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administrative assistant | uae national | dubai Jobs in United Arab Emirates

administrative assistant uae national dubai

United Al Saqer Group

<div>
 
 Job Description
 
 
 
 
 ADMINISTRATIVE ASSISTANT OR RECEPTIONIST
 
 
 
 
 United Al Saqer Group (UASG)
 
 
 
 We are seeking U.A.E. Nationals in the role of Administrative assistant cum Receptionist to assist our operation team. In this role, you will be directing communications between colleagues and customers, verify customer information, support operations team, organizing schedules and events, entering data, bookkeeping, maintaining office equipment, complete monthly reports etc.
 
 
 
 Your profile
 
 
 
 To ensure success, you must have good communication and administrative skills, a team player and proficient at using computer.
 
 
 
 Rewards
 
 
 
 Your hard work will be rewarded with the opportunity to join one of the leading companies in the U.A.E., the chance to work with people from different backgrounds, along with on-going training and career development.
 
 
 
 Work location:
 
 
 
 Dubai
 
 
 Job requirements
 
 
 
 Your profile
 
 
 
 Switched on and passionate, you&rsquo;ll be someone who can quickly get to grips with processes, products and services. And if you have the tenacity and commitment to realize your potential, we&rsquo;ll give you the training to go as far as you can.
 
 
 <ul>
 <li>
 Education: minimum of High School Diploma or equivalent
 </li>
 <li>
 Communication Skills: Excellent oral communication skills to effectively communicate customers&rsquo; interest needs and requests to management and sales personnel; as well as written communication skills for email and documentation
 </li>
 <li>
 Language Skills: Ability to read and comprehend instructions and information in English and Arabic
 </li>
 <li>
 Computer Skills: Basic computer programs (e.g. CRM software, MS Office) and telephone systems
 </li>
 <li>
 Time-management: Must be punctual, with the ability to manage assigned tasks within time schedule; as well as provide customer support in a timely manner.
 </li>
 <li>
 Top quality analytical skills: A big part of your job involves gathering and analyzing data to help you understand your customer base and coming up with suggestions for improving the existing strategy.
 </li>
 </ul>
</div>

Administrative Assistant | UAE National | Dubai

United Al Saqer Heavy Equipment LLC

<div>
 
 Job Description
 
 
 
 
 Job Description
 
 
 
 
 ADMINISTRATIVE ASSISTANT OR RECEPTIONIST
 
 
 
 
 United Al Saqer Group (UASG)
 
 
 
 We are seeking U.A.E. Nationals in the role of Administrative assistant cum Receptionist to assist our operation team. In this role, you will be directing communications between colleagues and customers, verify customer information, support operations team, organizing schedules and events, entering data, bookkeeping, maintaining office equipment, complete monthly reports etc.
 
 
 
 Your profile
 
 
 
 To ensure success, you must have good communication and administrative skills, a team player and proficient at using computer.
 
 
 
 Rewards
 
 
 
 Your hard work will be rewarded with the opportunity to join one of the leading companies in the U.A.E., the chance to work with people from different backgrounds, along with on-going training and career development.
 
 
 
 Work location:
 
 
 
 Dubai
 
 
 Job requirements
 
 
 
 Your profile
 
 
 
 Switched on and passionate, you&rsquo;ll be someone who can quickly get to grips with processes, products and services. And if you have the tenacity and commitment to realize your potential, we&rsquo;ll give you the training to go as far as you can.
 
 
 <ul>
 <li>
 Education: minimum of High School Diploma or equivalent
 </li>
 <li>
 Communication Skills: Excellent oral communication skills to effectively communicate customers&rsquo; interest needs and requests to management and sales personnel; as well as written communication skills for email and documentation
 </li>
 <li>
 Language Skills: Ability to read and comprehend instructions and information in English and Arabic
 </li>
 <li>
 Computer Skills: Basic computer programs (e.g. CRM software, MS Office) and telephone systems
 </li>
 <li>
 Time-management: Must be punctual, with the ability to manage assigned tasks within time schedule; as well as provide customer support in a timely manner.
 </li>
 <li>
 Top quality analytical skills: A big part of your job involves gathering and analyzing data to help you understand your customer base and coming up with suggestions for improving the existing strategy.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Entry-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: http://www.alsaqergroup.com Job Function: Administrative Support Company Industry/
 
 
 Sector: Venture Capital and Private Equity Principals
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Administrative Assistant UAE National Dubai

AKX INVESTMENTSLLC SOC

A.K.X Investments LLC SOC is looking for a highly experienced and reliable Public Relations Officer (PRO) / CEO Assistant to join our team in Dubai.The ideal candidate should have around 5 years of UAE experience with strong knowledge of government procedures, visa processing, labour and immigration matters, trade license renewals, company legal documentation, and the ability to provide direct administrative and operational support to the CEO.Candidates with previous experience in an Investment Company, Holding Company, or Group of Companies will be given preference.Key Responsibilities:As PRO:<ul><li>Handle all visa applications, renewals, cancellations, and labour/immigration procedures</li><li>Manage trade license renewals, company registrations, amendments, and approvals</li><li>Coordinate with MOHRE, Immigration, DED, Dubai Economy, Emirates ID, Medical, and other government authorities</li><li>Process employment visas, labour contracts, Emirates ID, medical appointments, and related documentation</li><li>Maintain all company legal documents and ensure timely renewals</li><li>Handle attestation, notarization, and official government submissions</li><li>Ensure company compliance with UAE legal and regulatory requirements</li></ul>As CEO Assistant:<ul><li>Provide direct administrative and operational support to the CEO</li><li>Manage the CEO&rsquo;s meetings, appointments, schedules, and follow-ups</li><li>Coordinate with internal departments and external parties on behalf of the CEO</li><li>Prepare and organize documents, reports, official letters, and correspondence</li><li>Attend meetings when required and assist in recording action points and follow-ups</li><li>Handle confidential documents and sensitive company matters professionally</li><li>Support the CEO in day-to-day business coordination and special assignments</li></ul>Requirements:<ul><li>Minimum 5 years of UAE experience in PRO / Government Relations</li><li>Strong knowledge of UAE labour law, immigration, visa processing, and licensing procedures</li><li>Experience in executive support / CEO assistance / office coordination</li><li>Candidates with Investment Company / Holding Company / Group Company experience will be preferred</li><li>Excellent communication, coordination, and follow-up skills</li><li>Ability to work independently and handle multiple responsibilities</li><li>Strong organizational and documentation skills</li><li>Valid UAE driving license is an advantage</li><li>Must be currently available in the UAE</li></ul>Preferred Candidate:<ul><li>Experience working in an Investment Company or Group of Companies</li><li>Strong knowledge of corporate documentation, trade licenses, and legal formalities</li><li>Professional attitude with the ability to handle confidential matters</li><li>Arabic language is an advantage</li></ul>Salary:To be discussed based on experienceJob Type: Full-timePay: AED3,000.00 - AED6,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Public Relations Officer (PRO) / CEO Assistant: 5 years (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Public Relations Officer (PRO) / CEO Assistant

Namaste Properties LLC

Job Title: Administrative Executive &ndash; Real EstateLocation: Dubai, UAEEmployment Type: Full-TimeJoining: Immediate (Expected start: First Week of May)About the Role:We are looking for a highly professional and presentable Administrative Executive to join our growing real estate team in Dubai. The ideal candidate will have strong experience in the UAE real estate sector and demonstrate exceptional administrative and coordination skills.Key Responsibilities:- Manage daily administrative operations in a structured and efficient manner- Handle and update property listings on Property Finder and other portals- Maintain accurate records, reports, and documentation- Utilize Microsoft Excel for reporting, tracking, and data management- Coordinate with agents, clients, and internal departments- Ensure all listings are professionally presented and up to dateRequirements:- Minimum 1&ndash;2years of Dubai real estate experience (mandatory)- Proven experience with Property Finder and listing management- Advanced Microsoft Excel skills- Strong communication skills; multilingual candidates preferred- Highly organized, detail-oriented, and proactive- Professional, well-presented, and customer-oriented personalityWhat We Offer:- Competitive basic salary- UAE visa- Company SIM card- Laptop and all necessary tools- Professional work environmentNote:This role requires relevant UAE real estate experience and high professional standards.Applicants who do not meet the above criteria are kindly requested not to apply.Hiring StatusWe are hiring immediately, with joining expected in the first week of May.We are particularly interested in candidates who can represent the company with a high level of professionalism and client-facing excellence.Job Types: Full-time, PermanentPay: From AED2,500.00 per monthWork Location: In person

Administrator

Dr Nasma Salah Medical Centre

Job Title: Human Resources (HR) Officer &ndash; Aesthetics Medical FieldJob Type: Full-timeSalary: AED 12,000 to AED 15,000 per monthLocation: Dubai, UAE (Candidate MUST currently reside in Dubai)About the RoleWe are seeking an experienced, Human Resources Officer to oversee all HR functions within our premium Aesthetic Medical Centre. You will be responsible for managing the full employee lifecycle&mdash;from recruitment and onboarding to employee relations, performance management, and HR administration.This role requires someone who deeply understands the unique staffing, licensing, and operational dynamics of the medical aesthetics and dermatology industry in the UAE.STRICT DEALBREAKERS: Please read carefully. Your application WILL NOT be reviewed if you do not meet all three of the following criteria:<ul><li>Aesthetics Experience: You must have proven HR experience specifically within an Aesthetic Medical Centre, Cosmetic Clinic, or Dermatology center.</li><li>UAE Experience: You must have prior HR experience in the UAE with a strong understanding of UAE Labor Law.</li><li>Dubai Resident: You must currently live in Dubai.</li></ul>Key Responsibilities<ul><li>Specialized Recruitment: Source, interview, and hire top-tier clinic staff, including dermatologists, aesthetic nurses, laser technicians, and administrative personnel.</li><li>HR Administration &amp; Compliance: Ensure all clinic HR operations comply with UAE Labor Law, DHA (Dubai Health Authority) regulations, and internal company policies.</li><li>System Management: Utilize Odoo (HR/CRM modules) to manage employee records, attendance, payroll preparation, and internal communications.</li><li>Onboarding &amp; Offboarding: Manage the complete onboarding process for new hires, ensuring smooth integration into the clinic, as well as handling exit interviews and offboarding procedures.</li><li>Employee Relations: Serve as the primary point of contact for employee grievances, performance reviews, and conflict resolution, maintaining a positive and professional clinic culture.</li></ul>Requirements &amp; Qualifications<ul><li>Industry Experience (Dealbreaker): Minimum 1-2 years of HR experience strictly within the Aesthetic Medical field.</li><li>UAE Experience (Dealbreaker): Solid background working in UAE HR, with up-to-date knowledge of local labor laws.</li><li>Location (Dealbreaker): Current resident of Dubai.</li><li>Languages: Fully articulate in English (spoken and written).</li><li>Software Skills: Hands-on experience working with Odoo (or similar ERP/HRMS systems) is highly required.</li><li>Education: Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field. (CIPD certification is a plus).</li></ul>Important Job Conditions<ul><li>Joining: Ready to join promptly.</li></ul>Job Type: Full-timePay: AED12,000.00 - AED15,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Nationality</li><li>is your UAE Residential Visa is own visa or under family or free lancer (NOC required)?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Aesthetic Medical Centre: 1 year (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Human Resources Officer (Only with Aesthetic Medical Centre Experience)

PrivatPort

<div>
 
 
 Title: Business Support Officer (Admin), 6 month FTC
 
 
 
 
 Location: Dubai, On-site, Shift Pattern
 
 
 
 
 Reporting to: Head of OCC
 
 
 
 
 
 
 Building on Swissport's 25+ years of proven ground-handling expertise in executive aviation, PrivatPort's represents our evolution into the future of private aviation services. Under this dedicated brand, we unite our trusted operational excellence with a fresh strategic vision and global growth mindset.
 
 
 
 
 
 Rooted in Swiss precision and service excellence, PrivatPort delivers smooth and discreet journeys from runway to destination. By combining Swissport&rsquo;s trusted operational standards with tailored, passenger-focused services, PrivatPort ensures the highest levels of safety, comfort, and efficiency across our global network.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 
 The
 
 Business Support Officer
 
 (Admin) is responsible for providing comprehensive administrative and operational support to PrivatPort&rsquo;s OCC, based at the Dubai Airport Free Zone (DAFZA). This role encompasses government relations and visa processing through UAE authorities, human resources coordination, staff onboarding, facility management, licensing and regulatory compliance, insurance administration, and billing reconciliation. The position ensures that PrivatPort&rsquo;s internal administrative framework operates efficiently and in full alignment with UAE federal law and DAFZA free zone regulations, enabling the OCC team to deliver seamless and professional services to clients.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 
 1.Facility &amp; Office Management
 
 
 
 
 
 <ul>
 <li>
 Oversee day-to-day operations of the PrivatPort DAFZA office, including maintenance, supplies procurement, and vendor management.
 </li>
 <li>
 Manage relationships with DAFZA facilities management, cleaning contractors, and service providers.
 </li>
 <li>
 Coordinate workplace health, safety, and security compliance in accordance with DAFZA and Dubai Civil defence requirements.
 </li>
 <li>
 Ensure office equipment is functional and arrange timely repairs, replacements, or upgrades as needed.
 </li>
 <li>
 Manage Ejari (tenancy contract) registration and renewals through the RERA portal, liaising with landlords and DAFZA property management.
 </li>
 <li>
 Assist in preparing and processing invoices, purchase orders, and vendor payments related to administrative and facility functions
 </li>
 </ul>
 
 
 
 
 
 
 
 
 2.Trip Support (Billing &amp; Reconciliation)
 
 
 
 
 
 <ul>
 <li>
 Act as the administrative support for OCC Dubai&rsquo;s role as the sole commercial counterpart for all PrivatPort clients across the entire network &mdash; ensuring all billing flows are accurately recorded and processed.
 </li>
 <li>
 Receive, verify, and log inbound invoices from all local stations &mdash; whether PrivatPort-operated FBOs or Swissport commercial stations &mdash; for services rendered on behalf of clients.
 </li>
 <li>
 Support the preparation of consolidated client invoices issued by OCC Dubai, incorporating handling fees, trip support charges, and any applicable surcharges into a single, accurate client-facing invoice.
 </li>
 <li>
 Reconcile station invoices against trip records, ensuring all billable services are captured and discrepancies are identified and resolved promptly.
 </li>
 <li>
 Maintain an up-to-date billing register tracking the status of inbound station invoices and outbound client invoices across the network.
 </li>
 <li>
 Liaise with the Trip Support and operations teams to confirm service details, costs, and surcharge justifications ahead of invoice issuance.
 </li>
 <li>
 Support monthly billing reconciliation and expense reporting for the Trip Support department.
 </li>
 <li>
 Track operational expenditures against approved budgets and flag variances to management for review.
 </li>
 <li>
 Coordinate with the finance team on audits, cost reporting, petty cash management, and any ad hoc financial administrative requirements.
 </li>
 </ul>
 
 
 
 
 
 3.Staff Onboarding
 
 
 
 
 
 <ul>
 <li>
 Manage employee onboarding logistics including document collection, DAFZA access card issuance, systems setup, and orientation scheduling.
 </li>
 <li>
 Support the process of employment contracts and maintain accurate personnel files in compliance with UAE Labour Law.
 </li>
 <li>
 Coordinate offboarding procedures including visa cancellations, final settlements, and DAFZA deregistration where applicable.
 </li>
 <li>
 Liaise with payroll and finance to ensure new hires and leavers are processed accurately and on time.
 </li>
 </ul>
 
 
 
 
 
 4.Visa &amp; Government Relations (PRO Liaison)
 
 
 
 
 
 <ul>
 <li>
 Oversee the end-to-end processing of employment visas, renewals and cancellations. Monitor MOHRE and GDRFA portals for compliance.
 </li>
 <li>
 Coordinate for medical screenings, Emirates ID appointments, and visa stamping for all employees.
 </li>
 <li>
 Liaise with HR/DAFZA authorities for free zone-specific applications, gate passes, and labour card processing.
 </li>
 <li>
 Stay updated on UAE Labour Law changes, DAFZA regulations, and ensure ongoing company compliance.
 </li>
 <li>
 Act as the primary point of contact with government bodies including GDRFA, MOHRE, DAFZA Licensing, and the Dubai Department of Economy and Tourism (DET) as required.
 </li>
 <li>
 Maintain a comprehensive tracker for visa statuses, Emirates ID expiry dates, insurance and renewal deadlines, providing proactive alerts to management.
 </li>
 </ul>
 
 
 
 
 
 5.Licensing &amp; Regulatory Procedures
 
 
 
 
 
 <ul>
 <li>
 Maintain a compliance calendar with upcoming renewal deadlines and proactively alert relevant stakeholders.
 </li>
 <li>
 Coordinate for the timely renewal of the company&rsquo;s DAFZA Trade License, establishment card, and all associated regulatory certificates.
 </li>
 <li>
 Coordinate any additional permits required through the Dubai Department of Economy and Tourism (DET) or other Free Zone authorities (e.g., DMCC, DDA) as business needs dictate.
 </li>
 <li>
 Ensure corporate records are current and properly filed.
 </li>
 </ul>
 
 
 
 
 
 6.Insurance &amp; Benefits Administration
 
 
 
 
 
 <ul>
 <li>
 Administer employee group medical insurance in compliance with Dubai Health Authority (DHA) mandatory health insurance requirements, including enrolments, renewals, and claims coordination.
 </li>
 <li>
 Liaise with insurance brokers and providers to resolve claims, update policy schedules, and ensure accuracy
 </li>
 <li>
 Communicate employee benefit entitlements clearly and ensure new joiners are enrolled within required timelines.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Experience
 
 
 
 
 
 
 
 Mandatory
 
 
 
 
 
 <ul>
 <li>
 5-8 years&rsquo; experience in an administrative, business support, or government relations role, within the UAE. Experience within a Dubai Free Zone environment (DAFZA, DMCC, JAFZA, or equivalent) is highly desirable. UAE driving license preferred.
 </li>
 <li>
 Demonstrable experience handling PRO/government relations functions in the UAE, with working knowledge of MOHRE and GDRFA online portals.
 </li>
 <li>
 Strong knowledge of UAE visa categories, Emirates ID procedures, DAFZA free zone regulations, and UAE Labour Law (Federal Decree-Law No. 33 of 2021).
 </li>
 <li>
 Experience in managing employee benefits, insurance administration, and HR records.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management systems.
 </li>
 </ul>
 
 
 
 
 
 Good to have
 
 
 
 
 
 <ul>
 <li>
 Prior experience in the aviation or trip support sector is a strong advantage.
 </li>
 <li>
 Familiarity with ERP or HR information systems (e.g., SAP, Oracle HCM, or equivalent) is desirable.
 </li>
 <li>
 Experience with billing reconciliation, petty cash management, and basic office administrative functions.
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities simultaneously and meet tight deadlines.
 </li>
 <li>
 High attention to detail, discretion, and a professional approach in handling sensitive information.
 </li>
 </ul>
 
 
 
 
 
 Education
 
 
 
 
 
 
 Diploma or Bachelor&rsquo;s Degree. Equivalent vocational training with relevant operational experience will be considered.
 
 
 
</div>

Business Support Officer (Admin), 6 month FTC

Explore 471+ Administrative assistant uae national dubai in United Arab Emirates this May. Find roles across top companies and apply now to boost your career.

471 administrative assistant uae national dubai jobs In United Arab Emirates

Administrative Assistant | UAE National | Dubai

Administrative Assistant | UAE National | Dubai

Administrative Assistant UAE National Dubai

Public Relations Officer (PRO) / CEO Assistant

Administrator

Human Resources Officer (Only with Aesthetic Medical Centre Experience)

Business Support Officer (Admin), 6 month FTC