admin & operations executive Jobs in Oman

admin & operations executive

administrative officer

assistant administration - receptionist Jobs in Oman

assistant administration - receptionist

executive secretary

hr administrator

administrative

Infoline

<div>
 
 
 Job Title:
 
 Administrative Officer
 
 
 
 
 
 
 Employment Type
 
 : One Year Extendable
 
 
 
 
 
 
 Job Purpose:
 
 
 
 
 
 
 To provide comprehensive administrative and operational support, ensuring the smooth coordination of daily activities, documentation, reporting, and communication. The role is key in maintaining efficiency and accuracy within the department&rsquo;s investment operations and supporting portfolio management activities.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 1. Administrative Support
 
 
 
 
 
 Manage daily office operations, correspondence, and filing systems for the Investment Department.
 
 
 
 
 
 Schedule and coordinate meetings, appointments, and travel arrangements for investment staff.
 
 
 
 
 
 Prepare, format, and distribute internal and external communication (e.g., memos, reports, presentations).
 
 
 
 
 
 2. Investment Documentation &amp; Reporting
 
 
 
 
 
 Assist in collecting, organizing, and maintaining investment-related documentation, contracts, and due diligence files.
 
 
 
 
 
 Support in preparing investment proposals, performance reports, and financial summaries.
 
 
 
 
 
 Ensure timely submission of reports to management and external stakeholders.
 
 
 
 
 
 3. Coordination &amp; Communication
 
 
 
 
 
 Serve as a liaison between the Investment Department and other departments, stakeholders, or partners.
 
 
 
 
 
 Follow up on project and investment progress updates as required.
 
 
 
 
 
 Support in organizing investment committee meetings, including agenda preparation, minute-taking, and record-keeping.
 
 
 
 
 
 4. Data Management &amp; Compliance
 
 
 
 
 
 Maintain and update investment databases and records.
 
 
 
 
 
 Ensure compliance with internal policies and regulatory standards for investment documentation.
 
 
 
 
 
 Assist in internal audits and verification of investment data.
 
 
 
 
 
 5. General Support
 
 
 
 
 
 Support the onboarding of new staff or interns within the department.
 
 
 
 
 
 Handle procurement requests, petty cash, and department-related expenses.
 
 
 
 
 
 Contribute to continuous improvement initiatives to enhance department efficiency.
 
 
 
 
 
 
 Qualifications &amp; Requirements
 
 :
 
 
 
 
 
 Bachelor&rsquo;s degree in Business Administration, Finance, Economics, or related field.
 
 
 
 
 
 Minimum 1- 2 years of experience in administrative or coordination roles, preferably in an investment, financial, or corporate setting.
 
 
 
 
 
 Strong organizational and multitasking skills.
 
 
 
 
 
 Excellent written and verbal communication in English (Arabic is an advantage).
 
 
 
 
 
 Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
 
 
 
 
 
 High level of confidentiality, professionalism, and attention to detail.
 
 
 
 
 
 
 Key Competencies:
 
 
 
 
 
 
 Time management and prioritization
 
 
 
 
 
 Team collaboration and communication
 
 
 
 
 
 Understanding of investment and financial terminology (preferred)
 
 
 
</div>

Administrative Officer

Zahrat Allawz Trading LLC

- Job Description:A leading ceramic arts company in Oman is seeking a friendly and organized Female Receptionist with basic accounting knowledge to join our growing creative team. If you have excellent communication skills, attention to detail, and a passion for supporting both customers and internal operations &mdash; we want to hear from you!Key Responsibilities:<ul><li>Greet and assist visitors and clients professionally</li><li>Handle phone calls, emails, and appointment scheduling</li><li>Support basic accounting tasks (invoicing, record-keeping, petty cash)</li><li>Coordinate with the sales and finance teams for documentation</li><li>Maintain front desk and office administrative duties</li></ul>Qualifications:<ul><li>Previous experience in reception or administrative roles</li><li>Basic accounting knowledge or experience with invoices and ledgers</li><li>Strong communication and interpersonal skills</li><li>Proficient in MS Office (Excel &amp; Word)</li><li>Arabic language is an advantage</li></ul>Remuneration: OMR 250 Apply now and become part of a vibrant, artistic workspace! Share your CV at hrservices@bpoplus.me, subject ReceptionistExperience:&middot; Minimum General Education certificate.&middot; 1 &ndash; years of experienceJob Type: Full-time

Assistant Administration - Receptionist

Nobles Marine Tours

Job Summary:We are seeking a detail-oriented and reliable Accounting &amp; Administrative Officer with 3&ndash;4 years of professional experience. The ideal candidate will handle day-to-day accounting operations while also managing administrative tasks and ensuring smooth office operations. This is a dual-role position that requires strong multitasking skills and a solid background in accounting and office management.Key Responsibilities:Accounting Duties:<ul><li>Maintain accurate financial records, ledgers, and journals.</li><li>Handle accounts payable and receivable, invoicing, and bank reconciliations.</li><li>Prepare and assist in monthly, quarterly, and annual financial reports.</li><li>Assist in budgeting, cash flow forecasting, and financial analysis.</li><li>Support internal and external audits with required documentation.</li><li>Ensure compliance with accounting standards and company policies.</li></ul>Administrative &amp; Office Management Duties:<ul><li>Manage day-to-day office operations including supplies, equipment, and facility maintenance.</li><li>Oversee administrative tasks such as filing, documentation, and correspondence.</li><li>Coordinate meetings, travel arrangements, and scheduling.</li><li>Support HR with employee onboarding, attendance, and record-keeping.</li><li>Ensure compliance with office policies, safety protocols, and vendor management.</li><li>Act as a point of contact for internal and external stakeholders for admin-related queries.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s (B.Com) or Master&rsquo;s (M.Com) degree in Accounting, Finance, or a related field.</li><li>3&ndash;4 years of experience in accounting and administrative roles.</li><li>Proficient in accounting software (e.g., Tally, QuickBooks, or ERP systems).</li><li>Strong knowledge of MS Excel, Word, and basic IT systems.</li><li>Excellent organizational and multitasking abilities.</li><li>Good communication and interpersonal skills.</li><li>High attention to detail and confidentiality.</li></ul>Job Type: Full-time

Accounting Staff

White Wall Digital Solutions

Location: Muscat, OmanType: Full-Time | On-SiteIndustry: Software, Event Tech, Interactive ExperiencesCompany: White Wall Digital Solutions &ndash; whitewall.om (website and Instagram)About UsWhite Wall Digital Solutions is one of Oman&rsquo;s most exciting players in digital signage, interactive experiences, and event technologies. With clients like Oxy, OQ, Omantel, and Takaful Oman Insurance, we deliver innovative tech solutions across events, exhibitions, and corporate installations.As we scale up our operations and events division, we&rsquo;re looking for a detail-oriented and reliable Admin &amp; Operations Executive to keep everything running smoothly &mdash; from procurement and logistics to documentation and scheduling.Your RoleYou&rsquo;ll be the operational backbone of the company &mdash; handling day-to-day admin tasks, coordinating with suppliers and vendors, ensuring on-time deliveries, and supporting on-site, the team in organizing events, installations, and activations. If you&rsquo;re highly organized, proactive, and thrive in a fast-paced environment, we&rsquo;d love to meet you.Key Responsibilities<ul><li>Manage administrative duties including document filing, purchase requests, and office supplies</li><li>Coordinate logistics and delivery schedules for screens, kiosks, and event equipment</li><li>Handle vendor communication, quotations, and purchase orders</li><li>Maintain databases for equipment, inventory, and project status</li><li>Prepare proposals, invoices, delivery notes, and basic documentation for clients</li><li>Support onsite setups and teardown for events, installations, and activations when needed</li><li>Follow up with suppliers for timelines, warranty items, and AMC-related issues</li><li>Maintain company calendars, checklists, and follow-up logs across teams</li></ul>Requirements<ul><li>1&ndash;3 years of experience in an administrative, logistics, or operations support role</li><li>Strong organizational and time management skills</li><li>Proficiency in Microsoft Office / Google Workspace (Docs, Sheets, Calendar)</li><li>Bonus: Experience in the events, exhibitions, or software industries</li><li>Bonus: Familiarity with Notion, Asana, or similar task management tools</li><li>Strong written and verbal communication in English (Arabic is a plus)</li><li>Ability to handle multiple tasks and deadlines without supervision</li><li>Valid Omani driving license is a strong advantage</li></ul>What We Offer<ul><li>Stable, long-term role in a fast-growing company</li><li>Diverse work environment with exposure to high-profile clients and events</li><li>Opportunity to learn and grow within the digital and tech space</li><li>Involvement in some of Oman&rsquo;s most exciting exhibitions and activations</li><li>Supportive team and room to take initiative</li><li>Base pay and performance driven incentives</li></ul>Job Type: Full-time

Admin & Operations Executive

Simat Human Development

Simat Consulting is seeking a Business Support Executive (Omani) to join our dynamic team. This versatile role combines business analysis, public relations, and administrative support. It&rsquo;s an excellent opportunity for driven professionals looking to grow within a collaborative consulting environmentResponsibilities<ul><li>Manage public relations and external communications</li><li>Coordinate tender management and prepare business proposals</li><li>Analyze and interpret business data</li><li>Provide day-to-day administrative and operational support</li></ul>Requirements &amp; Qualifications:<ul><li>1&ndash;3 years of relevant experience</li><li>Strong analytical and communication skills</li><li>Fluent in both Arabic and English</li><li>Ability to work independently and engage effectively with stakeholders</li></ul>&#10024; Join a leading boutique consulting firm that values innovation, excellence, and teamwork.Qualified and interested candidates are invited to send their CVs to careers@simatcorp.com, mentioning the position title in the subject line.Job Type: Full-timePay: RO350.000 - RO700.000 per month

Business Support Executive (Omani National)

TIVOLI

<div>Company Description 
Founded in 1933 in Portugal, Tivoli Hotels &amp; Resorts has built and maintained a distinct charismatic character and elegant personality in all its properties. From cosmopolitan hideaways to seaside paradises and a growing global portfolio, Tivoli curates exceptional services and experiences for its cherished guests. 
Job Description 
You will be supporting the General Manager with the day-to-day operations with effective administrative and secretarial work. A brilliant multi-tasker, your tasks include but are not limited to organising appointments, taking meeting notes, making travel arrangements, and providing any other assistance required by the hotel&rsquo;s leadership team. You will work and coordinate with other departments to ensure that they meet their targets and goals. 
Qualifications<ul><li> 
At least Bachelor&rsquo;s Degree in any field.</li><li>At least 5 years&rsquo; experience in executive secretarial work with multinational companies.</li><li>Effective telephone communication skills, and above average proficiency in MS Office applications such as Word, Powerpoint, and Excel.</li><li>Above average fluency in English (written and spoken).</li></ul></div>

Personal Assistant to the General Manager

Louvre Hotels Group MENA

<div>
 As an Executive Secretary, you will play a pivotal role in delivering comprehensive executive secretarial and administrative support to the General Manager. Your responsibilities encompass a wide spectrum, including handling highly confidential and sensitive matters, contributing to the seamless functioning of the executive office.
 
 
 
 Key Job Responsibilities:
 
 
 
 <ul>
 <li>
 Execute meticulous typing, proofreading, and dispatching of all outgoing correspondence, ensuring the highest standard is maintained.
 </li>
 <li>
 Prioritize and review all incoming mail, forwarding it to the General Manager after careful consideration.
 </li>
 <li>
 Take proactive measures on routine standardized correspondence, promptly informing the General Manager of matters such as membership requests, accommodation inquiries, and brochure requests.
 </li>
 <li>
 Efficiently coordinate and follow up with internal departments on behalf of the General Manager to facilitate smooth operations.
 </li>
 <li>
 Prepare letters on behalf of the General Manager, ensuring clarity and professionalism in communication.
 </li>
 <li>
 Maintain an organized and systematic filing system for all correspondence.
 </li>
 <li>
 Attend meetings, record minutes accurately, and distribute them while following up on action items.
 </li>
 <li>
 Manage all telephone calls and appointments for the General Manager, employing effective screening and prioritization techniques.
 </li>
 <li>
 Manage the distribution, filing, and information flow of Duty Manager Reports, ensuring timely and accurate administration.
 </li>
 <li>
 Prepare complimentary, upgrade request forms, and gift vouchers as requested by various departments and business contacts, maintaining a high level of attention to detail and efficiency.
 </li>
 <li>
 Establish and update a comprehensive database of contacts as needed by the General Manager.
 </li>
 <li>
 Organize travel arrangements and coordinate external business trips on behalf of the General Manager.
 </li>
 <li>
 Operate in a safe and environmentally friendly manner to safeguard the health and safety of guests and colleagues, as well as contribute to environmental conservation.
 </li>
 <li>
 Adhere to the hotel's environmental, health, and safety policies and procedures.
 </li>
 </ul>
</div>

Executive Secretary

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