administrative assistant

sales coordinator

office administrator

project coordinator

executive assistant

administrative case coordinator

Adel Alghafri Advocates & Legal Consultants L.L.C

We are a law firm seeking a Female Administrative Case Coordinator who must be able to speak Tagalog to join our team. The successful candidate will be responsible for coordinating legal case activities, managing documentation, communicating with clients and courts, and ensuring timely follow-up of legal processes.Key Responsibilities:<ul><li>Handle emails, phone calls, and client communications professionally.</li><li>Coordinate legal case activities and maintain case progress updates.</li><li>Manage and organize legal documents and confidential records.</li><li>Prepare reports, correspondence, and case-related documentation.</li><li>Follow up with clients, courts, and external parties regarding case status.</li><li>Schedule meetings, consultations, hearings, and other appointments.</li><li>Ensure compliance with company policies and legal procedures.</li><li>Assist lawyers and management with administrative and coordination tasks.</li><li>Maintain professionalism and confidentiality in all matters.</li></ul>Requirements:<ul><li>Previous UAE experience is required.</li><li>Strong communication and interpersonal skills.</li><li>Excellent verbal and written communication skills in English.</li><li>Excellent organizational and time-management abilities.</li><li>Ability to handle confidential information professionally.</li><li>Proficiency in Microsoft Office applications.</li><li>Ability to work independently and as part of a team.</li><li>Dynamic, energetic, and professional personality preferred (24&ndash;30 years old).</li></ul>Salary:Salary will be discussed during the interview and will be based on experience and qualifications.Application Question(s):<ul><li>Are you speaking Tagalog?</li></ul>Work Location: In person

Administrative Case Coordinator

Happy Team Technical Services LLC

Job SummaryWe are seeking a highly organized and proactive Maintenance Coordinator to join our growing technical services team in Dubai. This role is the central hub of our operations, acting as the primary link between our clients, field technicians, and management. The ideal candidate will have a strong background in the facility management or technical services industry and possess the ability to multitask in a fast-paced environment.Key Responsibilities<ul><li>Operational Scheduling: Develop and maintain daily work schedules for field technicians to ensure timely service delivery and optimal route planning.</li><li>Client Coordination: Act as the first point of contact for client inquiries, understanding their technical requirements, and providing prompt updates on service status.</li><li>Technician Support: Dispatch and coordinate with field technicians throughout the day to troubleshoot scheduling conflicts and ensure they have necessary job details.</li><li>Quotation Management: Prepare accurate and professional service quotations based on technician assessments and company pricing structures.</li><li>Administrative Oversight: Manage daily work reports, maintain client databases, and ensure all administrative tasks align with company standards.</li><li>Language Skills: </li><li>English: Full professional proficiency (written and verbal) is required for client correspondence and professional documentation.</li><li>Hindi: Strong spoken command is mandatory to ensure clear and effective coordination with field technicians and site personnel.</li></ul>Requirements &amp; Qualifications<ul><li>Experience: Minimum of 2 years of experience specifically in an Office Coordinator or Operations Coordinator role.</li><li>Industry Knowledge: Mandatory experience working within Facility Management (FM) or a Technical Services company.</li><li>Communication: Excellent verbal and written English communication skills; ability to handle client requirements with professionalism.</li><li>Software Expertise: Proven experience using QuickBooks (Online/Desktop) or Zoho (Books/Inventory/CRM) for daily business operations.</li><li>Technical Skills: Proficiency in MS Office (particularly Excel) and experience with scheduling software or CRM systems.</li><li>Logistics: Strong understanding of Dubai&rsquo;s geography to effectively manage technician schedules.</li><li>Attributes: Highly organized, detail-oriented, and able to work under pressure.</li></ul>What We Offer<ul><li>Competitive salary based on experience.</li><li>A dynamic and supportive work environment.</li><li>Standard UAE Labor Law benefits (Visa, Insurance, etc.).</li></ul>Work Location: In person

Maintenance Coordinator (Technical Services / Facility Management)

TERRAFIRMA SOLUTIONS

Position: Admin Coordinator Industry: Manpower / Recruitment Location: Dubai, UAE Preferred: With UAE Driving LicenseJob Description: We are seeking an experienced Admin Coordinator to support our manpower operations. The ideal candidate will be highly organized, detail-oriented, and capable of working in a fast-paced environment.Key Responsibilities:<ul><li>Manage day-to-day administrative and office tasks</li><li>Coordinate with recruitment teams for scheduling and documentation</li><li>Prepare and maintain reports, records, and correspondence</li><li>Assist in processing employee onboarding and mobilization</li><li>Communicate with clients and candidates regarding updates and schedules</li><li>Ensure proper filing and compliance with internal processes</li></ul>Qualifications:<ul><li>Minimum 2 years of experience in the manpower/recruitment industry</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Strong communication and coordination skills</li><li>Ability to work under pressure and handle multiple tasks</li><li>UAE Driving License preferred</li><li>Immediate joiner highly preferred</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Do you have experience working in Manpower Industry?</li></ul>License/Certification:<ul><li>UAE Driving license (Required)</li></ul>Work Location: In person

Admin Coordinator

Global Mission Support Services LLC

Job Title: Overseas Medical Referral Coordinator(OMR Coordinator) Location: Dubai Job Type: Full-Time Must be willing to join immediatelyJob SummaryWe are looking for a detail-oriented and organized OMR Coordinator to join our team. Experience in handling international patients and coordinating with multicultural clients is essential.Key Responsibilities<ul><li>Manage and maintain patient medical records accurately and efficiently.</li><li>Coordinate OMR/documentation processes across departments.</li><li>Handle patient registration, file updates, and medical documentation.</li><li>Coordinate with doctors, nurses, insurance teams, and administrative staff.</li><li>Assist international patients with documentation and appointment coordination.</li><li>Ensure compliance with healthcare regulations and confidentiality standards.</li><li>Maintain proper digital and physical record systems.</li><li>Follow up on missing information and ensure timely updates of records.</li><li>Prepare reports and support audits when required.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Healthcare Administration, Medical Records, or related field.</li><li>Minimum 5+ years of experience in medical records or healthcare coordination.</li><li>Familiarity with insurance and international patient processes.</li><li>Experience handling international patients is mandatory.</li><li>Knowledge of medical terminology and healthcare documentation.</li><li>Proficiency in MS Office and hospital management systems.</li><li>Proficient with excel reporting to management</li><li>Strong attention to detail and confidentiality practices.</li></ul>For interested applicants:Please submit to recruitment@gmss.ltd, talent@gmss.ltd, or recruitment@gmss.ltd with subject line - OMR CoordinatorApplication Question(s):<ul><li>Can you join immediately?</li><li>How many years of experience in Healthcare?</li><li>Do you have experience coordinating medical appointments, reports, and treatment plans for international patients?</li></ul>Work Location: In person

Overseas Medical Referral Coordinator

Elite Overseas Building Contracting

Hostess &amp; CoordinatorAdministration / Front Office / Client RelationsReporting to : Operations Manager / Administration Manager / Project ManagerJob PurposeThe Hostess &amp; Coordinator is responsible for professionally welcoming visitors, clients, and guests while coordinating administrative and operational support activities within the organization. The role ensures smooth front office operations, maintains positive customer relations, and supports internal coordination between departments, clients, suppliers, and site teams.Key ResponsibilitiesFront Office &amp; Reception Duties<ul><li>Welcome and assist visitors, clients, vendors, and employees in a professional and courteous manner.</li><li>Maintain reception and waiting areas in a clean, organized, and presentable condition.</li><li>Answer and direct incoming phone calls, emails, and inquiries efficiently.</li><li>Make and carry hot/cold beverages as per the client request.</li><li>Manage visitor registration and maintain visitor logs as per company procedures.</li><li>Coordinate meeting room bookings and arrange refreshments when required.</li></ul>Coordination &amp; Administrative Support<ul><li>Coordinate between departments, project teams, suppliers, and clients for daily operational requirements.</li><li>Assist management in scheduling meetings, appointments, and site visits.</li><li>Prepare and maintain records, reports, correspondence, and filing systems.</li><li>Support HR and administration activities including onboarding coordination, document collection, and employee communication.</li><li>Follow up on pending tasks, approvals, and operational requirements.</li><li>Maintain office supplies inventory and coordinate procurement requests.</li></ul>Customer Service &amp; Communication<ul><li>Handle client and customer inquiries professionally and maintain positive relationships.</li><li>Ensure timely communication and coordination with internal and external stakeholders.</li><li>Assist in organizing company events, meetings, staff gatherings, and client visits.</li><li>Support management with hospitality arrangements for VIP guests and visitors.</li></ul>Operational Support<ul><li>Coordinate transportation, accommodation, or logistics arrangements when required.</li><li>Assist project/site teams with administrative coordination and documentation.</li><li>Ensure confidentiality of company information and records.</li><li>Support implementation of company policies, procedures, and office standards.</li></ul>Accountability<ul><li>Professional handling of visitors, clients, and guests.</li><li>Accuracy and timely completion of coordination and administrative tasks.</li><li>Proper maintenance of records, schedules, and communication.</li><li>Maintaining professional appearance and behavior at all times.</li><li>Ensuring smooth front office and coordination operations.</li><li>Compliance with company policies, UAE labor laws, and health &amp; safety requirements.</li></ul>Role RequirementsEducational Qualification<ul><li>Diploma or Bachelor&rsquo;s Degree in Administration, Hospitality, Business Management, or related field.</li></ul>Experience<ul><li>Minimum 2&ndash;5 years of experience in front office, customer service, hospitality, or coordination roles.</li><li>UAE/GCC experience preferred.</li></ul>Pay: AED5,000.00 - AED5,500.00 per monthWork Location: In person

Hostess / Administrator

Roads and Transport Authority

<div>
 
 Job Description
 
 
 
 
 Strategy
 
 
 
 <ul>
 <li>
 Support the department in executing daily administrative and reporting activities in line with approved policies and procedures.
 </li>
 <li>
 Ensure timely completion of assigned administrative tasks, documentation, and data entry activities in compliance with organizational standards.
 </li>
 <li>
 Assist in implementing approved processes and guidelines to support departmental objectives.
 
 
 </li>
 </ul>
 
 Operations
 
 
 
 <ul>
 <li>
 Maintain and update departmental records, files, and databases in both physical and electronic formats while ensuring accuracy and confidentiality.
 </li>
 <li>
 Prepare and process correspondences, memos, and internal communication for review and approval.
 </li>
 <li>
 Coordinate scheduling requests, meeting arrangements, and logistical requirements for departmental activities.
 </li>
 <li>
 Assist in maintaining attendance, leave, and permission records in the Time &amp; Attendance or related systems, and support preparation of periodic reports.
 </li>
 <li>
 Provide administrative support for onboarding activities such as preparing access cards, stationery, and office setup for new employees.
 </li>
 <li>
 Monitor and replenish office supplies and coordinate maintenance or repair of office equipment.
 </li>
 <li>
 Perform clerical tasks including document scanning, photocopying, archiving, and distribution of incoming and outgoing correspondence.
 </li>
 <li>
 Assist in handling internal requests, complaints, and task closures through approved RTA systems and tools.
 </li>
 <li>
 Support coordination with HR, Procurement, and Finance for routine administrative requirements (training nominations, requests, purchase orders, etc.).
 
 
 </li>
 </ul>
 
 Product / Process Improvement
 
 
 
 <ul>
 <li>
 Follow approved administrative procedures and filing systems to ensure consistency and compliance with information security requirements.
 </li>
 <li>
 Identify minor gaps or repetitive issues in administrative processes and escalate them to the Senior Officer or Supervisor for resolution.
 </li>
 <li>
 Participate in departmental initiatives and awareness sessions on new systems, digital tools, and administrative standards.
 </li>
 <li>
 Contribute to continuous improvement by maintaining accurate data and providing feedback from daily operations.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 High School/ Diploma in relevant field
 </li>
 <li>
 2+ Years in case of Diploma (5+ Years in case of High School)
 </li>
 <li>
 Strong executive communication and professional correspondence skills
 </li>
 <li>
 Knowledge of general administrative practices and procedures
 </li>
 <li>
 Ability to manage intranet content and ensure governance standards
 </li>
 <li>
 Skilled in presentation design and executive-level reporting
 </li>
 <li>
 Understanding of the organization&rsquo;s business context and operational environment
 </li>
 <li>
 Proficiency in technical and analytical reporting
 </li>
 <li>
 Experience in committee and team governance
 </li>
 <li>
 Competence in knowledge and innovation management initiatives
 </li>
 <li>
 Skilled in policy implementation and compliance monitoring
 </li>
 <li>
 Familiarity with quality, health, and safety compliance standards
 </li>
 <li>
 Ability to manage stakeholder engagement and follow organizational protocols
 
 
 </li>
 </ul>
 
 Job Category
 
 
 
 Administration
 
 
 
 Advertiser
 
 
 
 Roads and Transport Authority
 
 
 
 Department
 
 
 
 Corporate Administrative Support Services CEO
 
 
 
 Educational-level
 
 
 
 Secondary School
 
 
 
 Required Nationality
 
 
 
 UAE Only
 
 
 
 Monthly Salary
 
 
 
 Unspecified
 
 
 
 Schedule-Time
 
 
 
 Full time
 
 
 
 Job Posting
 
 
 
 10/03/2026
 
 
 
 Unposting Date
 
 
 
 14/03/2026
</div>

Officer - Corporate Administrative Support Services CEO

We are looking for a female Office Coordinator with experience in a Technical Service or Facility Management company.Responsibilities:<ul><li>Answering client calls professionally</li><li>Sending emails and coordinating with clients</li><li>Updating clients and tenants through emails and calls</li><li>Scheduling appointments with tenants and maintenance teams</li><li>Preparing quotations and related documents</li><li>Maintaining office records and daily coordination</li><li>Supporting operations and administrative tasks</li></ul>Requirements:<ul><li>Previous experience in Technical Service or Facility Management industry is mandatory</li><li>Good communication skills in English</li><li>Proficiency in MS Office and basic administrative software</li><li>Knowledge of building permit processes</li><li>Ability to multitask and work under pressure</li><li>Well-organized and professional attitude</li></ul>Preferred:<ul><li>Experience handling tenants and maintenance coordination</li><li>Immediate joiners are preferred</li></ul>Salary: AED 2,500 &ndash; 3,000 based on experience Location: Dubai Employment Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Office Coordinator (Technical Service / Facility Management)

Explore 492+ Administrative case coordinator in Dubai this June. Find roles across top companies and apply now to boost your career.