admin / listing coordinator

admin coordinator(marine background) Jobs in Doha

admin coordinator(marine background)

administration officer

administrative logistics specialist Jobs in Doha

administrative logistics specialist

administrative secretary

administrative coordinator

Dallah Holding Media

We are currently seeking a reliable and proactive Operations Coordinator to support daily administrative and coordination activities within the department. Key Responsibilities: <ul><li>Provide day-to-day administrative support to the department</li><li>Assist in preparing, reviewing, and maintaining corporate documentation and records</li><li>Support basic finance-related processes (LPOs, invoices, tracking, and filing)</li><li>Proposals reviewing and submission </li><li>Lead company official communications</li><li>Ensure timely submission of documents and adherence to internal procedures</li><li>Support reporting and data tracking as required</li><li>Liaise with internal teams and external stakeholders when needed</li><li>Assist the department in meeting deadlines in a fast-paced environment</li><li>Provide general coordination and team support as assigned</li></ul> Requirements:<ul><li>Previous related experience in an administrative or support role</li><li>Excellent communication skills (written and verbal)</li><li>Basic understanding of corporate procedures, finance, procurement and documentation processes</li><li>Experience in tender participation (proposals submission) is a strong advantage</li><li>Result-oriented with strong attention to the details</li><li>Quick learner with the ability to adapt to new systems and processes</li><li>Reliable and responsible</li><li>Strong team player with a collaborative mindset</li><li>Able to work under timelines, pressure, and in a fast-moving environment</li><li>Pleasant and professional personality</li></ul>

Operations Coordinator

FGREALTY

Position: Admin &amp; Listing CoordinatorDepartment: OperationsReporting to: Office Manager / Operation DirectorLocation: Doha, QatarRole Overview:The Admin &amp; Listing Coordinator plays a vital support role within FGRealty, ensuring the smooth day-to-day running of the office and the accurate management of all property listings across platforms. This individual serves as the backbone of the operations team, bridging the gap between agents, management and clients.Key ResponsibilitiesListings Management<ul><li>Upload, update and manage all property listings across platforms including Property Finder, Qatar Living and any other relevant portals</li><li>Ensure all listings are accurate, up to date, professionally written and include correct pricing, photos and descriptions</li><li>Coordinate with agents to obtain listing details, documents and media in a timely manner</li><li>Monitor listing performance and flag expired or outdated listings for renewal or removal</li><li>Maintain an organised internal database of all active, pending and closed listings</li><li>Ensure all listings comply with Aqarat and regulatory requirements</li></ul>Administrative Support<ul><li>Provide day-to-day administrative support to the sales team, management and HR</li><li>Manage and organise company documents, contracts, files and records both digitally and physically</li><li>Prepare and format letters, certificates, salary confirmations and official correspondence as needed</li><li>Schedule and coordinate meetings, viewings and appointments on behalf of agents and management</li><li>Handle incoming calls, emails and inquiries and direct them to the appropriate team member</li><li>Maintain and update the CRM system with accurate client and property data</li><li>Assist in the preparation of presentations, reports and marketing materials</li><li>Order and manage office supplies and ensure the office is well maintained and organised</li><li>Coordinate with PRO, legal and finance teams as required</li></ul>Compliance &amp; Documentation<ul><li>Ensure all required documentation is collected and filed for each transaction</li><li>Assist in maintaining compliance with Qatar Real Estate Regulatory Authority (Aqarat) requirements</li><li>Support agents in the preparation of sale agreements, NOCs and related documentation</li></ul>Communication &amp; Coordination<ul><li>Act as a point of contact between agents, clients, developers and management</li><li>Follow up on pending tasks, signatures and document submissions on behalf of the team</li><li>Coordinate with developers for updated availability lists, brochures and price lists</li><li>Communicate professionally at all times &mdash; via email, phone and in person</li></ul>Requirements<ul><li>Minimum 1 year of experience in an administrative or real estate coordination role</li><li>Excellent written and verbal communication skills in English &mdash; Arabic is a plus</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Experience with Property Finder, Qatar Living or similar portals is preferred</li><li>Strong organisational skills and attention to detail</li><li>Ability to multitask and work under pressure in a fast-paced environment</li><li>Professional, presentable and punctual</li><li>Team player with a proactive and positive attitude</li></ul>Work Location: In person

Admin / Listing Coordinator

The Holding Group of Companies

Job Vacancy: Sales &amp; Logistics Coordinator (HORECA &amp; FMCG)Job Type: Full-TimeLanguages Required: Arabic (Native/Fluent)We are seeking a highly organized, bilingual Sales &amp; Logistics Coordinator to support our growing operations. The ideal candidate will seamlessly manage administrative duties, coordinate logistics, conduct essential warehouse visits, and drive HORECA and FMCG sales support.Key Responsibilities:<ul><li>Sales Coordination: Support the sales team by processing orders, tracking deliveries, and acting as the primary point of contact for HORECA and FMCG clients.</li><li>Warehouse Operations: Conduct regular visits to the warehouse to oversee stock levels, verify inventory accuracy, and ensure timely dispatch of goods.</li><li>Logistics &amp; Admin: Coordinate with transport teams, manage shipping documents, handle invoicing, and maintain accurate records in the ERP/database.</li><li>Client Relationship: Assist in managing client inquiries, resolving delivery issues, and identifying upselling opportunities within existing accounts.</li></ul>Qualifications &amp; Requirements:<ul><li>Nationality: Arabic speaker only.</li><li>Experience: Minimum 4-5 years of experience in Sales, Logistics, or Administration within the HORECA and FMCG sectors in Qatar.</li><li>Skills: Strong multitasking abilities, proficiency in MS Office (especially Excel), and excellent negotiation/communication skills.</li><li>Transportation: Valid Qatar driver's license and own vehicle (preferred for warehouse/client visits).</li></ul>Pay: QAR5,000.00 - QAR6,000.00 per hourWork Location: In person

Logistics & Sales Support Officer (FMCG/HORECA) - Arabic

Madre Integrated Engineering

<div>
 
 We are looking for a professional
 
 Arabic Speaking Secretary
 
 to provide administrative, clerical, and coordination support to the management/team. The candidate must be fluent in Arabic and English, well-organized, and capable of handling correspondence, documentation, scheduling, and office coordination.
 
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
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 Handle daily administrative and secretarial tasks.
 
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 Prepare, draft, translate, and manage Arabic and English correspondence.
 
 </li>
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 Answer phone calls, emails, and inquiries professionally.
 
 </li>
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 Schedule meetings, appointments, and maintain calendars.
 
 </li>
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 Maintain office files, records, reports, and confidential documents.
 
 </li>
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 Coordinate with internal departments, clients, suppliers, and external parties.
 
 </li>
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 Prepare letters, memos, minutes of meetings, and official documents.
 
 </li>
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 Assist in document control, data entry, scanning, filing, and report preparation.
 
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 Support management with travel arrangements, meeting coordination, and follow-ups.
 
 </li>
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 Ensure smooth office communication and daily workflow.
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 Previous experience as Secretary / Admin Assistant / Office Coordinator.
 
 </li>
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 Must be fluent in
 
 Arabic and English
 
 .
 
 </li>
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 Strong communication and interpersonal skills.
 
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 Good knowledge of MS Office: Word, Excel, Outlook, and PowerPoint.
 
 </li>
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 Ability to prepare professional emails, letters, and reports.
 
 </li>
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 Strong organizational and multitasking skills.
 
 </li>
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 Must be locally available in Qatar.
 
 
 
 
 </li>
 </ul>
</div>

Secretary

Tour de GB LLC

Tour de GB LLC is looking for an organized and customer-focused Tour Operations Coordinator to support daily travel operations, tour scheduling, and client coordination in Qatar. This is an exciting opportunity for professionals who enjoy working in tourism, travel planning, and customer service while being part of a dynamic and fast-paced environment.If you are passionate about travel experiences, operations coordination, and delivering excellent service, we encourage you to apply today.Job TitleTour Operations CoordinatorLocationQatarEmployment TypeFull-TimeSalary &amp; Benefits<ul><li>Competitive salary based on experience</li><li>Performance-based incentives</li><li>Paid annual leave</li><li>Medical insurance</li><li>Transportation support</li><li>Career growth opportunities within the tourism industry</li><li>Professional and supportive work environment</li><li>Training and development opportunities</li></ul>Work Schedule<ul><li>Full-time position</li><li>Rotational or flexible scheduling based on tour operations</li><li>Weekend or holiday coordination may be required depending on bookings and events</li></ul>About the CompanyTour de GB LLC specializes in delivering memorable travel and tour experiences for local and international clients. The company focuses on customer satisfaction, operational excellence, and creating high-quality tourism services across Qatar.Why Work With Us<ul><li>Be part of a growing travel and tourism company</li><li>Work in an exciting and customer-focused industry</li><li>Gain valuable experience in travel operations and coordination</li><li>Opportunities for career advancement and professional development</li><li>Supportive team culture with collaborative work practices</li><li>Exposure to local and international tourism operations</li></ul>Key Responsibilities<ul><li>Coordinate daily tour and travel operations</li><li>Manage tour schedules, bookings, and client itineraries</li><li>Communicate with clients, vendors, and service providers</li><li>Support transportation, accommodation, and activity coordination</li><li>Maintain accurate booking records and operational documentation</li><li>Handle customer inquiries and provide timely updates</li><li>Monitor tour logistics and operational timelines</li><li>Assist with travel planning and tour preparation</li><li>Coordinate with internal teams to ensure smooth operations</li><li>Support reporting, invoicing, and administrative tasks</li></ul>*<ul><li>Skills for This Role</li><li>Tour operations coordination</li><li>Travel planning</li><li>Customer service</li><li>Booking management</li><li>Communication skills</li><li>Scheduling and logistics</li><li>Microsoft Office and Excel</li><li>Problem-solving</li><li>Time management</li><li>Team collaboration</li><li>Administrative support</li><li>Attention to detail</li><li>Vendor coordination</li><li>Multitasking</li><li>Tourism operations</li></ul>Preferred Qualifications<ul><li>Bachelor&rsquo;s degree or diploma in Tourism, Hospitality, Business Administration, or a related field</li><li>Previous experience in tourism, travel coordination, hospitality, or operations support is preferred</li><li>Strong organizational and communication skills</li><li>Ability to manage multiple bookings and schedules efficiently</li><li>Customer-focused mindset with professional communication abilities</li><li>Familiarity with travel or booking systems is an advantage</li></ul>What Makes a Strong Candidate<ul><li>Organized and dependable</li><li>Friendly and professional communication style</li><li>Able to work in a fast-paced environment</li><li>Strong coordination and multitasking abilities</li><li>Passion for travel, tourism, and customer experience</li><li>Positive attitude and willingness to learn</li></ul>الراتب المدفوع: QAR٢٤٫٠٠&nbsp;لكل ساعةموقع العمل: بشكل شخصي

Tour Operations Coordinator

KINGS DENTAL CENTER

WE ARE HIRING!!!Insurance Coordinator (Preferably Dentist or Relevant Experience in Qatar)We're looking for a detail-oriented Insurance Coordinator with experience in dental insurance processing. As an Insurance Coordinator, you'll be responsible for managing insurance claims, pre-approvals, submission, rejections and reconciliation . Supervise and guide team on the same as wellRequirements:<ul><li>Know how of Dental treatment claim protocols and processes</li><li>⁠ Experience with empaneling will be added advantage.</li><li>⁠ Have lead a team of medical/dental insurance department</li><li>Strong attention to detail and organizational skills</li><li>Proficient in Microsoft Excel</li><li>⁠ Resident in Qatar (With NOC or under husband visa) and can join immediately</li></ul>How to Apply:Kindly submit your CV with a recent passport photo to : career@kingsdentalcenter.comJob Type: Full-timePay: QAR3,000.00 - QAR4,000.00 per monthWork Location: In person

INSURANCE COORDINATOR

Airswift

<div>
 
 QA/QC Coordinator - DOHA, QATAR.
 
 
 
 Airswift is an international workforce solutions provider within the energy, process, and infrastructure industries. Airswift serves as a strategic partner to our clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with the unique needs of our clients. With over 1,000 employees and 9,000 contractors operating in over 70 countries, our geographical reach and pool of talent available is unmatched in the industry.
 
 
 
 Airswift is seeking for a QA/QC Coordinator to work in Qatar with a major Oil &amp; Gas Company.
 
 
 
 
 Job Purpose
 
 
 
 To lead and coordinate all project quality assurance and quality control activities, ensuring that fabrication, construction, and offshore installation works are executed in full compliance with project specifications, international standards, and approved QA/QC procedures. The role acts as the focal point for quality management, supervising inspection teams, monitoring contractor performance, resolving quality issues, and maintaining the integrity of materials, welding, coating, and installation processes across all project phases.
 
 
 
 Mandatory Requirements
 
 
 
 
 Qualification
 
 
 
 <ul>
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 BSc, degree, or higher educational qualification in Mechanical or Metallurgical Engineering from recognized Engineering faculty.
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 A valid CSWIP 3.2.1 or AWS Sr. welding Inspection Certificate (SCWI) and at least five - year post-certification experiences&rsquo;
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 B Gas Grade 2, or NACE level II Coating inspector qualified is preferable.
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 NDT level II in RT, UT, PT &amp; MT/ NDT qualifications against ASNT or ISO requirements.
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 Certified QMS Lead Auditor in accordance with ISO 9001:2015 and having at least five - experience in auditing.
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 A good knowledge of international codes/standards EN, ISO, API, ASME and ASTM.
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 Good leadership skills and good communication skills.
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 Ability to work on projects in a complex and multicultural environment.
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 Be skilled in using computer programs, MS Office, database management, spreadsheets, and e-mail communications.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
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 A minimum of fifteen (15) years experiences as QA/QC coordinator / QA/QC Lead, leading QC multidiscipline inspectors&rsquo; team, for inspection &amp; testing activities for a major oil and gas projects/ offshore process platforms / jackets/subsea pipeline, including all phases of manufacturing, fabrication, construction, and offshore installation / laying.
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 A minimum 5-year offshore project experience.
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 Experience in an international oil company/operator company/EPIC contractor
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 Project experience is an advantage.
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 Experience in managing contractor, Sub contractor, Vendor, TPI&rsquo;s in major projects.
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 Experience in multi discipline activities related to offshore projects such as fabrication/installation of structure and piping, NDT Material inspection, Mechanical equipment installation, Sour services, Cladded Piping and Corrosion Resistance Alloy &ldquo;CRA&rdquo; pipeline, welding, NDT, repair works, dimensional control, painting, coating, internal lining, Monel sheathing etc.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 Interested applicants or referrals, please apply through Airswift website or share your updated CV at: abby.zaidi@airswift.com
</div>

QA/QC Coordinator

Explore 40+ Administrative coordinator in Doha this June. Find roles across top companies and apply now to boost your career.