logistics coordinator

administrative assistant

systems administrator

supply chain coordinator

administration assistant

administrative logistics specialist

<div>Overview:
<div>
Provides administrative support to the Project Manager. Coordinates departmental, functional meetings, logistics support and other activities for the team. Proactively addresses potential problems in order to ensure an efficient functioning office. Intimately familiar with day-to-day operations of all functional areas within the program and manages administrative duties for all personnel. Proactively manages phone calls, calendar and travel arrangements for Project Manager. Keeps PM on schedule throughout the work day. Time management a must. Individual will be responsible for assisting Project Manager and Deputy Project Manager and Shift Supervisors with administrative duties.</div><div></div><div><br>
This position description is subject to change at any time as needed to meet the requirements of the</div><div>
program or company.</div>
Responsibilities:
<ul><li>Prepare administrative reports for various military organizations and higher headquarters (Weekly reports, timesheets, etc.) utilizing various Microsoft Office tools as directed by Country Manager or their representative.</li><li>
Prepare metrics as directed by Country Manager in support of Statement of Work.</li><li>
Interface with PMO personnel in support of above-mentioned functions as well as Project Manager's Office (PMO) and its staff.</li><li>
Keep track of personnel assigned to the country location as well as those temporarily</li><li>
assigned. Will also be POC for all individuals within the country who are on administrative hold for whatever reason until they return to normal duty status and/or released from work.</li><li>
Assist with in-processing/out-processing. Will ensure where possible any necessary paperwork for items such as badges are completed prior to arrival of personnel.</li><li>
Will support the logistic supply chain function of Vectrus HQ as well as regional logistics operations support.</li><li>
This position requires a strong background in logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills. As such, we are seeking someone with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.</li><li>
Will be part of and cooperate with the Vectrus Supply Chain Team in Doha, Qatar, and Kuwait, who will also be supporting the Admin/Logistics specialist.</li><li>
Must be comfortable in collaborating with subcontractors/suppliers and providing a summary of the discussions.</li><li>
Ensure materials and resources and services flow through the system in a timely manner.</li><li>
The specialist must have good planning skills and the ability to anticipate problems and develop a plan of action to prevent delays in the delivery workflow.</li><li>
Specialist must communicate with individuals at various levels in the organization and may be required to prepare budget, discrepancy, tracing, time of delivery, delay, and develop KPI standards.</li><li>
Maintain applicable Project directives, regulations, manuals, and guidelines.</li><li>
Properly account for, control, transmit, transport, package and safeguard protected material and documents.</li><li>
Assist in certifying and receiving visitor clearances and accesses.</li><li>
Assist management in the oversite of program personnel, information, and physical and technical security actions and procedures.</li><li>
Provide technical assistance with the processing of eligibility requests.</li><li>
Aid with annual self-assessments.</li><li>
Assist in the creation and routing of documentation/reports as they relate to security incidents that occur within the office.</li><li>
Assist with timekeeping functions and training and tracking of status of both systems/requirements.</li><li>
Performs other duties and assignments as required and/or assigned by the Project Manager.</li></ul>
Qualifications:
<ul><li><b>Education / Certifications:</b> One-year related experience may be substituted for one year of education, if degree is required.<ul><li>
High School/GED</li><li>
Must be able to qualify for and maintain Moderate Risk Public Trust (MRPT)</li></ul></li><li><b>
Experience:
</b><ul><li>2+ Years Related Administrative Experience</li><li>
You must satisfy all host country requirements to legally work in the host country to be qualified for this position.</li></ul></li><li><b>
Skills &amp; Technology Used:</b><ul><li>
This position requires a strong background in administration &amp; logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills.</li><li>
We are seeking someone who is a self-starter and takes the initiative with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.</li><li>
Experience in normal office functions: phone, fax, machine, scanner, desktop computer, to include working knowledge of Microsoft Office software.</li></ul></li></ul><h4 class="jobSectionHeader"><b>
At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.</b></h4></div>

Administrative Logistics Specialist

V2X Inc

<div>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 Provides administrative support to the Project Manager. Coordinates departmental, functional meetings, logistics support and other activities for the team. Proactively addresses potential problems in order to ensure an efficient functioning office. Intimately familiar with day-to-day operations of all functional areas within the program and manages administrative duties for all personnel. Proactively manages phone calls, calendar and travel arrangements for Project Manager. Keeps PM on schedule throughout the work day. Time management a must. Individual will be responsible for assisting Project Manager and Deputy Project Manager and Shift Supervisors with administrative duties.
 <br/>
 <br/>
 This position description is subject to change at any time as needed to meet the requirements of the
 <br/>
 <br/>
 program or company.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Prepare administrative reports for various military organizations and higher headquarters (Weekly reports, timesheets, etc.) utilizing various Microsoft Office tools as directed by Country Manager or their representative.
  </li>
  <li>
   Prepare metrics as directed by Country Manager in support of Statement of Work.
  </li>
  <li>
   Interface with PMO personnel in support of above-mentioned functions as well as Project Manager's Office (PMO) and its staff.
  </li>
  <li>
   Keep track of personnel assigned to the country location as well as those temporarily
  </li>
  <li>
   assigned. Will also be POC for all individuals within the country who are on administrative hold for whatever reason until they return to normal duty status and/or released from work.
  </li>
  <li>
   Assist with in-processing/out-processing. Will ensure where possible any necessary paperwork for items such as badges are completed prior to arrival of personnel.
  </li>
  <li>
   Will support the logistic supply chain function of Vectrus HQ as well as regional logistics operations support.
  </li>
  <li>
   This position requires a strong background in logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills. As such, we are seeking someone with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.
  </li>
  <li>
   Will be part of and cooperate with the Vectrus Supply Chain Team in Doha, Qatar, and Kuwait, who will also be supporting the Admin/Logistics specialist.
  </li>
  <li>
   Must be comfortable in collaborating with subcontractors/suppliers and providing a summary of the discussions.
  </li>
  <li>
   Ensure materials and resources and services flow through the system in a timely manner.
  </li>
  <li>
   The specialist must have good planning skills and the ability to anticipate problems and develop a plan of action to prevent delays in the delivery workflow.
  </li>
  <li>
   Specialist must communicate with individuals at various levels in the organization and may be required to prepare budget, discrepancy, tracing, time of delivery, delay, and develop KPI standards.
  </li>
  <li>
   Maintain applicable Project directives, regulations, manuals, and guidelines.
  </li>
  <li>
   Properly account for, control, transmit, transport, package and safeguard protected material and documents.
  </li>
  <li>
   Assist in certifying and receiving visitor clearances and accesses.
  </li>
  <li>
   Assist management in the oversite of program personnel, information, and physical and technical security actions and procedures.
  </li>
  <li>
   Provide technical assistance with the processing of eligibility requests.
  </li>
  <li>
   Aid with annual self-assessments.
  </li>
  <li>
   Assist in the creation and routing of documentation/reports as they relate to security incidents that occur within the office.
  </li>
  <li>
   Assist with timekeeping functions and training and tracking of status of both systems/requirements.
  </li>
  <li>
   Performs other duties and assignments as required and/or assigned by the Project Manager.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Education / Certifications: One-year related experience may be substituted for one year of education, if degree is required.
  </li>
  <ul>
   <li>
    High School/GED
   </li>
   <li>
    Must be able to qualify for and maintain Moderate Risk Public Trust (MRPT)
   </li>
  </ul>
  <li>
   Experience:
  </li>
  <ul>
   <li>
    2+ Years Related Administrative Experience
   </li>
   <li>
    You must satisfy all host country requirements to legally work in the host country to be qualified for this position.
   </li>
  </ul>
  <li>
   Skills &amp; Technology Used:
  </li>
  <ul>
   <li>
    This position requires a strong background in administration &amp; logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills.
   </li>
   <li>
    We are seeking someone who is a self-starter and takes the initiative with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.
   </li>
   <li>
    Experience in normal office functions: phone, fax, machine, scanner, desktop computer, to include working knowledge of Microsoft Office software.
   </li>
  </ul>
 </ul>
 <strong>
  At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.
 </strong>
</div>


<div>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 Reports to the Property Administrator and performs Specialist functions in managing the Property Management System for the appointed contract in accordance with FAR Clause 52.245-1, the Performance Work Statement (PWS), and the Property Control Plan. Must be able to maintain professional and transparent relationships. This is a entry-level specialist position with relevant specialist or administrative duties.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Specialist Level duties related to the management of the 10 Life Cycle Outcomes: Acquisition, Receiving, Records, Physical Inventory, Subcontractor Control, Reports, Relief of Stewardship and Liability, Utilization, Maintenance, and Property Closeout.
  </li>
  <li>
   Ensures compliance with the Vectrus Property Control Plan, Performance Work Statement (PWS)/ CDRL&rsquo;s, Federal Acquisition Regulations (Part 45 and 52.245-1), and other company policies and procedures.
  </li>
  <li>
   Specialist Level duties of the fidicuary accounts with the Theater Property and the Installation Property Book Offices ensuring accuracy and compliance of records.
  </li>
  <li>
   Maintains, updates, and reviews property records in the IBM Maximo System Asset Module.
  </li>
  <li>
   Conducts Inventories: 100%, cyclic, random, and sensitive items.
  </li>
  <li>
   Performs data analysis, risk assessments, and resource requirements.
  </li>
  <li>
   Performs required records to include retention, routine, monthly, special, and annual reports.
  </li>
  <li>
   Performs IUID registry entries for all assets procured.
  </li>
  <li>
   Perform duties involving requesting, receiving, issuing, accountability, and preservation of all government property, and review work for accuracy and compliance with established procedures.
  </li>
  <li>
   Specialist Level management of movement and transport of government property and materiel.
  </li>
  <li>
   Identify excess government property in the work areas and disposition appropriately.
  </li>
  <li>
   Assists in the governance in accordance with regulations to include, but not limited to: AR 710-2, DA PAM 710-2-1, AR-735-5, CTA 50-909, Property Book Office Standard Operating Procedures, GCSS-Army End User&rsquo;s Manual, AR 25-400-2. GCSS-Army, Army Integrated Logistics Analysis Program (ILAP), Army Enterprise System Integration Program (AESIP), LOGSA Logistics Information Warehouse &ndash; Portal, and DoDI 5000.64
  </li>
  <li>
   Utilize PCARSS (Plant Clearance Automated Reutilization Screening System) and eTools.
  </li>
  <li>
   Specialist Level management performance evaluations, peer reviews, and performs other duties as required.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum Qualifications
  </li>
  <li>
   Education/Certifications: One year related experience may be substituted for one year of education, if degree is required.
  </li>
  <ul>
   <li>
    Associate&rsquo;s degree and two years&rsquo; experience or High School diploma and four years&rsquo; experience.
   </li>
  </ul>
  <li>
   Experience:
  </li>
  <ul>
   <li>
    Related Military experience in Property, Supply and Logistics.
   </li>
   <li>
    2 years' of experience in Property Management.
   </li>
   <li>
    Must be familiar with the appropriate FAR, DFAR&rsquo;s, AR&rsquo;s (Army Regulations), and asset management systems.
   </li>
  </ul>
  <li>
   Skills:
  </li>
  <ul>
   <li>
    Experience with Microsoft Office Suite or related software.
   </li>
   <li>
    Good analytical, problem-solving, verbal, and written communication skills.
   </li>
   <li>
    Good customer service, interpersonal, and training skills.
   </li>
   <li>
    Good organizational skills and attention to detail.
   </li>
   <li>
    Good time management skills with a proven ability to meet deadlines.
   </li>
   <li>
    Ability to prioritize tasks.
   </li>
   <li>
    Ability to function well in a high-paced and at times stressful environment.
   </li>
  </ul>
  <li>
   Supervisory/Budget Responsibilities:
  </li>
  <ul>
   <li>
    Supervisory position with supervisor duties and responsibilities.
   </li>
  </ul>
  <li>
   Working Environment:
  </li>
  <ul>
   <li>
    Employee use of personal protective equipment (PPE) is required for some situations. Must comply with OSHA, EPA, Fire Regulations and published Company work rules, and post policies.
   </li>
  </ul>
 </ul>
 <strong>
  At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.
 </strong>
</div>


Property Specialist

<div>Overview:
<div>
Reports to the Property Administrator and performs Specialist functions in managing the Property Management System for the appointed contract in accordance with FAR Clause 52.245-1, the Performance Work Statement (PWS), and the Property Control Plan. Must be able to maintain professional and transparent relationships. This is a entry-level specialist position with relevant specialist or administrative duties.</div><br>
<div></div>
Responsibilities:
<ul><li>Specialist Level duties related to the management of the 10 Life Cycle Outcomes: Acquisition, Receiving, Records, Physical Inventory, Subcontractor Control, Reports, Relief of Stewardship and Liability, Utilization, Maintenance, and Property Closeout.</li><li>
Ensures compliance with the Vectrus Property Control Plan, Performance Work Statement (PWS)/ CDRL&rsquo;s, Federal Acquisition Regulations (Part 45 and 52.245-1), and other company policies and procedures.</li><li>
Specialist Level duties of the fidicuary accounts with the Theater Property and the Installation Property Book Offices ensuring accuracy and compliance of records.</li><li>
Maintains, updates, and reviews property records in the IBM Maximo System Asset Module.</li><li>
Conducts Inventories: 100%, cyclic, random, and sensitive items.</li><li>
Performs data analysis, risk assessments, and resource requirements.</li><li>
Performs required records to include retention, routine, monthly, special, and annual reports.</li><li>
Performs IUID registry entries for all assets procured.</li><li>
Perform duties involving requesting, receiving, issuing, accountability, and preservation of all government property, and review work for accuracy and compliance with established procedures.</li><li>
Specialist Level management of movement and transport of government property and materiel.</li><li>
Identify excess government property in the work areas and disposition appropriately.</li><li>
Assists in the governance in accordance with regulations to include, but not limited to: AR 710-2, DA PAM 710-2-1, AR-735-5, CTA 50-909, Property Book Office Standard Operating Procedures, GCSS-Army End User&rsquo;s Manual, AR 25-400-2. GCSS-Army, Army Integrated Logistics Analysis Program (ILAP), Army Enterprise System Integration Program (AESIP), LOGSA Logistics Information Warehouse &ndash; Portal, and DoDI 5000.64</li><li>
Utilize PCARSS (Plant Clearance Automated Reutilization Screening System) and eTools.</li><li>
Specialist Level management performance evaluations, peer reviews, and performs other duties as required.</li></ul>
Qualifications:
<ul><li><b>Minimum Qualifications</b></li><li><b>
Education/Certifications: </b>One year related experience may be substituted for one year of education, if degree is required.<ul><li>
Associate&rsquo;s degree and two years&rsquo; experience or High School diploma and four years&rsquo; experience.</li></ul></li><li><b>
Experience:</b><ul><li>
Related Military experience in Property, Supply and Logistics.</li><li>
2 years' of experience in Property Management.</li><li>
Must be familiar with the appropriate FAR, DFAR&rsquo;s, AR&rsquo;s (Army Regulations), and asset management systems.</li></ul></li><li><b>
Skills:</b><ul><li>
Experience with Microsoft Office Suite or related software.</li><li>
Good analytical, problem-solving, verbal, and written communication skills.</li><li>
Good customer service, interpersonal, and training skills.</li><li>
Good organizational skills and attention to detail.</li><li>
Good time management skills with a proven ability to meet deadlines.</li><li>
Ability to prioritize tasks.</li><li>
Ability to function well in a high-paced and at times stressful environment.</li></ul></li><li><b>
Supervisory/Budget Responsibilities:</b><ul><li>
Supervisory position with supervisor duties and responsibilities.</li></ul></li><li><b>
Working Environment:</b><ul><li>
Employee use of personal protective equipment (PPE) is required for some situations. Must comply with OSHA, EPA, Fire Regulations and published Company work rules, and post policies.</li></ul></li></ul><h4 class="jobSectionHeader"><b>
At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.</b></h4></div>

<div>Overview:<div></div><div><br>
Provides administrative &amp; Logistical support to the Project Manager. Coordinates departmental, functional meetings, logistics support and other activities for the team. Proactively addresses potential problems in order to ensure an efficient functioning office. Intimately familiar with day-to-day operations of all functional areas within the program and manages administrative duties for all personnel. Proactively manages phone calls, calendar and travel arrangements for Project Manager. Keeps PM on schedule throughout the work day. Time management a must. Individual will be responsible for assisting Project Manager and Deputy Project Manager and Director of Operations along with Shift Supervisors with administrative duties. Must be able to take the initiative and solve problems with minimal guidance.</div><div></div><div><br>
This position description is subject to change at any time as needed to meet the requirements of the</div><div>
program or company.</div>
Responsibilities:
<ul><li>Supervise the Admin/Logistical Support Specialist, HR Admin, &amp; Finance Analyst, as the team performs the following tasks in support of the project:</li><li>
Prepare administrative reports for COS3 in support of various military organizations and higher headquarters.</li><li>
(Weekly reports, timesheets, etc.) utilizing various Microsoft Office tools as directed by Project Manager or designated representative.</li><li>
Prepare metrics as directed by Project Manager in support of Statement of Work.</li><li>
Interface with PMO personnel in support of above-mentioned functions as well as Project Manager's Office (PMO) and its staff.</li><li>
Keep track of personnel assigned to the country location as well as those temporarily</li><li>
assigned. Will also be POC for all individuals within the country who are on administrative hold for whatever reason until they return to normal duty status and/or released from work.</li><li>
Assist with in-processing/out-processing. Will ensure where possible any necessary paperwork for items such as badges are completed prior to arrival of personnel.</li><li>
Will support the logistic supply chain function of Vectrus HQ as well as regional logistics operations support.</li><li>
This position requires a strong background in logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills. As such, we are seeking someone with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.</li><li>
Will be part of and cooperate with and direct the Vectrus Supply Chain Team in Doha, Qatar, with regards to support for the COS3 Project.</li><li>
Must be comfortable in collaborating with subcontractors/suppliers and providing a summary of the discussions.</li><li>
Ensure materials and resources and services flow through the system in a timely manner.</li><li>
Manage COS3 on-CAS and off-CAS housing assignments and vehicle assignments and the respective data/fuel tracking and usage.</li><li>
The Manager must have good planning skills and the ability to anticipate problems and develop a plan of action to prevent delays in the delivery workflow.</li><li>
The Admin/Log Manager must communicate with individuals at various levels in the organization and may be required to prepare budget, discrepancy, tracing, time of delivery, delay, and develop KPI standards.</li><li>
Maintain applicable Project directives, regulations, manuals, and guidelines.</li><li>
Properly account for, control, transmit, transport, package and safeguard protected material and documents. Track accountability records, schedule inventories and maintain hand receipts.</li><li>
Assist in certifying and receiving visitor clearances and accesses.</li><li>
Assist management in the oversite of program personnel, information, and physical and technical security actions and procedures.</li><li>
Provide technical assistance with the processing of eligibility requests.</li><li>
Aid with annual self-assessments.</li><li>
Assist in the creation and routing of documentation/reports as they relate to security incidents that occur within the office.</li><li>
Assist with timekeeping functions and training and tracking of status of both systems/requirements.</li><li>
Performs other duties and assignments as required and/or assigned by the Project Manager.</li></ul>
Qualifications:
<ul><li><b>Education / Certifications: </b>One-year related experience may be substituted for one year of education, if degree is required.<ul><li>
High School/GED, 3+ years, Performs complex tasks</li><li>
Prefer military veteran.</li><li>
May be required to qualify for and maintain Secret clearance; if not required maintain a CAC card and/or DBIDS or DoS badging requirements, when published.</li></ul></li><li><b>
Experience:</b><ul><li>
10+ Years Related Administrative Experience</li></ul></li><li><b>
Skills &amp; Technology Used:
</b><ul><li>Experience in normal office functions: phone, fax, machine, scanner, desktop computer, to include working knowledge of Microsoft Office software.</li></ul></li><li><b>
Other Requirements:</b><ul><li>
You must satisfy all host country requirements to legally work in the host country to be qualified for this position.</li><li>
This position requires a strong background in administration &amp; logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills.</li><li>
We are seeking someone who is a self-starter and takes the initiative with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.</li></ul></li><li><b>
Supervisory Responsibilities:</b><ul><li>
Supervise Admin/Log Specialist, Fiance Analyst (potentially), and HR Admin. General Supervision &amp; direction of all COS3 personnel as required when in situation demanding direction and leadership related to Admin &amp; Logistics of the Project.</li></ul></li></ul><h4 class="jobSectionHeader"><b>
At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.</b></h4></div>

Administrative Logistics Manager

<div>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 Provides administrative &amp; Logistical support to the Project Manager. Coordinates departmental, functional meetings, logistics support and other activities for the team. Proactively addresses potential problems in order to ensure an efficient functioning office. Intimately familiar with day-to-day operations of all functional areas within the program and manages administrative duties for all personnel. Proactively manages phone calls, calendar and travel arrangements for Project Manager. Keeps PM on schedule throughout the work day. Time management a must. Individual will be responsible for assisting Project Manager and Deputy Project Manager and Director of Operations along with Shift Supervisors with administrative duties. Must be able to take the initiative and solve problems with minimal guidance.
 <br/>
 <br/>
 This position description is subject to change at any time as needed to meet the requirements of the
 <br/>
 <br/>
 program or company.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Supervise the Admin/Logistical Support Specialist, HR Admin, &amp; Finance Analyst, as the team performs the following tasks in support of the project:
  </li>
  <li>
   Prepare administrative reports for COS3 in support of various military organizations and higher headquarters.
  </li>
  <li>
   (Weekly reports, timesheets, etc.) utilizing various Microsoft Office tools as directed by Project Manager or designated representative.
  </li>
  <li>
   Prepare metrics as directed by Project Manager in support of Statement of Work.
  </li>
  <li>
   Interface with PMO personnel in support of above-mentioned functions as well as Project Manager's Office (PMO) and its staff.
  </li>
  <li>
   Keep track of personnel assigned to the country location as well as those temporarily
  </li>
  <li>
   assigned. Will also be POC for all individuals within the country who are on administrative hold for whatever reason until they return to normal duty status and/or released from work.
  </li>
  <li>
   Assist with in-processing/out-processing. Will ensure where possible any necessary paperwork for items such as badges are completed prior to arrival of personnel.
  </li>
  <li>
   Will support the logistic supply chain function of Vectrus HQ as well as regional logistics operations support.
  </li>
  <li>
   This position requires a strong background in logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills. As such, we are seeking someone with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.
  </li>
  <li>
   Will be part of and cooperate with and direct the Vectrus Supply Chain Team in Doha, Qatar, with regards to support for the COS3 Project.
  </li>
  <li>
   Must be comfortable in collaborating with subcontractors/suppliers and providing a summary of the discussions.
  </li>
  <li>
   Ensure materials and resources and services flow through the system in a timely manner.
  </li>
  <li>
   Manage COS3 on-CAS and off-CAS housing assignments and vehicle assignments and the respective data/fuel tracking and usage.
  </li>
  <li>
   The Manager must have good planning skills and the ability to anticipate problems and develop a plan of action to prevent delays in the delivery workflow.
  </li>
  <li>
   The Admin/Log Manager must communicate with individuals at various levels in the organization and may be required to prepare budget, discrepancy, tracing, time of delivery, delay, and develop KPI standards.
  </li>
  <li>
   Maintain applicable Project directives, regulations, manuals, and guidelines.
  </li>
  <li>
   Properly account for, control, transmit, transport, package and safeguard protected material and documents. Track accountability records, schedule inventories and maintain hand receipts.
  </li>
  <li>
   Assist in certifying and receiving visitor clearances and accesses.
  </li>
  <li>
   Assist management in the oversite of program personnel, information, and physical and technical security actions and procedures.
  </li>
  <li>
   Provide technical assistance with the processing of eligibility requests.
  </li>
  <li>
   Aid with annual self-assessments.
  </li>
  <li>
   Assist in the creation and routing of documentation/reports as they relate to security incidents that occur within the office.
  </li>
  <li>
   Assist with timekeeping functions and training and tracking of status of both systems/requirements.
  </li>
  <li>
   Performs other duties and assignments as required and/or assigned by the Project Manager.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Education / Certifications: One-year related experience may be substituted for one year of education, if degree is required.
  </li>
  <ul>
   <li>
    High School/GED, 3+ years, Performs complex tasks
   </li>
   <li>
    Prefer military veteran.
   </li>
   <li>
    May be required to qualify for and maintain Secret clearance; if not required maintain a CAC card and/or DBIDS or DoS badging requirements, when published.
   </li>
  </ul>
  <li>
   Experience:
  </li>
  <ul>
   <li>
    10+ Years Related Administrative Experience
   </li>
  </ul>
  <li>
   Skills &amp; Technology Used:
  </li>
  <ul>
   <li>
    Experience in normal office functions: phone, fax, machine, scanner, desktop computer, to include working knowledge of Microsoft Office software.
   </li>
  </ul>
  <li>
   Other Requirements:
  </li>
  <ul>
   <li>
    You must satisfy all host country requirements to legally work in the host country to be qualified for this position.
   </li>
   <li>
    This position requires a strong background in administration &amp; logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills.
   </li>
   <li>
    We are seeking someone who is a self-starter and takes the initiative with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.
   </li>
  </ul>
  <li>
   Supervisory Responsibilities:
  </li>
  <ul>
   <li>
    Supervise Admin/Log Specialist, Fiance Analyst (potentially), and HR Admin. General Supervision &amp; direction of all COS3 personnel as required when in situation demanding direction and leadership related to Admin &amp; Logistics of the Project.
   </li>
  </ul>
 </ul>
 <strong>
  At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.
 </strong>
</div>


Al-Faisal Logistics & Storage Services

<p>Al-Faisal Logistics &amp; Storage Services is a logistics and supply chain management company based in Doha Industrial Area, Qatar. It specializes in offering storage, warehousing, transportation, and distribution services to industries like retail, construction, and food &amp; beverage.</p><p><b>Administrative Coordinator </b></p><p><b>Job Description</b></p><p>An <b>Administrative Coordinator</b> is mainly responsible for office operations, coordination, and communication between departments.</p><p><b>Core responsibilities</b></p><p><b>Typical duties include:</b></p><p>Managing office administration and documentation</p><p>Coordinating between departments (HR, logistics, finance, operations)</p><p>Handling emails, phone calls, and customer inquiries</p><p><b>Preparing:</b></p><p>Reports</p><p>Invoices</p><p>Purchase orders</p><p>Maintaining records, files, and databases</p><p>Scheduling meetings and appointments</p><p><b>Supporting logistics/admin tasks such as:</b></p><p>Tracking shipments or vehicles</p><p>Preparing shipping documents</p><p>Coordinating transport arrangements.</p><p>الراتب المدفوع: QAR٤٬٥٠٠٫٠٠&nbsp;لكل شهر</p><p>موقع العمل: بشكل شخصي</p>

Administrative Coordinator Full Time

Explore 875+ Administrative logistics specialist in Qatar this May. Find roles across top companies and apply now to boost your career.

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