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assistant store manager / store supervisor (westfield jeddah) Jobs in Saudi Arabia

dental assistant

document controller (saudi national) Jobs in Saudi Arabia

document controller (saudi national)

linux os system administrator(saudi national only)-remote Jobs in Saudi Arabia

office manager

administrative assistant saudi

Moelis & Company

<div>
 
 We are passionate about our business and our culture, and are seeking individuals with that same drive.
 
 
 
 
 Reception Duties:
 
 
 
 <ul>
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 To meet and greet clients and visitors in a friendly and courteous manner
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 Keeps reception area clean and tidy
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 Prepares refreshments for Guests
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 Collects mail from the P.O. Box and distributes mail to the relevant people
 </li>
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 Answers calls and directs to the concerned person or takes a message and relays to the relevant person
 </li>
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 Monitoring and ordering of pantry and office supplies
 
 
 </li>
 </ul>
 
 General Administrative Duties:
 
 
 
 <ul>
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 To support client activities and requirements in a proactive manner, liaising with clients e.g. take messages, pass on information, deal with simple queries, meet and greet and client events.
 </li>
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 To pro-actively manage diaries, co-ordinate and schedule meetings, reserve conference rooms, and set up conference calls.
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 Manage client contacts, inbox for Bankers.
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 Photocopy and scan documents
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 To make travel arrangements; book flights, ground transportation, lodging and entertainment for business travel (domestic &amp; international), prepare itineraries for business travel, visas etc.
 </li>
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 Using Concur, to process and monitor expenses to ensure prompt payment and reconcile with AMEX statement.
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 Any other duties or special projects as requested by Office Manager, and/or Bankers.
 
 
 </li>
 </ul>
 
 Required Skills &amp; Experience
 
 
 
 <ul>
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 Proficient in all software packages (Word, Excel, PowerPoint)
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 Previous professional services sector experience / background
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 High level organisational skills
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 Excellent communicate skills, both written and verbal
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 Previous experience working in a fast-paced environment
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 Strong attention to detail
 
 
 </li>
 </ul>
 We are an equal opportunity employer and are committed to promoting diversity, preventing discrimination and providing a supportive and inclusive working environment. We seek to ensure that we recruit from a diverse talent pool and that all applicants are treated fairly at each stage of the recruitment process. Applicants are considered for employment opportunities without regard to any characteristic or status protected under any applicable law in the location of the role.
</div>

Administrative Assistant - Saudi

IIQAF

<div>Company: IIQAF Group 
Location: Riyadh, Saudi Arabia 
Industry: Hospital / Health Care 
Salary: SAR 6,500 &ndash; SAR 7,000 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and proactive Administrative Assistant in Riyadh to support our healthcare and hospital operations. The ideal candidate will have experience in office administration, scheduling, document management, data entry, and administrative coordination.
This position is suitable for candidates searching for Administrative Assistant jobs in Riyadh, Office Assistant jobs Saudi Arabia, Healthcare Administration roles, Hospital Administrative Coordinator positions, or Admin Support jobs in KSA.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide daily administrative and office support to healthcare management</li><li>
Manage schedules, appointments, and meeting coordination</li><li>
Maintain accurate records, reports, and documentation</li><li>
Handle phone calls, emails, and internal communications</li><li>
Assist with data entry and database management</li><li>
Prepare reports, presentations, and administrative documents</li><li>
Coordinate with hospital departments and staff</li><li>
Maintain office supplies and administrative systems</li><li>
Ensure compliance with company policies and healthcare regulations</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Healthcare Administration, or related field</li><li>
Experience in hospital or healthcare environment preferred</li><li>
Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Ability to maintain confidentiality and handle sensitive information</li><li>
Immediate availability preferred</li></ul></div>

Administrative Assistant

Bausch + Lomb

<div>
 
 
 Bausch + Lomb
 
 is a leading global eye health organization dedicated to protecting and enhancing the gift of sight for millions of people worldwide. With a comprehensive portfolio of over 400 products, including contact lenses, lens care products, eye care products, and ophthalmic surgical devices, we have a significant global presence. Founded in 1853, we have over 12,000 employees and operate in nearly 100 countries.
 
 
 
 
 
 
 Objectives / Purpose of the Job:
 
 
 
 Ensure that the company's administrative function and project management furthers the goals of the organization. Responsible for overseeing the daily operations of an office and its various departments. Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision.
 
 
 
 
 
 
 Key responsibilities:
 
 
 <ul>
 <li>
 Oversee and support all administrative duties to ensure smooth day-to-day office operations.
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 Maintain office efficiency by organizing procedures, managing filing systems, and overseeing supplies, equipment, and common areas.
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 Purchase office supplies and equipment, maintaining proper stock levels.
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 Supervise general office functions and report regularly to management.
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 Provide progress updates to senior management and collaborate on improving office operations.
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 Deliver administrative support including calendar management, meeting scheduling, research, and internal reporting.
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 Coordinate domestic and international travel arrangements (flights, hotels, car rentals) for employees and leadership.
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 Provide comprehensive administrative support across departments.
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 Follow up on administrative invoice payments for accurate financial reporting.
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 Track employee movements, including vacation schedules, ADM requests, and social security updates.
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 Ensure timely processing and follow-up on administrative purchase orders.
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 Collaborate with the HR team on employee onboarding, offboarding, and HR-related administrative tasks.
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 Organize events across the Middle East, including hotel bookings and visa processing.
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 Plan detailed travel logistics for senior leadership, including itineraries, transport, and meeting materials.
 </li>
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 Manage contract approvals and signatures using the Evisort platform.
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 Prepare monthly administrative provisions with full justification of related expenses.
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 Support general office needs such as supplies, event planning, meeting coordination, shipping, and mail handling.
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 Ensure a safe, clean, and compliant working environment.
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 Review and compare legal agreements (e.g. vendor, distributor, confidentiality) when signed by external parties.
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 Ensure timely execution of approvals and signatures for Saudi Arabia entity signatories.
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 Act as Company Secretary for the Bausch + Lomb Regional Headquarters.
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 Maintain custody and availability of all original and copy legal and contractual documents.
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 Assist with Evisort preparation and approvals for the Saudi Arabia team.
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 Lead and track contract approval workflows for Saudi Arabia.
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 Maintain and update distributor lists and coordinate with Quality on distributor qualifications.
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 Validate and proofread contract content to ensure compliance with internal SOPs.
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 Manage contract databases (hard and soft copies) for the region via Evisort.
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 Lead the regional contract database project as a centralized data source.
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 Maintain and update best practices, templates, and contract management guidelines.
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 Ensure proper filing and quick retrieval of all original contracts.
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 Validate distributor signatures on finalized contracts.
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 Liaise with the PRO for all legalizations and departmental document processing.
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 Coordinate with the PRO for the renewal of licenses for Saudi entities.
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 Support office logistics such as lease expirations, trade license renewals, and transition-related documentation.
 </li>
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 Participate in preparing the annual administrative budget and monitoring related expenses.
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 Conduct training on legal contract management and the corporate documentation system.
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 Ensure documentation and contract databases are updated with relevant teams.
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 Administer corporate GEMS system uploads for the TMEA region.
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 Provide audit support through documentation, retrieval, and system compliance.
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 Serve as a Securitate user supporting due diligence processes.
 </li>
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 Act as legal administrator for Legal Tracker, assisting law firms and internal legal teams with updates across TMEA.
 </li>
 </ul>
 
 
 
 
 
 Required Education &amp; Skills:
 
 
 <ul>
 <li>
 Undergraduate BS, or bachelor&rsquo;s degree or a university degree is required.
 </li>
 <li>
 Advanced computing skills including Word, Excel, Outlook email and Power point.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 Proven of at least 1-2 years of office management, administrative, or assistant experience ideally gained within a multinational matrix organization.
 </li>
 <li>
 Knowledge of office management responsibilities, systems, and procedures.
 </li>
 <li>
 Experience in different field is advantageous.
 </li>
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 Experience of dealing with people at different levels throughout the organization and across the regions.
 </li>
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 Experience of dealing and price negotiation with vendors/suppliers.
 </li>
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 Ability to deal with strictly confidential information in a professional manner.
 </li>
 </ul>
 
 
</div>

Office Administrator

Acciona- Qatar

We are looking for a highly organized and proactive Admin Assistant with recruitment experience to join our growing team. 📍 Location: Jeddah, Saudi Arabia 🕒 Employment Type: Full-time 🔹 Key Responsibilities: • Provide day-to-day administrative support to the team • Assist in end-to-end recruitment processes (sourcing, screening, scheduling interviews) • Maintain and update employee records and HR databases • Coordinate meetings, prepare reports, and manage documentation • Handle correspondence and ensure smooth office operations 🔹 Requirements: • Proven experience as an Admin Assistant or in a similar role • Hands-on experience in recruitment or HR support • Strong organizational and multitasking skills • Excellent communication and interpersonal abilities • Proficiency in Microsoft Office (Word, Excel, Outlook) • Ability to handle confidential information with integrity 🔹 Additional Information: • Candidates currently based in Qatar are welcome to apply if they are willing to relocate to Jeddah

Recruitment Admin Assistant

Antal

Location: Dammam / Al Khobar, Saudi Arabia Department: Administration / HR Reports To: HR Manager / Country ManagerJob PurposeThe Government Relations Officer is responsible for managing the company&rsquo;s regulatory compliance and all interactions with Saudi government authorities. The role ensures the company maintains full operational compliance with labor, immigration, and licensing requirements while supporting smooth mobilization of manpower and business operations across Saudi Arabia.The GRO will play a critical role in preventing regulatory violations, resolving government-related issues, and maintaining the company&rsquo;s legal standing with all relevant authorities.Key Responsibilities<ul><li>Manage all employee-related government transactions including work permits, iqama issuance and renewals, sponsorship transfers, and exit/re-entry visas.</li></ul><ul><li>Maintain company compliance across all government platforms including employment registration, Saudization status, and labor contract approvals.</li></ul><ul><li>Monitor the company&rsquo;s regulatory status and ensure the organization remains compliant with Saudi labor laws and government requirements.</li></ul><ul><li>Maintain all company registrations and official licenses including Commercial Registration, Chamber of Commerce membership, and other statutory approvals.</li></ul><ul><li>Liaise with relevant government authorities to process approvals, resolve administrative matters, and address regulatory issues affecting company operations.</li></ul><ul><li>Support manpower mobilization for projects by coordinating visa issuance, employee documentation, and regulatory approvals.</li></ul><ul><li>Monitor company Saudization (Nitaqat) status and coordinate corrective actions when required.</li></ul><ul><li>Maintain accurate records of all government transactions and employee documentation.</li></ul><ul><li>Provide guidance to management on regulatory updates and government requirements affecting company operations.</li></ul><ul><li>Coordinate document attestation, approvals, and official submissions with government authorities.</li></ul>Requirements<ul><li>Minimum 5&ndash;7 years experience as GRO in Saudi Arabia</li></ul><ul><li>Demonstrated experience handling government transactions for contracting, industrial, or EPC companies</li></ul><ul><li>Strong understanding of Saudi labor law, immigration procedures, and government administrative systems</li></ul><ul><li>Proven ability to manage company compliance requirements and resolve regulatory issues</li></ul><ul><li>Strong government relations network within the Eastern Province</li></ul><ul><li>Ability to handle complex government procedures and administrative problem solving</li></ul><ul><li>Fluent Arabic and English</li></ul><ul><li>Valid Saudi driving license</li></ul><ul><li>Saudi National</li></ul>Preferred ExperienceCandidates with prior experience supporting companies operating in:<ul><li>Jubail Industrial City</li><li>Aramco contractors</li><li>SABIC / refinery contractors</li><li>Large industrial projects</li></ul>will be strongly preferred.Salary RangeSAR 7,000 &ndash; 9,000 per monthJob Type: Full-timePay: ﷼7,000.00 - ﷼9,000.00 per month

Government Relations Officer (GRO)

Johnson Health Tech

Key Responsibilities:Human Resources:&middot; Handle the full employee lifecycle including recruitment, onboarding, employee records management, and offboarding.&middot; Ensure full compliance with Saudi Labor Law, HR policies, and regulatory requirements.&middot; Administer the Wage Protection System (WPS) and ensure timely and accurate salary processing.&middot; Prepare employment contracts, offer letters, and related documentation in both Arabic and English.&middot; Manage employee attendance, leave records, disciplinary actions, and grievance handling.&middot; Coordinate with the PRO/Muqeem for visa processing, Iqama renewals, transfers, and other government relations tasks.&middot; Monitor Saudization compliance and support initiatives to meet nationalization targets.&middot; Conduct performance evaluations and support employee training and development initiatives.&middot; Support internal audits and maintain confidentiality and integrity of HR data.Administration:&middot; Oversee day-to-day administrative operations including office supplies, company assets, and general facilities.&middot; Manage document control, filing systems, and employee records in line with compliance standards.&middot; Coordinate with logistics and warehouse teams for employee logistics and administrative support needs.&middot; Ensure health and safety compliance within the office and coordinate insurance and legal documentation as needed.Mandatory Requirements:&middot; Minimum 5 years of experience in a Human Resources position within Saudi Arabia.&middot; In-depth knowledge of Saudi HR Law, Labor Law, WPS, and all employee-related legal requirements.&middot; Fluent in both Arabic and English &mdash; reading, writing, and speaking.&middot; Experience in handling HR and admin functions in a retail and distribution company.&middot; Strong understanding of Saudi government portals and systems (GOSI, Qiwa, Muqeem, Mudad, etc.).Preferred Qualifications:&middot; Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.&middot; Certification in HR (CIPD, SHRM, or equivalent) is a plus.&middot; High level of professionalism, discretion, and integrity.&middot; Strong organizational and time-management skills.&middot; Proficiency in Microsoft Office and HR software/systems.Compensation &amp; Benefits:&middot; Competitive salary is a with experience.&middot; Medical insurance.&middot; Annual leave and end-of-service benefits as per Saudi labor law.&middot; A supportive work environment with opportunities for career advancement.Job Type: Full-timePay: From ﷼10,000.00 per month

HR & Admin. Officer- KSA

<div>Company: IIQAF Group 
Location: Riyadh, Saudi Arabia 
Industry: Hospital / Health Care 
Salary: SAR 7,500 &ndash; SAR 8,500 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a compassionate and dedicated Nursing Assistant in Riyadh to support patient care within our healthcare and hospital operations. The ideal candidate will have experience in patient assistance, clinical support, monitoring vital signs, and assisting nurses with daily healthcare procedures.
This role is ideal for candidates searching for Nursing Assistant jobs in Riyadh, Assistant Nurse jobs Saudi Arabia, Healthcare Assistant roles, Hospital Patient Care Assistant positions, or Nursing Support Staff jobs in KSA.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Assist nurses and healthcare professionals with patient care activities</li><li>
Support patients with daily living tasks such as hygiene, feeding, and mobility</li><li>
Monitor and record vital signs and patient observations</li><li>
Maintain cleanliness and infection control standards in patient areas</li><li>
Assist with patient transfers and mobility support</li><li>
Prepare patient rooms, medical equipment, and supplies</li><li>
Maintain accurate patient care records and documentation</li><li>
Provide emotional support and comfort to patients</li><li>
Follow hospital safety procedures and healthcare regulations</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Diploma or certification in Nursing Assistance, Healthcare Support, or related field</li><li>
Experience in hospital or clinical environment preferred</li><li>
Knowledge of patient care procedures and infection control standards</li><li>
Strong communication and teamwork skills</li><li>
Compassionate and patient-focused attitude</li><li>
Ability to work flexible shifts if required</li><li>
Immediate availability preferred</li></ul></div>

Nursing Assistant

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