executive assistant Jobs in Dubai United Arab Emirates

executive assistant

administrative assistant Jobs in Dubai United Arab Emirates

administrative assistant

office administrator Jobs in Dubai United Arab Emirates

office administrator

office assistant Jobs in Dubai United Arab Emirates

office assistant

office manager Jobs in Dubai United Arab Emirates

office manager

administrative assistant office manager

E-global Intragroup Management Limited

� Location: Dubai We are looking for a proactive and well-organized Office Manager / HR Assistant to join our team. This role combines office administration with HR support, making it an excellent opportunity for someone who enjoys variety, responsibility, and contributing to a positive workplace culture. Key Responsibilities<ul><li>Oversee daily office operations and ensure smooth functioning of administrative processes</li><li>Greet guests and visitors, handle incoming/outgoing correspondence</li><li>Manage office budget, supplies, and vendor relationships</li><li>Coordinate travel arrangements (domestic & international)</li><li>Provide support with various administrative and HR tasks on a daily basis</li><li>Assist HR processes, including recruitment, onboarding, and employee record management</li><li>Assist with policy compliance and provide support to the management team</li><li>Organize company events, meetings, and team-building activities when needed</li><li>Ensure a professional, organized, and welcoming office environment</li></ul>

Office Manager / HR Assistant

Global Advisors Communications

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!

Executive Assistant Office Manager

KERZNER INTERNATIONAL LIMITED

As an Administrative Assistant, Events, you will provide essential administrative and coordination support to the Events Manager and wider team. You will assist in managing event documentation, coordinating schedules, maintaining communication with clients and vendors, and ensuring all event logistics and requirements are accurately organized. You ll also help track budgets, process invoices, prepare reports, and ensure all administrative tasks are handled efficiently and in line with company standards, policies, and procedures.

Administrative Assistant, Events

Roche Bobois

Job SummaryThe Administrative Assistant &amp; HR Specialist oversees HR functions and office administration, with accounts experience preferred. The role manages recruitment, onboarding, and employee relations in compliance with UAE labor law, while providing administrative and executive support to management. It also ensures efficient office coordination, accurate documentation, and smooth retail showroom operations.Key ResponsibilitiesHuman Resources &amp; Recruitment<ul><li>Manage full recruitment cycle, onboarding, and employee records.</li><li>Administer payroll, attendance, and leave in compliance with UAE labor law.</li><li>Support performance appraisals and employee engagement activities.</li><li>Coordinate with accounts for salary processing and HR documentation.</li></ul>Administrative Support<ul><li>Oversee daily office operations and correspondence.</li><li>Maintain filing systems and coordinate office supplies and vendors.</li><li>Assist management with scheduling, reports, and presentations.</li></ul>Retail Showroom &amp; Operations Support<ul><li>Manage showroom staffing, attendance, and performance tracking.</li><li>Ensure showroom readiness, cleanliness, and service standards.</li></ul>Director Support<ul><li>Provide confidential administrative and personal assistance to the Director.</li><li>Manage correspondence, schedules, travel, and reimbursements.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field.</li></ul><ul><li>Minimum 3&ndash;5 years of experience in administrative and HR roles, preferably within real estate or retail industries.</li></ul><ul><li>Strong understanding of HR principles, payroll administration, and employee relations management.</li></ul><ul><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li></ul><ul><li>Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).</li></ul><ul><li>Ability to handle multiple priorities efficiently and maintain confidentiality at all times.</li></ul>CAN JOIN IMMEDIATELYJob Type: Full-timePay: AED5,500.00 - AED6,500.00 per month

Administrative Assistant & HR Specialist

Confidential Company

Interested candidates can call us at +918657487961 & drop a WA message on +91 8828300920 Job TitlePersonal AssistantPosition Reports ToMDNo of Team Members0Job LocationDubaiJob SummaryWe are seeking a highly organized, proactive, and discreet Personal Assistant to support the Managing Director in day-to-day operations, strategic initiatives, and administrative tasks. The ideal candidate will be based in Dubai and possess excellent communication skills, a high level of professionalism, and the ability to manage multiple priorities efficiently.Brief Job Description (just an indicative list and not limited to the following)Executive Support:Manage and maintain the MD’s calendar, appointments, and travel arrangements. Coordinate meetings, prepare agendas, and take minutes. Handle confidential correspondence and documentation with discretion.Administrative Duties:Prepare reports, presentations, and other documents as required. Liaise with internal departments and external stakeholders on behalf of the MD. Organize and maintain files, records, and office systems.Travel & Logistics:Arrange domestic and international travel, including visas, accommodation, and itineraries. Ensure smooth execution of travel plans and resolve any issues promptly.Communication & Liaison:Act as the point of contact between the MD and internal/external parties. Screen calls, emails, and requests, and respond or redirect as appropriate.Project Coordination:Assist in tracking progress of strategic projects and initiatives. Follow up on action items and ensure timely completion.Desired Skills1. Minimum 3–5 years of experience as a Personal Assistant or Executive Assistant, preferably in a corporate or high-level executive setting.2. Excellent written and verbal communication skills in English.3. Strong organizational and time-management abilities.4. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).5. Ability to handle sensitive information with discretion and integrity.6. Flexible, proactive, and able to work independently.

Looking for two Personal Assistants to manage MD s Office

The First Group

Job summary: We are looking for a reliable and proactive Office Administrator to join our team. The ideal candidate will be responsible for providing administrative support, ensuring the smooth running of the office, and maintaining a positive and productive work environment. span&gt;Daily Responsibilities of the Office Administrator include but not limited to the following: <ul> <li>Active member of the Fire Marshall team.</li> <li>Active member of the First Aider team.</li> <li>Assists in office refurbishments, office relocations and seating re-arrangements.</li> <li>Prepare Purchase Requests, Purchase Orders and Payment Vouchers for office-related suppliers.</li> <li>Maintaining all office-related folders, trackers &amp; inventories.</li> <li>Assist in handling office maintenance issues (AC related issues, equipment for repair ).</li> <li>Responsible for ordering, distributing, and arranging the office stationery.</li> <li>Responsible for ordering food for the clients, daily water supply, weekly pantry supplies &amp; cleaning materials and supplies.</li> <li>Track and schedule AMCs of office-related suppliers (Pest Control, AC, Water filter, Air freshener ).</li> <li>Source suppliers for office requirements (table, chairs, equipment ).</li> <li>Monitor the maintenance of the AED machines (battery, adult &amp; pediatric pads).</li> <li>Assist in replenishing First Aid kit supplies.</li> <li>Assist in document destruction.</li> <li>Prepare building work permits for contractors and suppliers.</li> <li>Assist with incident report documentation.</li> <li>Handle migration and retrieval of files from outsourced storage, ensuring tracker accuracy.</li> <li>Arrange uniforms and name badge for the Drivers, Handyman, Office Help, Pantry Assistant &amp; Doormen.</li> <li>Assists for parking access for the Visitors and Drive In clients by calling the Building Management/Security.</li> <li>Reporting concerns/issues related to the common areas such as toilets, corridor, staircase &amp; parking</li> </ul>

Administrator - Office Management

STARCITY AUTOS

<ul><li>Managing front desk operations and handling clients professionally.</li><li>Organizing and maintaining office records and documentation.</li><li>Handling mail, correspondence, and basic office administrative tasks.</li><li>Supporting document filing, data entry, and office coordination as needed.</li><li>Assisting with basic HR tasks such as coordinating interviews, maintaining employee files, and supporting onboarding documentation</li></ul>

Administrative & HR Assistant | Reception & Office Management

Explore 6657+ Administrative assistant office manager in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.