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administrative coordination executive

Al-Muqeet Human Resources

Location: Bahria Town, Karachi Preference: FEMALE Candidates residing in Bahria Town KarachiAbout the Role:We are looking for an energetic and organized Administrative &amp; Coordination Executive to handle front-office operations and provide administrative and communication support to management. The ideal candidate should be well-presented, proactive, and capable of multitasking in a fast-paced environment.This role is perfect for someone who enjoys coordination, client interaction, and maintaining a smooth office workflow.Key Responsibilities:<ul><li>Manage front-desk operations and greet visitors in a professional manner.</li><li>Coordinate effectively with different departments for smooth communication.</li><li>Handle daily administrative and operational tasks, ensuring timely follow-ups.</li><li>Maintain meeting schedules, correspondence, and documentation.</li><li>Assist in preparing reports, presentations, and official letters.</li><li>Support management in stakeholder communication and relationship management.</li></ul>Requirements:<ul><li>Education: Bachelor&rsquo;s or Master&rsquo;s degree (MBA preferred).</li><li>Proficiency in MS Excel, Word, and PowerPoint.</li><li>Excellent communication, coordination, and presentation skills.</li><li>Professional appearance with a confident and outgoing personality.</li><li>Must be a resident of Bahria Town Karachi.</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs75,000.00 per monthWork Location: In person

Administrative & Coordination Executive

Aspire92

Job Description:We are seeking a proactive and organized Business Support Executive to assist the Admin &amp; IT Department in ensuring smooth operational, administrative, and communication processes. The ideal candidate will provide cross-functional support that includes administrative management, IT coordination, and external client communication &ndash; particularly through outbound calls and client engagement.Key Responsibilities &amp; Duties:<ul><li>Provide comprehensive administrative support to the Admin &amp; IT Department.</li><li>Coordinate and track procurement, maintenance, and inventory of office equipment and IT assets.</li><li>Assist in onboarding new employees, including account setup, system access, and workspace preparation.</li><li>Monitor IT service requests, ensuring timely resolution in coordination with the IT support team.</li><li>Support in maintaining company databases, shared drives, and document management systems.</li><li>Ensure adherence to administrative policies, security protocols, and IT usage guidelines.</li><li>Assist in scheduling meetings, preparing reports, and documenting department activities.</li><li>Coordinate with external vendors, partners, and clients for service-related communications and updates.</li><li>Conduct cold calling and client follow-ups to introduce company services, gather information, and maintain professional client relationships.</li><li>Collaborate with internal teams to improve administrative and technical workflows.</li><li>Maintain strict confidentiality and data security at all times.</li></ul>Requirements &amp; Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or IT (BBA/MBA/BS-IT).</li><li>2&ndash;4 years of relevant experience in administrative, IT coordination, or client engagement roles.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Proficient in MS Office (Excel, Word, PowerPoint) and Google Workspace.</li><li>Basic understanding of IT systems, networks, and troubleshooting processes.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li></ul>Skills:<ul><li>Excellent verbal communication and telephone etiquette for client interactions and cold calling.</li><li>Strong interpersonal, coordination, and problem-solving skills.</li><li>Ability to manage multiple priorities and deadlines effectively.</li><li>Technical aptitude combined with a customer-focused mindset</li></ul>Job Type: Full-timeWork Location: Remote

Business Support Executive

Ocean Management Services (Pvt) Ltd

We are looking for a competent and organized Executive Secretary to assist management in handling day-to-day administrative and office operations, including correspondence, documentation, and coordination with banks and vendors.Key Responsibilities:<ul><li>Manage daily office operations and administrative tasks efficiently.</li><li>Handle banking-related work such as deposits, payments, document submission, and coordination with bank representatives.</li><li>Draft and manage official letters, memos, and reports.</li><li>Maintain organized records, files, and correspondence.</li><li>Assist management with scheduling, meetings, and follow-ups.</li><li>Liaise with internal departments and external parties when required.</li><li>Support management in procurement and office maintenance activities.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (preferably in Business Administration or Commerce).</li><li>2&ndash;4 years of relevant experience in administration, secretarial, or office management roles.</li><li>Familiarity with bank-related procedures and documentation.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong communication, coordination, and time management skills.</li><li>Professional, responsible, and discreet in handling confidential matters.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs80,000.00 per monthWork Location: In person

Executive Secretary

Hiring Talent

We are looking for a highly organized and proactive Executive Assistant for our US based client.Experience: 3 to 4 yearsShift: 6:00 PM &ndash; 4:00 AM (Night Shift)Job Type: OnsiteTransport: Pick &amp; Drop ProvidedKey Responsibilities:<ul><li>Provide day-to-day administrative support to the management team.</li><li>Coordinate meetings, appointments, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence as required.</li><li>Maintain confidentiality of sensitive information.</li><li>Liaise with internal teams and external partners to ensure smooth communication and workflow.</li><li>Assist in project coordination and follow-ups to ensure timely completion of tasks.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Excellent communication and coordination skills.</li><li>Strong organizational and time management abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Ability to multitask and prioritize in a fast-paced environment.</li></ul>Interested candidates may apply.Job Type: Full-timeApplication Question(s):<ul><li>Are you comfortable working onsite in night shift?</li><li>Do you speak English fluently?</li></ul>Experience:<ul><li>executive assistant: 3 years (Preferred)</li></ul>Work Location: In person

Executive Assistant

AF Recruiter

Location: KarachiResponsibilities:Executive Support:<ul><li>Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Prepare and organize materials for executive meetings, ensuring all necessary documents are available and distributed in a timely manner.</li></ul>Communication Management:<ul><li>Serve as the primary point of contact for internal and external stakeholders in matters related to the executive office.</li><li>Draft and proofread correspondence, reports, and presentations on behalf of executives.</li></ul>Document Management:<ul><li>Maintain and organize electronic and physical files, ensuring easy retrieval of information.</li><li>Assist in the preparation and distribution of reports, presentations, and other documentation as needed.</li></ul>Meeting Coordination:<ul><li>Coordinate and schedule executive meetings, including arranging logistics, preparing agendas, and taking meeting minutes.</li><li>Ensure follow-up on action items and deadlines resulting from executive meetings.</li></ul>Confidentiality and Discretion:<ul><li>Handle sensitive and confidential information with the utmost discretion and professionalism.</li><li>Maintain a high level of confidentiality in all executive matters.</li></ul>Office Administration:<ul><li>Oversee general office operations to ensure efficiency and functionality.</li><li>Order and maintain office supplies and equipment.</li></ul>Task Prioritization:<ul><li>Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met and objectives are achieved.</li></ul>Qualifications:<ul><li>10+ years of experience as an Executive Secretary or similar role.</li><li>Bachelor's degree in Business Administration, Secretarial Studies, or a related field.</li><li>Strong organizational and multitasking skills.</li><li>Exceptional communication and interpersonal abilities.</li><li>Proficiency in office software (e.g., Microsoft Office Suite).</li><li>High level of confidentiality and discretion.</li><li>Detail-oriented and capable of maintaining accuracy under pressure.</li><li>Excellent time management and prioritization skills.</li></ul>Job Type: Full-timeWork Location: In person

Company Secretary

Management SecretaryLocation: KarachiResponsibilities:Executive Support:<ul><li>Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Prepare and organize materials for executive meetings, ensuring all necessary documents are available and distributed in a timely manner.</li></ul>Communication Management:<ul><li>Serve as the primary point of contact for internal and external stakeholders in matters related to the executive office.</li><li>Draft and proofread correspondence, reports, and presentations on behalf of executives.</li></ul>Document Management:<ul><li>Maintain and organize electronic and physical files, ensuring easy retrieval of information.</li><li>Assist in the preparation and distribution of reports, presentations, and other documentation as needed.</li></ul>Meeting Coordination:<ul><li>Coordinate and schedule executive meetings, including arranging logistics, preparing agendas, and taking meeting minutes.</li><li>Ensure follow-up on action items and deadlines resulting from executive meetings.</li></ul>Confidentiality and Discretion:<ul><li>Handle sensitive and confidential information with the utmost discretion and professionalism.</li><li>Maintain a high level of confidentiality in all executive matters.</li></ul>Office Administration:<ul><li>Oversee general office operations to ensure efficiency and functionality.</li><li>Order and maintain office supplies and equipment.</li></ul>Task Prioritization:<ul><li>Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met and objectives are achieved.</li></ul>Qualifications:<ul><li>10+ years of experience as an Executive Secretary or similar role.</li><li>Bachelor's degree in Business Administration, Secretarial Studies, or a related field.</li><li>Strong organizational and multitasking skills.</li><li>Exceptional communication and interpersonal abilities.</li><li>Proficiency in office software (e.g., Microsoft Office Suite).</li><li>High level of confidentiality and discretion.</li><li>Detail-oriented and capable of maintaining accuracy under pressure.</li><li>Excellent time management and prioritization skills.</li></ul>Job Type: Full-timeWork Location: In person

Ocreateo

Position: Marketing &amp; Operations ExecutiveLocation: Karachi Experience: 2+ Years Employment Type: Full-TimeJob Summary:Ocreateo is looking for a proactive and well-organized Marketing &amp; Operations Executive to support day-to-day marketing activities and agency operations. The ideal candidate should have excellent English communication skills, be comfortable interacting with clients, coordinating with the creative team, and ensuring timely project execution.Key Responsibilities:<ul><li>Client Coordination: Communicate with clients via calls and emails to discuss project requirements, updates, and approvals.</li><li>Team Management: Assign daily tasks to designers, content writers, and other team members &mdash; ensuring deliverables are completed on time.</li><li>Proposal Development: Prepare and organize marketing proposals, presentations, and pitch decks for potential clients.</li><li>Operations Management: Support the agency&rsquo;s day-to-day operations, maintain project trackers, and streamline communication between departments.</li><li>Administrative Support: Assist the Marketing Head in managing client onboarding, documentation, and operational workflows.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Marketing, Business Administration, Media Studies, or a related field.</li><li>2+ years of experience in a marketing coordination or operations role, preferably within a digital marketing agency.</li><li>Excellent English communication skills (written and verbal).</li><li>Strong understanding of digital marketing basics (social media, content, campaigns, etc.).</li><li>Proficient in Google Workspace / MS Office.</li><li>Highly organized, detail-oriented, and able to multitask efficiently.</li><li>Positive attitude, team-oriented mindset, and ability to work under pressure.</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs80,000.00 per monthWork Location: In person

Marketing and Operations Executive

Explore 782+ Administrative coordination executive in Karachi this November. Find roles across top companies and apply now to boost your career.

782 administrative coordination executive jobs IN Karachi

Administrative & Coordination Executive

Business Support Executive

Executive Secretary

Executive Assistant

Company Secretary

Executive Secretary

Marketing and Operations Executive