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Goldman Sachs

<div>
 
 Job Description
 
 
 
 
 Administrative Assistant, New York, NY
 
 
 
 We are seeking an experienced administrative professional to support and provide leverage at Goldman Sachs. The ideal candidate will possess strong administrative experience ideally within financial or corporate services, booking international and domestic travel, managing complex and ever shifting calendars across time zones and managing expenses. Candidates should be meticulously organized and be proficient in Concur, MS Word, Excel, PowerPoint and Outlook. This is a fantastic opportunity for a proactive and professional candidate to join a world class organization.
 
 
 
 If you apply to this posting, you will be considered for multiple roles across the firm that require this skillset.
 
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provides administrative support in a complex team environment to a senior group or executive.
 </li>
 <li>
 Coordinates complex, senior-level internal/ external meetings and conference calls.
 </li>
 <li>
 Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
 </li>
 <li>
 Supports internal and external managers or clients while responding and following up to client requests.
 </li>
 <li>
 Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
 </li>
 <li>
 Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
 </li>
 <li>
 Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
 </li>
 <li>
 Maintains understanding of firm policies and handles certain issues independently.
 </li>
 <li>
 Manages monthly invoices and arranges payment.
 </li>
 <li>
 On-boards new hires, processes new employees, transfers, termination, etc.
 </li>
 <li>
 Responsible for participation in general administrative duties (copying filing, faxing, archiving), ad-hoc projects, committees and or group events.
 </li>
 <li>
 Works with conference and catering services for meetings and client engagements as needed.
 </li>
 <li>
 Orders supplies and keeps inventory well-stocked.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong proficiency in Concur, MS Word, Excel, PowerPoint and Outlook.
 </li>
 <li>
 Prefer 3+ years of experience
 </li>
 <li>
 Requires excellent interpersonal and communication skills and team player mentality.
 </li>
 <li>
 High attention to detail and strong organizational skills.
 </li>
 <li>
 Ability to maintain high standards despite pressing deadlines.
 </li>
 <li>
 Ability to solve problems quickly and efficiently with excellent judgement.
 </li>
 <li>
 Strong knowledge of general business, corporate and government cultures with the ability to handle highly sensitive, confidential and non-routine information.
 </li>
 <li>
 Self-starter with excellent anticipation skills; problem solving; follow up.
 </li>
 <li>
 Demonstrated dependability and sense of urgency about getting results.
 </li>
 <li>
 Demonstrates high degree of integrity and confidentiality.
 </li>
 <li>
 Comfortable working with people at all organizational levels.
 </li>
 <li>
 Ability to display a consistent, professional degree of communication while working well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
 </li>
 <li>
 Highest degree of integrity, professionalism, diplomacy and discretion required
 
 
 </li>
 </ul>
 
 About Goldman Sachs
 
 
 
 At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.
 
 
 We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.
 
 
 We&rsquo;re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html
 
 
 &copy; The Goldman Sachs Group, Inc., 2023. All rights reserved.
 
 
 Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.
 
 
 
 Salary Range
 
 
 
 The expected base salary for this New York, New York, United States-based position is $70000-$110000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.
 
 
 
 Benefits
 
 
 
 Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here .
</div>

Administrative Assistant, New York

PIMCO

<div>
 PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients&rsquo; capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world&rsquo;s largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.
 
 
 Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.
 
 
 
 Position Description
 
 
 
 We are currently seeking an Administrative Assistant to join our team in New York, NY. We have opportunities to support our Client Management, Global Wealth Management, and Portfolio Management businesses. This position offers a unique opportunity to gain insight into various areas of the firm, collaborate with diverse teams, and contribute to our commitment to exceptional client service.
 
 
 In this role, you will thrive as a resourceful self-starter in a fast-paced environment that demands professionalism, organization, and attention to detail. You will serve as a trusted partner to your immediate team and contribute to our team support model, providing comprehensive support to the entire organization and backup support as needed. Your responsibilities will include managing executives' calendars, scheduling and coordinating meetings, and ensuring smooth communication between leaders and internal/external stakeholders. You will also handle travel arrangements, process expense reports, and assist in planning client events, managing all logistical elements to create a seamless experience.
 
 
 
 Location
 
 
 
 New York, NY
 
 
 
 Responsibilities
 
 
 
 The key responsibilities include, but are not limited to:
 
 
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support, acting as a proactive gatekeeper to maximize executives' time and contribute to efficient team operations.
 </li>
 <li>
 Serve as the main point of contact for internal and external communications, prioritizing phone calls, emails, and mail.
 </li>
 <li>
 Assist with general administrative duties, including phone coverage, copying, distributing mail, and supporting ad-hoc projects and group events.
 
 
 </li>
 </ul>
 
 Calendar &amp; Meeting Management
 
 
 
 <ul>
 <li>
 Proactively manage and prioritize executives&rsquo; calendars, scheduling internal and external meetings efficiently.
 </li>
 <li>
 Manage daily calendars for multiple executives, showcasing flexibility and problem-solving skills to adjust and prioritize schedules in response to last-minute changes.
 </li>
 <li>
 Arrange and reserve conference rooms, catering, audio/video, and other essential services for meetings and conferences, coordinating logistics for both onsite and offsite events.
 
 
 </li>
 </ul>
 
 Travel &amp; Expense Management
 
 
 
 <ul>
 <li>
 Book travel arrangements (primarily domestic) and manage complex itineraries, including flights, accommodations, ground transportation, and visas, while adhering to firm policies.
 </li>
 <li>
 Process expense reporting with precision and timeliness.
 
 
 </li>
 </ul>
 
 Client &amp; Event Management
 
 
 
 <ul>
 <li>
 Organize client meetings and internal events, including venue selection, catering, and logistics management to create a seamless experience (e.g., Global Client Meetings, Due Diligence Meetings, Roadshows, Board Meetings, Department Onsites).
 </li>
 <li>
 Order and coordinate monthly client anniversary gifts, reinforcing our commitment to client relationships.
 </li>
 <li>
 Update and maintain client information and activities in CRM/Perform, ensuring data integrity and compliance standards for client meals, gifts, and entertainment.
 
 
 </li>
 </ul>
 
 Communication &amp; Relationship Management
 
 
 
 <ul>
 <li>
 Build strong business relationships with executives and administrative staff, ensuring smooth communication between leaders and internal/external stakeholders.
 
 
 </li>
 </ul>
 
 Research &amp; Documentation
 
 
 
 <ul>
 <li>
 Draft, proofread, and edit business documents, including memos, reports, presentations, and emails, ensuring accuracy and clarity.
 </li>
 <li>
 Conduct research, gather data, and prepare reports and presentations to support decision-making processes.
 
 
 </li>
 </ul>
 
 Team Collaboration &amp; Development
 
 
 
 <ul>
 <li>
 Collaborate with the Admin team to ensure backup coverage and provide ad hoc support for other Account Managers as needed.
 </li>
 <li>
 Drive key team activities and events, such as all-hands meetings, team meetings, and social events.
 </li>
 <li>
 Coordinate mid-year and year-end conversations between associates and their managers, fostering open communication and development.
 </li>
 <li>
 Manage the onboarding process for new employees and consultants, including coordinating seating, equipment, announcements, and access.
 
 
 </li>
 </ul>
 
 Proactive Engagement
 
 
 
 <ul>
 <li>
 Actively engage with the executive's direct report team to ensure alignment of priorities and open communication paths.
 </li>
 <li>
 Keep leaders informed of upcoming commitments and responsibilities, anticipating their needs in advance of meetings.
 </li>
 <li>
 Optimize leaders' schedules by managing conflicting priorities and minimizing time conflicts while displaying discretion in handling highly confidential information and addressing unexpected situations.
 
 
 </li>
 </ul>
 
 Position Requirements
 
 
 
 
 Experience and Education
 
 
 
 <ul>
 <li>
 Minimum of five years of administrative experience, with a proven track record of supporting multiple senior executives or management teams.
 </li>
 <li>
 Two-year college degree preferred but not required.
 
 
 </li>
 </ul>
 
 Technical Skills
 
 
 
 <ul>
 <li>
 Intermediate to advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook).
 </li>
 <li>
 Demonstrated working knowledge of core policies and procedures, including Travel, Calendaring, Client Meetings, Expenses, and tools like Zoom, Box, Slack, Concur, Navan, Condeco, Catering, Visitors Portals, and Service Now.
 
 
 </li>
 </ul>
 
 Organizational &amp; Time Management Skills
 
 
 
 <ul>
 <li>
 Excellent organizational, time-management, and multitasking skills with strong attention to detail.
 </li>
 <li>
 Ability to maintain composure under pressure and effectively manage high-stress situations.
 </li>
 <li>
 Strong capability to reprioritize tasks as business needs change.
 
 
 </li>
 </ul>
 
 Communication Skills
 
 
 
 <ul>
 <li>
 Strong written and verbal communication skills, including superior telephone etiquette and effective email composition.
 </li>
 <li>
 High ethical standards with the ability to handle confidential information professionally.
 
 
 </li>
 </ul>
 
 Interpersonal &amp; Soft Skills
 
 
 
 <ul>
 <li>
 Ability to work independently, take initiative, and collaborate effectively with team members.
 </li>
 <li>
 Proactive mindset with a sense of urgency, anticipating needs to support executives.
 </li>
 <li>
 Strong prioritization, client focus, solutions-oriented approach, and follow-through skills.
 </li>
 <li>
 Flexibility and adaptability to changing priorities and demands.
 </li>
 <li>
 Self-starter with a strong aptitude for learning and exercising good judgment in various situations.
 
 
 </li>
 </ul>
 
 Critical Success Factors
 
 
 
 The successful candidate will have demonstrated a consistent and proven track record in the following key areas:
 
 
 
 Client Focus
 
 
 
 <ul>
 <li>
 Strong focus on understanding and meeting client needs while fostering and nurturing positive relationships with clients and stakeholders, ensuring high levels of client satisfaction.
 
 
 </li>
 </ul>
 
 Effective Communication
 
 
 
 <ul>
 <li>
 Strong written and verbal communication skills, ensuring clear interactions and effective engagement with diverse audiences.
 
 
 </li>
 </ul>
 
 Attention to Detail
 
 
 
 <ul>
 <li>
 Exhibits accuracy and timeliness across all core functions&mdash;such as travel, calendaring, meeting coordination, expenses, and phone coverage&mdash;ensuring the delivery of individual goals while supporting team priorities.
 </li>
 <li>
 Meticulous in handling logistics, documentation, and communication with professionalism.
 
 
 </li>
 </ul>
 PIMCO follows a total compensation approach when rewarding employees which includes a base salary and a discretionary bonus. Base salary is the fixed component of compensation that is determined by core job responsibilities, relevant experience, internal level, and market factors. The discretionary bonus is used to award performance and therefore is determined by company, business, team, and individual performance.
 
 
 Hourly Rate: $ 47.59
 
 
 Equal Employment Opportunity and Affirmative Action Statement
 
 
 
 PIMCO recruits and hires qualified candidates without regard to race, national origin, ancestry, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender (including gender identity and expression), age, military or veteran status, disability (physical or mental), any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other basis such as medical condition, or marital status under applicable laws.
 
 
 
 Applicants with Disabilities
 
 
 
 PIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures. If you have any difficulty using our online system due to a disability and you would like to request an accommodation, you may contact us at 949-720-7744 and leave a message. This is a dedicated line designed exclusively to assist job seekers with disabilities to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.
 
</div>

Administrative Assistant (New York, NY)

Chapman and Cutler LLP

<div>
 
 Chapman and Cutler LLP is seeking to hire an Administrative Assistant to join our New York office. The Administrative Assistant will work with other administrative and legal professionals in a collegial environment, performing a variety of clerical duties for attorneys and assisting with projects as directed by the Administrative Assistant Supervisor, Chief Support Services Officer and supervising attorneys. The position requires an in-office presence but includes flexibility for some remote work.
 
 
 
 
 
 The responsibilities of the Administrative Assistant will include:
 
 
 
 
 <ul>
 <li>
 Reports to the office in a reliable and punctual manner.
 </li>
 <li>
 Works as part of a team to meet the clerical, administrative, and word processing requirements of the Firm.
 </li>
 <li>
 Provides direct administrative/clerical and word processing support including, but not limited to, time keeping, processing billing memos, expense reports, scheduling, scanning, document editing, blacklining, collating, preparing packages/labels/envelopes for mailing.
 </li>
 <li>
 Is familiar with standard computer applications such as Microsoft Word, Excel and PowerPoint, Adobe Acrobat and comparison software.
 </li>
 <li>
 Works one-on-one with attorneys, paraprofessionals and administrative assistants for projects that require special or specific instruction.
 </li>
 <li>
 Works independently on tasks as directed, and exhibits an understanding of how individual tasks affect other long-term projects and the department functioning as a whole.
 </li>
 <li>
 Displays competency while learning new tasks and ability to ask thoughtful questions to complete assignments.
 </li>
 <li>
 Creates and maintains all client and general files.
 </li>
 <li>
 Handles incoming and outgoing mail as necessary.
 </li>
 <li>
 Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship; follows practice group guidelines for protecting client information.
 </li>
 <li>
 Makes appointments for attorney(s) and updates attorney calendar(s) using Firm software regarding meetings, conference calls, in-house meetings, travel, etc.
 </li>
 <li>
 Makes necessary travel arrangements; completes expense reports in a timely manner.
 </li>
 <li>
 Understands and properly utilizes, the Firm&rsquo;s reference materials, including training materials and internal online information.
 </li>
 <li>
 Respects the Firm&rsquo;s policies and procedures.
 </li>
 <li>
 Attends scheduled training sessions and utilizes information in daily work production.
 </li>
 <li>
 Proofreads material for grammatical, typographical or spelling errors.
 </li>
 <li>
 Is well organized, resourceful, motivated and has the ability to adjust to rapidly changing priorities.
 </li>
 <li>
 Communicates and follows instructions effectively from a diverse group of clients, attorneys, paraprofessionals and staff and provides information in person or by phone with courtesy and tact.
 </li>
 <li>
 Develops familiarity with Chapman and Cutler standard formatting and document production procedures.
 </li>
 <li>
 Is proactive in establishing helpful working relationships with coworkers; shows initiative in seeking additional tasks to maintain steady workload.
 </li>
 <li>
 Assists in any other area of the Firm and performs other duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 MINIMUM QUALIFICATIONS
 
 :
 
 
 
 
 
 
 
 <ul>
 <li>
 At least five (5) years of experience in a professional environment
 </li>
 <li>
 Prior law firm experience is preferred
 </li>
 <li>
 Excellent typing, spelling, grammar and punctuation skills
 </li>
 <li>
 Ability to use handbooks and other reference materials
 </li>
 <li>
 Teamwork oriented
 </li>
 <li>
 High degree of organization
 </li>
 <li>
 Computer knowledge, Mac OS preferred; proficiency with Microsoft Office
 </li>
 <li>
 Ability to work collaboratively and to organize, prioritize and complete numerous tasks
 </li>
 <li>
 College degree preferred
 </li>
 <li>
 Committed to following all Firm security protocols and maintaining information security
 </li>
 </ul>
 
 
 
 
 
 
 
 In accordance with the New York Pay Transparency Law, the expected salary range for this New York position is $84,000-$92,000. The benefits overview for this position is available for review at the below link.
 
 
 
 
 
 Benefits Overview
 
 
 
 
 
 Please submit a cover letter and resume. All applicants will be considered; however, the hiring decision will be made based on qualifications for the position.
 
 
 
 
 
 
 Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.
 
 
</div>

Administrative Assistant

Deutsche Bank

<div>
 
 Position Overview
 
 
 
 
 Job Title
 
 Administrative Assistant
 
 
 
 Corporate Title
 
 Assistant
 
 
 
 Location
 
 New York
 
 
 
 Overview
 
 
 
 This is an Assistant role within Institutional Cash and Trade (ICT) in the Corporate Bank; Institutional Cash and Trade (ICT) is the market leader in euro clearing. We provide correspondent banking services for financial institutions such as cross‑border payments, FX solutions, liquidity management, and trade advisory.
 
 
 The administrative assistant role provides the core support for a business area and at times may extend beyond the primary business area. Strong administrative and organizational skills are needed to ensure the day-to-day smooth running of the Business area. You will play a central role in assisting senior management and the team with various tasks and projects.
 
 
 
 What We Offer You
 
 
 
 <ul>
 <li>
 A diverse and inclusive environment that embraces change, innovation, and collaboration
 </li>
 <li>
 A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days
 </li>
 <li>
 Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
 </li>
 <li>
 Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
 </li>
 <li>
 Educational resources, matching gift, and volunteer programs
 
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Coordinating complex calendars and schedules for senior bankers to ensure effective time management and prioritisation of engagements where necessary
 </li>
 <li>
 Facilitating travel plans of all team members with minimal disruption, including planning, and booking detailed travel itineraries (flights, hotels and visas), organising travel meetings and reimbursement of travel expenses
 </li>
 <li>
 Coordinating the submission of business expenses for personal remittance in a timely fashion
 </li>
 <li>
 Run point on setting up meetings across multiple time zones, booking rooms, organising passes and coordinating catering where necessary to ensure events are able to run without disruption
 </li>
 <li>
 Drafting communication documents and other correspondence
 </li>
 <li>
 Working with other assistants where necessary to ensure support needs are covered during short-term absences
 
 
 
 </li>
 </ul>
 
 Skills You&rsquo;ll Need
 
 
 
 <ul>
 <li>
 Previous relevant experience as a Personal/ Executive Assistant within the finance industry
 </li>
 <li>
 Solid organisational skills with a focus on complex diary management
 </li>
 <li>
 Strong attention to detail and ability to communicate clearly, concisely and confidently
 </li>
 <li>
 Discretion and ability to handle sensitive matters confidentially at all times
 </li>
 <li>
 Ability to prioritise, work under pressure and multi-task and ability to take initiative and be resourceful when finding solutions for their bankers
 
 
 
 </li>
 </ul>
 
 Skills That Will Help You Excel
 
 
 
 <ul>
 <li>
 Excellent communication skills, both written and oral
 </li>
 <li>
 High attention to detail and a passion for quality
 </li>
 <li>
 Ability to work well under pressure in a fast-paced environment
 </li>
 <li>
 Good interpersonal skills and the ability to build relationships with a broad range of stakeholders; team player, supporting colleagues &amp; peers where necessary
 </li>
 <li>
 Self-motivated and proactive in identifying areas for improvement
 
 
 
 </li>
 </ul>
 
 Expectations
 
 
 
 It is the Bank&rsquo;s expectation that employees hired into this role will work in the New York office in accordance with the Bank&rsquo;s hybrid working model.
 
 
 Deutsche Bank provides reasonable accommodations to candidates and employees with a substantiated need based on disability and/or religion.
 
 
 The salary range for this position in New York City is $70k to $90k Actual salaries may be based on a number of factors including, but not limited to, a candidate&rsquo;s skill set, experience, education, work location and other qualifications. Posted salary ranges do not include incentive compensation or any other type of remuneration.
 
 
 
 Deutsche Bank Benefits
 
 
 
 At Deutsche Bank, we recognize that our benefit programs have a profound impact on our colleagues. That&rsquo;s why we are focused on providing benefits and perks that enable our colleagues to live authenti&shy;cally and be their whole selves, at every stage of life. We provide access to physical, emotional, and financial wellness benefits that allow our colleagues to stay financially secure and strike balance between work and home. Click here to learn more!
 
 
 Learn more about your life at Deutsche Bank through the eyes of our current employees: https://careers.db.com/life
 
 
 The California Consumer Privacy Act outlines how companies can use personal information. If you are interested in receiving a copy of Deutsche Bank&rsquo;s California Privacy Notice, please email HR.Direct@DB.com .
 
 
 We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.
 
 
 Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.
 
 
 We welcome applications from all people and promote a positive, fair and inclusive work environment.
 
 
 Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law. Click these links to view "Deutsche Bank&rsquo;s Equal Opportunity Policy Statement" and the following notices: "EEOC Know Your Rights" ; "Employee Rights and Responsibilities under the Family and Medical Leave Act" ; and "Employee Polygraph Protection Act" .
 
 
</div>

Research Foundation for Mental Hygiene, Inc.

<div>
 
 Job Title:
 
 Research Assistant
 
 
 
 Grade:
 
 14
 
 
 
 Salary:
 
 $53,808 - $64,430
 
 
 The Research Foundation for Mental Hygiene is seeking a qualified candidate to fill a full-time Research Assistant position. We are seeking a motivated and detail-oriented Research Assistant to join our team in support of one of the projects under our center grant. The ideal candidate will have experience in human subjects research, qualitative and quantitative data collection, and administrative support within a research setting. This role offers the opportunity to gain hands-on experience in all aspects of research, from participant interaction to regulatory compliance and project administration.
 
 
 
 Duties And Responsibilities
 
 
 
 The Research Assistant will work closely with the Project Leads to accomplish specific project aims. Responsibilities include
 
 
 <ul>
 <li>
 Conduct participant screening, recruitment, and consenting in accordance with IRB-approved protocols.
 </li>
 <li>
 Facilitate focus groups and support qualitative research activities, including transcription, coding, and data analysis.
 </li>
 <li>
 Enter and manage study data in REDCap, ensuring accuracy and completeness.
 </li>
 <li>
 Assist with IRB preparation, submission, and ongoing reporting.
 </li>
 <li>
 Maintain regulatory binders and ensure adherence to all regulatory requirements.
 </li>
 <li>
 Support center administrative tasks such as coordinating contracts, processing invoices, and supporting pilot studies.
 </li>
 <li>
 Collaborate with project staff to ensure smooth project operations and compliance with grant and institutional guidelines.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in psychology, public health, social sciences, or related field required;
 </li>
 <li>
 Minimum 1 year (full-time equivalent) of clinical or clinical research experience in psychiatry, including direct interaction with individuals diagnosed with serious mental illness.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Master's degree in psychology, public health, social sciences, or related field
 </li>
 <li>
 Background in mental health field preferred.
 </li>
 <li>
 More than (1) year of clinical experience working with individuals with serious mental illness (e.g., in outpatient, inpatient, or community mental health settings).
 </li>
 <li>
 More than (1) year of experience conducting clinical interviews, psychiatric symptom assessments, or neurocognitive testing.
 
 
 </li>
 </ul>
 
 Work Location:
 
 1051 Riverside Drive, New York, NY 10032
 
 
 
 To Apply:
 
 Submit an application through our website at https://rfmh.applicantpro.com/jobs/. Please note only applications submitted through our website will be considered.
 
 
 The Mission of the Research Foundation for Mental Hygiene, Inc. (RFMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. RFMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. RFMH is an equal opportunity/affirmative action employer.
 
 
 The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Affirmative Action/Equal Opportunity Employer - Disabled/Veteran, 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliant.
 
 
 Salary: $53808 - $64430 per year
 
 
 
 Job Posted by ApplicantPro
 
</div>

Research Assistant

Nof1

<div>
 
 
 Company Description
 
 
 
 Nof1 is an AI research lab at the forefront of innovation in financial markets. By training models from scratch using advanced AI techniques, Nof1 is shepherding in an era of agent-based investing. Our organization is committed to pushing the boundaries of AI research by viewing capital markets as a learning environment.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time, on-site role based in New York, NY for an Executive Administrative Assistant. The role involves managing day-to-day administrative functions, coordinating schedules, maintaining effective communication, organizing documents, managing the physical office in NoHo, and supporting executives. The candidate will act as an essential link between the executives, the office, and external stakeholders, ensuring smooth and efficient operations both on and offline.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proficiency in Administrative Assistance and Clerical Skills, including managing schedules, organizing documents, and handling correspondence
 </li>
 <li>
 Experience managing a physical office, coordinating visitors, replenishing supplies, etc
 </li>
 <li>
 High level of expertise in Executive Administrative Assistance, including supporting executive-level staff and managing confidential activities
 </li>
 <li>
 Strong Phone Etiquette and Communication skills to maintain professional and effective interactions
 </li>
 <li>
 Strong organizational and time management skills to prioritize and complete tasks efficiently
 </li>
 <li>
 Ability to adapt to dynamic, fast-paced environments and a proactive problem-solving mindset
 </li>
 <li>
 Previous experience in a similar role or supporting executive-level management is highly desired
 </li>
 </ul>
</div>

Executive Administrative Assistant

Vaco by Highspring

<div>
 
 
 Administrative Assistant - UHNW Family Office
 
 
 
 Location:
 
 New York, NY
 
 
 Salary
 
 :$75,000-80,000
 
 
 
 The Role:
 
 We are seeking a bright, highly discreet Administrative Assistant to support a prominent Family Office and Private Residence. This is a dynamic "hybrid" role that requires a blend of professional office administration and high-touch personal support.
 
 The ideal candidate is a proactive problem-solver who possesses exceptional judgment and the ability to navigate both a corporate boardroom and a private household with ease.
 
 
 
 Core Responsibilities
 
 <ul>
 <li>
 
 Executive Coordination:
 
 Manage complex calendars, coordinate appointments, and handle scheduling for both professional and personal obligations.
 </li>
 <li>
 
 Logistical Support:
 
 Serve as the "connective tissue" between the family's NYC office and private residence, including running sensitive errands and ensuring seamless operations between both locations.
 </li>
 <li>
 
 Vendor Relations:
 
 Act as a professional point of contact for external vendors and service providers; must be well-spoken and able to negotiate and follow up effectively.
 </li>
 <li>
 
 Project Management:
 
 Anticipate needs before they arise, thinking through challenges independently while maintaining a high level of respect for family privacy.
 </li>
 <li>
 
 Digital Support:
 
 Utilize Outlook for heavy scheduling and Excel for basic tracking and organizational tasks.
 </li>
 </ul>
 
 Candidate Profile
 
 <ul>
 <li>
 
 Experience:
 
 2-3+ years of administrative experience, ideally within a Family Office, Luxury Brand, or high-level Corporate environment.
 </li>
 <li>
 
 Discretion:
 
 Absolute commitment to confidentiality and the ability to handle sensitive information with a high degree of "quiet" professionalism.
 </li>
 <li>
 
 Communication:
 
 Exceptionally well-spoken with a polished phone presence and clear written skills.
 </li>
 <li>
 
 Technical Skills:
 
 Proficiency in Microsoft Office (specifically Outlook and Excel).
 </li>
 <li>
 
 The "Right" Mindset:
 
 A "no task is too small" attitude paired with the intellectual horsepower to work with minimal guidance.
 
 </li>
 </ul>
 Vaco PLC is acting as an Employment Agency in relation to this vacancy.
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