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administrative coordinator

MSSH

<p><b>Job Summary</b></p><p>The HR &amp; Admin Coordinator supports day-to-day human resources and administrative operations to ensure efficient office functioning and compliance with company policies. This role assists in HR processes such as recruitment coordination, onboarding, employee documentation, and basic employee relations, while also managing administrative tasks including office coordination, records management, and vendor support. The ideal candidate is organized, detail-oriented, and capable of handling multiple responsibilities in a dynamic work environment.</p><p><b>Key Responsibilities Human Resources Support</b></p><ul><li>Assist in recruitment coordination including interview scheduling, candidate communication, and document collection.</li><li>Support onboarding and offboarding processes, ensuring timely completion of documentation and system updates.</li><li>Maintain employee files, HR records, and HRIS data with accuracy and confidentiality.</li><li>Coordinate visa, immigration, medical, and related documentation in line with Qatar requirements.</li><li>Support payroll preparation by compiling attendance, leave records, and employee data.</li><li>Assist in leave management, employee benefits administration, and end-of-service documentation.</li><li>Respond to routine HR-related employee inquiries and escalate issues when necessary.</li></ul><p><b>Administration &amp; Office Coordination</b></p><ul><li>Provide general administrative support to the HR and Admin departments.</li><li>Manage office supplies, assets, and inventory; liaise with vendors and service providers.</li><li>Coordinate meetings, training sessions, and company events, including logistics and documentation.</li><li>Handle incoming and outgoing correspondence, courier services, and document filing.</li><li>Support facility management, maintenance coordination, and office housekeeping requirements.</li></ul><p><b>Compliance &amp; Reporting</b></p><ul><li>Ensure HR and administrative activities comply with company policies and Qatar Labor Law.</li><li>Assist in preparing HR and administrative reports as required by management.</li><li>Support audits by maintaining accurate documentation and records.</li></ul><p><b>Qualifications &amp; Requirements</b></p><ul><li>Must be locally available in Qatar.</li><li>Bachelor&rsquo;s degree or diploma in Human Resources, Business Administration, or related field.</li><li>2&ndash;3 years of experience in HR and administrative coordination roles.</li><li>Basic knowledge of Qatar Labor Law and HR procedures is preferred.</li><li>Strong organizational, communication, and interpersonal skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Ability to handle confidential information with discretion.</li><li>Strong multitasking ability and attention to detail.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR3,000.00 - QAR3,500.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>HR Coordinator: 2 years (Required)</li><li>Microsoft Excel: 2 years (Required)</li></ul><p>Location:</p><ul><li>Doha (Required)</li></ul>

HR & Admin Coordinator

Hilton

<div><p>F&amp;B Coordinator</p><p>
A Department Coordinator will provide scheduling and coordination of special projects, handle calls and inquiries, arrange travel, and offer excellent administrative support to management.</p><p><b><br>
What will I be doing?</b><br>
<br>
As Department Coordinator, you will provide excellent administrative support to department and other managers, as assigned. Specifically, a Department Coordinator will perform the following tasks to the highest standards:</p><ul><li>
Manage the Departmental schedule</li><li>
Handle all calls and appointments, courteously and promptly</li><li>
Provide accurate management of all documentation and maintain a systematic filing system</li><li>
Assist with the coordination of special projects, including scheduling and follow-up</li><li>
Arrange accommodation and flights for the Manager business travel</li><li>
Any other ad hoc tasks as requested by Manager(s)</li></ul><p><b>
What are we looking for?</b><br>
<br>
A Department Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:</p><ul><li>
A passion for providing great service and meeting and talking to new people</li><li>
Organized and accurate in every respect</li><li>
Ability to multi-task efficiently while still meeting deadlines</li><li>
Proficiency, at an intermediate level, with computers and computer programs, including Microsoft Office</li><li>
Tertiary qualifications, or other collegiate-level degree, not required but preferred</li><li>
Demonstrated ability to build effective internal and external hotel relationships</li></ul><p><b><br>
What will it be like to work for Hilton?</b></p><p>
The future of hospitality is bright at Hilton: a leading global hospitality company with a diverse portfolio of world-class brands. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more than 100-year history. Hilton is proud to have an award-winning workplace culture, and we are consistently named among one of the World&rsquo;s Best Workplaces.</p><p>
We support the mental and physical wellbeing of all Team Members, so they can Thrive, thanks to innovative programs and benefits such as workplace flexibility, career growth and development, and our <b>Go Hilton Team Member Travel</b> discount program. Hilton prioritizes understanding and integrating our Team Members&rsquo; unique perspectives and voices&mdash;along with those of our Guests, Owners, Suppliers, and Partners&mdash;to cultivate a diverse and inclusive environment for all. Check out the Hilton Careers blog and Instagram to learn more about what it&rsquo;s like to be on Team Hilton!</p><p>
We are an equal opportunity employer and value diversity at our company. We will ensure that qualified individuals with protected disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions of his or her role, and to receive other benefits and privileges of employment. Please contact us to request accommodation.</p></div>

F&B Coordinator

NATIONAL ELECTRICITY & WATER CONSTRUCTIONS WLL

<p>Core Responsibilities:</p><ul><li>Receiving, registering, circulation of all incoming correspondence such as faxes, letters,</li></ul><p>transmittals, technical drawings, etc.</p><ul><li>Preparing the various kinds of letters, on the superior&rsquo;s request, and submitting for signature.</li><li>Participate in preparation of Contract Work Requests, categorization and issuing to</li></ul><p>CONTRACTOR.</p><ul><li>Establish and maintain document storage and archiving, establish criteria for logging, distribution,</li></ul><p>tracking, securing, retrieving and storing documents.</p><ul><li>Maintain filing system and record originals of project documents.</li><li>Uploading all relevant data and documentation in the applicable software system.</li><li>Maintaining files for all internal and external correspondences, minutes of meetings and other</li></ul><p>project technical documents.</p><ul><li>Preparing Invoices and Variation Orders in coordination with responsible Senior Engineers.</li><li>Performs any other administrative and technical duties pertaining to clerical issues as requested</li></ul><p>by Superiors</p><p>Self Management Responsibilites:</p><ul><li>Defines and agree performance goals at the start of the year in discussion with the Project</li></ul><p>Coordinator and ensures that the goals are achieved during the course of the year</p><ul><li>Identifies the training and development requirements for self and agrees on them with the</li></ul><p>Project Coordinator to ensure that the required trainings are arranged and attended</p><ul><li>Keeps abreast of professional developments, new techniques and current issues through</li></ul><p>continued education and professional growth</p><p>Degree in Administration or equivalent.</p><p>Minimum of 3 years in related fields or equivalents</p><p>Job Type: Full-time</p>

Document Controller

Raytheon

<div>
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  Date Posted:
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 </strong>
 2025-11-25
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  Country:
  <br/>
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 Qatar
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  Location:
  <br/>
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 </strong>
 QATDA111: Doha, Qatar, Alfardan Office Tower, 26th Floor, 61 Alfunduq Street, West Bay, P.O.Box 23875, Doha, Qatar
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 <strong>
  Position Role Type:
  <br/>
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 </strong>
 Unspecified
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 <strong>
  About Us:
  <br/>
  <br/>
 </strong>
 At Raytheon, the foundation of everything we do is rooted in our values and a higher calling &ndash; to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today&rsquo;s mission and stay ahead of tomorrow&rsquo;s threat. Our team solves tough, meaningful problems that create a safer, more secure world.
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 <strong>
  Job Summary:
  <br/>
  <br/>
 </strong>
 Raytheon Doha is seeking a Senior Administrator/Office Coordinator reporting to the Managing Director. This is a hybrid role that bridges office management responsibilities, cross functional administrative tasks and Executive support. The role&rsquo;s primary responsibility is to oversee the smooth and efficient operation of the office, ensuring administrative processes, systems and resources support organizational goals. The role provides high-level administrative and operational support, manages office services and supplies, coordinates communications and logistics, and ensures compliance with company policies and standards.
 <br/>
 <br/>
 Acting as a central point of contact for staff, management, program and external partners, the Senior Administrator fosters a professional, organized, and productive work environment. This position requires strong coordination skills, the ability to work cross-functionally, and a proactive approach to keeping the office operating efficiently, safely, and cost-effectively. In addition this position deals with Export Control information during day-to-day activities while support coordination across programs.
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 <strong>
  Responsibilities:
  <br/>
  <br/>
 </strong>
 Cross Functional Coordination:
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 <ul>
  <li>
   Coordinates across major programs to track actions, optimize cadence of meetings for the leadership team across Qatar and other international locations to include external stakeholders.
  </li>
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   Streamlines reporting of functional inputs to Managing Director.
  </li>
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   Develop tracking tools to ensure timely follow-up and closure of Raytheon Doha level taskings.
  </li>
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   Serve as the central point for coordinating cross-functional and inter-program efforts.
  </li>
  <li>
   Monitors items beyond suspense or due dates and escalate issues when necessary. Synchronized priorities and deadlines across multiple teams, facilitating timely and effective completion of organizational goals.
  </li>
  <li>
   Coordinates with Requirement &amp; Capabilities, HR Ops, Finance, Global Trade, Operations &amp; Supply Chain, Digital Technology teams with Qatar and functions and program team leaders within United States.
  </li>
  <li>
   Coordinates Quarterly reviews with Finance, Monthly Operations Reviews with Leadership Team and Weekly schedule cadence to include weekly and monthly report inputs to Raytheon SBUs.
  </li>
  <li>
   Track deadlines and ensure organizational processes are followed, maintaining accurate records and supporting leadership with timely insights into employee readiness and status.
  </li>
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   Coordinates and plans with Security, Requirements &amp; Capabilities and Managing Director for RTX &amp; Raytheon Senior Leadership engagements within Qatar.
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  </li>
 </ul>
 Office Management:
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   Manages the office needs and space.
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   Will have a responsibility to supervise sub-contractors and coordinate office visitors.
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   Managing the Visitor Management System.
  </li>
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   Supports and manages office maintenance requirements.
  </li>
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   Responsible for routine office supplies budget and creating necessary processes to ensure office orders are compliant with RTX standards.
   <br/>
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  </li>
 </ul>
 Travel &amp; Expense Coordination:
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  <li>
   Plan and manage domestic and international travel, including compliance with export/import requirements.
  </li>
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   Prepare, review, and reconcile expense reports accurately, ensuring timely submission and adherence to organizational and program policies.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications You Must Have:
  <br/>
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 </strong>
 <ul>
  <li>
   A University Degree or equivalent experience and minimum two years prior relevant experience, or An Advanced Degree in a related field.
  </li>
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   Ability to obtain and maintain a Raytheon-issued work authorization and any required local permits in Qatar.
  </li>
  <li>
   Able to access to ITAR and EAR controlled technical data.
  </li>
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   Must possess a valid Qatar Residence, Driving License and transportation.
  </li>
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   Analytical Skills: Strong analytical skills with experience in data analysis and process improvement.
  </li>
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   Communication: Excellent communication and interpersonal skills, with the ability to work effectively with suppliers and internal stakeholders.
  </li>
  <li>
   Detail-oriented: Highly detail-oriented with strong organizational skills and the ability to manage multiple tasks simultaneously.
  </li>
  <li>
   Software Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
  </li>
  <li>
   Fluency in written and spoken English
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications We Value:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Prior experience working with U.S. government contractors or within defense/aerospace industry.
  </li>
  <li>
   Knowledge of U.S. government acquisition and procurement regulations (e.g., FAR/DFARS).
  </li>
  <li>
   Familiarity with Qatari regulations and business practices.
  </li>
  <li>
   Working knowledge of Qatar customs and norms. Arabic language skills are a plus.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.
  <br/>
  <br/>
 </em>
 <strong>
  Privacy Policy and Terms:
  <br/>
  <br/>
 </strong>
 Click on this link to read the Policy and Terms
</div>


Senior Administrator & Office Coordinator

Indochyne Trading and Hospitality Services Wll

<p><b>Job Title :</b> Admin Assistant</p><p>We are seeking a reliable and detail-oriented <b>Administrative Assistant</b> to support daily office operations. The ideal candidate will handle administrative tasks, coordinate schedules, manage communications, and ensure the office runs smoothly and efficiently.</p><p>Key Responsibilities</p><ul><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Prepare, edit, and organize documents, reports, and presentations</li><li>Maintain filing systems (physical and digital)</li><li>Order office supplies and manage inventory</li><li>Assist with data entry, record-keeping, and basic bookkeeping</li><li>Support management and staff with administrative tasks</li><li>Greet visitors and provide general office support</li><li>Coordinate travel arrangements and meeting logistics</li></ul><p>Required Skills &amp; Qualifications</p><ul><li>High school diploma or equivalent</li><li>Proven experience as an administrative assistant or in a similar role</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to multitask and prioritize workload</li><li>Attention to detail and problem-solving skills</li></ul><p>Job Type: Full-time</p>

Admin Assistant

Jascon Engineering WLL

<p><b>Job Summary:</b><br/>Jascon Engineering W.L.L. is seeking a motivated and results-driven <b>Admin Officer</b> to join our dynamic team. The ideal candidate will be responsible for providing administrative and clerical support to ensure efficient office operations and smooth coordination between departments.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle day-to-day administrative and office support activities.</li><li>Maintain and organize company records, files, and documentation.</li><li>Coordinate with HR, Finance, and Project teams for administrative requirements.</li><li>Prepare correspondence, reports, and official documents as required.</li><li>Manage incoming and outgoing emails, calls, and office communication.</li><li>Assist with employee documentation, gate passes, and project-related paperwork.</li><li>Coordinate with suppliers, clients, and external stakeholders when required.</li><li>Ensure compliance with company policies and procedures.</li><li>Support management with administrative tasks and reporting.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>Minimum 5&ndash;7 years of administrative experience (construction or engineering industry preferred).</li><li>Good communication skills in English (Arabic is an advantage).</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Strong organizational and multitasking skills.</li><li>Ability to work independently and meet deadlines.</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive salary package</li><li>Professional and supportive work environment</li><li>Opportunities for growth and career development</li></ul><p>Job Type: Full-time</p><p>Pay: QAR3,000.00 - QAR3,500.00 per month</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Civil Construction Sector: 5 years (Preferred)</li></ul><p>Language:</p><ul><li>English, Urdu, Hindi (Preferred)</li></ul>

Administration Officer

Al Abdulghani Motors

<p></p><div><div><div><div><div><b>Date: </b>Dec 25, 2025
</div></div></div></div><div><div><div><div><b>Location:
</b>Doha
</div></div></div></div><div><div><div><div><b>Company: </b>Al Abdulghani Motors
</div></div></div></div><div><div><div><div><b>Job Requisition ID: </b>1068
</div></div></div></div><div><div><div><div><div><div><div><div><b>Job Purpose</b></div>
</div><div><div>
The Secretary will provide high-level administrative and organizational support for the Motor Sports Department. The role requires a proactive, energetic, and bilingual professional who can manage daily administrative tasks, coordinate with internal teams and external vendors, and support creative and operational activities in a fast-paced automotive environment.</div></div></div><div><div><div><b>
Principal Accountabilities</b></div>
</div><div><ul>
<li><div><b>Administrative Support:</b> Raise PRs, follow up on POs, handle invoicing, and maintain timely budget tracking.</div>
</li>
<li><div><b>Office Management:</b> Order pantry and office supplies, manage petty cash, and maintain storage room inventory.</div>
</li>
<li><div><b>Travel &amp; Events:</b> Handle business trip applications and bookings (including visas), organize meeting invitations, and manage vendor logistics.</div>
</li>
<li><div><b>Reporting &amp; Coordination:</b> Prepare weekly and monthly activity reports, track budgets, and liaise with Procurement and Finance Departments.</div>
</li>
<li><div><b>Executive Assistance:</b> Provide executive support to the Senior Manager of department and act as the point of reference for all queries, requests, or issues</div>
</li>
<li><div><b>Scheduling &amp; Communication:</b> Organize schedules, make appointments, answer phones, take meeting minutes, and handle other similar support tasks</div>
</li>
<li><div><b>Record Keeping &amp; Tracking:</b> Maintain employee leave records and other essential administrative records</div>
</li>
</ul></div></div><div><div><div><b>Required Qualifications</b></div>
</div><div><ul><li>Bachelor's Degree in a relevant field</li>
<li>Minimum 2 years of experience in a secretarial or administrative role</li>
<li>Fluent in Arabic and English (spoken, written, and reading)</li>
<li>Strong organizational, communication, and multitasking skills to thrive in a fast-paced environment</li>
<li>Energetic, proactive, and creative mindset</li>
<li>Proficient in using MS Excel and PowerPoint for reporting &amp; presentations</li></ul></div></div></div></div></div></div></div></div><p></p>

Secretary

Explore 258+ Administrative coordinator in Doha Qatar this January. Find roles across top companies and apply now to boost your career.