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administrative coordinator

SFAI Qatar

<ul><li>Administer and manage the Permit to Work (PTW) system for daily work activities.</li><li>Review and verify all permit applications in line with safety procedures and project requirements.</li><li>Coordinate with Operations, Construction, and HSE departments for permit approvals.</li><li>Conduct site checks to ensure compliance with permit conditions and safety protocols.</li><li>Maintain accurate permit records and ensure timely permit closure.</li><li>Participate in toolbox talks, safety meetings, and relevant risk assessments.</li><li>Support audits, inspections, and incident investigations when required.</li><li>Communicate proactively with supervisors and contractors regarding PTW processes.</li></ul><p><b>Requirements</b></p><ul><li>Minimum <b>2&ndash;3 years</b> of experience in Permit to Work coordination within construction, marine, port, or industrial projects.</li><li>Prior experience working with <b>Qatar Energy PTW systems</b> is a strong advantage.</li><li>Permit to Work System Training (RAP Net &ndash; Qatar Energy)</li><li>Hot Work Safety Training</li><li>Working at Height Training</li><li>TBOSIET (Basic Offshore Safety) Certificate.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR6,000.00 - QAR8,000.00 per month</p><p>Application Question(s):</p><ul><li>Do you have Bachelor&rsquo;s degree in engineering, Safety, or a related technical field?</li></ul><p>Experience:</p><ul><li>Permit to Work coordinator: 2 years (Preferred)</li></ul><p>Language:</p><ul><li>English (Preferred)</li></ul><p>License/Certification:</p><ul><li>QID (Preferred)</li></ul>

Permit Coordinator

Airswift

<div>
 <strong>
  Commissioning Coordinator - DOHA, QATAR.
  <br/>
  <br/>
 </strong>
 Airswift is an international workforce solutions provider within the energy, process, and infrastructure industries. Airswift serves as a strategic partner to our clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with the unique needs of our clients. With over 1,000 employees and 9,000 contractors operating in over 70 countries, our geographical reach and pool of talent available is unmatched in the industry.
 <br/>
 <br/>
 <strong>
  Airswift is seeking for a Commissioning Coordinator to work in Qatar with a major Oil &amp; Gas Company.
  <br/>
  <br/>
 </strong>
 <strong>
  Qualification
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Preferably with Diploma/Degree/Certificate in Engineering.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Must Have Experience:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 10 years&rsquo; oil &amp; gas experience, including 7+ years in Completions / Commissioning coordination.
  </li>
  <li>
   Strong knowledge of Mechanical Completion, pre-commissioning, commissioning, and turnover processes in large EPIC projects.
  </li>
  <li>
   Experience developing and reviewing completions procedures, test packs, loop packs, and Mechanical Completion dossiers.
  </li>
  <li>
   Proven ability to manage simultaneous activities and resolve interface issues across multi-discipline teams.
  </li>
  <li>
   Strong communication, coordination, reporting, and stakeholder management skills.
  </li>
  <li>
   Preferably Offshore O&amp;G experience.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Must Have Skills:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proficient in CMS tools such as Hexagon, OMEGA 365, or equivalent platforms, including:
  </li>
  <ul>
   <li>
    Systemization setup and administration
   </li>
   <li>
    Check sheet allocation, punch list management, data validation
   </li>
   <li>
    Turnover package compilation and tracking
   </li>
   <li>
    Database reconciliation with engineering revisions
   </li>
  </ul>
 </ul>
 <strong>
  Primary Duties and Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Lead, manage, and maintain the Completions Management System (CMS) for the entire project lifecycle.
  </li>
  <li>
   Administer and create/validate systemization, check sheets, punch lists, verification records, and engineering parameters.
  </li>
  <li>
   Review and approve contractor completions plans, procedures, test packs, loop packs, and completion dossiers.
  </li>
  <li>
   Track completion progress and produce daily/weekly system status, punch list, and turnover reports.
  </li>
  <li>
   Ensure all deliverables satisfy requirements for RFPC, RFSU, and Final Handover Certificates.
  </li>
  <li>
   Coordinate Mechanical Completion (MC), pre-commissioning, commissioning, and startup activities. commissioning, commissioning, and start up activities.
  </li>
  <li>
   Facilitate functional checks, loop tests, readiness for energization, system turnovers, and Punch List close out.
  </li>
  <li>
   Support development and implementation of system boundaries, completion strategies, and turnover execution plans.
  </li>
  <li>
   Ensure issues affecting commissioning or start up are escalated and resolved promptly.
  </li>
  <li>
   Monitor contractor execution, verifying compliance with project requirements and QA/QC standards.
  </li>
  <li>
   Ensure preparation, review, and approval of all turnover packages and system dossiers.
  </li>
  <li>
   Maintain accurate red-line drawings, DCNs, subsystem boundaries, vendor documentation, System/Sub-system Mark-up Drawings and technical records.
  </li>
  <li>
   Manage the end-to-end handover process, ensuring complete transfer of tools, equipment, software licenses, guarantees, and documentation to Operations.
  </li>
  <li>
   Maintain registers for punch lists, isolations/spading, overrides/inhibits, operator witness activities, and technical queries.
  </li>
  <li>
   Review and support PTW, JSA, isolations, and hazardous energy management.
  </li>
  <li>
   Participate in SIMOPS reviews including emergency response and evacuation procedures.
  </li>
  <li>
   Notify stakeholders of high-risk activities and ensure safe execution in compliance with project standards.
  </li>
  <li>
   Support reviews of P&amp;IDs, SLDs, and ensure controlled access to operational areas.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  If you are keen and interested with the role, you may apply to our website or share your updated resume to abby.zaidi@airswift.com
 </strong>
</div>


Commissioning Coordinator

Confidential Careers

<div>
 <p>
  Job-Specific Responsibilities Schedule Administration
 </p>
 <p>
  &squf;Coordinate and schedule meetings organized by the Chief Officer, ensuring effective prioritization and consideration for the availability of all participants and proactively addressing arising scheduling conflicts.
 </p>
 <p>
  &squf;Prepare accurate and comprehensive minutes of meetings, documenting discussions, decisions, and action items for distribution to relevant parties. Communication Administration
 </p>
 <p>
  &squf;Manage incoming and outgoing communication (incl. correspondence), ensuring timely responses, appropriate prioritization.
 </p>
 <p>
  &squf;Draft various communications, including emails, memos, and letters, maintaining professional tone and accuracy.
 </p>
 <p>
  &squf;Administrate confidential communications and correspondence with discretion and confidentiality, ensuring sensitive information is handled securely and appropriately. Administration of Reporting to the Chief Officer
 </p>
 <p>
  &squf;Coordinate the submission of monthly and ad-hoc reports within the Group to ensure prompt and exhaustive submission in alignment with company and departmental standards.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Document Administration
 </p>
 <p>
  &squf;Maintain an organized and efficient filing system for the documentation prepared, received or forwarded by the Chief Officer.
 </p>
 <p>
  Act as the
  <strong>
   primary administrative head
  </strong>
  of the department, ensuring smooth day-to-day operations
 </p>
 <p>
  Oversee preparation and review of
  <strong>
   official reports, policy documents, and government correspondence
  </strong>
 </p>
 <p>
  Coordinate between
  <strong>
   various departments, ministries, and external agencies
  </strong>
 </p>
 <p>
  Ensure
  <strong>
   timely implementation of decisions, policies, and directives
  </strong>
 </p>
 <p>
  Monitor compliance with
  <strong>
   financial regulations, taxation laws, and governance standards
  </strong>
 </p>
 <p>
  Facilitate
  <strong>
   meetings, briefings, and high-level communications
  </strong>
 </p>
 <p>
  Maintain proper
  <strong>
   documentation, records, and confidential files
  </strong>
 </p>
 <p>
  Supervise administrative staff and ensure efficient workflow within the department
 </p>
 <p>
  &squf;Ensure that all administrative and support activities comply with company policies, industry standards, and regulatory requirements.
 </p>
 <p>
  KEY RESULT AREAS
 </p>
 <p>
  &squf;Optimized Chief Officer calendar with potential scheduling conflicts proactively resolved.
 </p>
 <p>
  &squf;Accurate and succinct minutes of meeting for the key meetings attended by the Chief Officer.
 </p>
 <p>
  &squf;Timely communication and correspondence administration.
 </p>
 <p>
  &squf;Strict confidentiality of Chief Officer&rsquo;s correspondence and other communications, ensuring the integrity of information flow.
 </p>
 <p>
  &squf;Timely reporting within the Group.
 </p>
 <p>
  &squf;Efficient filing of all incoming and outgoing documentation.
 </p>
 <p>
  &squf;Satisfaction regarding working relationships between the Chief Officer, internal stakeholders and third parties.
 </p>
 <p>
  <br/>
 </p>
 <p>
  JOB REQUIREMENTS
 </p>
 <p>
  Minimum Qualifications:
 </p>
 <p>
  &squf;Diploma in Administration, Financial, Secretarial &amp; Personal Assistance or equivalent.
 </p>
 <p>
  Minimum Experience:
 </p>
 <p>
  &squf;Minimum of 5 years of experience in Financial and administrative support.
 </p>
</div>


Chief' Secretary

TRANSIND HOLDING

<p><b>Please share your CV to careertran@gmail.com </b></p><p><b>Job Description:</b> The Executive Assistant is responsible for providing high-level administrative and coordination support to the Executive Director. This role ensures efficient management of the Executive Director&rsquo;s schedule, meetings, communications, and follow-ups with various divisions and departments. The Executive Assistant acts as a liaison between the Executive Director and internal departments to ensure timely execution of directives, smooth coordination of daily transactions, and monitoring of assigned tasks and initiatives.</p><p><b>Responsibilities:</b></p><p><b>1. Executive Schedule Management</b></p><ul><li>Manage and maintain the Executive Director&rsquo;s daily calendar including meetings, appointments, and internal discussions.</li><li>Coordinate meeting schedules with department heads, managers, and external stakeholders.</li><li>Ensure meeting invitations, agendas, and supporting documents are prepared and circulated in advance.</li><li>Arrange and confirm meeting venues, logistics, and required resources.</li></ul><p><b>2. Meeting Coordination &amp; Documentation</b></p><ul><li>Prepare meeting agendas in coordination with the Executive Director.</li><li>Attend meetings when required and record minutes of meetings (MoM).</li><li>Distribute MoM to relevant departments and follow up on action points.</li><li>Track progress of assigned tasks and update the Executive Director regularly.</li></ul><p><b>3. Coordination with Divisions / Departments</b></p><ul><li>Act as a bridge between the Executive Director and all divisions and departments.</li><li>Communicate the Executive Director&rsquo;s instructions, directives, and decisions to relevant teams.</li><li>Monitor and follow up on tasks assigned by the Executive Director to ensure timely completion.</li><li>Collect updates, reports, and feedback from departments for review by the Executive Director.</li></ul><p><b>4. Executive Communication Management</b></p><ul><li>Manage incoming and outgoing communications on behalf of the Executive Director.</li><li>Draft professional emails, memos, and internal communications as required.</li><li>Ensure proper documentation and filing of correspondence.</li><li>Handle confidential information with discretion and professionalism.</li></ul><p><b>5. Follow-up &amp; Task Monitoring</b></p><ul><li>Maintain a tracker of tasks and initiatives assigned by the Executive Director.</li><li>Follow up with responsible departments on progress updates.</li><li>Prepare periodic status reports on pending and completed tasks.</li><li>Ensure deadlines and commitments are met across departments.</li></ul><p><b>6. Reporting &amp; Documentation Support</b></p><ul><li>Compile reports, presentations, and summaries for review by the Executive Director.</li><li>Collect operational updates and performance information from departments.</li><li>Maintain organized documentation of reports, meeting records, and executive directives.</li></ul><p><b>7. Administrative Support</b></p><ul><li>Coordinate travel arrangements, accommodation, and logistics for the Executive Director when required.</li><li>Organize internal executive meetings, leadership discussions, and strategic sessions.</li><li>Manage documentation, filing systems, and executive records.</li></ul><p><b>8. Confidential &amp; Strategic Support</b></p><ul><li>Handle sensitive and confidential matters with high integrity.</li><li>Support the Executive Director in coordinating strategic initiatives and special projects.</li><li>Assist in preparing presentations and documents for executive or board-level meetings.</li></ul><p><b>9. Miscellaneous Tasks</b></p><ul><li>Support administrative and coordination activities of the Executive Office.</li><li>Assist in organizing corporate meetings, executive visits, or internal events as directed.</li><li>Perform other duties as assigned by the Executive Director.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: QAR3,000.00 - QAR4,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>ADMIN: 3 years (Required)</li></ul><p>Language:</p><ul><li>ENGLISH (Required)</li></ul>

EXECUTIVE ASSISTANT

Acciona Facility Middle East

<p>Job Summary<br/>We are seeking a detail-oriented and proactive Helpdesk and CAFM Coordinator (Arabic Speaker) to join our team. The ideal candidate will be responsible for managing and updating the Computer-Aided Facility Management (CAFM) system, ensuring accurate data entry, work order tracking, and effective coordination between maintenance teams and clients. Fluency in Arabic and English is required.</p><p>Key Responsibilities<br/>&middot; Operate and maintain the CAFM system on a daily basis<br/>&middot; Log, assign, and track work orders and service requests<br/>&middot; Ensure accurate data entry of assets, PPM schedules, and maintenance records<br/>&middot; Generate reports related to maintenance activities and system performance<br/>&middot; Coordinate with maintenance teams, supervisors, and clients<br/>&middot; Monitor SLA compliance and update job status accordingly<br/>&middot; Maintain proper documentation and system records<br/>&middot; Provide administrative support to the facilities management team</p><p>Requirements<br/>&middot; Proven experience working with CAFM systems<br/>&middot; Minimum 2 years of experience in facilities management or related field<br/>&middot; <b>Fluent in Arabic (spoken and written) and good command of English - Must</b><br/>&middot; Strong computer skills (MS Office, especially Excel)<br/>&middot; Good communication and coordination skills<br/>&middot; Ability to handle multiple tasks and meet deadlines</p><p>Job Type: Full-time</p><p>Pay: From QAR1.00 per month</p>

Helpdesk and CAFM Coordinator

Galileo International School

<p><b>JOB DESCRIPTION &ndash; CLASS TEACHER</b></p><p><b>Position:</b> Class Teacher<br/><b>School:</b> Galileo International School<br/><b>Curriculum:</b> Central Board of Secondary Education (CBSE)<br/><b>Location:</b> Doha, Qatar<br/><b>Reports To:</b> Principal / Vice Principal / Academic Coordinator</p><p><b>Qualification : BA English &amp; Bed</b></p><p><b>Job Purpose</b></p><p>The Class Teacher is responsible for managing the academic, social, and emotional development of students assigned to their class. The teacher delivers curriculum content as per CBSE guidelines, maintains a positive learning environment, and ensures the overall well-being and discipline of students.</p><p><b>Key Responsibilities1. Teaching and Learning</b></p><ul><li>Plan and deliver lessons in accordance with the <b>CBSE curriculum guidelines</b>.</li><li>Prepare lesson plans, teaching materials, and assessments to support effective learning.</li><li>Use different teaching strategies to meet the diverse learning needs of students.</li><li>Integrate technology and modern teaching methods in classroom instruction.</li></ul><p><b>2. Classroom Management</b></p><ul><li>Maintain discipline and ensure a safe and supportive classroom environment.</li><li>Monitor student behavior and encourage positive attitudes toward learning.</li><li>Establish clear classroom rules and expectations.</li></ul><p><b>3. Student Development</b></p><ul><li>Monitor students&rsquo; academic progress and provide necessary guidance and support.</li><li>Identify learning difficulties and coordinate with parents and school management when required.</li><li>Encourage students&rsquo; participation in academic and extracurricular activities.</li></ul><p><b>4. Assessment and Evaluation</b></p><ul><li>Conduct regular assessments including tests, assignments, and class activities.</li><li>Maintain accurate records of students&rsquo; academic performance and attendance.</li><li>Prepare report cards and progress reports as required by the school.</li></ul><p><b>5. Communication</b></p><ul><li>Maintain regular communication with parents regarding student progress and behavior.</li><li>Attend <b>Parent&ndash;Teacher Meetings</b> and provide constructive feedback to parents.</li><li>Coordinate with other teachers and school staff to support student learning.</li></ul><p><b>6. Administrative Responsibilities</b></p><ul><li>Maintain class registers, attendance records, and student files.</li><li>Assist in organizing school events, activities, and examinations.</li><li>Follow school policies and CBSE regulations.</li></ul><p><b>7. Professional Development</b></p><ul><li>Participate in training sessions, workshops, and professional development programs.</li><li>Stay updated with current teaching methodologies and CBSE educational standards.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR3,000.00 - QAR3,500.00 per month</p>

Class Teacher-English

Qatar Airways

<div><div><div><div><div><div><h3 class="jobSectionHeader"><b>General Information
</b></h3></div></div><div><div><div><div>Ref #
</div><div>2600003H
</div></div><div><div>Location
</div><div>Qatar-Doha
</div></div><div><div>Job family
</div><div>Corporate &amp; Commercial
</div></div><div><div><ul><li>Closing Date: 2026-04-02</li></ul><br>
</div></div></div></div></div><div></div><div><h3 class="jobSectionHeader"><b>Description
</b></h3></div><div></div><div><div><div><div><p>Coordinator - Facilities should perform daily administrative work to support Facilities Department requirements and ensure the office functions smoothly.</p><p>
Main duties include:</p><ul><li>
Receive and review all Facilities department invoices and delivery notes, ensuring verification and updating of the invoice tracker.</li><li>
Receive Facilities requests and ensure timely updates to the Facilities request tracker.</li><li>
Prepare and maintain technical drawings using software such as AutoCAD.</li><li>
Coordinate with user departments to collect service confirmations, fuel consumption data, and other required information.</li><li>
Monitor and maintain the Facilities work tracker to ensure updated and accurate records.</li><li>
Prepare overtime requests, overtime pre‑approval forms, and departmental employee timesheets, and verify drivers&rsquo; vehicle logbooks for applicable overtime or days in lieu.</li><li>
Perform asset tagging and maintain accurate records of all departmental assets.</li><li>
Prepare internal memorandums, letters, and application forms (both online and offline), and maintain proper records.</li><li>
Raise purchase requests and prepare petty cash requests as required.</li><li>
Maintain housing records, vehicle fleet records, staff training documentation, and any additional Facilities-related records as directed by the Head of Department.</li><li>
Maintain up‑to‑date records of Airport Passes, AVOPs, and related access credentials.</li><li>
Coordinate with the Security Department to obtain NOCs and access approvals for airside permits and other passes for Facilities department employees, company vehicles and subcontractor staff.</li><li>
Responsible for maintaining comprehensive contract records and ensuring continuous tracking of contract validity and expiration.</li><li>
Responsible for preparing, maintaining, and updating all Facilities forms, reports, and any additional documentation required by the department.</li><li>
Prepare and update signage board templates for offices, parking areas, and company vehicle logos.</li><li>
Responsible for maintaining comprehensive housing records, overseeing inventory control, and managing Check‑In and Check‑Out procedures.</li><li>
Responsible for inspecting and preparing crew accommodation apartments for move‑in and move‑out, conducting inventory checks, coordinating with staff for form collection and signatures, and act as the primary contact for maintenance issues.</li><li>
Manage and maintain stock levels for the Crew Accommodation store.</li><li>
Responsible for attending induction sessions for new joiners on behalf of the Facilities Department.</li><li>
Responsible for arranging and securing the necessary permits for the movement of assets within the airside area.</li><li>
Responsible for preparing Asset Disposal Forms and liaising with the appropriate departments to ensure timely follow‑up.</li><li>
Responsible for maintaining comprehensive documentation of contract staff details.</li><li>
Ensure all Facilities Job Descriptions are current, accurate, and properly documented.</li><li>
Responsible for all secretarial and administrative functions within the department.</li><li>
Ensure proper control and replenishment of stationery stock.</li><li>
Manage and maintain beverage stock, including tea, coffee, and related supplies.</li><li>
Manage and track spare parts inventory for Facilities department.</li><li>
Manage and monitor utility meters and perform monthly inspections.</li><li>
Responsible for ensuring accuracy and completeness of Facilities master data.<br>
</li></ul>
</div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Qualification
</b></h3></div></div><div><div><div><div><p><b>Qualification &amp; Experience:</b></p><ul><li>
Diploma or degree in Engineering/Facilities Management/Business Administration.</li><li><p>
Two (2) years work experience in Facilities Management, preferably in Airport.</p></li></ul><br>
<p></p>
</div></div><div><div>https://aa115.taleo.net/careersection/QA_External_CS/jobapply.ftl?lang=en&amp;job=2600003H</div></div></div></div></div></div></div></div><div></div>

Coordinator-Facilities

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