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administrative assistant (793672) 2/17/2026 Jobs in Indianapolis

administrative assistant (spanish) entry level Jobs in Indianapolis

administrative assistant spanish entry level

Pynkerton Chiropractic Group

Job Summary We are seeking a motivated and detail-oriented Entry-Level Administrative Assistant who is fluent in Spanish to join our dynamic team. This role offers an exciting opportunity to develop foundational office management skills while supporting daily administrative operations. The ideal candidate will bring enthusiasm, strong organizational abilities, and excellent communication skills to ensure smooth office workflows and exceptional customer support. This paid position is perfect for individuals eager to grow their career in administrative support within a vibrant work environment.Responsibilities<ul><li>Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately with professional phone etiquette.</li><li>Manage multi-line phone systems efficiently, handling inquiries and routing calls accurately.</li><li>Perform data entry and maintain organized filing systems, ensuring all documents are accurate and easily accessible.</li><li>Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings.</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices.</li><li>Provide customer service support by responding to inquiries via phone, email, or in person with a friendly and professional attitude.</li><li>Proofread documents for accuracy and clarity, ensuring all correspondence meets quality standards.</li></ul>Experience<ul><li>Prior office or clerical experience is preferred but not required; training will be provided for the right candidate.</li><li>Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.</li><li>Bilingual fluency in Spanish and English is essential to effectively communicate with diverse clients and team members.</li><li>Familiarity with multi-line phone systems, data entry, filing procedures, and basic bookkeeping is highly desirable.</li><li>Excellent organizational skills with the ability to prioritize tasks efficiently while managing time effectively.</li><li>Demonstrated customer service experience with a focus on professionalism and courtesy in all interactions.</li><li>Ability to handle confidential information discreetly and maintain high standards of accuracy in proofreading and data entry tasks. Join us to be part of a supportive team that values your growth! This entry-level role provides comprehensive training opportunities to develop your administrative expertise while contributing meaningfully to our organization&rsquo;s success.</li></ul>Job Types: Full-time, Part-timePay: $15.00 - $19.00 per hourWork Location: In person

Administrative Assistant (Spanish) Entry Level

Care Access

<div><div>About Care Access

Care Access is working to make the future of health better for all. With hundreds of research locations, mobile clinics, and clinicians across the globe, we bring world-class research and health services directly to communities that often face barriers to care. We are dedicated to ensuring that every person has the opportunity to understand their health, access the care they need, and contribute to the medical breakthroughs of tomorrow.

With programs like Future of Medicine, which makes advanced health screenings and research opportunities accessible to communities worldwide, and Difference Makers, which supports local leaders to expand their community health and wellbeing efforts, we put people at the heart of medical progress. Through partnerships, technology, and perseverance, we are reimagining how clinical research and health services reach the world. Together, we are building a future of health that is better and more accessible for all.

To learn more about Care Access, visit www.CareAccess.com.</div><h3 class="jobSectionHeader">
How This Role Makes a Difference</h3>

The Clinical Research Assistant is an entry level clinical position and is designed to fully integrate the individual in the Care Access Research process while learning the skills necessary to be a Clinical Research Coordinator. This position has potential growth and advancement within the Care Access Research organization.
<div>
<h3 class="jobSectionHeader">How You'll Make An Impact</h3>
<ul><li>Ability to understand and follow institutional SOPs</li>
<li>Participate in recruitment and pre-screening events (may be at another location)</li>
<li>Assist with preparation of outreach materials</li>
<li>Identify potential participants by reviewing medical records, study charts and subject database</li>
<li>Assist with recruitment of new participants by conducting phone screenings</li>
<li>Request medical records of potential and current research participants</li>
<li>Schedule visits with participants, contact with reminders</li>
<li>Obtain informed consent per Care Access Research SOP, under the direction of the CRC</li>
<li>Complete visit procedures as required by protocol, under the direction of the CRC</li>
<li>Collect, process and ship specimens as directed by protocol, under the direction of the CRC</li>
<li>Record data legibly and enter in real time on paper or e-source documents</li>
<li>Request study participant payments</li>
<li>Update all applicable internal trackers and online recruitment systems</li>
<li>Assist with query resolution</li>
<li>Assist with administrative tasks such as copying, scanning, filing, mailing, emailing, etc.</li>
<li>Assist with maintaining all site logs</li>
<li>Assist with inventory and ordering equipment and supplies</li>
<li>Maintain adherence to FDA regulations and ICH guidelines in all aspects of conducting clinical trials.</li>
<li>Maintain effective relationships with study participants and other care Access Research personnel.</li>
<li>Interact in a positive, professional manner with patients/participants, sponsor representatives, Investigators and Care Access Research personnel and management.</li>
<li>Communicate clearly verbally and in writing.</li>
<li>Perform other duties as assigned. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive.</li>
</ul><h3 class="jobSectionHeader">The Expertise Required</h3>
<div><ul><li>Bilingual in Spanish required</li>
<li>Ability and willingness to work independently with minimal supervision</li>
<li>Ability to learn to work in a fast-paced environment</li>
<li>Excellent communication skills and a high degree of professionalism with all types of people</li>
<li>Excellent organizational skills with strong attention to detail</li>
<li>A working knowledge of medical and research terminology</li>
<li>A working knowledge of federal regulations, Good Clinical Practices (GCP)</li>
<li>Critical thinker and problem solver</li>
<li>Friendly, outgoing personality with the ability to maintain a positive attitude under pressure</li>
<li>Contribute to team and site goals</li>
<li>Proficiency in Microsoft Office Suite</li>
<li>High level of self-motivation and energy</li>
<li>An optimistic, &quot;can do&quot; attitude</li>
</ul></div><div><div>Certifications/Licenses, Education, and Experience:</div>
</div><div><ul><li>A minimum of 1-year recent working experience as a Medical Assistant, EMT, LPN, Clinical Research Assistant or Phlebotomist.
</li><li>Phlebotomy Experience and Proficiency Required</li>
<li>Some Clinical Research experience preferred</li>
<li>California based roles require National phlebotomy certification by an organization approved by the California Department of Public Health</li>
<li>Louisiana based roles require National phlebotomy certification by an organization approved by the Louisiana State Board of Medical Examiners</li>
<li>Washington based roles require National phlebotomy certification by an organization approved by the Washington State Department of Health</li>
<li>Nevada based roles require Laboratory Assistant certification by the Division of Public and Behavioral Health</li>
</ul></div><h3 class="jobSectionHeader">How We Work Together</h3>
<ul><li>Location: This is an on-site position with regional commute requirements. Regularly planned travel within the region will be required as part of the role. Overnight travel will be minimal (&lt;10%).</li>
<li>Physical demands associated with this position Include: The ability to use keyboards and other computer equipment.</li>
</ul>
The expected salary range for this role is $19.00 - $33.00 USD per hour for full time team members.
<div></div>
<h3 class="jobSectionHeader">Benefits &amp; Perks (US Full Time Employees)</h3>
<ul><li>Paid Time Off (PTO) and Company Paid Holidays</li>
<li>100% Employer paid medical, dental, and vision insurance plan options</li>
<li>Health Savings Account and Flexible Spending Accounts</li>
<li>Bi-weekly HSA employer contribution</li>
<li>Company paid Short-Term Disability and Long-Term Disability</li>
<li>401(k) Retirement Plan, with Company Match</li>
</ul>
</div><div>Diversity &amp; Inclusion

We work with and serve people from diverse cultures and communities around the world. We are stronger and better when we build a team representing the communities we support. We maintain an inclusive culture where people from a broad range of backgrounds feel valued and respected as they contribute to our mission.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Care Access is unable to sponsor work visas at this time.

If you need an accommodation to apply for a role with Care Access, please reach out to: TalentAcquisition@careaccess.com

Mandatory Employer Disclosures: 
Notice to Illinois applicants: Applicants are not obligated to disclose expunged juvenile records or adjudication, arrest, or conviction. 
Notice to Connecticut applicants: Care Access may require applicants to submit to a urinalysis drug test in connection with an application for employment. 
Notice to Arizona, Georgia, Indiana, and North Dakota applicants: Care Access complies with applicable laws prohibiting smoking in and around places of employment. 
Notice to Massachusetts applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. 
Notice to Rhode Island applicants: Care Access complies with Rhode Island law prohibiting smoking in enclosed areas within places of employment. Care Access is also subject to is subject to Chapters 29&ndash;38 of Title 28 of the Rhode Island General Laws. 
Notice to Maryland applicants: UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT, OR CONTINUED EMPLOYMENT, THAT AN INDIVIDUAL SUBMIT TO OR TAKE A LIE DETECTOR OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.</div></div>

Clinical Research Assistant

Comfort Inn & Suites North at the Pyramids by Choice Hotels

Overview We are seeking a dynamic and highly organized Executive Assistant specializing in Hospitality to join our vibrant team. This role offers an exciting opportunity to support senior management with seamless administrative operations, coordinate high-profile events, and manage a variety of projects within a fast-paced hospitality environment. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills, ensuring the smooth functioning of daily activities and special initiatives that enhance our guest experience. This paid position is perfect for someone passionate about hospitality, administrative excellence, and delivering exceptional service.Duties<ul><li>Provide comprehensive executive administrative support to senior leaders, including calendar management, travel arrangements, and correspondence handling using tools like Microsoft Outlook Calendar and Google Workspace</li><li>Coordinate and assist with planning and executing events, meetings, and special functions to ensure flawless delivery and guest satisfaction</li><li>Manage office operations efficiently by overseeing filing systems, data entry, bookkeeping using QuickBooks, and maintaining office supplies</li><li>Handle multi-line phone systems with professionalism, practicing excellent phone etiquette while directing calls or taking messages accurately</li><li>Perform clerical tasks such as proofreading documents, transcription of notes, and preparing reports with precision</li><li>Support project coordination efforts by tracking deadlines, preparing agendas, and ensuring timely completion of tasks</li><li>Maintain excellent customer service standards at the front desk or reception area by greeting visitors warmly and managing inquiries effectively</li></ul>Skills<ul><li>Proven experience in executive administrative support within a hospitality or office setting</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced environment</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools</li><li>Familiarity with QuickBooks for bookkeeping and financial record-keeping</li><li>Excellent typing speed combined with transcription skills for accurate documentation</li><li>Knowledge of event planning logistics from conceptualization to execution</li><li>Exceptional phone etiquette skills across multi-line phone systems and customer service experience</li><li>Ability to proofread documents carefully while maintaining high attention to detail</li><li>Office management expertise including filing systems, office supplies inventory, and front desk responsibilities</li><li>Experience with project coordination tools such as DocuSign for document signing processes</li><li>Strong computer literacy combined with organizational skills necessary for efficient calendar management using Microsoft Outlook Calendar</li></ul>Join us to be part of a passionate team dedicated to delivering memorable experiences through exceptional hospitality. We value proactive individuals who thrive on organization, communication excellence, and creating welcoming environments for guests and colleagues alike. This is your chance to make a meaningful impact in a vibrant setting while advancing your career in hospitality administration!Job Types: Full-time, Part-time, ContractBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li><li>Parental leave</li><li>Referral program</li></ul>Work Location: In person

Executive Assistant - Hospitality

Keystone Cooperative

<div>Job Description
Position Overview:
The Executive Administrative Assistant to the CEO serves as a trusted partner to the Chief Executive Officer and a central coordination point for executive operations at Keystone Cooperative. The role enables effective leadership, governance, and organizational alignment by providing high‑level administrative support, coordinating Board of Directors activities, and facilitating communication across executive and senior management teams. This position calls for exceptional judgment, discretion, and confidentiality, as well as outstanding communication and organizational capabilities. It also requires the capacity to navigate complex priorities in a fast‑moving, highly collaborative setting.
Duties and Responsibilities: The following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
Including but are not limited to:
CEO Executive Support<ul><li>
Manage all aspects of the CEO&rsquo;s calendar, travel, and meeting logistics to ensure effective use of time and alignment with priorities.</li><li>
Provide day‑to‑day executive administrative support, including correspondence, document preparation, meeting preparation, scheduling, and follow‑up.</li><li>
Anticipate needs, proactively manage shifting priorities, and ensure seamless execution of CEO commitments.</li></ul>
Board of Directors Coordination<ul><li>
Coordinate all activities and communications involving Keystone Cooperative&rsquo;s 20‑member Board of Directors and 40-member Advisory Board.</li><li>
Serve as the primary point of contact between the CEO, Board members, and senior leadership.</li><li>
Coordinate Board and committee meetings, including calendars, agendas, materials, logistics, and follow‑up actions.</li><li>
Manage Board communications and maintain governance documentation with a high level of professionalism and confidentiality.</li></ul>
Executive &amp; Senior Leadership Coordination<ul><li>
Coordinate with members of Keystone&rsquo;s Management Executive Council and Senior Management Team to support CEO priorities and organizational alignment.</li><li>
Facilitate executive‑level communication, scheduling, and information flow.</li><li>
Support preparation and follow‑up for executive leadership meetings, including materials and action tracking.</li></ul>
Executive Administrative Coordination<ul><li>
Collaborate with and support other executive administrative professionals across Keystone Cooperative to ensure aligned and consistent executive support.</li><li>
Lead coordination, scheduling and backup coverage across executive offices.</li><li>
Uphold high professional standards and best practices within the executive administrative function.</li><li>
Serve as a central point for corporate office coordination, communication and operational alignment.</li></ul>
Skills and Qualifications:<ul><li>
Strong organizational, time‑management, and prioritization skills.</li><li>
Exceptional written and verbal communication skills.</li><li>
High degree of integrity and professionalism.</li><li>
Advanced proficiency in Microsoft Office, presentation and collaboration tools.</li><li>
Trusted, discreet, and highly reliable.</li><li>
Proactive and anticipatory rather than reactive.</li><li>
Comfortable operating at the Board and executive leadership level.</li><li>
Detail‑oriented with strong follow‑through.</li><li>
Collaborative and respected across executive and senior leadership teams.</li><li>
Aligned with Keystone Cooperative values and culture.</li></ul>
Education and Experience:<ul><li>
Bachelor&rsquo;s degree or equivalent professional experience preferred.</li><li>
10+ years of experience providing executive‑level administrative support, preferably to a CEO or senior executive.</li><li>
Demonstrated experience coordinating outside Board of Directors activities and communications.</li></ul></div>

Executive Administrative Assistant to the CEO

Robert Half

<div>
 We are looking for a detail-oriented Data Entry Clerk to join our team in Indianapolis, Indiana. In this long-term contract role, you will play a vital part in processing claims and ensuring the accuracy of data entered into our systems. This position offers a hybrid work environment, with on-site work from Monday to Wednesday and remote work on Thursday and Friday.
 
 
 Responsibilities:
 
 &bull; Accurately input and update data into company systems, adhering to established guidelines.
 
 &bull; Review and verify claims for completeness and compliance with requirements.
 
 &bull; Maintain a high level of accuracy and attention to detail when entering numeric and text-based data.
 
 &bull; Collaborate with team members to resolve discrepancies and ensure data integrity.
 
 &bull; Organize and manage electronic records to support efficient retrieval and reporting.
 
 &bull; Follow confidentiality protocols to safeguard sensitive information.
 
 &bull; Conduct routine quality checks to identify and correct errors.
 
 &bull; Utilize computer systems and software applications effectively to perform assigned tasks.
 
 &bull; Communicate effectively with supervisors and colleagues to address issues or provide updates.
 
 &bull; Adhere to deadlines and prioritize tasks to meet department objectives.
 
 &bull; Proven experience in data entry or related administrative roles.
 
 &bull; Strong typing skills with proficiency in both numeric and text-based data entry.
 
 &bull; Familiarity with computer systems and software applications used for data management.
 
 &bull; Ability to maintain accuracy and attention to detail in a fast-paced environment.
 
 &bull; Solid organizational skills to handle multiple tasks and manage electronic records.
 
 &bull; Strong communication skills for collaborating with team members and supervisors.
 
 &bull; Commitment to maintaining confidentiality and handling sensitive information responsibly.
 
 &bull; Willingness to work on-site three days a week and remotely two days a week as required.
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Data Entry Clerk

House Buyers of America

<div>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!

What you will do:
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
About You:
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
Why we are a great place to work:
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. House Buyers of America has been recognized for its industry impact, including Ernst &amp; Young Entrepreneur of the Year and inclusion on the Inc. 5000 list of America's fastest-growing companies.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com

Total Compensation Range: $60,000- $100,000/ year</div>

Executive Assistant (Remote)

US Department of Veterans Affairs

Registered Nurse (RN) - Assistant Nurse Manager (ANM) - Clinical Operations

Explore 212+ Administrative assistant spanish entry level in Indianapolis this March. Find roles across top companies and apply now to boost your career.