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administrative assistant institutional temp

Stifel

<div>Why Stifel:
<div>
Stifel strives for a culture that puts its clients and associates first: a culture where everyone belongs, everyone is welcome, and everyone contributes to the success of our clients, their careers, and the firm as a whole.</div><div></div><div> 
Let&rsquo;s talk about how you can find your place here at Stifel, where success meets success.</div>
What You'll Be Doing:
<div>
The Administrative Assistant provides a higher level of support on a variety of administrative functions to senior level leadership and other senior group members within the designated area of the Institutional Group. Serves as backup to peers and works to facilitate the smooth operation of day-to-day department activities.</div>
What We're Looking For:
<ul><li>Assist the assigned coverage group by maintaining calendars, and scheduling appointments, meetings and conference calls as needed; prepare agendas and make arrangements for meetings (room reservations, catering, etc.)</li><li>
Input client information into Customer Relationship Management (CRM) databases such as Salesforce; manages updates and provide database support for assigned coverage group.</li><li>
Make domestic and international travel arrangements via online system in accordance with Firm and department policy, as appropriate.</li><li>
Process all expenses by creating reports via Corporate Accounting electronic expense system in accordance with Firm and department policy, as applicable.</li><li>
Organize and coordinate client conferences, entertainment functions and events as needed. May be asked to attend conferences and assist with coordination of events, meetings, etc., from time to time.</li><li>
Create and maintain comprehensive reports and spreadsheets and work on special projects as requested on an ad hoc basis.</li><li>
Provide general office support to include: distribution of mail, office supplies, and invoices.</li><li>
Operate and maintain office equipment such as fax machines and copiers and may need to troubleshoot issues when necessary.</li><li>
Greet visitors and callers and direct them to appropriate individual/group, handle/respond to inquiries, take messages, and transfer/direct to appropriate party for assistance.</li><li>
Research questions and resolve problems related to expenses, technology, or other day-to-day issues or concerns arising with other support groups.</li><li>
Set up, organize, and maintain paper and electronic filing systems for expenses, correspondence, and other material including off-site storage, as needed, in a logical and easily retrievable manner.</li><li>
Handle highly confidential information involving client information, deals, etc. with utmost discretion.</li><li>
May assist the department in setting up local equipment and access for new hires, and coordinate effectors between various areas of the Company involved in the new hire process at a designated location to ensure the on-boarding process is completed properly.</li><li>
May serve as liaison between the Office Manager and building management for general site related issues that may include but are not limited to general office maintenance, emergency procedures, fire drills, repairs, office moves and vendor visits.</li></ul>
What You'll Bring:
<ul><li>Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other standard office procedures and terminology.</li><li>
Excellent communication and problem-solving skills</li><li>
Strong organizational and time management skills</li><li>
High level of attention to detail and accuracy</li><li>
High level of professionalism and confidentiality</li></ul>
Education &amp; Experience:
<ul><li>Minimum Required: High school diploma or equivalent work related experience</li><li>
Minimum Required: 5+ years of administrative experience</li></ul>
Licenses &amp; Credentials:
<ul><li>Minimum Required: None</li></ul>
Systems &amp; Technology:
<ul><li>Advanced in Microsoft Excel, Word, PowerPoint, Outlook</li><li>
Experience in Concur preferred</li><li>
Experience in Salesforce preferred</li></ul>
Compensation Range: Salary: USD $95,000.00/Yr. - USD $100,000.00/Yr.
 
 
Actual salaries may vary, and may be based on several factors, including but not limited to each candidate&rsquo;s qualifications, skills, and overall competencies for the position. The base salary is one component of Stifel&rsquo;s overall compensation package for each individual employee. Other benefits and offerings include, but not limited to, discretionary bonuses, health / dental / vision / prescription insurance offerings, Stifel Total Health Connect, flexible spending accounts, tuition &amp; certification assistance programs, paid time off, and much, much more! To view a more comprehensive list of Stifel&rsquo;s current offerings, please visit https://www.stifel.com/careers/benefits. Applications are accepted until the position is filled. About Stifel:
<div>
Stifel is more than 130 years old and still thinking like a start-up. We are a global wealth management and investment banking firm serious about innovation and fresh ideas. Built on a simple premise of safeguarding our clients&rsquo; money as if it were our own, coined by our namesake, Herman Stifel, our success is intimately tied to our commitment to helping families, companies, and municipalities find their own success.</div><div></div><div> 
While our headquarters is in St. Louis, we have offices in New York, San Francisco, Baltimore, London, Frankfurt, Toronto, and more than 400 other locations. Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more. Let&rsquo;s talk about how you can find your place here at Stifel, where success meets success.</div><div></div><div> 
At Stifel we offer an entrepreneurial environment, comprehensive benefits package to include health, dental and vision care, 401k, wellness initiatives, life insurance, and paid time off.</div><div></div><div> 
Stifel is an Equal Opportunity Employer.</div></div>

Administrative Assistant - Institutional (Temp)

Quality Building Services

<div>Security Operations Center Dispatcher 
Position Overview:
Quality Protection Services is seeking a reliable and detail-oriented Security Dispatcher to manage daily scheduling operations and support field personnel. This position requires strong communication skills, the ability to multitask, and a proactive approach to problem-solving.
Essential Functions:
Dispatcher ensures that there is timely and appropriately skilled coverage for Security staff who are absent due to call-outs, vacations or other reasons. Candidate must be able to work and effectively communicate with Security staff, field and operations management, HR and Recruiting teams in a high pressure, time-sensitive environment to ensure customer satisfaction by preventing staffing shortfalls at client locations.<ul><li>Answer and track calls and emails from Security staff who call to advise of anticipated lateness or absences.</li><li>Ensure timely and appropriately skilled replacements for call-outs and other reported absences, such as vacations, in a cost-effective manner.</li><li>Promptly communicate with operations and field management regarding expected absences, changes in schedules and coverage.</li><li>Prepares and maintain temp/replacement schedules</li><li>Coordinate with Operations to ensure sufficient absentee coverage is available at all times.</li><li>Ensure all employee/staffing coverage lists are up to date at all times.</li><li>Ensure that temp/replacement Security Officers have been successfully hired into Payroll and HR systems before ever sent to jobsites to commence working.</li><li>Communicate with temp/replacement Security Officers regarding their schedule and assigned job location and ensure that they fully understand same</li><li>Coordinate appropriate Security coverage make required notifications during emergencies, such as floods, fires, injuries and snow storms.</li><li>Monitor and ensure that Security Officer/Fire Life Safety Director are clocking in and clocking out as scheduled.</li><li>Other duties as assigned.</li></ul>
The position requires the following, non-negotiable characteristics:<ul><li>Precision and accuracy in the performance of all duties.</li><li>Direct, articulate and succinct communication style, both verbal and written.</li><li>Mastery of organizational skills, including management of multiple tasks and deadlines.</li><li>Self-motivation to be proactive in identifying problems and developing recommended solutions.</li><li>Self-discipline to always conduct oneself with the utmost professionalism, integrity, reliability and accountability.</li></ul>
Experience/Education:<ul><li>3+ years of experience with working in Operations</li><li>Security License preferred</li><li>Exceptional phone etiquette</li><li>Exceptional Microsoft Excel, Microsoft Word, Outlook Skills</li><li>Proficiency in WinTeam is strongly desired</li><li>High School Diploma required (some college preferred)</li><li>Excellent communication skills (written and verbal)</li><li>Strong attention to detail</li><li>Highly organized</li><li>Ability to adapt and work in a multi-faceted and fast paced environment</li><li>Ability to follow directions and be in line with change of directions at all times</li><li>Ability to understand and maintain confidentiality</li><li>Must be available to work all hours and workdays including weekends</li><li>Highly enthusiastic, analytical, methodical and disciplined in nature.</li><li>Must have ability to multi-task, manage multiple projects at once and meet deadlines.</li></ul> 
Quality Building Services is a facilities maintenance company based in New York City. We service premier commercial assets in New York for individual and institutional owners. A certified Woman-Owned Business (WBE) celebrating 20+ years of continued business success and over 11 years as a WBE trusted partner, our success is based on our knowledgeable leaders and industry professionals who bring their experience and commitment to our fast-growing company and client bases. Our focus on safety, sustainability, efficiency and the preservation of client assets is always beyond expectations. In short, we are more than a cleaning company. We are solutions-driven industry experts, trusted professionals, and consultants.</div>

Security Operations Center Dispatcher

Scion Staffing

<div>
 Scion Nonprofit Staffing has been engaged to conduct a search for
 
 Executive Assistant
 
 for a nonprofit client. This role is onsite in Midtown Manhattan, New York, NY, with a schedule of Monday&ndash;Friday, approximately 9:00 AM&ndash;5:00 PM, and expected flexibility as needed.
 
 
 
 Position Overview
 
 
 
 This role provides high-level executive support to the President of a mission-driven nonprofit organization. The
 
 Executive Assistant
 
 will manage complex scheduling, board communications, correspondence, and day-to-day operational priorities within a small office environment. This position requires exceptional professionalism, discretion, and the ability to function as a trusted partner in both administrative and board-facing capacities. The ideal candidate is tech-savvy, proactive, and comfortable supporting executive leadership in a hands-on setting.
 
 
 
 Perks
 
 
 
 <ul>
 <li>
 Competitive hourly compensation with Temp-to-Hire pathway and potential for direct hire conversion
 </li>
 <li>
 Comprehensive benefits available after 30 days
 </li>
 <li>
 Stable weekday schedule with meaningful work supporting mission-driven leadership
 </li>
 <li>
 Opportunity to work closely with the President and contribute directly to organizational impact
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide high-level executive support to the President, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Prepare and manage board communications and meeting materials
 </li>
 <li>
 Coordinate meetings using Microsoft Teams and Zoom, including virtual and in-person logistics
 </li>
 <li>
 Support office operations, including supplies, facilities coordination, and vendor interface
 </li>
 <li>
 Troubleshoot basic conference room and technology needs
 </li>
 <li>
 Maintain organization-wide confidentiality and professional communication standards
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting senior executives in an Executive Assistant capacity
 </li>
 <li>
 Experience in nonprofit, philanthropy, or mission-driven environments preferred
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite and virtual meeting platforms (Teams and Zoom)
 </li>
 <li>
 Demonstrated ability to manage office operations and administrative logistics
 </li>
 <li>
 Poised, professional demeanor with a collaborative and service-oriented approach
 
 
 </li>
 </ul>
 
 Compensation And Benefits
 
 
 
 Compensation is based on salary alignment between $37-$38/hr.
 
 
 
 HOW TO APPLY:
 
 For immediate consideration, please submit your resume here!
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
</div>

Executive Assistant

The Bromley Companies

<div>
 
 
 Executive Assistant and Office Manager
 
 
 
 
 
 
 
 This is a temporary position, with an expected start/end timeline from mid June 2026 through the end of December 2026.
 
 
 
 
 
 
 
 To apply for this position, please email your resume to
 
 EA@bromco.com
 
 with the subject line &ldquo;Bromley EA Temp Position&rdquo;.
 
 
 
 
 
 
 Salary Range: $90,000-$100,000/year salary base
 
 
 Medical, Dental, Vision, 401K, Vacation &amp; Sick PTO
 
 
 
 
 
 This is an on-site role based at our 5th Avenue office near Union Square. Candidates must be able to commute to the NYC office five days per week. Hours are M-F from 8:30am - 5:30pm.&nbsp;
 
 
 
 
 
 The Executive Assistant/Office Manager will play a critical support role for the CEO and Chairman of the firm and facilitate the functioning of the entire office. You will serve as the primary administrative partner to the CEO, acting as a gatekeeper, liaison, and strategic support resource. In addition to executive support, you will oversee light office management and HR coordination responsibilities to ensure smooth day-to-day operations for our 12-person Manhattan office.&nbsp;
 
 
 
 
 
 The Executive Assistant will have the ability to work independently on projects, from conception to completion with minimal oversight, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant should be a natural leader who&rsquo;s friendly and warm with an approachable demeanor. He or she will be a proactive, intuitive, resourceful, and technologically savvy problem solver who anticipates executive needs.
 
 
 
 
 
 It is important for the candidate to have a polished, professional presence and be comfortable and experienced with interacting with senior level executives within and outside the Company.&nbsp;This position presents an ideal opportunity for a person to work at a dynamic family run entrepreneurial real estate company, to be a part of its growth and to elevate the position to facilitate growth initiatives.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Provide high-level daily administrative support to the CEO, including managing heavy email correspondence.
 </li>
 <li>
 Manage a complex and frequently shifting calendar, keeping CEO on time for&nbsp;appointments/meetings, prioritization, prepare for upcoming events/meetings.
 </li>
 <li>
 Coordinate detailed travel itineraries for frequent domestic travel.
 </li>
 <li>
 Support the Chairman and Founder as needed for miscellaneous tasks.
 </li>
 <li>
 Collecting and organizing tax documentation for accountants for business entities and family foundation.
 </li>
 <li>
 Support for AI initiatives to be incorporated into daily office operations.
 </li>
 <li>
 Monthly expenses department coding on corporate credit cards.
 </li>
 <li>
 Maintain internal leasing/financial/tracking documents to be updated and filed in both hard copy and electronic formats.
 </li>
 <li>
 Occasional personal tasks to be completed, no more than 15% of workload.
 </li>
 </ul>
 
 
 
 
 
 Office Management &amp; HR Support
 
 
 <ul>
 <li>
 Act as a central point of contact for the 12-person Manhattan office.
 </li>
 <li>
 Planning &amp; executing of company wide Annual Meeting in November with support of COO.
 </li>
 <li>
 Coordinate with vendors &amp; manage invoices, office supply orders &amp; restocking, FedEx &amp; USPS mailings
 </li>
 <li>
 Work closely with COO and a third-party PEO company to help manage employee benefits and ensure compliance with state and federal employment laws, manage open enrollment &amp; new employee set up.
 </li>
 <li>
 Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second &amp; third round interviews, and onboarding once hired.
 </li>
 <li>
 Planning volunteer days and office activities.
 </li>
 </ul>
 
 
 
 
 
 Education &amp; Experience Requirements
 
 
 <ul>
 <li>
 5+ years of direct experience supporting a CEO, C-Suite, or senior-level executive.
 </li>
 <li>
 BA/BS degree or higher in a relevant field.
 </li>
 <li>
 Notary Public license in New York (will be required to obtain if not already licensed).
 </li>
 <li>
 Demonstrated experience within the real estate industry strongly preferred.
 </li>
 <li>
 Must be able to commute to the NYC office five days per week (M-F).
 </li>
 </ul>
 
 
 
 
 
 Required Skills
 
 
 <ul>
 <li>
 Exceptional organizational skills with the ability to prioritize and manage multiple tasks seamlessly while maintaining excellent attention to detail and anticipating needs.
 </li>
 <li>
 Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful.
 </li>
 <li>
 High level of discretion and professionalism while handling sensitive financial and personal matters.
 </li>
 <li>
 Proficiency in Microsoft Office, Google Workspace, and Zoom. Familiarity with LinkedIn, Box, Roboform, Gemini, and NotebookLM.
 </li>
 </ul>
 
 
 
 
 
 About Bromley Companies
 
 
 
 The Bromley Companies (www.bromco.com) is a 54 year-old entrepreneurial, integrated real estate investment and management company based in NYC with several million square feet of office, retail, student housing, and industrial properties. The position is located in New York City with coordination between other offices located in Illinois and Florida.
 
</div>

Executive Assistant Office Manager

Deutsche Bank

<div>
 
 Position Overview
 
 
 
 
 Job Title
 
 Administrative Assistant
 
 
 
 Corporate Title
 
 Assistant
 
 
 
 Location
 
 New York
 
 
 
 Overview
 
 
 
 This is an Assistant role within Institutional Cash and Trade (ICT) in the Corporate Bank; Institutional Cash and Trade (ICT) is the market leader in euro clearing. We provide correspondent banking services for financial institutions such as cross‑border payments, FX solutions, liquidity management, and trade advisory.
 
 
 The administrative assistant role provides the core support for a business area and at times may extend beyond the primary business area. Strong administrative and organizational skills are needed to ensure the day-to-day smooth running of the Business area. You will play a central role in assisting senior management and the team with various tasks and projects.
 
 
 
 What We Offer You
 
 
 
 <ul>
 <li>
 A diverse and inclusive environment that embraces change, innovation, and collaboration
 </li>
 <li>
 A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days
 </li>
 <li>
 Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
 </li>
 <li>
 Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
 </li>
 <li>
 Educational resources, matching gift, and volunteer programs
 
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Coordinating complex calendars and schedules for senior bankers to ensure effective time management and prioritisation of engagements where necessary
 </li>
 <li>
 Facilitating travel plans of all team members with minimal disruption, including planning, and booking detailed travel itineraries (flights, hotels and visas), organising travel meetings and reimbursement of travel expenses
 </li>
 <li>
 Coordinating the submission of business expenses for personal remittance in a timely fashion
 </li>
 <li>
 Run point on setting up meetings across multiple time zones, booking rooms, organising passes and coordinating catering where necessary to ensure events are able to run without disruption
 </li>
 <li>
 Drafting communication documents and other correspondence
 </li>
 <li>
 Working with other assistants where necessary to ensure support needs are covered during short-term absences
 
 
 
 </li>
 </ul>
 
 Skills You&rsquo;ll Need
 
 
 
 <ul>
 <li>
 Previous relevant experience as a Personal/ Executive Assistant within the finance industry
 </li>
 <li>
 Solid organisational skills with a focus on complex diary management
 </li>
 <li>
 Strong attention to detail and ability to communicate clearly, concisely and confidently
 </li>
 <li>
 Discretion and ability to handle sensitive matters confidentially at all times
 </li>
 <li>
 Ability to prioritise, work under pressure and multi-task and ability to take initiative and be resourceful when finding solutions for their bankers
 
 
 
 </li>
 </ul>
 
 Skills That Will Help You Excel
 
 
 
 <ul>
 <li>
 Excellent communication skills, both written and oral
 </li>
 <li>
 High attention to detail and a passion for quality
 </li>
 <li>
 Ability to work well under pressure in a fast-paced environment
 </li>
 <li>
 Good interpersonal skills and the ability to build relationships with a broad range of stakeholders; team player, supporting colleagues &amp; peers where necessary
 </li>
 <li>
 Self-motivated and proactive in identifying areas for improvement
 
 
 
 </li>
 </ul>
 
 Expectations
 
 
 
 It is the Bank&rsquo;s expectation that employees hired into this role will work in the New York office in accordance with the Bank&rsquo;s hybrid working model.
 
 
 Deutsche Bank provides reasonable accommodations to candidates and employees with a substantiated need based on disability and/or religion.
 
 
 The salary range for this position in New York City is $70k to $90k Actual salaries may be based on a number of factors including, but not limited to, a candidate&rsquo;s skill set, experience, education, work location and other qualifications. Posted salary ranges do not include incentive compensation or any other type of remuneration.
 
 
 
 Deutsche Bank Benefits
 
 
 
 At Deutsche Bank, we recognize that our benefit programs have a profound impact on our colleagues. That&rsquo;s why we are focused on providing benefits and perks that enable our colleagues to live authenti&shy;cally and be their whole selves, at every stage of life. We provide access to physical, emotional, and financial wellness benefits that allow our colleagues to stay financially secure and strike balance between work and home. Click here to learn more!
 
 
 Learn more about your life at Deutsche Bank through the eyes of our current employees: https://careers.db.com/life
 
 
 The California Consumer Privacy Act outlines how companies can use personal information. If you are interested in receiving a copy of Deutsche Bank&rsquo;s California Privacy Notice, please email HR.Direct@DB.com .
 
 
 We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.
 
 
 Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.
 
 
 We welcome applications from all people and promote a positive, fair and inclusive work environment.
 
 
 Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law. Click these links to view "Deutsche Bank&rsquo;s Equal Opportunity Policy Statement" and the following notices: "EEOC Know Your Rights" ; "Employee Rights and Responsibilities under the Family and Medical Leave Act" ; and "Employee Polygraph Protection Act" .
 
 
</div>

Administrative Assistant

Solomon Page

<div>
 Well-known and highly respected billion-dollar global investment management firm is seeking a new Full-Time/Permanent Executive Assistant to support its Investor Relations team in NYC. This role sits within a fast-paced Investor Relations group, supporting a team that works closely with institutional investors around the world. This individual will play a critical role in maintaining seamless operations, coordinating investor communications, managing complex scheduling, and supporting large-scale investor events and roadshows. Candidates must have a minimum of 2-4+ years of experience working as an executive assistant, within financial services (strongly preferred/required) and with 1 year of related client service experience (preferred), and a Bachelor&rsquo;s degree is required. Ideal candidates should be polished and professional, proactive, detail-oriented, organized, flexible, eager/motivated, able to manage multiple priorities, accustomed to working in a fast-paced environment, comfortable working with senior professionals and external investors, and possess excellent interpersonal and communication skills (both verbal and written). This is an exceptional opportunity to join a world-class organization known for its disciplined investment approach, collaborative culture, and long-term success across global markets!
 
 
 <ul>
 <li>
 Salary depends on experience (90-120k base) plus BUILT-IN paid overtime (approx. 30-40k just by working your normal day!) plus discretionary bonus eligibility. AMAZING, comprehensive benefits &ndash; medical/dental/vision/etc., complimentary breakfast &amp; lunch, on-site gym access, and much more.
 </li>
 <li>
 Hours are 8:00am-6:00pm, with flexibility as needed. Hybrid work schedule (3 days in office / 2 days remote; Tuesday &ndash; Thursday in office; Monday &amp; Friday remote).
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Provide comprehensive executive administrative and client-facing support to the Investor Relations team.
 </li>
 <li>
 Manage complex calendars across multiple time zones and coordinate internal and external meetings.
 </li>
 <li>
 Serve as a point of contact for investor scheduling and communications.
 </li>
 <li>
 Prepare and coordinate materials for meetings, calls, and follow-ups.
 </li>
 <li>
 Coordinate conference room logistics, catering, and meeting setup.
 </li>
 <li>
 Maintain and update team conference calendars.
 </li>
 <li>
 Coordinate travel arrangements, itineraries, and event registrations for team members.
 </li>
 <li>
 Prepare and reconcile expense reports.
 </li>
 <li>
 Provide backup phone coverage and support other administrative staff as needed.
 </li>
 <li>
 Assist with special projects and team initiatives.
 </li>
 <li>
 Maintain and update the firm&rsquo;s CRM database system, including client contact records and distribution lists. Track and input meeting details and investor interactions.
 </li>
 <li>
 Assist with investor inquiries and administrative requests.
 </li>
 <li>
 Support preparation of due diligence questionnaires and other investor materials.
 </li>
 <li>
 Process and manage access requests for the firm&rsquo;s secure data-sharing platform.
 </li>
 <li>
 Help coordinate quarterly investor meetings, conferences, and global roadshows.
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Minimum 2&ndash;4+ years of experience as an Executive Assistant or Administrative Assistant, ideally working within financial services.
 </li>
 <li>
 Prior client service or investor-facing experience preferred.
 </li>
 <li>
 Bachelor&rsquo;s degree required.
 </li>
 <li>
 Exceptional attention to detail and strong organizational skills.
 </li>
 <li>
 Excellent written and verbal communication abilities.
 </li>
 <li>
 Ability to manage multiple priorities and work effectively under pressure.
 </li>
 <li>
 Professional demeanor when interacting with senior executives and external investors.
 </li>
 <li>
 Demonstrated discretion and ability to handle confidential information.
 </li>
 <li>
 Highly collaborative team player with a proactive mindset.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Experience with CRM systems (Backstop or similar) a plus.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs &ndash; this specialized approach sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Executive Assistant, Investor Relations

Research Foundation for Mental Hygiene, Inc.

<div>
 
 Job Title:
 
 Research Assistant
 
 
 
 Grade:
 
 14
 
 
 
 Salary:
 
 $53,808 - $64,430
 
 
 The Research Foundation for Mental Hygiene is seeking a qualified candidate to fill a full-time Research Assistant position. We are seeking a motivated and detail-oriented Research Assistant to join our team in support of one of the projects under our center grant. The ideal candidate will have experience in human subjects research, qualitative and quantitative data collection, and administrative support within a research setting. This role offers the opportunity to gain hands-on experience in all aspects of research, from participant interaction to regulatory compliance and project administration.
 
 
 
 Duties And Responsibilities
 
 
 
 The Research Assistant will work closely with the Project Leads to accomplish specific project aims. Responsibilities include
 
 
 <ul>
 <li>
 Conduct participant screening, recruitment, and consenting in accordance with IRB-approved protocols.
 </li>
 <li>
 Facilitate focus groups and support qualitative research activities, including transcription, coding, and data analysis.
 </li>
 <li>
 Enter and manage study data in REDCap, ensuring accuracy and completeness.
 </li>
 <li>
 Assist with IRB preparation, submission, and ongoing reporting.
 </li>
 <li>
 Maintain regulatory binders and ensure adherence to all regulatory requirements.
 </li>
 <li>
 Support center administrative tasks such as coordinating contracts, processing invoices, and supporting pilot studies.
 </li>
 <li>
 Collaborate with project staff to ensure smooth project operations and compliance with grant and institutional guidelines.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in psychology, public health, social sciences, or related field required;
 </li>
 <li>
 Minimum 1 year (full-time equivalent) of clinical or clinical research experience in psychiatry, including direct interaction with individuals diagnosed with serious mental illness.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Master's degree in psychology, public health, social sciences, or related field
 </li>
 <li>
 Background in mental health field preferred.
 </li>
 <li>
 More than (1) year of clinical experience working with individuals with serious mental illness (e.g., in outpatient, inpatient, or community mental health settings).
 </li>
 <li>
 More than (1) year of experience conducting clinical interviews, psychiatric symptom assessments, or neurocognitive testing.
 
 
 </li>
 </ul>
 
 Work Location:
 
 1051 Riverside Drive, New York, NY 10032
 
 
 
 To Apply:
 
 Submit an application through our website at https://rfmh.applicantpro.com/jobs/. Please note only applications submitted through our website will be considered.
 
 
 The Mission of the Research Foundation for Mental Hygiene, Inc. (RFMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. RFMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. RFMH is an equal opportunity/affirmative action employer.
 
 
 The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Affirmative Action/Equal Opportunity Employer - Disabled/Veteran, 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliant.
 
 
 Salary: $53808 - $64430 per year
 
 
 
 Job Posted by ApplicantPro
 
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Research Assistant

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