administrative assistant

hr & admin executive

office manager

quality coordinator

admin

coordinator admin

Marriott International

<div>Additional Information 
Job Number26084831 
Job CategoryAdministrative 
LocationWest Bay, Doha, Qatar, Qatar, 14435 
ScheduleFull Time 
Located Remotely?N 
Position Type Non-Management 
<div><div>POSITION SUMMARY
Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness. Enter and locate work-related information using computers and/or point of sale systems.
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests&rsquo; service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. 

</div>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
Łącząc ponadczasowe piękno z awangardową atmosferą, St. Regis Hotels &amp; Resorts zobowiązuje się do zapewnienia wyszukanych doświadczeń w ponad 50 luksusowych hotelach i kurortach w najlepszych lokalizacjach na całym świecie. Od otwarcia pierwszego hotelu The St. Regis w Nowym Jorku przez Johna Jacoba Astora IV na początku XX wieku marka pozostaje wierna pierwotnej idei. Pragniemy dostarczać wszystkim gościom bezkompromisowego poziomu usług, kt&oacute;re łączą tradycyjne wyrafinowanie z nowoczesną wrażliwością i są bezbłędnie świadczone przez zesp&oacute;ł życzliwych gospodarzy, a także w ramach naszej charakterystycznej usługi Butler Service. Zapraszamy do zapoznania się z ofertami pracy w St. Regis. Stając się częścią zespołu St. Regis, dołączasz do portfolio marek Marriott International. Bądź tam, gdzie możesz pracować najlepiej, jak potrafisz, rozpocznij realizację zamierzeń, poczuj przynależność do niesamowitej globalnej społeczności i stań się najlepszą wersją siebie.</div></div>

Coordinator-Admin

HOPE Qatar Centre for Persons with Disabilities

Company DescriptionEstablished in 2005, HOPE Qatar is a leading provider of meaningful and affordable educational and therapeutic services to persons with disabilities in Qatar. HOPE Qatar is dedicated to offering the highest quality of services to its clients, ensuring impactful results in the lives of the children and youth under its care.Role DescriptionThis is a full-time, on-site role for a Male/Female Admin Assistant, located in Doha, Qatar.The Admin Assistant is responsible for supporting the efficient day-to-day operations of the Centre by managing administrative processes, preparing official correspondence, maintaining records, coordinating with internal departments and external stakeholders, and ensuring smooth office operations. The ideal candidate is a bilingual professional with strong organizational and communication skills, preferably with experience in an educational or rehabilitation setting for special needs, who can contribute to maintaining a professional and well-organized work environment while supporting the Centre's mission of providing quality services to persons with disabilities.Qualifications<ul><li>Bachelor's degree in Business Administration, Public Administration, Educational Administration, or a related field.</li><li>A Master's degree in Administration or a related discipline is preferred.</li><li>Minimum 3 years of administrative experience, preferably in an educational institution, school, or training centre.</li><li>Fluent in Arabic and English (spoken and written).</li><li>Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication, organizational, and interpersonal skills.</li><li>Ability to multitask and work independently.</li></ul>Job Types: Full-time, ContractApplication Question(s):<ul><li>Have you handled a special education Centre before?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>special education: 3 years (Required)</li></ul>Language:<ul><li>English and Arabic (Required)</li></ul>Work Location: In person

Male/Female Admin Assistant – Bilingual (Arabic & English)

Nutra Gulf

Hiring Admin Specialist (Female) for 1-year extendable contract, QatarJob SummaryThe Admin Specialist is responsible for providing comprehensive administrative and operational support to business functions, ensuring efficient office operations and high-quality support services. The role focuses on improving operational efficiency, maintaining compliance, coordinating logistics, managing vendors, and supporting SAP-based administrative processes.Qualifications&middot; Bachelor's degree in Business Administration or an equivalent discipline.&middot; Minimum 10 years of experience in administrative support or administration specialist roles.&middot; Minimum 5 years of experience working in a multinational company (MNC).&middot; Working knowledge of SAP, including Material Master, Purchase Requisitions (PR), Purchase Orders (PO), and invoice/payment processes.&middot; Advanced proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.Core Competencies&middot; Office Administration and Vendor Management&middot; Executive Administration and Business Support&middot; Logistics Coordination&middot; ERP (SAP) Operations &ndash; Material Master, PR/PO, Invoice &amp; Payment Processing&middot; Budget Monitoring and Cost Control&middot; Internal Controls and Compliance&middot; Documentation and Records Management&middot; Planning, Coordination, and Communication&middot; Time Management and Organizational SkillsKey Responsibilities&middot; Provide day-to-day administrative support to business functions and leadership.&middot; Manage office stationery procurement, inventory, distribution, tracking, and reporting.&middot; Coordinate travel arrangements, accommodation bookings, and related logistics.&middot; Prepare reports, presentations, correspondence, and organizational documents.&middot; Documentation &amp; Records Management&middot; Compile, verify, analyze, and present information for management reporting.&middot; Transportation &amp; Logistics Coordination&middot; Maintain logistics records and prepare periodic reports.&middot; Training &amp; Vendor Management&middot; Coordinate mandatory training programs and medical examinations with external service providers for onshore and offshore personnel mobilization.&middot; Arrange OMFC medical cards and related documentation.&middot; Track employee training records, gate pass validity, and certification expiry dates, and coordinate timely renewals.&middot; Coordinate Safety Induction and Permit to Work (PTW) training sessions.&middot; Liaise with external vendors to ensure timely and quality service delivery.&middot; Compliance &amp; Executive Support&middot; Serve as the primary point of contact for administrative enquiries via phone and email.&middot; Prioritize requests and respond appropriately based on urgency.&middot; Provide confidential administrative support to management and business leaders.&middot; Ensure compliance with company policies, internal controls, and administrative procedures.&middot; Facility Coordination&middot; Coordinate with Integrated Facility Management, Country Administration, and Human Resources on office and facility-related matters.&middot; Support workplace maintenance and operational requirements.&middot; Organize internal and external business events, meetings, workshops, and conferences.&middot; Coordinate travel, accommodation, visitor arrangements, conference registrations, and event logistics.&middot; Support Material Master creation and maintenance in SAP.&middot; Create and process Purchase Requisitions (PRs) and support Purchase Order (PO) activities.&middot; Coordinate bank guarantee documentation and processing.&middot; Manage facility utility documentation, including energy bill administration.&middot; Support invoice verification and payment coordination.Job Types: Full-time, ContractApplication Question(s):<ul><li>Notice period / time require to join ? </li><li>Are you in Qatar with valid QID? </li><li>Are you able to manage Food, accommodation and transport by yourself ? </li><li>Are you interested for 1 year extendable project ? </li><li>Do you have experience in SAP? </li></ul>Work Location: In person

Admin Specialist (Female) 1 year extendable contract, Qatar

Minor Hotels

<div>
 
 Job Location:
 
 
 
 Banana Island Resort Doha By Anantara
 
 
 
 Overview
 
 
 
 Minor Hotels is an international hotel owner, operator and investor, currently with a diverse portfolio of over 530 properties designed intelligently to appeal to a variety of travellers, serving new passions as well as personal needs. Through our Anantara, Avani, Elewana, Oaks, NH Hotels, NH Collection, nhow and TIVOLI properties, Minor Hotels operates in 50+ countries across Asia Pacific, the Middle East, Africa, the Indian Ocean, Europe and South America.
 
 
 
 Key Responsabilities
 
 
 
 
 Transfers &amp; Boat Operations
 
 
 
 <ul>
 <li>
 Every evening check the schedule for transfers and excursions for the following day. Be familiar with the details regarding the trips including number of guests, their names and any special requirements.
 </li>
 <li>
 Prepare boat set up, according the requirements of the trip and the operating procedures. Always make sure there are sufficient cold towels, beverages and sea sick bands required for each trip. Additionally, during rainy season, make sure that there are enough raincoats and towels available on board.
 </li>
 <li>
 Go through the check list and make sure that everything on the check lis are followed
 </li>
 <li>
 Ensure that if you or the crew member miss a meal while on a trip, coordinate with Launch Section Manager or coordinator, and ensure that the food is prepared for them from the resort or get the meal from the place that you are going. Make sure that the cost of that meal must be the price set by the management unless authorise by Launch Section Manger.
 </li>
 <li>
 Ensure that the boat is clean, set-up and waiting on the guest jetty, 30 minutes prior to each trip, with the crew members. All team members must following the Resort grooming and uniform standards.
 </li>
 <li>
 Make sure all trips are as comfortable as possible for all guests, whilst ensuring their safety and catering to their needs.
 
 
 </li>
 </ul>
 
 Boat Maintenance &amp; Safety
 
 
 
 <ul>
 <li>
 Always follow the maritime law, rules and regulations as set forth by the Ministry of Transport &amp; Communication of the Republic of Maldives.
 </li>
 <li>
 Ensure that the Sea Worthy certificate is on board, and ensure all its requirements are followed.
 </li>
 <li>
 Carry on your person your Captain&rsquo;s License during all trips.
 </li>
 <li>
 Clean the boat and equipment. Ensure that the boat is in good working condition at all times and report any maintenance issues immediately. Follow up maintenance issues with Launch Section Manager or Coordinator until it is resolved.
 </li>
 <li>
 Carry out all the maintenance work of the boat or its engine with engineering department delegates and update Launch Section Manager or Coordinator until it is resolve.
 </li>
 <li>
 Maintain and at times, build anchor points and nautical navigation lights.
 </li>
 <li>
 Always be responsible and take precautionary measures to avoid any risky incidents. For example, ensure there are no petrol leakages that life jackets are available, that fire extinguishers are in working condition etc.
 </li>
 <li>
 In cases of inclement weather, ascertain whether trips can be made and advise Launch Section Manager or Coordinator accordingly.
 </li>
 <li>
 Carry onboard the Boat Mobile phone at all times when you are on duty. Ensure that it is fully charged before each trip. Ensure that on board radio set is in working condition.
 </li>
 <li>
 At all times keep in mind guest and crew safety first, and drive the boats accordingly.
 
 
 </li>
 </ul>
 
 Communication
 
 
 
 <ul>
 <li>
 Communicate between Airport Hosts and the Resort Operators to co-ordinate arrival and departure times, and any other guest issues and requests faced during the trip.
 </li>
 <li>
 Communicate regularly and as required any issues with boats or guests to the Launch Section Manager or Coordinator.
 </li>
 <li>
 Inform to Launch Section Manager or Supervisor if any items onboard including and not limited to beverages, seasick bands, seasick bags, and resort fact sheets/brochures need to be replaced.
 </li>
 <li>
 Handle guest queries in a timely and efficient manner and provide any information sought by the guest.
 </li>
 <li>
 Resolve guest issues to the guest&rsquo;s satisfaction within your level of authority. Write incident reports regarding any incidents during the trip.
 </li>
 <li>
 Get feedback from guests during the trips and inform the department to ensure proper follow up and actions are taken place.
 </li>
 <li>
 Report any crew disciplinary issues to Launch Section Manager or Coordinator.
 
 
 </li>
 </ul>
 
 Team &amp; Development
 
 
 
 <ul>
 <li>
 Attend training programs as designated by the resort.
 </li>
 <li>
 Be motivated and committed, approaching all tasks with enthusiasm and seizing opportunities to acquire new skills or knowledge in order to improve your personal performance, and ultimately the guest service.
 </li>
 <li>
 Maintain a high level of team spirit by developing excellent relationships with the team and colleagues from other departments, and support them in the pursuit of departmental and resort goals.
 </li>
 <li>
 Always have a positive attitude and take initiative to resolve issues.
 
 
 </li>
 </ul>
 
 General
 
 
 
 <ul>
 <li>
 Be familiar with the Transport Department, Front Office and Resort Standard Operating Procedures and ensure that they are followed.
 </li>
 <li>
 Contribute ideas and suggestions to enhance the procedures in the Resort.
 </li>
 <li>
 Actively promote the services and facilities to guests and other stakeholders of the Resort.
 </li>
 <li>
 Keep updated on changes to other areas of resort product and share such information with your team and department on an ongoing basis.
 </li>
 <li>
 Maintain excellent grooming and hygiene and ensure all grooming standards are met in relation to personal grooming and uniform presentation.
 </li>
 <li>
 Comply with Resort Safety &amp; Environment policies, initiatives and legislation.
 </li>
 <li>
 Abide by all Work Place Health, Safety and Hygiene regulations at all times.
 </li>
 <li>
 Abide by the guidelines set out in the Employee Handbook.
 </li>
 <li>
 Carry out any other duties as directed by the department or the Resort General Manager.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Qualifications
 
 
 With solid experience as Patrol Boat Skipper
 
 
 <ul>
 <li>
 With Oil Carrier Certification
 </li>
 <li>
 With 2 to 5 years of experience in the same field
 </li>
 <li>
 With good English communication skills
 </li>
 <li>
 With good technical skills
 </li>
 <li>
 With pleasing personality
 </li>
 <li>
 Ability to handle pressure at work
 </li>
 <li>
 Ability to multi-task
 
 
 </li>
 </ul>
 Not the right fit? Set up email alerts as new job postings become available that meet your interest!
</div>

Patrol Boat Skipper

Anantara Hotels & Resorts

Al Emadi Stones

<div>
 
 
 Job Summary:
 
 
 
 The Technical Office Manager plays a critical role in bridging the gap between the client, design, fabrication and installation teams. Oversees the daily technical and administrative operations of our marble business, ensuring projects move smoothly from initial estimation, material selection, shop-drawings drafting to fabrication and final installation. Should combine strong office management skills with a deep understanding of natural stone production processes, CAD drawing, project management, along with very good communication skills to manage the stakeholders. (Client, Production, installation &amp; Admin)
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Technical Leadership &amp; Coordination:
 
 
 <ul>
 <li>
 Manage the Drafting/Estimating Team: Oversee the team responsible for creating Shop Drawings, CAD designs, and technical specifications for marble cutting and CNC machining.
 </li>
 <li>
 Project Management: Track project timelines from initial field templating to final site installation, ensuring all departments stay on schedule.
 </li>
 <li>
 Quality Assurance: Review technical drawings and specifications against client requirements to ensure accuracy before slabs are sent to the fabrication floor.
 </li>
 <li>
 Technical Problem Solving: Act as the main point of contact for resolving technical discrepancies between architects, designers, installation teams, and the fabrication shop.
 </li>
 </ul>
 
 
 
 
 
 Inventory &amp; Supply Chain operations:
 
 
 <ul>
 <li>
 Material Management: Oversee the purchasing and inventory management of stone slabs &amp; blocks.
 </li>
 </ul>
 
 
 
 
 
 Office Management &amp; Administration:
 
 
 <ul>
 <li>
 Workflow Optimization: Develop and implement streamlined procedures for filing, project documentation, scheduling, and office workflows.
 </li>
 <li>
 Financial Support: Responsible of managing budgets, processing invoices, overseeing job costing, and handling customer billing.
 </li>
 <li>
 Team Supervision: Supervise administrative staff, manage office schedules, and assist HR with onboarding new employees
 </li>
 </ul>
 
 
 
 
 
 Tender &amp; Estimation:
 
 
 <ul>
 <li>
 Maintaining an updated tenders-Log with estimated submission date (Reasonable &amp; within time frame) along with communication of the same with sales team / client.
 </li>
 <li>
 Opening and briefing of Packages (RFQs)
 </li>
 <li>
 Responsibility of BOQ creation and accuracy to the scope. (If In-house)
 </li>
 <li>
 Price breakdown of each Item to set budgets for each activity. (Creation of project Brief with detailed budgeting for each assigned project)
 </li>
 <li>
 Selection of material that is suitable and can meet project needs. (If not specified)
 </li>
 <li>
 Cross-checking of material that is specified, suitability to the scope along with compliance to project spec`s with production &amp; Warehouse teams. (Proposal of suitable alternative material &amp; assumption of possible VEs)
 </li>
 <li>
 Maintain an updated material price list for the raw material in coordination with the procurement team.
 </li>
 <li>
 Pricing of related Vos, if any.
 </li>
 <li>
 Issuance of Price Quotations with the agreed general terms &amp; conditions. (Mentioning an approximate / estimated duration of completion)
 </li>
 <li>
 Prepare related weekly/monthly reports &amp; dash-boards to show progress.
 </li>
 <li>
 Coordination with all departments for actual updates to be reflected on cost in pricing new packages.
 </li>
 </ul>
 
 
 
 
 
 Engineering works:
 
 
 <ul>
 <li>
 Issuance and approval of [PQD, MARs, MS, Test Reports, Structure calculation reports, VOs, Notices, document submittals &hellip; etc.]
 </li>
 <li>
 Drafting &amp; approval of Work-shop &amp; as-built drawings sketches / proposals &amp; presentations.
 </li>
 <li>
 Issuance of cutting lists, Job-orders with all related detail sketches for production.
 </li>
 <li>
 Material selection (jointly with warehouse &amp; factory Manager)
 </li>
 <li>
 Issuance of required material requisitions.
 </li>
 <li>
 Issuance of notice of Vos.
 </li>
 <li>
 Technical coordination between site, factory &amp; accounting teams.
 </li>
 <li>
 Follow-up with 3rd partie`s (Out sourced resources):
 </li>
 <li>
 Test reports [ With QA/QC team]
 </li>
 <li>
 Structure calculations - Accessories suppliers [With Procurement team]
 </li>
 <li>
 Scheduling of awarded as well as pre-awarded projects in coordination with all related departments in tender stage.
 </li>
 <li>
 Development of unique design patterns for the re-use of wastage and existing stocks.
 </li>
 <li>
 Continuous development and renewal of show-room designs in coordination with sales and production teams.
 </li>
 </ul>
 
 
 
 
 
 QS Tasks:
 
 
 <ul>
 <li>
 Opening and briefing of Packages (RFQs)
 </li>
 <li>
 Responsibility of BOQ creation and accuracy to the scope. (If In-house)
 </li>
 <li>
 Detection and flagging to possibility of Vos &amp; Claims.
 </li>
 <li>
 Closure of Vos.
 </li>
 <li>
 Actual site survey and compliance to drawings.
 </li>
 <li>
 Issuance of IPCs to clients.
 </li>
 <li>
 Issuance of IPCs. Of sub-contractors.
 </li>
 </ul>
 
 
 
 
 
 KPIs:
 
 
 <ul>
 <li>
 Reduction of the lead-time for every package than the planned release date.
 </li>
 <li>
 Accuracy of pricing VS market prices.
 </li>
 <li>
 Qty of awarded packages VS released &amp; received
 </li>
 <li>
 Actual cost of each item VS budget.
 </li>
 <li>
 Accuracy of item description in BOQ creation to the actual
 </li>
 <li>
 Accuracy of actual take-off VS actual Qtys.
 </li>
 <li>
 Speed of Invoice submission and closure (getting approval) VS planned time frame.
 </li>
 <li>
 Speed of getting approvals on all technical submittals (on Revision basis)
 </li>
 <li>
 Accuracy and efficiency of drawings and details with the site conditions.
 </li>
 <li>
 Smooth technical coordination between Factory and site.
 </li>
 <li>
 Speed of orders processing and release from contract signature.
 </li>
 <li>
 Accuracy of As-built drawings to actual site conditions.
 </li>
 <li>
 Customer feedback on response to modifications, change &amp; Variation orders.
 </li>
 </ul>
</div>

Technical Manager

BIM Design

Job SummaryThe BIM Modeller &ndash; HVAC is responsible for developing, modifying, and maintaining high-quality 3D BIM models for HVAC systems using industry-standard software. The role involves producing coordinated construction documentation, participating in clash detection, and ensuring compliance with project requirements, BIM standards, and company procedures.Key Responsibilities<ul><li>Develop detailed 3D BIM models for HVAC systems, including ductwork, piping, equipment, and accessories.</li><li>Prepare coordinated shop drawings, installation drawings, and fabrication drawings.</li><li>Produce HVAC layouts, sections, details, and schedules from BIM models.</li><li>Coordinate HVAC models with architectural, structural, electrical, plumbing, and fire protection disciplines.</li><li>Participate in clash detection and model coordination meetings.</li><li>Resolve clashes and model conflicts under the guidance of the BIM Coordinator.</li><li>Maintain model accuracy throughout all project stages.</li><li>Ensure compliance with project BIM Execution Plans (BEP), client requirements, and company standards.</li><li>Generate quantity take-offs and material schedules from BIM models when required.</li><li>Update models based on design revisions, RFIs, and site comments.</li><li>Maintain proper file management, model organization, and version control.</li><li>Support project teams by providing technical BIM assistance.</li><li>Assist in preparing as-built models and project handover documentation.</li></ul>Required Qualifications<ul><li>Diploma or Bachelor's degree in Mechanical Engineering or a related field.</li><li>2&ndash;5 years of experience as an HVAC BIM Modeller (or as required by the company).</li><li>Experience working on commercial, residential, healthcare, hospitality, industrial, or infrastructure projects.</li><li>Strong understanding of HVAC systems and construction practices.</li></ul>Technical Skills<ul><li>Autodesk Revit (Mechanical)</li><li>Autodesk Navisworks</li><li>AutoCAD</li><li>BIM 360 / Autodesk Construction Cloud (preferred)</li><li>Microsoft Office</li><li>Basic understanding of Dynamo (preferred)</li><li>Knowledge of ISO 19650 and BIM workflows is an advantage.</li></ul>Required Competencies<ul><li>Strong knowledge of HVAC systems and MEP coordination.</li><li>Ability to interpret engineering drawings and specifications.</li><li>Experience with clash detection and model coordination.</li><li>Excellent attention to detail and accuracy.</li><li>Good communication and teamwork skills.</li><li>Ability to work under deadlines and manage multiple tasks.</li><li>Strong problem-solving and organizational skills.</li></ul>Preferred Certifications<ul><li>Autodesk Certified Professional &ndash; Revit for Mechanical</li><li>BIM-related certifications are an advantage.</li></ul>Key Performance Indicators (KPIs)<ul><li>Accuracy and quality of BIM models.</li><li>Timely delivery of project milestones.</li><li>Reduction of coordination clashes.</li><li>Compliance with BIM standards and project requirements.</li><li>Client and project team satisfaction.</li><li>Quality of shop drawings and documentation.</li></ul>Working Conditions<ul><li>Office-based with occasional site visits as required.</li><li>May be required to work extended hours to meet project deadlines.</li></ul>Pay: QAR6,000.00 - QAR7,000.00 per monthWork Location: In person

BIM Modeler HVAC

Explore 10+ Coordinator admin in Doha this August. Find roles across top companies and apply now to boost your career.

10 coordinator admin jobs In Doha

Coordinator-Admin

Male/Female Admin Assistant – Bilingual (Arabic & English)

Admin Specialist (Female) 1 year extendable contract, Qatar

Patrol Boat Skipper

Patrol Boat Skipper

Technical Manager

BIM Modeler HVAC