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Al Ghurair Asset Management LLC

<div>
 
 Position: Administrative Officer &ndash; Facilities Management
 
 
 Location: UAE
 
 
 
 
 
 We are looking for a
 
 detail-oriented Administrative Officer
 
 with experience in the
 
 Facilities Management (FM) division
 
 to join our growing team.
 
 
 
 
 
 🔹 Key Responsibilities:
 
 <ul>
 <li>
 Preparation and verification of
 
 timesheets
 
 for site staff
 </li>
 <li>
 Handling
 
 client invoicing
 
 and supporting monthly billing cycles
 </li>
 <li>
 Managing and maintaining
 
 supplier contracts
 
 and documentation
 </li>
 <li>
 Coordinating with operations and finance teams
 </li>
 <li>
 Maintaining accurate records of manpower allocation and site reports
 </li>
 <li>
 Supporting payroll inputs related to attendance and overtime
 </li>
 </ul>
 
 
 
 
 🔹 Requirements:
 
 <ul>
 <li>
 Minimum 3&ndash;5 years of experience in a
 
 Facilities Management company (UAE experience preferred)
 
 </li>
 <li>
 Strong experience in
 
 timesheet management, invoicing, and supplier contract handling
 
 </li>
 <li>
 Good knowledge of FM operations (soft &amp; hard services preferred)
 </li>
 <li>
 Strong MS Office skills (Excel proficiency is a must)
 </li>
 <li>
 Good communication and coordination skills
 </li>
 </ul>
 
 
</div>

Administrative Officer

AIRAS TECHNICAL SERVICES LLC

We are looking for a female Administrative Officer to manage office operations and documentation tasks. The candidate should have prior UAE experience in a similar role, preferably within a contracting or technical company.Key Responsibilities<ul><li>Handle all office administrative and documentation work.</li><li>Prepare, file, and maintain company documents (letters, quotations, invoices, etc.).</li><li>Assist with project documentation and submissions to clients.</li><li>Coordinate with site teams, suppliers, and clients.</li><li>Manage correspondence, emails, and courier dispatches.</li><li>Maintain records of attendance, leave, and office supplies.</li><li>Support management with reports and data entry.</li></ul>Requirements<ul><li>Minimum 2 years of UAE experience in administration/documentation.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Excellent communication skills in English.</li><li>Well-organized and capable of multitasking.</li><li>Own visa preferred.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Do you have own visa ?</li></ul>Experience:<ul><li>UAE: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Hei UAE

<div>Company Description 
HEI UAE is an exclusive partnership with HEI Schools (Helsinki International Schools) which brings Finland&rsquo;s globally acclaimed, award-winning Early Childhood Education model to the UAE market. Research-based methodology provides a high-quality child-centred approach which focuses on the holistic development and well-being of children (social, emotional, physical, cognitive growth, and character). HEI curriculum encourages children to exercise the type of curiosity and creativity which keeps adults thriving and is brought to life through comprehensive teacher training by HEI mentors from Finland. 
Job Description 
The administrative officer is responsible for customer relationships in the nursery. She ensures that all administration-related documentation and files are updated and stored safely. She is responsible for invoicing and collecting fees in a timely manner as well as maintaining accurate financial records for audits. She oversees service requests and resource ordering and ensures that the invoices are processed on time. She supports the principal in her duties and in the absence of the principal will oversee the operations of the centre.
Centre Operations:<ul><li>
Develop and maintain positive working relationships with parents, staff, and service providers.</li><li>
Meet and greet parents and handle their queries, concerns, and complaints.</li><li>
Carry out tours of the Centre when needed.</li><li>
Ensure all operation and compliance related documents are updated and recorded accurately.</li><li>
Update Classroom Allocations regularly.</li><li>
Maintain and update child records.</li><li>
Create schedules where needed.</li><li>
Oversee that all required maintenance/repair work is done in a timely manner.</li><li>
Oversee centre operations in the absence of the principal.</li></ul>
Staff Management:<ul><li>
Manage daily related staff issues, requests and concerns and take appropriate actions.</li><li>
Support the principal in the monthly payroll process.</li><li>
Support staff onboarding and offboarding.</li><li>
Ensure all staff-related documents are updated and stored safely and shared with relevant departments.</li><li>
Maintain records on the expiry date on staff related documents and inform the relevant department one month prior to the expiry.</li><li>
Communicate the attendance to finance and HR for the payroll.</li><li>
Maintain confidentiality.</li></ul>
Financial Management:
<ul><li>Monitor Centre's expenses and implement cost-effective measures.</li><li>
Collaborate with the finance team to ensure accurate and timely financial reporting when applicable.</li><li>
Sign off deliveries &ndash; groceries, art/craft deliveries etc.</li><li>
Prepare the invoices and send them to parents in a timely manner.</li><li>
Monitor the fee payments and remind the parents of the payment.</li><li>
Flag any discrepancies or delays in the payments to the principal and the finance team</li><li>
Ensure all payments for the services and resources are made in a timely manner.</li></ul>
Regulatory Compliance:<ul><li>
Ensure compliance with licensing requirements, health and safety regulations, and educational standards.</li><li>
Coordinate inspections, maintaining accurate records, and addressing compliance issues promptly.</li><li>
Maintain records of the expiry date on licenses, contracts and approvals, and inform the relevant department one month prior to the expiry.</li></ul>
Parent and Community Engagement:<ul><li>
Foster strong relationships with parents, addressing their concerns, and maintaining regular communication.</li><li>
Act as an advocate for the centre and demonstrate open and polite customer service.</li><li>
Be friendly and welcoming to all external or internal visitors.</li><li>
Maintain confidentiality.</li></ul> 

Qualifications 
<ul><li>
Bachelor's in BA or Accounting</li></ul> 

Additional Information 
Experience Requirements:<ul><li>
Minimum: 3 years in an accountancy or administration position</li><li>
Desired: 5+ years in accountancy or administration in a school or nursery setting</li></ul>
Skills and Abilities:<ul><li>
Knowledge of best practices in early childhood education, curriculum development, and pedagogy.</li><li>
Strong leadership and organizational skills, with the ability to inspire and motivate teams.</li><li>
Excellent communication and interpersonal skills to build relationships with stakeholders, parents, and community partners.</li><li>
Understanding financial management principles and experience in budgeting and resource allocation.</li><li>
Familiarity with licensing requirements, regulations, and compliance standards in early childhood education.</li></ul></div>

HEI UAE

<div>
 HEI UAE is an exclusive partnership with HEI Schools (Helsinki International Schools) which brings Finland&rsquo;s globally acclaimed, award-winning Early Childhood Education model to the UAE market. Research-based methodology provides a high-quality child-centred approach which focuses on the holistic development and well-being of children (social, emotional, physical, cognitive growth, and character). HEI curriculum encourages children to exercise the type of curiosity and creativity which keeps adults thriving and is brought to life through comprehensive teacher training by HEI mentors from Finland.
 
 
 
 Job Description
 
 
 
 The administrative officer is responsible for customer relationships in the nursery. She ensures that all administration-related documentation and files are updated and stored safely. She is responsible for invoicing and collecting fees in a timely manner as well as maintaining accurate financial records for audits. She oversees service requests and resource ordering and ensures that the invoices are processed on time. She supports the principal in her duties and in the absence of the principal will oversee the operations of the centre.
 
 
 
 Centre Operations
 
 
 
 <ul>
 <li>
 Develop and maintain positive working relationships with parents, staff, and service providers.
 </li>
 <li>
 Meet and greet parents and handle their queries, concerns, and complaints.
 </li>
 <li>
 Carry out tours of the Centre when needed.
 </li>
 <li>
 Ensure all operation and compliance related documents are updated and recorded accurately.
 </li>
 <li>
 Update Classroom Allocations regularly.
 </li>
 <li>
 Maintain and update child records.
 </li>
 <li>
 Create schedules where needed.
 </li>
 <li>
 Oversee that all required maintenance/repair work is done in a timely manner.
 </li>
 <li>
 Oversee centre operations in the absence of the principal.
 
 
 </li>
 </ul>
 
 Staff Management
 
 
 
 <ul>
 <li>
 Manage daily related staff issues, requests and concerns and take appropriate actions.
 </li>
 <li>
 Support the principal in the monthly payroll process.
 </li>
 <li>
 Support staff onboarding and offboarding.
 </li>
 <li>
 Ensure all staff-related documents are updated and stored safely and shared with relevant departments.
 </li>
 <li>
 Maintain records on the expiry date on staff related documents and inform the relevant department one month prior to the expiry.
 </li>
 <li>
 Communicate the attendance to finance and HR for the payroll.
 </li>
 <li>
 Maintain confidentiality.
 
 
 </li>
 </ul>
 
 Financial Management
 
 
 
 <ul>
 <li>
 Monitor Centre's expenses and implement cost-effective measures.
 </li>
 <li>
 Collaborate with the finance team to ensure accurate and timely financial reporting when applicable.
 </li>
 <li>
 Sign off deliveries &ndash; groceries, art/craft deliveries etc.
 </li>
 <li>
 Prepare the invoices and send them to parents in a timely manner.
 </li>
 <li>
 Monitor the fee payments and remind the parents of the payment.
 </li>
 <li>
 Flag any discrepancies or delays in the payments to the principal and the finance team
 </li>
 <li>
 Ensure all payments for the services and resources are made in a timely manner.
 
 
 </li>
 </ul>
 
 Regulatory Compliance
 
 
 
 <ul>
 <li>
 Ensure compliance with licensing requirements, health and safety regulations, and educational standards.
 </li>
 <li>
 Coordinate inspections, maintaining accurate records, and addressing compliance issues promptly.
 </li>
 <li>
 Maintain records of the expiry date on licenses, contracts and approvals, and inform the relevant department one month prior to the expiry.
 
 
 </li>
 </ul>
 
 Parent And Community Engagement
 
 
 
 <ul>
 <li>
 Foster strong relationships with parents, addressing their concerns, and maintaining regular communication.
 </li>
 <li>
 Act as an advocate for the centre and demonstrate open and polite customer service.
 </li>
 <li>
 Be friendly and welcoming to all external or internal visitors.
 </li>
 <li>
 Maintain confidentiality.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's in BA or Accounting
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 Experience Requirements:
 
 
 
 <ul>
 <li>
 Minimum: 3 years in an accountancy or administration position
 </li>
 <li>
 Desired: 5+ years in accountancy or administration in a school or nursery setting
 
 
 </li>
 </ul>
 
 Skills And Abilities
 
 
 
 <ul>
 <li>
 Knowledge of best practices in early childhood education, curriculum development, and pedagogy.
 </li>
 <li>
 Strong leadership and organizational skills, with the ability to inspire and motivate teams.
 </li>
 <li>
 Excellent communication and interpersonal skills to build relationships with stakeholders, parents, and community partners.
 </li>
 <li>
 Understanding financial management principles and experience in budgeting and resource allocation.
 </li>
 <li>
 Familiarity with licensing requirements, regulations, and compliance standards in early childhood education.
 </li>
 </ul>
</div>

GHP Quality Consultants

Looking for Administrative Officer he/she will be responsible for managing daily office operations, ensuring smooth administrative support, maintaining records, coordinating office activities, and supporting management and staff to improve efficiency and productivity.Key Responsibilities<ul><li>Oversee day-to-day office operations and administrative activities</li><li>Manage office supplies inventory and place orders when necessary</li><li>Maintain physical and digital filing systems</li><li>Handle correspondence, emails, phone calls, and official documents</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare reports, presentations, and official letters</li><li>Ensure compliance with company policies and procedures</li><li>Support HR functions such as onboarding, attendance tracking, and employee records</li><li>Liaise with vendors, service providers, and external stakeholders</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Admin Officer

Chaihona No1 Vasilchuki Restaurant and Coffee Shop LLC

We are looking for a highly motivated and detail-oriented Public Relations Officer to join our team in the UAE.The ideal candidate will manage government-related processes, company documentation, and provide day-to-day administrative support.Key Responsibilities:<ul><li>Handle visa processing, labor cards, Emirates ID, and immigration procedures</li><li>Manage trade license renewals and liaise with government authorities</li><li>Coordinate with free zones, ministries, and other regulatory bodies</li><li>Maintain company documents and employee records</li><li>Provide general administrative and office support</li></ul>Location: DubaiJob Type: Full-timePay: AED4,000.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Are you in Dubai?</li><li>Name the companies you have worked with</li><li>What is your notice period?</li><li>How many years of experience do you have as PRO/Legal?</li></ul>

Public Relation Officer (PRO)

ORIGINAL GLASS TECHNICAL SERVICES ONE PERSON COMPANY L.L.C.

Job Title: Accountant/Purchase officer Requirements:<ul><li>Experience: Minimum 3 years of administrative experience, preferably in the glass, aluminum, or construction industry.</li><li>Education: Bachelor&rsquo;s Degree or Diploma in Accounting, Business Administration, Office Management, or a related field</li><li>Technical Skills:</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Working knowledge of basic accounting software and financial record-keeping</li><li>Communication:</li><li>Excellent verbal and written English communication skills</li><li>Arabic language skills are an added advantage</li><li>Organizational Skills: Strong time management, multitasking abilities, and attention to detail.</li></ul>Key Responsibilities:<ul><li>Procurement &amp; Purchasing:</li><li>Handle end-to-end procurement activities, including purchase requisitions, RFQs, supplier negotiations, and purchase order issuance.</li></ul>Invoicing &amp; Financial Coordination:<ul><li>Prepare and issue sales invoices in coordination with project progress and delivery milestones.</li><li>Verify supplier invoices against purchase orders and delivery notes.</li><li>Maintain accurate records of accounts payable and receivable.</li><li>Follow up on customer payments and support month-end financial reporting.</li></ul>Delivery &amp; Logistics Coordination:<ul><li>Coordinate material deliveries with suppliers, transporters, and site teams.</li><li>Ensure timely delivery of materials to sites and offices as per approved schedules.</li><li>Track delivery notes, GRNs, and ensure proper documentation for each delivery.</li><li>Resolve delivery delays, shortages, or discrepancies with suppliers and logistics providers.</li></ul>Inventory &amp; Documentation Control:<ul><li>Maintain stock and inventory records for office and project materials.</li><li>Monitor material usage and support cost control through accurate tracking.</li><li>Ensure all procurement, invoicing, and delivery documents are properly filed and auditable.</li></ul>Vendor &amp; Internal Coordination:<ul><li>Act as the primary liaison between suppliers, transporters, clients, and internal teams.</li><li>Support management with procurement status reports and cost summaries.</li><li>Source materials, tools, and services in line with project requirements, budget, and timelines.</li><li>Maintain and update approved supplier lists, pricing records, and procurement documentation.</li><li>Coordinate with site, project, and management teams to ensure timely material availability.</li></ul>Skills Required:<ul><li>Strong administrative and organizational skills.</li><li>Ability to handle confidential information with discretion.</li><li>Excellent problem-solving and multitasking abilities.</li><li>Proficient in office management systems and administrative procedures.</li><li>Customer service-oriented mindset.</li></ul>Application Instructions:Interested candidates who meet the above requirements are invited to send their CV, along with a cover letter, to admin@original-glass.com. WhatsApp: +971 58 661 5799Job Type: Full-timePay: AED2,000.00 - AED5,000.00 per monthExperience:<ul><li>Accountant/Purchase officer: 3 years (Required)</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul>

Accountant/Purchase officer

Explore 785+ Administrative hearing officer in Dubai this March. Find roles across top companies and apply now to boost your career.

785 administrative hearing officer jobs In Dubai

Administrative Officer

Administrative Officer

Administrative Officer

Administrative Officer

Admin Officer

Public Relation Officer (PRO)

Accountant/Purchase officer