></div>

Coordinator-Admin

CBRE Excellerate

<div>Who are we?
We are the market leader in commercial real estate services and investments, offering our clients across Africa and the Middle East an integrated range of high-quality real estate services, including facilities management, advisory and transaction services, and project management.
We primarily support corporate clients who procure services on a contractual basis throughout the Middle East and Africa, and even globally, depending on their portfolio.
Why choose us?
Imagine more than just the future of work &mdash; with CBRE Excellerate, you can help shape it. Within our leading international group, you will discover a culture that encourages entrepreneurship, where your outstanding work is not only valued but also celebrated. Collaborate with talented people, benefit from exceptional resources, and thrive both professionally and personally throughout your career journey. 
 
About the Role
The Facilities Coordinator serves as the central point of contact for the office, ensuring smooth day-to-day operations, excellent reception service, and efficient facilities coordination. This role blends administrative excellence with workplace support, vendor coordination, office administration, finance, health and safety activities, and ad-hoc requests to ensure a fun, safe environment. Acting as an ambassador of a one-team approach, the incumbent collaborates with colleagues to inspire customer moments of delight and pursue amazing outcomes each day within a fast-paced tech environment.
Key Responsibilities<ul><li>
Front Desk &amp; Guest Management: Provide a high-class service and customer/visitor experience, ensuring every interaction is professional and pleasant.</li><li>
Responsible for FM standards and delivery of the IFM services contract through KPIs and SLAs.</li><li>
Coordinate client performance reviews against agreed outputs on a monthly basis.</li><li>
Accountable for the financial performance of site service delivery.</li><li>
Ensure that essential site soft and hard services PPM and remedial works are completed.</li><li>
Ensure that critical systems (UPS, FM200, Fire Alarm, Emergency Lighting, M&amp;E, HVAC) and non-critical systems and equipment are properly maintained.</li><li>
Manage suppliers and service providers supporting site operations.</li><li>
Assist in raising and managing purchase orders, work orders, e-logbooks, harbour calls, and related processes.</li></ul>
 Requirements<ul><li>
A minimum of 5-7 years&rsquo; experience in Customer Service, Hospitality, Facilities Management, or a supervisory role within a related service environment.</li><li>
Strong written and verbal communication skills.</li><li>
Experience in contract management and performance measurement.</li><li>
PC literate, including proficiency in Microsoft systems, with experience in PPM and FM software systems such as CAFM.</li><li>
Excellent commercial understanding, including P&amp;L and budget responsibility.</li></ul></div>

Facilities Coordinator

Hilton

<div>
 
 Job Description
 
 
 
 
 Exceptional Hospitality Starts with You
 
 
 
 Picture yourself brightening someone&rsquo;s day. When you join our Hotels team, that&rsquo;s exactly what you&rsquo;ll do every time you come to work! As a
 
 Spa Receptionist
 
 , you&rsquo;re not just providing administrative support to ensure seamless spa operations &ndash; you&rsquo;re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.
 
 
 
 Responsibilities
 
 
 
 Here's what you'll do during a typical day:
 
 
 <ul>
 <li>
 As Spa Receptionist, you will provide excellent administrative support to the Spa and Fitness department and other managers, as assigned. Specifically, a Wellness Coordinator will perform the following tasks to the highest standards:
 </li>
 <li>
 1. Maintain a professional presence on the Spa &amp; Fitness front desk &ndash; answering the phone and coordinating appointments for massage, treatments, classes, and personal training in a polite and helpful manner.
 </li>
 <li>
 2. Acts as the ambassador of the Spa &amp; Fitness greeting and welcoming all visitors. Ensure each visitor is acclimated to the standards of spa use and sign a liability waiver. Supervise/assist Staff with morning setup and closing duties.
 </li>
 <li>
 3. Responsible for maintaining all stations, rooms, Spa &amp; Fitness; ensuring cleanliness/sanitation, stations organized and well stocked, all items put away at the end of the day. Responsible for meeting all MOPH requirements.
 </li>
 <li>
 4. Monitors the entire facility with thorough walkthroughs at opening and every two hours until the end of day. This must include all Fitness Center, Pool, and Spa facilities.
 </li>
 <li>
 5. Organize/plan daily setup and close
 </li>
 <li>
 6. Daily management of the Retail Outlet to present an inviting area for members and guests to shop. Discuss items of interest with members and guests encouraging them to browse and purchase. Process all sales in POS accurately and timely.
 </li>
 <li>
 7. Completes monthly inventories.
 </li>
 <li>
 8. Monitor and execute proper POS setup and training; ensuring the system is properly closed and paperwork submitted to accounting at the end of each shift.
 </li>
 <li>
 9. Maintains and stocks as needed to ensure member satisfaction. Assists Manager with ordering supplies as needed.
 </li>
 <li>
 10. Financial - Control ongoing service and product management to ensure profitability, implement full Spa product and service purchasing standards and ensure compliance, administer staff and member scheduling for maximum revenue generation and profitability.
 </li>
 <li>
 12. Customer Service - Anticipate, identify, and ensure member/guest needs are being met in the very best possible way. Develop and deliver credible, competitive, value-plus services to our members/guests.
 </li>
 <li>
 16.Ensure stock and cash items are kept secured to minimize/eliminate losses. Implement a clearly established opening and closing procedure.
 </li>
 <li>
 17.Manage Spa inventories effectively, follow purchasing standards; ensure compliance.
 </li>
 <li>
 18.. Effectively and efficiently communicate all member/guest questions and/or complaints to Manager.
 </li>
 <li>
 19. Assist in any other areas as directed by the Manager.
 </li>
 <li>
 20. Assist guests and clients in an appropriate and timely manner
 </li>
 <li>
 21. Manage customer feedback effectively to ensure issues or compliments are escalated to enable long-term improvements in products and services
 </li>
 <li>
 22. Ensure client experience is proficient including bookings, payments, and consultation cards
 </li>
 <li>
 23. Adhere to cash handling procedures
 </li>
 <li>
 24. Interact and communicate effectively with clients, members, team members, guests, and management team Up-sell with latest departmental incentives
 </li>
 <li>
 25. Report accidents, maintenance issues, or other incidents
 </li>
 <li>
 Ensure compliance with all health and safety regulations
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 What It Takes to Make the Stay
 
 
 
 At Hilton, Our Core Values Define What It Takes To Succeed Here And Guide The Qualities We Look For In Every Team Member
 
 
 A passion for spreading the light and warmth of
 
 Hospitality
 
 . Acting with
 
 Integrity
 
 and always doing the right thing. Inspiring others through
 
 Leadership
 
 . A belief that
 
 Teamwork
 
 drives the best outcomes. A sense of
 
 Ownership
 
 and accountability. And a focus on the
 
 Now
 
 , bringing urgency and discipline to every moment, knowing it can make a lasting impact.
 
 
 
 About Us
 
 
 
 
 Join an Award-Winning Workplace Culture
 
 
 
 At Hilton, we don&rsquo;t just deliver exceptional experiences for our guests&mdash;we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we&rsquo;ve welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.
 
 
 Our award-winning culture has earned us repeated recognition on the World&rsquo;s Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands , and a company-wide commitment to providing the best stay for every guest, we&rsquo;re setting new standards for the future of travel.
 
 
 Whether you&rsquo;re starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career&mdash;and help us make every stay a little more magical.
 
 
 Curious about life at Hilton? Explore our Careers Blog to see why we&rsquo;re more than a great place to stay&mdash;we&rsquo;re a great place to work.
</div>

Spa Receptionist (Arabic Speaker)

Explore 37+ Administrative assistant coordinator in Doha this August. Find roles across top companies and apply now to boost your career.