accountant

executive secretary

hr administrator

administrative

Siemens Energy

<div><div><div><h3 class="jobSectionHeader">&Uuml;ber die Aufgabe
</h3></div></div><div><div><div><div>Standort
</div></div><div><div>Oman
</div></div><div><div>Masqat
</div></div><div><div>Muscat
</div></div><div><div>Unternehmen
</div><div>Siemens Energy L.L.C.
</div></div><div><div>Organisation
</div><div>Gas Services
</div></div><div><div>Gesch&auml;ftsbereich
</div><div>Service Middle East
</div></div><div><div>Vollzeit / Teilzeit
</div><div>Vollzeit
</div></div><div><div>Erfahrungsniveau
</div><div>Berufseinsteiger
</div></div><div><div>A Snapshot of Your Day 
As an Administrative Support Intern, you will immerse yourself in a dynamic environment, collaborating with senior management and board-level stakeholders to streamline communication across Siemens Energy. You&rsquo;ll engage in meaningful projects that enhance organizational efficiency, from coordinating complex schedules to maintaining vital office systems.
How You&rsquo;ll Make an Impact<ul>
<li>Facilitate communication between senior management and team members to enhance business operations.</li>
<li>Manage administrative tasks, providing support to clients and dealers/agents.</li>
<li>Organize and maintain diaries, schedules, and prepare managers for meetings.</li>
<li>Coordinate with departments to set up meetings and ensure necessary preparations.</li>
<li>Establish travel arrangements and reconcile expense reports efficiently.</li>
<li>Maintain and update documentation, ensuring accuracy and completeness.</li>
</ul>What You Bring<ul>
<li>Bachelor&rsquo;s degree or equivalent in business administration or related.
</li><li>Experience in organizing office operations and procedures for efficiency.</li>
<li>Proven ability to supervise admin staff and maintain office records.</li>
<li>Familiarity with multinational environments, particularly in the Gulf Region.</li>
<li>Proficiency in MS Office and adept at delivering tasks within tight deadlines.</li>
</ul>About the Team
Our Corporate Functions are essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.
Who is Siemens Energy? 
At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation. 
Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation. 
Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo 
Our Commitment to Diversity 
Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character &ndash; no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
Rewards/Benefits
 <ul><li>Opportunities to work with a global team
</li><li>Opportunities to work on and lead a variety of innovative projects
</li><li>Continual learning through the Learn@Siemens-Energy platform
</li></ul>https://jobs.siemens-energy.com/jobs
#LI-JG1</div></div></div></div></div>

Administrative Support Internship - 6 months

<div>
 
 A Snapshot of Your Day
 
 
 
 As an Administrative Support Intern, you will immerse yourself in a dynamic environment, collaborating with senior management and board-level stakeholders to streamline communication across Siemens Energy. You&rsquo;ll engage in meaningful projects that enhance organizational efficiency, from coordinating complex schedules to maintaining vital office systems.
 
 
 
 How You&rsquo;ll Make An Impact
 
 
 
 <ul>
 <li>
 Facilitate communication between senior management and team members to enhance business operations.
 </li>
 <li>
 Manage administrative tasks, providing support to clients and dealers/agents.
 </li>
 <li>
 Organize and maintain diaries, schedules, and prepare managers for meetings.
 </li>
 <li>
 Coordinate with departments to set up meetings and ensure necessary preparations.
 </li>
 <li>
 Establish travel arrangements and reconcile expense reports efficiently.
 </li>
 <li>
 Maintain and update documentation, ensuring accuracy and completeness.
 
 
 
 </li>
 </ul>
 
 What You Bring
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent in business administration or related.
 </li>
 <li>
 Experience in organizing office operations and procedures for efficiency.
 </li>
 <li>
 Proven ability to supervise admin staff and maintain office records.
 </li>
 <li>
 Familiarity with multinational environments, particularly in the Gulf Region.
 </li>
 <li>
 Proficiency in MS Office and adept at delivering tasks within tight deadlines.
 
 
 
 </li>
 </ul>
 
 About The Team
 
 
 
 Our Corporate Functions are essential in driving the company's strategic initiatives and ensuring operational excellence across various departments, business areas, and regions. These roles support our vision to become the most valued energy technology company in the world. As part of our team, you contribute to our vision by shaping the global energy transition, partnering with our internal and external stakeholders, and conducting business responsibly and in compliance with legal requirements and regulations.
 
 
 
 Who is Siemens Energy?
 
 
 
 At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.
 
 
 Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.
 
 
 Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo
 
 
 
 Our Commitment to Diversity
 
 
 
 Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character &ndash; no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
 
 
 
 Rewards/Benefits
 
 
 
 <ul>
 <li>
 Opportunities to work with a global team
 </li>
 <li>
 Opportunities to work on and lead a variety of innovative projects
 </li>
 <li>
 Continual learning through the Learn@Siemens-Energy platform
 
 
 
 </li>
 </ul>
 https://jobs.siemens-energy.com/jobs
 
 
</div>

ahlibank

<div>
 
 
 SUMMARY OF ROLE:
 
 
 
 Providing administrative support and performing numerous secretarial duties including scheduling appointments, arranging meetings, writing correspondence, editing, emailing, handling visitors (internal and external), routing callers &amp; all routine correspondence, handling incoming/ outgoing local &amp; long distance calls, answering questions &amp; requests, and follow up with stakeholders. Moreover, to facilitate all requirements, ensuring optimal utilization of time. The Executive Secretary handles sensitive and confidential information, makes independent decisions, and exercises judgment in handling day-to-day tasks.
 
 
 Responsible for managing and coordinating various administrative tasks, ensuring the smooth functioning of the department, and acting as a liaison between the department and internal/external stakeholders.
 
 
 
 
 
 
 KEY RESPONSIBILITIES:
 
 
 
 
 Administrative Support
 
 
 
 &bull; Manage and maintain the calendar, schedule appointments, meetings, and travel arrangements.
 
 
 &bull; Prepare agendas, presentations, reports, and other documents for meetings.
 
 
 &bull; Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
 
 
 &bull; Review, prioritize, and distribute documents and materials.
 
 
 &bull; Follow up on action items from meetings and ensure timely completion.
 
 
 
 
 
 
 Communication and Coordination
 
 
 
 &bull; Serve as the primary point of contact for screening calls, inquiries, and requests.
 
 
 &bull; Maintain effective communication with internal departments, external clients, and stakeholders.
 
 
 &bull; Facilitate communication with staff members, relaying messages and directives accurately.
 
 
 
 
 
 
 Information Management
 
 
 
 &bull; Organize and maintain electronic and physical files, documents, and records.
 
 
 &bull; Conduct research, gather data, and prepare reports or presentations as required.
 
 
 &bull; Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters.
 
 
 &bull; Stay updated with organizational policies, procedures, and industry developments.
 
 
 
 
 
 
 Meeting and Event Management
 
 
 
 &bull; Coordinate and arrange meetings, conferences, and special events.
 
 
 &bull; Prepare meeting agendas, compile necessary materials, and record minutes.
 
 
 &bull; Arrange logistics, including venue selection, catering, and audiovisual setup.
 
 
 &bull; Assist in organizing events, seminars, and conferences.
 
 
 
 
 
 
 Office Management
 
 
 
 &bull; Ensure the smooth operation of the office.
 
 
 &bull; Coordinate with IT and support staff to resolve office-related issues.
 
 
 
 
 
 
 Relationship Management
 
 
 
 &bull; Build and maintain strong relationships with internal and external stakeholders.
 
 
 &bull; Interact professionally and courteously with clients, visitors, and personnel at all levels.
 
 
 &bull; Handle requests and inquiries promptly and professionally.
 
 
 
 
 
 
 Special Projects
 
 
 
 &bull; Assist with special projects, research initiatives, and ad-hoc assignments as required.
 
 
 &bull; Undertake additional responsibilities and support other team members when necessary.
 
 
 &bull; Act as a liaison between the office and various business functions.
 
 
 
 
 
 
 Requirements
 
 
 
 &bull; Bachelor&rsquo;s Degree.
 
 
 &bull; Minimum of 5 years of experience as an executive secretary, administrative assistant, or similar role.
 
</div>

Executive Secretary

maryana group

Job Title: Executive Secretary (Female &ndash; Omani Nationals Only) Location: Muscat, OmanJob DescriptionWe are seeking a professional and well-presented Omani female Executive Secretary to join our team. The role requires strong organizational skills, attention to detail, and the ability to manage office responsibilities efficiently.Key Responsibilities<ul><li>Manage calendars, appointments, and meetings.</li><li>Handle correspondence, documentation, and filing systems.</li><li>Prepare reports, presentations, and letters in English.</li><li>Coordinate travel arrangements and office logistics.</li><li>Welcome and assist visitors with professionalism.</li><li>Maintain confidentiality and ensure smooth office operations.</li><li>Requirements</li><li>Nationality: Omani (Female only).</li><li>Experience: Minimum 3 years in a secretary or administrative role.</li><li>Language: Fluent in English (spoken &amp; written).</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong communication and interpersonal skills.</li><li>Professional appearance and presentation.</li></ul>Salary &amp; Benefits<ul><li>Salary Range: 700 &ndash; 1,100 OMR (depending on experience).</li><li>Health insurance, annual leave, and other company benefits.</li></ul>How to ApplyPlease send your CV with photo to: hr@alsprt.com +968 91239934Job Type: Full-timePay: RO600.000 - RO800.000 per month

Oman Housing Bank | بنك الإسكان العُماني

<div>
 
 
 Job Purpose:
 
 
 
 The Unit Head &ndash; Procurement &amp; Administration leads both procurement and administration activities to ensure effective sourcing, contracting, vendor management, and delivery of core administrative services. He/She manages RFQ/RFP development, bid evaluation, and contract finalization in alignment with internal policies, Delegation of Authority, and legal guidelines. On the Administration side, the role oversees travel management, office services, records and correspondence handling, facilities-related support, and vendor contracts for administrative functions. The Unit Head &ndash; Procurement &amp; Administration ensures governance, cost efficiency, service quality, and vendor performance while supporting strategic business objectives.
 
 
 
 
 
 
 Key Accountabilities:
 
 
 <ul>
 <li>
 Manages the end-to-end review and execution of Procurement and Administration activities raised by internal stakeholders, ensuring timely, compliant, and value-for-money outcomes aligned with approved budgets, procedures, and service standards.
 </li>
 <li>
 Drives a culture of cost optimization and operational excellence by instituting robust cost control frameworks across both Procurement and Administrative functions, maximizing their contribution to enterprise value.
 </li>
 <li>
 Leads the evaluation and execution of high-value and complex procurement requirements, while also overseeing major administrative contracts and service agreements&mdash;managing the full lifecycle from needs assessment through RFP/RFQ development, tendering, negotiation, vendor/service provider selection, and contract execution.
 </li>
 <li>
 Manages and governs supplier and service provider bid evaluations, facilitating senior-level negotiations to secure optimal commercial, technical, legal, and service outcomes that safeguard and advance the Bank&rsquo;s interests.
 </li>
 <li>
 Collaborates with business units and cost owners to review vendor and service provider proposals (procurement and administrative), ensuring they meet technical requirements, comply with policy, stay within budget, and support operational priorities; provides clear recommendations for selection and negotiation.
 </li>
 <li>
 Manages the structured negotiation processes&mdash;covering both procurement contracts and administrative service agreements&mdash;ensuring cross-functional alignment, stakeholder engagement, and strict adherence to internal governance protocols.
 </li>
 <li>
 Approves and validates final vendor and service provider selection outcomes by facilitating consensus among stakeholders and preparing comprehensive documentation for Executive Management and relevant committee ratification.
 </li>
 <li>
 Monitors organizational compliance with established Service Level Agreements (SLAs) across procurement and administration, spearheading continuous improvement initiatives to enhance agility, responsiveness, service quality, and cost efficiency.
 </li>
 <li>
 Acts as a reliable partner to business units&mdash;facilitating communication, aligning requirements, and helping implement cross-functional initiatives, administrative support, and operational changes.
 </li>
 <li>
 Serves as Secretary to the Management Tender Committee (MTC), ensuring end-to-end coordination of Committee&rsquo;s logistics, timely distribution of materials, and transparent documentation to enable informed and accountable decision-making.
 </li>
 <li>
 Leads the Corporate Support Services helpdesk and request management process (Procurement and Admin), analyzing demand, eliminating bottlenecks, and improving turnaround time and cost per ticket.
 </li>
 <li>
 Manages the business travel ticketing &amp; reservations process end-to-end, meeting defined SLA/TAT targets, and ensures seamless support for staff movements.
 </li>
 <li>
 Oversees vendor relationships for travel, office services, and other administrative functions&mdash;covering onboarding, due diligence, SLA/KPI reviews, issue escalation, and timely closure.
 </li>
 <li>
 Owns the contract lifecycle and renewals across both procurement and administration scopes&mdash;covering RFP/RFQ preparation, terms/SLAs, renewal calendar, DoA documentation, and invoice validation for accuracy.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field.
 </li>
 <li>
 Minimum of 8 years of experience in the Banking sector, with a focus on Procurement and Administration.
 </li>
 <li>
 Professional certification such as CIPS, CIPP, or equivalent is preferred.
 </li>
 <li>
 Demonstrated leadership experience with a record of delivering impactful results.
 </li>
 <li>
 Extensive experience in RFP review, tendering processes, and contract management.
 </li>
 <li>
 In-depth knowledge of Oman&rsquo;s Tender Law and its application in procurement practices.
 </li>
 <li>
 Strong expertise in negotiation and vendor relationship management.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 ** Applicants who are meeting the job requirements will be contacted. Applications will be accepted until 11-Sep-2025 at 2:00 P.M Submissions received after this date and time will not be considered **
 
 
</div>

Unit Head – Procurement & Administration

Rikaz Real Estate Development

Job description:We are seeking a proactive and dynamic HR &amp; Admin Lead/ Manager to manage and oversee all aspects of Human Resources and Administration. This role involves handling key HR operations, ensuring smooth employee lifecycle management, and managing administrative tasks to support the company&rsquo;s strategic goals.Key Responsibilities:Human Resources:<ul><li>Payroll &amp; Attendance:</li><li>Ensure accurate payroll processing and compliance with local labor laws.</li><li>Manage attendance systems and ensure timely reporting.</li><li>HR Operations:</li><li>Develop, implement, and maintain HR policies and procedures.</li><li>Manage employee records and HR documentation.</li><li>Recruitment &amp; Onboarding:</li><li>Oversee the end-to-end recruitment process, including job postings, interviews, and selection.</li><li>Facilitate a seamless onboarding experience for new hires.</li><li>Offboarding:</li><li>Manage employee exit processes, conduct exit interviews, and ensure compliance with clearance procedures.</li><li>Grievance Management:</li><li>Act as the first point of contact for employee concerns and grievances.</li><li>Ensure proper resolution of issues while maintaining confidentiality and professionalism.</li><li>Employee Engagement &amp; Development:</li><li>Organize engagement activities and team-building programs.</li><li>Support training and development initiatives to enhance employee skills.</li></ul>Administrative:<ul><li>Visa &amp; Compliance Management:</li><li>Handle work visas, renewals, and compliance documentation for employees.</li><li>Ensure adherence to legal requirements and maintain all necessary records.</li><li>Office Administration:</li><li>Oversee office supplies, facilities, and vendor management.</li><li>Ensure a smooth operation of day-to-day administrative activities.</li><li>Documentation Management:</li><li>Maintain accurate records for HR and admin activities, including employee files, contracts, and compliance documents.</li><li>Prepare reports and data analysis as required by management.</li><li>Policy &amp; Compliance:</li><li>Develop and enforce HR policies in alignment with company culture and legal requirements.</li><li>Conduct regular audits to ensure administrative and HR processes are compliant.</li></ul>Qualifications &amp; Skills:<ul><li>Strong knowledge of labor laws, compliance, and HR systems.</li><li>Proficiency in HR software and MS Office (Excel, Word, PowerPoint).</li><li>Excellent communication, problem-solving, and organizational skills.</li><li>High level of confidentiality and ethical conduct.</li></ul>Key Competencies:<ul><li>Leadership and team management skills.</li><li>Strong interpersonal and negotiation abilities.</li><li>Attention to detail and ability to multitask.</li><li>Proactive approach to problem-solving and decision-making.</li></ul>APPLY BY THIS LINK -https://docs.google.com/forms/d/e/1FAIpQLSeD9EodeJpVqEhQP8pdjmBbyqit_Q9LbuL8bILEq0ySQh3sgw/viewform?usp=sf_linktalha@rikaz.omJob Type: Full-time

HR & Admin Manager - Lead ( Omanization )

RYBOA HAIMA

Manages the Permit to Work (PTW) process, ensuring all work activities are carried out safely and in compliance with regulations. Coordinate the issuance, management, and closure of permits, working closely with various stakeholders to facilitate safe work execution. Key Responsibilities:<ul><li>Permit Management:Coordinating the entire PTW process, including receiving, reviewing, and processing permit applications.</li><li>Risk Assessment:Conducting or assisting with risk assessments to identify potential hazards and ensure appropriate control measures are in place.</li><li>Compliance:Ensuring all permits comply with company procedures, safety regulations, and relevant industry standards.</li><li>Communication:Acting as a liaison between various stakeholders, including operations, engineering, and contractors, to facilitate effective communication and coordination.</li><li>Documentation:Maintaining accurate records of all permits, including applications, approvals, and closure documentation.</li><li>Training and Support:Providing guidance and training to personnel on the PTW process and system, according to Kintec Global Recruitment.</li><li>Audits and Inspections:Participating in audits and inspections to verify compliance with PTW procedures and identify areas for improvement, according to Ce-Tec.</li><li>Continuous Improvement:Contributing to the ongoing improvement of the PTW process and related safety procedures.</li></ul>Qualifications and Skills:<ul><li>Technical Knowledge:Strong understanding of PTW systems, risk assessment methodologies, and relevant safety regulations.</li><li>Communication Skills:Excellent verbal and written communication skills to effectively interact with various stakeholders.</li><li>Organizational Skills:Ability to manage multiple tasks, prioritize effectively, and maintain accurate records.</li><li>Problem-solving Skills:Ability to identify and resolve issues related to permit applications and work execution.</li><li>Leadership Skills: Ability to lead and motivate teams, promote safety awareness, and drive a strong safety culture.</li><li>Experience: Typically requires minimum 3 years of experience in oil and gas operations, with specific experience in PTW coordination.</li></ul>Job Type: Full-timeExperience:<ul><li>Oil &amp; gas: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Permit Coordinator

Explore 28+ Administrative in Oman this September. Find roles across top companies and apply now to boost your career.

28 administrative jobs IN Oman

Administrative Support Internship - 6 months

Administrative Support Internship - 6 months

Executive Secretary

Executive Secretary

Unit Head – Procurement & Administration

HR & Admin Manager - Lead ( Omanization )

Permit Coordinator