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Global Advisors Communications

Job Overview Job Title: Executive Assistant & Office ManagerLocation: Dubai, UAEType: Full-timeSalary: Competitive (Based on market standards)Experience: Minimum 3-4 years in media, PR, or communicationsLanguages: Spanish speakers only.We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment. Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul>If interested, please share your updated CV. We look forward to hearing from qualified candidates!

Executive Assistant Office Manager

Legal Documents Clearing 

<ul><li>Communicating with clients via phone, by email and in person to offer documentation Services.</li><li>Performing initial background research and briefing the consultant</li><li>Seeing to administrative tasks like making copies and sending invoices</li><li>Attending clients alongside the Consultant and taking accurate notes on attestation</li><li>Organizing documents for attestatiom and handing over to consultant</li><li>Transcribing and proofreading legal documents Scheduling client appointments</li><li>Providing administrative support to manager enhance office effectiveness</li><li>Handling communication with clients.</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per month

Admin Assistant | Office admin

Dassault Systèmes

<div><div>Joining Dassault Syst&egrave;mes as our Middle East (UAE, Dubai) Local Admin Point of Contact and Office manager, you will be able to work on several topics.
Your missions<ul><li> Executive Assistant: comprehensive executive support including agenda management, email prioritization with reminders, complete travel coordination with expense tracking and visa/passport administration, and meeting/event preparation.</li><li> Office Operation: office management responsibilities including facility maintenance orchestration, site assessments, equipment coordination, and license renewals in collaboration with HQ and Public Relationship Officer (PRO) services. The position ensures compliance with internal processes, identifies and escalates gaps as needed, maintains comprehensive document archiving systems (physical and digital), and serves as the company's representative liaison with the selected PRO for all external administrative requirements.</li><li> Finance &amp; Accounting: manages all financial documentation and workflows for accounting, tax, and regulatory compliance, ensuring timely and accurate transfer of documents to appropriate teams with proper backup systems. The position handles purchase requests, orders, and invoice verification/submission for Middle East activities in coordination with HQ, while serving as the primary liaison with local suppliers to address any issues or conflicts.</li><li> Human Resources: serves as the primary point of contact for all HR-related matters including vacation management, salary certificates, and visa coordination in collaboration with local management and PRO. The position supports the complete hiring process with HR and managers, manages newcomer logistics and onboarding, consolidates vacation requests for HQ reporting, and ensures proper Vacation Management System usage while providing team support as needed.</li></ul> 
</div><div>Your qualifications<ul><li> Having occupied a similar position in the UAE, within a major international corporation</li><li> High-quality professional interaction with internal and external stakeholders while maintaining consistent availability across multiple communication channels (email, business phone, 3DSwym) throughout working hours.</li><li> Having already cooperated with a centralized fully integrated end-to-end Shared Service Center organization,</li><li> Having already experienced an international environment with English as the main working language. French and Arabic ideally as well, but not mandatory.</li><li> Capable to understand and navigate within a multi-dimensional organizational matrix.</li><li> Being able to identify issues and problems (in particular with regards to non-compliance, deadlines, etc...), and proactively propose improvement recommendations and solutions.</li><li> Basics in Internal control, accounting, financial fundamentals, tax and accounting standards, procurement policies.</li><li> Self-starter, autonomy and excellent problem-solving approach.</li></ul> 
Joining Dassault Syst&egrave;mes
Join a scientific company at the heart of technological innovation, driven by strong growth for over 40 years.
Main advantages and benefits:<ul><li> Multicultural environment</li><li> Friendly work environment focused on well-being and health</li><li> Commitment to diversity and inclusion</li><li> Dynamic career development policy: training plan, internal mobility, etc.</li></ul></div><h2 class="jobSectionHeader">
Inclusion statement</h2><div>
As a game-changer in sustainable technology and innovation, Dassault Syst&egrave;mes is striving to build more inclusive and diverse teams across the globe. We believe that our people are our number one asset and we want all employees to feel empowered to bring their whole selves to work every day. It is our goal that our people feel a sense of pride and a passion for belonging. As a company leading change, it&rsquo;s our responsibility to foster opportunities for all people to participate in a harmonized Workforce of the Future.</div></div>

Local Admin Point of Contact and Office manager

Anasia

Job descriptionWe are looking for a responsible Female Operations &amp; Admin assistant to organize our company&rsquo;s day-to-day operations. Your job will be to provide clerical support to our managers and employees and coordinate all daily operations activities.She should be highly organized and able to multitask with ease.Duties and responsibilities&middot; Managing Company Internal requirements, documents, and procedures&middot; Update office policies and ensure compliance with them&middot; Track stocks of office supplies and place orders when necessary&middot; Handling basic office tasks, such as filing, delivering mail, answering emails and data entry.&middot; Handling &amp; monitoring Governmental documents.&middot; Support the HR department&middot; Fleet Management&middot; Handle queries from managers and employeesQualifications&middot; Bachelor&rsquo;s degree&middot; 1-2 years proven work experience.&middot; Fluent in English and Russian Languages&middot; Experience with office management tools -MS Office&middot; Can handle multi tasks and able to work under pressure&middot; Excellent organizational and time-management skills&middot; Flexible and fast learner&middot; Strong analytical and problem-solving skills.Special requirements:&middot; Mandatory to send your updated CV with a recent pictureJob Type: Full-timeExperience:<ul><li>Admin: 1 year (Preferred)</li></ul>Language:<ul><li>Russian (Required)</li></ul>

Operations & Admin Assistant-Female

Ocley Group

<div>
 
 
 Job description:
 
 
 
 Ocley Group is a rapidly rising real estate powerhouse in Dubai. With over AED 1B in sales and 120+ luxury holiday homes in under three years, we&rsquo;re only getting started.
 
 
 www.ocleygroup.com
 
 
 ________________________________________
 
 
 We offer:
 
 
 - High potential to grow in the company and take on more responsibilities.
 
 
 - Valid visa sponsorship and health insurance.
 
 
 ________________________________________
 
 
 Key Responsibilities:
 
 <ul>
 <li>
 Assist across different administrative tasks.
 </li>
 </ul>
 
 ________________________________________
 
 
 Requirements:
 
 <ul>
 <li>
 High attention to detail.
 </li>
 <li>
 Positive Energy and eagerness to work.
 </li>
 <li>
 High level of proficiency in written English.
 </li>
 </ul>
 
 ________________________________________
 
 
 Timings:
 
 
 - Monday to Friday - 9:00 AM to 5:00PM (from the Office)
 
 
 - Saturday - 10:00PM to 6:00PM (from Home)
 
 
 ________________________________________
 
 
 Don't miss this opportunity to join our incredible team - if you think you have what it takes, get in touch with us today!
 
 
 
 
 
 Job Type: Full-time
 
 
 Work Location: Business Bay, Dubai
 
</div>

Administrative Assistant / Staff (Onsite & Urgent)

Irwin & Dow

The Role
 A lovely role working in a new private investment arm of this well-established, highly regarded portfolio of companies. A dynamic, but highly boutique office, C-Suite leadership are well regarded and are overseeing exciting investment opportunities and new projects across the region. The role offers significant breadth and as the Executive Assistant / Office Manager will provide a full spectrum of senior level support to the team and oversee all day-to-day operations. This is a highly corporate position, where we are seeking EA’s who have been intrinsically involved in start-up and entrepreneurial business operations and can work in progressive environments, assisting across the whole office support spectrum. Core responsibilities will encompass oversight of the management team’s projects, extensive outlook calendar management, and complex travel requirements for the team, as well as team executive committee meetings. There are key UHNW stakeholders and the role will support them when they are in the region and manage logistics for their visits. The oversight of the office will involve managing health & safety requirements, legal formalities with the relevant authorities, facilities management and managing vendor contracts. There will be extensive document management and correspondence, requiring a high degree of accuracy and the ability to work to very tight deadlines. Advanced PowerPoint and Excel skills will be required to prepare executive reports and proposals for the team, collating research, and data liaison with both internal stakeholders across the wider group and external stakeholders. Research capability, coupled with the ability to conduct feasibility reports and present findings through conclusive and clear methodology will also be important. Candidates shortlisted will need to be commercially aware and very forward thinking. This is not a role for a process driven individual, but rather someone who can be entirely proactive and take the initiative, managing themselves in an environment which will be evolving as the business develops. Common sense is key; what is important, who needs to be where and how the individual schedules come together for meetings is paramount. The role is effectively the gatekeeper to the senior leadership and as such we are seeking the highest levels of professionalism, confidentiality, and discretion to be demonstrated. Hence, proven experience managing multiple senior individuals is essential and candidates should be able to build effective relationships across the wider business. You will have a very flexible attitude, show strong initiative and a problem solving approach. Candidates will ideally have a strong background from within the professional services sector and ideally from investment banking/ asset management / private wealth. We are looking for clear commitment and stability from previous roles and demonstrated ability to engage with stakeholders. This is a superb opportunity to join a growing organisation with a strong core team, and this role is pivotal in supporting them as they continue to develop the business.
 
Requirements
 Candidates shortlisted will need to be commercially aware and very forward thinking. This is not a role for a process driven individual, but rather someone who can be entirely proactive and take the initiative, managing themselves in an environment which will be evolving as the business develops. Common sense is key; what is important, who needs to be where and how the individual schedules come together for meetings is paramount. The role is effectively the gatekeeper to the senior leadership and as such we are seeking the highest levels of professionalism, confidentiality, and discretion to be demonstrated. Hence, proven experience managing multiple senior individuals is essential and candidates should be able to build effective relationships across the wider business. You will have a very flexible attitude, show strong initiative and a problem solving approach. Candidates will ideally have a strong background from within the professional services sector and ideally from investment banking/ asset management / private wealth. We are looking for clear commitment and stability from previous roles and demonstrated ability to engage with stakeholders. This is a superb opportunity to join a growing organisation with a strong core team, and this role is pivotal in supporting them as they continue to develop the business.
 
About the company
 Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function. We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNCs, government & semi -government entities, SMEs, local businesses and in the start-up and UHNWI support framework. Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties. Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.

Executive Assistant / Office Manager

MILELE

<div><div>Position Overview:</div><div>
We are seeking a dedicated and detail-oriented Sales Assistant to support our sales department and its operations in the automotive export industry. The ideal candidate will be responsible for managing back-office tasks, front-in clients, handling documentation, coordinating with clients and internal departments, and ensuring seamless communication to facilitate the sales process.</div><div>
Key Responsibilities:</div><ul><li>Administrative Support: Provide comprehensive administrative assistance to the Sales Manager and Chief Sales Officer, including scheduling meetings, managing calendars, and preparing reports and creating sales and work orders and insuring their timely closure.</li><li>Documentation Management: Handle all sales-related documentation, ensuring accuracy and compliance with company policies and export regulations.</li><li>Client Coordination: Serve as a liaison between clients and reporting managers, addressing inquiries, providing timely updates, and ensuring a high level of customer satisfaction around the clock.</li><li>Interdepartmental Communication: Coordinate with various departments such as logistics, finance, and marketing to streamline processes and resolve any issues related to sales department and its operations.</li><li>Data Management: Maintain and update client databases, sales records, and inventory lists using ERP systems and Microsoft Office applications.</li><li>Reporting: Prepare and present regular reports on sales activities, client feedback, and other relevant metrics to the Sales Manager and Chief Sales Officer.</li></ul><div>
Qualifications:</div><ul><li>Education: Bachelor's degree or diploma in Administration, Management, or a related field.</li><li>Experience: Minimum of 2 years in an administrative or assistant role within the automotive, logistics, or consultancy sectors. Experience in the automobile industry is preferred.</li><li>Technical Skills: Mandatory proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with ERP systems. Ability to manage complex Standard Operating Procedures (SOPs).</li><li>Language Skills: Fluent in English; proficiency in Arabic or French is advantageous. Knowledge of Hindi or Urdu is a plus.</li><li>Soft Skills: Strong organizational skills, attention to detail, Handling clients confidently, excellent communication abilities, and the capacity to handle multiple tasks efficiently</li></ul><div>
Additional Information:</div><ul><li>Driving License: Required.</li><li>Travel Requirements: Not at the moment.</li><li>Interview Process: Two rounds one with the Sales Manager and another with the Chief Sales Officer.</li></ul></div><div></div>

Sales Assistant

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